A letter of recommendation or recommendation letter is a document requested by a candidate from an old professional contact. The letter is.
A letter of reference, also known as a recommendation letter, is often required as part of an application process for jobs, college entry and scholarships. The letters are written by someone other than the applicant to the company, university or group who requested the letter of recommendation. These letters typically highlight the relationship with the applicant and provide information about the applicant's abilities, ambitions, skills, education and character.
If you have been asked to provide a reference letter, use our free letter of reference template below to help you get started. Keep reading below for a sample letter of recommendation, tips and links to other examples and resources.
Whether writing a letter for someone else or helping someone prepare a letter for you, use this letter of recommendation template to get started. See the sample letters of reference below for ideas and help with wording.
This sample reference letter provides a positive reference for a former employee with plenty of details about skills and capabilities. Feel free to use this sample as a starting point for your own letters.
123 Anywhere Street
Somewhereville, Best State 88889
Mr. Ryan Francom
456 Somewhere Road
Best Town, State 88888
Dear Mr. Francom:
I have been the IT Director at ABC Company for the past 5 years where it was my privilege to hire and work with Mike Jones. This letter is a response to your request for references dated 12/26/2009.
I originally hired Mike 3 years ago to work in support services within our IT department. It became evident very quickly that Mike was overqualified for this job and he was quickly promoted to our development group where he has been managing internal development projects for our company for the last 4 years. His duties included writing specifications, sourcing hardware, managing external software engineers and overseeing quality assurance testing.
We are extremely sad to see Mike leave our team, but understand his desire to relocate to the west coast. I have always found him to be an honest, hardworking, intelligent and trustworthy individual. I highly recommend, without reservation that you seriously consider Mike for any open positions within your department.
Mike is a self starter and works well with others. I am confident that he will be able to quickly begin to provide value to your team. If you have any additional questions, please do not hesitate to call me at (123) 456-7890.
There are a couple reference and recommendation letter templates in the Microsoft Office gallery, under the category Letters, but you can find more by opening up Word and going to File > New and searching for "reference letter" or "recommendation." Below are examples of what you might find:
If you are running a related website or blog, and would like to recommend the use of our template, feel free to link to this page using the following URL:
Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.
This letter is my personal recommendation for Sarah Powell. Until just recently, I have been Sarah's immediate supervisor for several years. I found her to be.
As a manager or supervisor, it’s likely that you will need to write a reference letter for an employee from time to time. During a job search, having the endorsement of a previous supervisor can be very helpful in landing a new position.
On the other hand, if you don’t feel that you can honestly strongly endorse this person for the position, you should politely turn down their request for a reference. It is better to not write a recommendation at all than to write one expressing anything less than full confidence in the employee.
When a former employee asks you to write a reference letter for them, they should provide you with some information to help you make your letter specific and complete. If it’s been a while since they worked for you, they should provide you with an updated copy of their resume, so that you have the dates they worked for you handy and can see what skills they have added since then.
A job description, or job posting for the type of position they are applying for is also helpful. If they have the name of the hiring manager, they should let you know that as well.
If you are sending your letter in a business format, you’ll begin with your contact information, followed by the date and the hiring manager’s contact information. If you are sending an email, your subject should contain the person’s name you are recommending, that this is a reference, and perhaps the title of the position they are applying for; Subject: Jane Doe - Reference for HR Assistant.
Your salutation should be followed by the body of your letter, where you will begin with how long you have known the candidate, and in what capacity. You can then elaborate on their skills, strengths, and experiences that make them an exceptional employee. It can be helpful to use anecdotes and specific achievements to highlight the attributes which will be most applicable in the position they are seeking.
In your closing, mention your confidence in your candidate, and offer your strong recommendation for them in the position. Thank the hiring manager for their time, and let them know you are available for clarification or further questions, should they have any.
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The following is an example of a recommendation letter written by a manager for a former employee. It contains information on the person's qualities, attributes, and effectiveness on the job, as well as a strong recommendation for future employment.
Subject: Recommendation for Laura Woods
Dear Ms. Lee,
It is my pleasure to recommend Laura Woods for employment with your organization. I have known Laura for over two years during which time she worked as a communications assistant in my office.
I have been consistently impressed with Laura's attitude and productivity during the time that she has worked in the office.
Laura is both very bright and quite motivated. I am confident that she will devote herself to a position with your organization with a high degree of diligence. She is a quick learner and has shown the ability to digest large volumes of information. Ms. Woods has demonstrated the ability to articulate information and ideas in both the verbal and written forms.
Laura has also been effective in her efforts to engage the media we outreach to. She has been able to write interesting press releases and articles and convince editors to publish those pieces. Ms. Woods is willing to take risks. She will reach out to people and involve them with projects. I particularly appreciate Laura's willingness to take initiative to help the office serve its constituents more fully.
I recommend Ms. Woods without reservation. I am confident that she will establish productive relationships with your staff and constituents. Please let me know if you have need for additional information about this outstanding young woman.
If you can write a glowing, positive recommendation for a former employee, it’s always a good idea to take the opportunity to help them out.
Your contact information should follow your name if you are sending an email, and it’s not at the heading.
In the course of your career, you might have to use reference letter templates to write up reference letters for your personnel. Of course, this applies to former members of your staff, if they left of their own accord, and if you were consistently impressed with their performance while working with you.
