Looking for a specific email template? Ask to discuss compensation in your next 1-on-1; Schedule a one-off meeting to talk about pay; Salary increase letter.
When you are expecting a pay raise in your job, either because the salary increment time is past due already or you are working very hard at the job but it's not paying up well or for other reasons, then you can request your boss or the appropriate officer in your organization for a hike in your pay scale.
The letter should be drafted in a way that genuine reasons must come to the notice of the employer that you deserve a pay raise. The letter should be worded kindly but never too demanding that it will unnecessarily irritate the employer. Please keep this in mind while describing the reasons in the letter.
The following format can be used for writing such letter. You can add additional details about your performance and justification for increase.
Template of the letter for seeking hike in salary:
(Name of the Boss/Officer)
Sub: Request for raise in pay scale
Ref: Employee code: ...................
I have been working as a (Designation) in the ........Department of the Company since (Month, year). During this period, I have worked hard sincerely and have been putting in my best efforts to perform at the desired level ultimately to achieve the goal of the Company. I have diligently performed my assigned duties along with any additional assignments that were given to me either due to work load or manpower shortage issues.
I take pride in working for our Company and will be dedicated in my work as long as I am associated with the Company. I acknowledge with thanks that I have been given an annual increase of 8% in my salary as per the employment contract. However, I would like to bring to your notice that with the current cost of living in the city, I am most of the time falling short of money in keeping up with such high cost.
Therefore, I would like to kindly request you for at least a 14% hike in my salary, which will not only help me in meeting my expenses and help in saving for future but also will greatly keep myself motivated during the work for better performance.
I feel my request is reasonable and you would be kind enough to do the needful. I shall be highly obliged in this regard.
- (sign) -
(Name of the Employee)
Email format: The above format can also be used while sending an email to your boss asking for a pay raise. The email can simply start with "Dear Mr. / Ms. ____" instead of the whole description as mentioned at the top ("To, designation etc") and it can simply end with "Thanks, _______" instead of "Yours sincerely, etc".
Few Important Do's and Don'ts
(1) As far as possible try to meet your boss or the concerned officer personally and explain the reasons for which you are requesting the pay raise. The submission of request letter followed by a personal meeting could be beneficial.
(2) The timing of your letter is very important. If you submit a letter during a higher turnover/profit period or just after you got a big sale (fixed an imp. technical issue, invented something new, etc), then it might materialize. But if you demand a raise during loss making period (or if you perform badly), then it might work in a bad way for you.
(3) Sometimes, you can even put in some conditions suggesting that you can achieve a certain target if the raise were to be given to you. The achievement of target can either succeed or precede your pay raise.
(4) The foremost thing is to justify your salary increment as compared to the responsibilities assigned to you. You can compare the trend in pay scale of the employee in similar posts in other companies in the same industry.
(1) Do not mention too many personal problems (esp. financial) in the letter, which will in a way depict that you are working under a lot of pressure (bothered by personal issues).
(2) Do not compare yourself with any other colleagues who got a higher raise than you. This may be considered as an insult to the judgement of the officer in charge of appraisal or your boss.
(3) It won't be advisable to give ultimatums in the letter. (If they don't give you raise, you will leave the Company.) However, during your personal meeting you can politely mention that due to cost of living issues you have no other option but to look for jobs which can pay satisfactorily.
(4) Do not ask for unrealistic hike in your pay. Your pay raise is justified by what you deserve not by what you desire. Please ask for realistic increase in salary.
The last but not the least - when you are meeting your boss to request for a pay raise, please go well-dressed, maintain the decency, sit straight, remember your posture and gesture speak for yourself and try to be as charismatic as possible in your look and talk. :)
Example of a letter asking for a pay raise, advice on what to include in a letter asking for more money, and tips for writing and sending or emailing.
95 Park Lane
Anderson, CT 00880
23456 Broad Street
Stamford, CT 00834
[use above for hard-copy letter only]
Dear Mr. Boss,
I am writing to formally request a review of my current salary. As an Account Executive with 5 years at Acme Corporation, I have always been ready and able when asked to take on additional work and new job responsibilities. I believe a review of my track record with the company, my recent achievements, along with industry average salaries, will demonstrate justification for an increase of at least 10% in my annual pay.
