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Company announcement sample
February 09, 2019 1st Anniversary Wishes 3 comments

There's no ultimate formula for writing a new employee announcement press release. A press release example featuring a new employee joining a company.

Mailing is one of the effective ways of human communication. Before technology took over our conventional ways, people are used to sending email cover letters to relatives or friends in faraway places. Today, there are new ways of sending mails, and the new generation is liking them better than our old, conventional ways.

Email or electronic mail are messages delivered through the use of technology and electronic devices. We’ve learned the different ways of writing and sending emails, as well as the main email etiquette to follow. Still, there are more things we need to know about emails in general. In this article, we will learn about announcement letters, so read more.

Promotion Announcement Email

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What Is an Announcement Email?

An announcement email is an formal email that announces or declares information about certain subjects.

Typically, an announcement email contains details on incidents or occurrences, those that already took place, or those that are supposed to take place in a certain area, such as an office or a workplace. For instance a new employee announcement email is sent to the staff of a specific department, announcing that a new employee is joining the said department on the date specified.

Job Email Example

New Employee Announcement

Announcement Email to Student

Purpose of an Announcement Email

An announcement email’s main purpose is to announce or declare certain incidents or events to a particular group of audience. Announcement emails are necessary especially in sending information about past or upcoming events, especially those concerning the recipients. You may also see application email examples & samples.

It is the sender’s responsibility to announce such information, and by sending an announcement email to certain recipients, he/she will be able to do the task quickly and effectively.

Professional emails can be sent simultaneously to a group of people, thus will save much time than informing people one by one—saving time of both the sender and the recipients. This is considered to be effective in announcing particular facts since this can only be seen by specific individuals, thus only those who are concerned.

Training Announcement Email

Promotion Email Example

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Tips to Create Effective Announcement Emails

Announcement emails, like other types of emails, provide a proper way of communicating with other people. Writing an announcement email in pdf might be easy to some, however writing an effective one is a whole different story.

Here, I’ll be sharing a few tips on how to effectively create announcement emails:

1. Determine what kind of announcement to make.

You may write this on the subject line of your formal email (e.g. promotion announcement, if you’re announcing someone’s promotion).

2. Begin with the most important information.

Make your announcement directly at the beginning. Most of your readers may read only the topmost part of yourself email.

3. Write clearly and briefly.

Say all the important things, and exclude unnecessary and unrelated points. Still, take not of the words and phrases you use—keep them simple and clear. You may also see introduction email examples & samples.

4. Keep your email organized.

Organize your the information, organize your writing, so you don’t confuse your readers.

5. Formal tone.

Keep a formal tone from beginning until the end of the mail.

6. Be polite.

Structure your sentences in a polite manner.

7. Proofread your work many times before hitting send.

A sent email signature cannot be retrieved, so always check the information you provide for accuracy.

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31 Product Launch Announcement Email Examples featured image . You can add your contact's first name, last name, company, website.

10+ Announcement Email Examples & Samples in PDF | DOC

company announcement sample


Hiral Vaynasa
Head HR department
Owens Corning

Date: 28th February 2015

All staff members,
Owens Corning

Subject: Announcement of reduction in the number of staff.

Dear staff members,

I’m sorry to declare that due to the heavy recession and economic meltdown in the market, we have to decide on reducing the staff strength by 100. The said reduction of the staff will get started after going through the separable performance report. As we all know, the company is going through heavy losses because of the recession and financial crisis. As a result, the company cannot complete its target and be earning no profits. The company has also lost relationships with many of the valued customers, and this is the reason why we are forced to shrink the staff strength. So remember that our company is going through a hard phase and put in your valuable efforts and dedication. Those who have a bad review or negative performance will be added to the blacklist.

Hence we notify you to give a good performance and stay out of the blacklist. If you complete your targets, then your position will be safe. The list of those who are being removed from the company will be issued soon, and it will be in effect from the end of this month. If you have any doubts regarding this, then you can feel free to contact the HR department.

