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Confirmation letter format in word
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Sample confirmation letters with must-know tips, easy steps, sample phrases and sentences. Write your confirmation letter today.

A confirmation letter is used to confirm details on job interviews, sample appointments Letters , oral interviews and the like. This letter can also be used to confirm travel arrangements, receipt of a service or item, as a response to a confirmation or a reservation. It can also be used along with thank you letter for donation or employment offer letter.

Download and print the sample templates of these letters in word format and use them to give a professional touch in correspondence. These templates are available for free from here. You may also see internship acceptance letters

Sample Job Confirmation Letter Template

Sample Restaurant Employment Confirmation Letter Template

Job Confirmation Letter

Confirmation Letter Sample

Confirmation Letter to My Daughter

1. These templates are given in a format to give an official and formal company look to the correspondence.

2. The person to whom this letter is written, the company or the department he or she works for and the address can be clearly filled in these templates.You may also see witness letter format

3. A proper salutation is important when we send a confirmation letter. These templates make sure you don’t miss it out.

4. Proper correspondence is important but it is time consuming. These premium quality templates take care of everything.You may also see payment received receipt letters

5. There is no requirement for any pleasantry or introductory information. Get straight to the point in these introduction Letter templates .

6. Confirmation letter templates are available for every requirement and they address every detail. Points like terms & conditions or monetary agreements are highlighted legibly. You can also ask for follow up if need be.You may also see Forformal interview letters

7. These templates come with proper closing according to requirement.

Confirmation Letter to The Bishop

Catholic Confirmation Letter Sample

Confirmation Letter to Child

Catholic Confirmation Letter Encouragement

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Confirmation Letter Of Employment

confirmation letter format in word

Are you or someone in your company in need of an employment verification letter?

A job confirmation letter is a common request to HR departments. Proof of employment and income is often needed for the purpose of:

  • Home or apartment rentals
  • Mortgage approval
  • Adoption
  • Child support evidence
  • Proving identity theft
  • Government programs

According to a Housing & Vacancy Survey of NYC, 40% of New Yorkers moved in the past five years. That translates into the need for a lot of income verification letters.

And if you’re running your own business, you’re likely aware of how much time you spend on small administrative tasks that pile up quickly. Having this template on hand will make your life easier when employees coming asking for help, saving both of you time and headaches.

We’ve written up a confirmation letter that you can download, customize, and print out on Microsoft Word.

This document is downloadable in .docx format.

This confirmation letter sample includes:

  • Company name
  • Company address
  • Date
  • Employee name
  • Manager name
  • Job title
  • Job start date
  • Annual earnings

In most cases, employees need to ask their HR team or manager for an income verification letter. Within Justworks’ software platform, admins can access this letter in the documents center in the employee profile. It auto-populates all their information so that you don’t even have to customize it yourself.

In order to access this letter for an employee from your admin Justworks account, navigate go to their employee profile, then click on Documents > Other Documents from Justworks > View All > Employment Verification Letter.

If you don’t have Justworks, you can still download the customizable Word document for free here.

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.

Posted February 23, 2017 by Kristin Hoppe in Running a Business 101

Customize an employment confirmation letter in minutes.

Download Now
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10+ Sample Confirmation Letters

confirmation letter format in word

A confirmation letter validates an oral agreement, an authorization, a directive or a decision. This is actually a correspondence which is sent to confirm or validate details, appointments, oral agreements, or job interviews. A confirmation letter can also be sent for the confirmation of a reservation, a response to an invitation, and receipt of various services, for the delivery of some items, products, to give services or travel arrangements. This shows that letter of confirmation is a formal letter so, it should be written in a formal way on a letter head of a company (if is being sent by a company). Such letters are usually brief, only mention that certain deal, condition or proposal has been accepted by the other party, through this confirmation letter.

As this letter is an official document, name of the recipient should be mentioned clearly on the letter, it also includes some other essential details like: title, name of the department or the company/ organization. The letter should depict well your interest while sending this confirmation letter that you further agree and confirm all that is agreed or mentioned in the first paragraph. It should be having the details what you re confirming. The letter should have all the primary details and some more elaborative points that probably will be important to mention, this could include momentary agreement, all the terms and conditions.