So if you were inclined to so, you could easily write a professional reference for these colleagues if they happen to be looking for work. After all, if you were so impressed by their work, then it would only help their cause if you were to put in a good word on their behalf.
As you can see in other sample reference letters, there is a general format to follow. It might be wise to follow a similar pattern in your employment reference letter templates.
While the reference letter format can tell you how to make a letter, you would still need to know how to refer to your employees’ strengths in your formal reference letter templates.
When using reference letter examples and personal reference letter templates as guides, there are some tips you can that you might find helpful. After all, tips like these can definitely help you when it comes to writing these letters, as you can always use a few tips to make the most of your templates.
And if you are interested, you may also want to see if some of the other templates on this site can help you with any other work you may have.
Finish your letter of recommendation fast with free downloadable templates that This can be from a professional, employment, academic.
A letter of recommendation is a document you may be asked to prepare for someone who is applying for a job, internship, college application, leadership position or volunteer opportunity. The purpose of a recommendation letter is to validate what the employer has learned about the applicant and get answers to outstanding questions about their performance or habits.
An honest recommendation provides the recipient with a personalized account of your experiences with the applicant. You should, therefore, have at least some knowledge of how the candidate acts and performs in a work environment. Consider the following before you accept a request for a recommendation:
It’s important that to consider whether or not you can provide a quality recommendation letter before accepting a request. If you do not have enough experience with or positive stories to tell about the applicant, let them know quickly and respectfully that you are unable to meet the request. This way they have plenty of time to find an alternative solution.
Your letter of recommendation should include four items:
If the candidate hasn’t provided you with an up-to-date resume and the job description, ask them to send those so that you are fully prepared to write the recommendation. You can use their resume to get a full understanding of their experiences and achievements.
Related: How to Ask Someone to Be Your Reference: Email Examples
You should review the job description to understand what the employer is looking for in a candidate. Use the description to decide what you should include from their resume and your personal experiences working with them.
When writing a letter of recommendation for students or working professionals, your letter should include a brief introduction, the candidate’s background and experience, a personal story, and a closing statement.
Use the following recommendation letter template as inspiration when drafting your own:
To Whom it May Concern:
It is my pleasure to strongly recommend [Applicant Name] for [Position With Company or Acceptance to Institution].
I am [Your Name], a [Your Position] at [Your Institution or Company]. I have [Number] years of experience working in [Your Industry or Academic Focus], and have seen many young professionals come and go. [Applicant Name] is one individual I have worked with who uniquely stands out.
During our time together, [Applicant Name] displayed great talents in [Skill, Trait, Experience, Class, etc.]. When we first met, I was immediately impressed with [Applicant’s Name], but during the time worked together, her understanding of [Key Topic] grew far more than that of her peers.
[Insert Personal Story Elaborating on Key Skills, Trait, Experience].
It’s not just her technical skills that impress me, however. [Applicant Name] was a joy to work with because of her amazingly positive attitude and [Positive Trait]. Her [Positive Trait] and [Positive Trait] were also necessary and valued not just by myself, but by her peers, who often relied on her to get the job done.
I am absolutely confident that [Applicant Name] would be a great fit for your [Institution/Company]. Not only will she bring the kind of skills and experiences you’re looking for in an applicant, she will quickly become an asset and help your [Institution/Company] grow in any way she can.
If you need more information or specific examples, please do not hesitate to contact me at [Contact Information]. As a recommendation letter likely only provides a snapshot of her talents and achievements, I would be happy to further elaborate on my time working with her.
[Your Name, Company, and Title]
There are many formats recommendation letter can have. Here’s a specific example of what a completed letter may look like for a job applicant using the above framework:
To Whom it May Concern:
It is my pleasure to strongly recommend Annie Chiu for a position as a Data Analyst for L&Q International.
I am Robert Cunningham, a Regional Manager at Mountain View Unlimited. I have 15 years of experience working as a statistician and client services specialist and have seen many young professionals come and go. Annie Chiu is one individual I have worked with who uniquely stands out.
During our time together, Annie displayed great talents in technical applications, such as ArcGIS, R coding, Python, and several other data visualization tools. When we first met, I was immediately impressed with Annie and the technical skills she had on day one, but during the time worked together, her understanding of data analysis and the tools of the trade grew far more than that of her peers.
My first experience with Annie’s adaptability came not long after she was hired. Last year, we had one client who sent data in Excel that needed extensive cleanup. At that time, Annie’s experience with Excel was limited, but she worked extra hours to learn how to properly clean up data in Excel through the use of functions. Within the week, the client’ data was properly formatted so that it could be effectively analyzed and visualized. Annie even handled the data visualization with skill and the client had nothing but praise for the end result.
It’s not just her technical skills that impress me, however. Annie was a joy to work with because of her amazingly positive attitude and eagerness to stick tightly to deadlines. Her can-do attitude and team building skills were also necessary and valued not just by myself, but by her peers, who often relied on her to get the job done.
I am absolutely confident that Annie would be a great fit for your L&Q International. Not only will she bring the kind of skills and experiences you’re looking for in an applicant, she will quickly become an asset and help your L&Q International grow in any way she can.
If you need more information or specific examples, please do not hesitate to contact me at 555-123-4567, or by email at [email protected] As a recommendation letter likely only provides a snapshot of her talents and achievements, I would be happy to further elaborate on my time working with her.
Mountain View Unlimited
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Use this excellent sample reference letter as a guide for job and employment references. A well constructed employment reference letter is a valuable tool for a .