Yours Sincerely,


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New Hire Announcement Letter Sample

company announcement sample

How To Announce Employee Monitoring – Announcement Samples

How To Announce Employee Monitoring?

Being experts in the employee monitoring field for more than 20 years we’d like to offer you a few examples on how our customers announce when implementing WorkTime monitoring software:

  1. Less Formal Announcements Sample
  2. Formal Announcements Samples

Read below!

Informing employees about monitoring at the very beginning is a great way of keeping your monitoring process transparent. Explaining the goal, the mission, the main idea helps employees to understand the process better.

Being experts in the employee monitoring field for more than 20 years we’d like to offer you a few examples on how our customers announce when implementing WorkTime monitoring software:

Less Formal Announcements

Sample #1: Small Company, In-Office Employees

“Dear coworkers! Starting from next week we would like to implement computer monitoring software. The software is necessary for performance monitoring in order to make our business work better. The software will be installed on all the company’s computers, equally for all the employees. The software records a minimum of information, just enough for measuring performance level; it does not record any private information and the management has all the explanatory materials, so each of you could get familiar with any necessary information about the software. To begin monitoring we will need you to sign the consent form. Without the consent form signed no employee is allowed to use any company’s computers. Should you have any questions, please do not hesitate to ask! And thank you for your understanding and cooperation!

Formal Announcements

Sample #2: Small to Large Company, In-office, and Remote Employees

“To the attention of all the employees.
This is to announce a forthcoming employee computer monitoring.
Such a decision was made by the top management in order to improve employees’ performance level and to make the working process easier and more comfortable for both, management and employees.
Employee performance monitoring software will be installed on all the company’s computers, including in-office computers as well as all the company’s laptops, and Citrix servers.
The monitoring system will monitor only the performance level of the company’s employees by means of:

  • Attendance monitoring,
  • Log in/out monitoring,
  • User login name monitoring,
  • Computer name,
  • Active/idle time monitoring,
  • Website URL monitoring,
  • Social network URL monitoring (name and path only),
  • Without monitoring any personal or sensitive information.

Performance monitoring is a mandatory requirement for all the company’s employees. Complete information about the process of monitoring and all the rules of monitoring software could be found in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook, which will be provided by the managers. All the operations necessary for implementing the monitoring in the workplace will be accomplished over the weekend and the process of monitoring will be started from the next week.
Please do not hesitate to contact your managers for any further questions.
Thank you.

Sample #3: Small To Large Company, Remote Employees.

“For the attention of all remotely working employees.
Starting from the next week, new work policies take place.
The company management made a decision to involve computer monitoring in the working process for all the remotely working employees. Computer monitoring software will be installed on all the company’s laptops and Citrix servers in order to measure employees’ performance. Such measures are needed with the purpose of helping employees to keep their productivity level up. The monitoring software will monitor performance level only, without involving any personal or sensitive information. Employee’s personal consent is required. Performance monitoring is a mandatory requirement for all the employees of the company who work remotely. Complete information about the monitoring process and all the rules of monitoring software could be found in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook, which will be sent to everyone by email. Please, do not hesitate to ask if you have any further questions.
Company Management.”

Sample #4: Small to Large Company, Quality Assurance Monitoring.

The management would like to announce an implementing of quality assurance monitoring software to all the members of the company who are involved in customer support. Starting from the next month quality monitoring software will be installed on randomly chosen computers with the purpose of quality assurance. The monitoring system will track employees’ performance only without monitoring any personal or sensitive data. Employees will be requested to sign the consent form. Additional information about the monitoring process and all the monitoring policies will be provided to everyone via email in Workplace Monitoring Policies and Workplace Computer Monitoring – Employee Handbook.
Please do not hesitate to contact your managers for any further questions.
Thank you for your cooperation,
Company Management.”

Sample #4: Small to Large Company, Attendance Monitoring.