My role has evolved since starting with Acme Corporation. Added duties now include staff management, budget decisions, and project management. In the past year, I have distinguished myself with the following accomplishments:
Further, the average annual salary for my position is $65,000, according to data from Payscale.com. This is more than 12% higher than my current salary of $58,000. A 10% raise in salary is would put my compensation in line with industry and regional expectations for the work.
Thank you for your attention in this matter. I am willing to work with you to accommodate my request along with what is best for the company. If you have another amount in mind or a plan to increase my salary in the future, I am open to negotiation.
Signature [for hard copy letter]
Subject Line: George Smith – Meeting Request
Now that the XYZ project is in the rear view and we’re all settling back into our regular routines, I wanted to drop you a line to ask if we can have a meeting to discuss my compensation.
As you know, I started at ABC Corp two years ago as an intern and came on board at a salary that was slightly low in the pay band, with the understanding that we would revisit my pay at review time. Since then, of course, we’ve all been too busy to think much about anything but hitting our deadlines.
I feel so fortunate to have had the opportunity to start my career with mentors like you and Jack, and to continue to learn in a company that’s growing so fast. Over the past two years, I’ve gladly assumed many hats, including lead on our latest project. In addition, I’ve always exceeded my own goals without missing a single deadline. I’ve also continued developing my skillset, taking classes in UX design.
My research indicates that a raise of 10% would be appropriate. I’d love the opportunity to meet with you and discuss in person.
Junior Graphic Designer
47 Paper Street, Suite 221
Lansing, Michigan 48864
However, it is very important to choose correct words in your pay raise letter format. You do not want your boss to take your request in the wrong.
Want to know how much of a salary increase you should ask for? Use ValueMyCV to find out.
How much are you really worth? If it’s more than you’re currently being paid, you’ve probably thought about how to ask your boss for a raise.
Talking money doesn’t come easy to many of us, but if you’re being underpaid and deserve a pay rise, you should pluck up the courage to ask for more. But don’t just go barging in through the boss’s door – take a look at our top tips that will make it difficult for them to say no:
Depending on your relationship with your boss, an email might be the best way to ask them for a pay rise, or at least lay down the groundwork.
Before you take the plunge it’s still worth answering the question we opened with – how much are you worth?
Upload your (updated!) CV into the ValueMyCVtool to get some idea of how much your skills are really worth to your employer, which is a great base for you to build your case for a raise.
Don’t just start talking about figures straight away – the key thing is to emphasise how your achievements and improved capabilities have contributed to the success of the business, and lay it on thick when telling them how much you enjoy working there. You want to keep their goodwill, even if they turn you down.
But where to start? Using the following letter sample as a guide will put you in with a good chance of getting the raise you so richly deserve – just remember that individual circumstances differ, so it’s important you customise the template to best reflect your own position or change how formal/casual the tone is.
Subject Line: Request for salary appraisal. There’s no need to stress over what your email subject line should be – just like any email, a good subject line sums up the contents of the email and whether action is required. Something simple will do the trick.
Hi [manager’s name],
I have greatly enjoyed working here over the past ___ years, and as well as feeling I have learnt a lot from my time within the department, I also feel I have contributed a great deal to the ongoing success of the team and the company.
Over the past year alone I have [write about your own achievements here], and also have additional responsibilities such as [add these here, focusing on how they help the business]..
Given the added value I bring to the company, I no longer feel that the salary I am receiving reflects the contribution I am making to the department. I believe my current remuneration package is below what can generally be expected for someone in my position, and would request an increase of X% to bring my current salary into line with the industry average.
I would greatly appreciate an opportunity to discuss this further, and kindly ask that we meet at a time most convenient for you. Once again I would like to express my sincere thanks for the support you have shown me and I look forward to continuing to serve the department and the wider company.
Your Name Here
Don’t forget to upload your CV to ValueMyCV to find out how much you’re really worth to your boss.
Knowing your true value could be just the confidence boost you need to kick-start the negotiations, so be brave and hit send on that email – you’re worth every penny.
A Letter of Request for Salary Increase is a document an employee can use to request a salary increase from his/her employer. This application may be made.