All the agreed upon terms and conditions should also be mentioned for the commencement of the business. The letter of confirmation should be clear without any misunderstanding, as it serves a proof of the agreement of both the partied. You should end your letter in a congratulatory tone, as you are giving your consent so it will be wise to recheck the letter as it may bring problems or misunderstanding for both the points, so it needs to be clear from all ambiguities. Some samples of confirmation letters are attached with this template it will help you while drafting your own confirmation letter.

See Confirmation Letter Samples Below

Business Confirmation Letter

Formal Confirmation Letter

Meeting/Conference Confirmation Letter

Confirmation Letter For Purchase Agreement

Payment Confirmation Letter

Employment Confirmation Letter

Blank Confirmation Letter Format

Meeting Confirmation Letter

Order Confirmation Letter

Related

Such a letter may summarize details discussed on the phone or show any Create your order confirmation template with Word and Excel.

Order confirmations: Write them perfectly with a template

confirmation letter format in word

15.10.2018


Proposed and secured a new project with a client? Time to send an order confirmation. Download our free order confirmation letter and adapt it for your business! Available in several formats: Word, PDF and more.


For more temaplates:   Proposals   Invoices   Payment reminders

 

What is an order confirmation?

An order confirmation is a message that informs your client that you accept his order. It is used when a freelancer has already worked on an offer for that particular client in which possible services and prices were listed. If the client accepts that proposal, they officially make an order.

With the order confirmation you inform your client that you’ll start processing the order very soon. As a freelancer it can be for a service, but this will be also the document that you will have to send if you sell any products, e.g. if you have published a book, designed a font, etc.

An order confirmation is generally a written document. It’s important that all relevant information regarding the order is included in the document. This stands as official documentation of what services and/or products upon which you and your client agreed.


An order confirmation should be concise and compact and include the following information:

 


What you should include in the order confirmation:
 
  1. Name and address of the freelancer - that’s you
  2. Name and address from who made the order - that’s your client
  3. Client number and order number
  4. Order confirmation date (in body of document and in subject of the email you send to your client)
  5. A thank-you to the client for the order
  6. Description of products/services ordered.
  7. A billing summary
  8. Taxes
  9. Total cost for the order
  10. Payment details

 

Start on a new project now   Browse the latest IT Projects

 

What is the purpose of the order confirmation?


1. Prevents misunderstandings

Both the client and the freelancer know about the services ordered, so that unplanned surprises don’t happen. This is to prevent disputes in the future.

  • The customer (customer) receives the service formulated in the order confirmation.
  • The contractor (freelancer) must carry out the service formulated in the order confirmation.

2. Gives protection

in case of a verbal order. An assignment can be made orally, for example, in the course of a phone conversation, a consultation, etc. After discussing a project with the client and confirming that they want to purchase your services or product, a written order confirmation will have your back. The confirmation order will put on paper that reiterates the details of your verbal agreement.

3. Add changes from the offer.

If the order confirmation deviates from the offer in important points such as services provided or price, the order confirmation will act as final agreement.

 

Order confirmation e-mail template

There is no need that you send a paper confirmation order letter to your new client. It’s enough for you to answer them with an e-mail with the electronic document.

Having an order confirmation e-mail template will help you optimize your time, but of course we encourage you to edit it according to your business and the client at hand.

Here's a template you could use:

Dear client,

Thank you very much for accepting my proposal. I'm really excited to start working with you on this project.

Please find below the list of services that will be completed:
[Service 1] - $ Price
[Service 2] - $ Price
[Service 3] - $ Price

The total amount for this project will be [$X,XXX]

Best regards,
Your signature


General advice about order confirmations

Once the client agrees to work with you, you should send the order confirmation to the client as soon as possible. Having an order confirmation template at hand will save you from having to start working on formating, information to include, etc. We'd say that it shouldn't take you more than 2 days.

Also, keep in mind is recommended that you send an order confirmation if you have been in discussion with a client for a long time and so you have sent different offers and also if client accepts an offer that you sent when this already expired.

Pic: © Pexels

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WATCH THE VIDEO ON THEME: EzyRez - Confirmation Letters and other PDF letters

Use the below-provided tips and confirmation letter samples & format in word and pdf to write such letter. Such letters come in handy as people are invited to.

confirmation letter format in word
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