“To all the employees. This is to announce the forthcoming employee monitoring.
Starting from the next Monday, an Employee Performance Monitoring Software will be installed on each company’s computer with the purpose of collecting employees’ attendance information. All the necessary explanatory materials and computer monitoring policies will be provided by the managers, so every employee will be able to get familiar with the rules and functions of the forthcoming monitoring. The consent of each employee is required for monitoring. Employees have the right to refuse signing the consent. Computer monitoring is a mandatory requirement for all the employees in the company who use any company’s electronic devices. Should you have any further questions please do not hesitate to contact your managers.

Company Management.”

What’s Next

Try Our Employee Monitoring Solutions!

Pure Respectful Employee Monitoring. Trusted by Financial, Banking, Medical Organisations & More!

WorkTime Corporate – on-premises employee monitoring software, free for small businesses. Free fully-featured 30 days evaluation.
WorkTime Cloud – cloud-based employee monitoring service, free for small teams. Free fully-featured 30 days evaluation.
Yuliia Honcharova
CMO, NesterSoft Inc.
www.worktime.com – Employee Monitoring Experts Since 1998
This article provides general information only. This information is for general understanding only and not to be used as legal advice. To receive professional legal advice, please consult your lawyer.

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Promotion Announcement Sample

company announcement sample

A new employee announcement is a critical step in the onboarding process that serves two purposes: First, this announcement will help your new hire feel welcomed to the organization. Second, a new hire announcement will ensure the rest of the team or company is informed about the new hire’s arrival. This announcement can help other employees understand how they’ll be working with the new hire and gives them an easy opportunity to reach out and say hello.
Here are a few tips to help you craft a new employee announcement that covers the essentials.

What should you include in a new employee announcement?

This email should cover a few key pieces of information, including:

  • Full name
  • Start date
  • Job role
  • Department
  • Direct supervisor
  • Key responsibilities
  • Academic background
  • Professional background
  • Fun facts (such as a special talent, unique hobby or another tidbit of information that can inspire conversations)

Consider sending your new hire a brief questionnaire before their start date to help you fill out new employee announcement. It can also be helpful to include a recent headshot, so other employees recognize the new hire around the office.

Who should receive the announcement?

Some companies send new employee announcements to the entire organization. However, if your company is especially large, you may opt to send the message only to those in the new hire’s business unit or department. Ideally, anyone who will be interacting with the new employee on a regular basis should be introduced via the new hire email.
You may also consider posting the announcement on bulletin boards, and welcoming new hires during all-hands meetings to make sure no one misses the memo.

Example of a new employee announcement

Your “welcome new employee” email should be short, friendly and informative, and should reflect your brand’s tone.
Here is an example:

Hi everyone,
Please join me in welcoming our newest team member: Chris Smith!
Chris will be joining us Monday as a senior account executive for the Southeast region, reporting to Sales Manager Jane Johnson, and helping expand relationships on several of our most important accounts.
Chris earned his MBA from the University of Georgia in 2009 and has more than eight years of experience in the technology sector. Chris comes to us from ABC Company where he worked as a senior AE and helped double his region’s cybersecurity sales year over year.
Chris is a volunteer with the Humane Society and an avid runner who completed his first marathon last fall. When he’s not working, saving animals or training for his next race, you can find him at the dog park with his two black labs.
We’re excited to see him apply his industry experience and first-class education to help grow our business in the Midwest region and reach our revenue goal for 2018!
Chris is sitting on the east side of the fourth floor, so be sure to drop by and say hello!

A well-crafted new employee announcement will help establish credibility for your new hire and help other employees understand how their new teammate will contribute to the company’s success. By sending this email during the new hire’s first week, you can facilitate conversation between the new hire and their teammates, and ensure they feel valued from the beginning.

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*Indeed provides this information as a courtesy to users of this site. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer.

WATCH THE VIDEO ON THEME: New Company Announcement - JRL Solar

If you're planning on a major change in your company, there are seven points to This new employee announcement letter sample is addressed to workers of a.

company announcement sample
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