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How to address a letter of introduction

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How to address a letter of introduction
September 20, 2018 1st Anniversary Wishes No comments

A well-written letter of introduction can result in a valuable relationship, and help move date. name and address of the bank to which the letter of credit should.

You're about to learn how to address a cover letter. But first, picture this:


The hiring manager opens up your cover letter. She looks at it for half a second before kicking it to the recycle bin.


Can an address on a cover letter hurt your chance to land the interview?

You bet it can.


That manager has 100 to 300+ cover letters and resumes to read. She's already not in the best mood.


Without knowing her name, there's a whole bag of things you can do wrong, and only a few ways to do it right.


You want her to feel good about you from word #1.


This guide will show you:


  • How to address a cover letter without a name.
  • The #1 way to address a cover letter.
  • Who to address a cover letter to (with four great tricks to learn their name).
  • The top 4 cover letter address mistakes.


Here's an example cover letter made with our fast online cover letter tool. Want to write your introduction letter fast? Use our cover letter templates and build your version here.



That example of who to address a cover letter to without a name will start your relationship off right. Now let me show you several ways to do it perfectly.


Want to make sure every cover letter you send lands you an interview? Get our free checklist: 37 Things You Need to Do Before You Send Your Cover Letter.



How to Address a Cover Letter with No Name


Imagine you're reading emails.


Sounds fun already, right?


One starts, "Dear esteemed gentleman of high regard." To make things worse, your name is Nancy.



Of course you won't do anything that silly in a business letter. But if you don't know how to address a cover letter without a name, you may sound almost as tin-eared.


The first and easiest way to address a cover letter without a contact?


Leave the salutation off and start with the first paragraph.


Addressing a Cover Letter with No Salutation


Agilium's commitment to employee development is well known...


Why does that work for addressing a cover letter to unknown? It avoids the chance to make things worse.


Addressing a Cover Letter with "Dear Hiring Manager" 


Dear Hiring Manager,


That's another way to start a cover letter introduction right if you don't know the hiring manager's name. In fact, 40% of managers prefer "Dear Hiring Manager" to any other salutation.


Is it perfect? No. But it's invisible. It lets the manager get on to the important info in your letter, like why your resume is so amazing.


For the best way to address a cover letter with no name, you'll need specifics.


I'll show you a career-saving way to do that next.


Pro Tip: Should you use "dear" in a cover letter address? It's common and accepted. If you don't like it, leave it off and just say, "Hiring Manager,".


Want to save time and have your professional job application ready in minutes? Here are a sample cover letter and a matching resume made with our resume and cover letter builder. Write your cover letter and resume here.


Resume and a sample cover letter for a job application. See +15 resume and cover letter templates and create your job application here.


One of our users, Nikos, had this to say:


[I used] a nice template I found on Zety. My resume is now one page long, not three. With the same stuff.


Create your resume now


Ready to move past the "who do you address a cover letter to" question? Need great tips and advice to write the whole thing? See our guide: "How To Write A Cover Letter [Complete Guide With Examples]"



The BEST Way to Address a Cover Letter with No Name


"This applicant clearly has a brain."


What if I gave you a button, and by pushing it, you could make the hiring manager say the words above?


If you just want to know how to address your letter without a name, the examples above will work.


To convey high competence from the beginning, use specifics. Like this:


Who to Address a Cover Letter To [The Best Way]


Address your cover letter to the hiring manager, even if the letter will go through a recruiter.


Here are five examples of how to address someone in a cover letter when you don't know their name.


  • Dear Project Manager Hiring Team,
  • Dear Sales Associate Hiring Manager,
  • To the Customer Service Search Committee,
  • To the Computer Science Recruitment Team,
  • Dear Software Team Hiring Manager,


Pow. There's a switch somewhere in the hiring manager's head, and it just flipped to "Pay Attention."


Why do those examples for how to address a cover letter work?


They show you're not just scattershooting resumes from a potato gun. You actually have some idea what's going on within the company.


Pro Tip: Knowing the hiring manager's name is the best tip for addressing a cover letter. I'll show you six fantastic tricks up next.


Want to move past how to address a cover letter and on to the first paragraph? See this guide: "How to Start a Cover Letter: Sample & Complete Guide [20+ Examples]"



How to Find the Hiring Manager's Name without a Detective


Bad dream:


You addressed your cover letter with "Dear Hiring Manager." The manager pictured a mouthbreather. She folded your resume into a little triangle and flicked it at the trash.


Well, that probably won't happen.


Still, if you're looking for how to address a cover letter in the best way possible, it's with a name.


You know that, but you're not Miss Marple. You don't have time to show the manager's picture around a bunch of coffee shops.


So, do these things:


How to Find Out Who to Address a Cover Letter To


Don't create a generic letter address until you've tried these tips to find a name:


Double check the job posting. Make absolutely sure the name's not in it. If it is and you miss it, you'll have enough egg on your face to make a double omelet.


Examine the email address in the job description. If it's [email protected], do a Google search for "p fudderman" and "amible.com." Chances are, you'll find your manager's full name.


Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting. Also, look at the company page or do a LinkedIn company search.


Check the Company Website. Try to find the head of the department on the company's staff page.


Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too. If you're six degrees from Kevin Bacon, you're probably even closer to the hiring manager.


Call. If all else fails, call the receptionist and ask who the contact person is.


Use a Title in Your Address


If the hiring manager has a title like Dr., Professor, Reverend, or Captain, use that in place of a first name. She'll notice the respect and it'll give her a good feeling.


  • Dear Dr. Steuben,
  • Dear Professor Onion,


Pro Tip: Still can't find the hiring manager's name? Don't panic. Just use one of our excellent tips above for how to address a cover letter without a name.


Finished your cover letter and need to close it? See our guide: "How To End A Cover Letter [Complete Guide With Examples]"



How to Address a Cover Letter with Ms. or Mrs.


Picture a pencil.


It's full of bite marks.


You put them there because you're not sure whether to use "Miss" or "Mrs."


Mmm. Graphite.


Is she married? Isn't she? You don't want to insult her.


Gender rules can make it hard to know who to address a cover letter to.


The good news is, "Ms." works great, and doesn't comment on marital status.



Dear Ms. Passalacqua,


Dear Miss Passalacqua

Dear Mrs. Passalacqua


Don't use "Miss" or "Mrs." unless you know the manager prefers them.


You can also use the first name, or the first and last together.


  • Dear Karen Passalacqua,
  • Dear Karen,


Pro Tip: Don't know the recruiter's gender? Names like Pat and Adrian can be tricky. A glance at a LinkedIn profile photo can clear up the confusion. Or use both names.


Need to know how to address a general cover letter? See this guide: How to Write a Letter of Interest [Complete Guide & 15+ Examples]



What's the Proper Cover Letter Address Format?


Visualize the ultimate success:


You got the job. You're earning a fat paycheck. Your quality of life would make Mark Zuckerberg jealous.


Is it because you used the right cover letter format?




Knowing how to address a cover letter with the proper format is just a way to sidestep looking sloppy.


But doing that will help you get the interview.


Write your name and address in the upper left.


After a line space, write the date.


After one more space, write the hiring manager's address.


Add one more space and then the salutation.


Barrett Miller, IT Professional

3367 Jewell Road

Minneapolis, MN 55415




IT Hiring Manager

Ideonix, Inc.

341 Lodgeville Road

Minneapolis, MN 55415


Dear IT Hiring Manager,


I've been interested in Ideonix since...


How to Write a Cover Letter Email Address


Need to know how to address a cover letter when sending an electronic cover letter?


If you're formatting an email, start with a 6-10 word subject line.


Use a salutation, add a line space, then begin your letter.


Subject Line: Job Application for Nursing Position, Referred by Gregory Torres
Dear Dr. Appleton,
When Mr. Torres told me about the opening...


For emails, use that cover letter address format without the address of the company.


Pro Tip: There's a trend for modern job applicants to leave out "Dear." There's nothing wrong with doing that. It all comes down to preference.


Want to know how to format the rest of your cover letter? See this guide: "Cover Letter Formats: A Complete How-To Guide [10+ Examples]"



How NOT to Address a Cover Letter [Mistakes]


Will you sink your chance to land the interview if you don't know how to address a cover letter?


Probably not.


But addressing a letter incorrectly sets the wrong tone. It can make the hiring manager doubt you. And that can hurt your chances.


Avoid these addressing mistakes:



Hello Mary,

Hi Steve!


Addressing a cover letter with "Hello" or "Hi" comes off too informal. It sends a message that you don't quite grasp the rules.


The exclamation point is a bonus no-no.



Don't use "Dear Sir or Madam" when you don't know who to address a cover letter to. Not unless you're applying for a position back in 1895.



To Whom it May Concern,


"To Whom it May Concern" in a cover letter salutation may seem old fashioned or even archaic. Some managers (about 25%) claim they like the "To Whom it May Concern" cover letter address. The trouble is, the other 75% don't.



Dear Human Resources Director,


That last example looks fine at first. But the hiring manager might not be in HR. She might be the head of Accounting, or the company CEO.

If you know the HR director is handling the talent search, you probably know her name. Use that instead.


Pro Tip: Be rigorous with spell-checking. Nothing shows you don't know how to address a cover letter like botching the manager's name.


Writing a cover letter for an internship position? See our guide: "How to Write a Cover Letter For an Internship [+20 Examples]"


Key Takeaway


Knowing how to address a cover letter is the first step to starting off on the right foot.


Keep these points in mind:


  • The best tip when you don't know who to address a cover letter to? Learn the name. LinkedIn, Google, and the company receptionist can help.
  • To address a cover letter without a name, use some variation of, "Dear Software Team Hiring Manager." You can also use, "Dear Hiring Manager" if the addressee really is unknown.
  • Remember that "To Whom It May Concern" is an old-fashioned salutation for cover letters. It also feels very impersonal.
  • Use titles like Dr., Professor, Captain, Reverend, Ms., or Mr. when you can.


Want to know more about how to address a cover letter? Maybe you found the best way to address a cover letter? Do you think to whom it may concern cover letters are a thing of the past? Give us a shout in the comments! We love to help!

Step 3: Know how to address a letter of introduction, and to whom. That sounds hard, but there's a quick way to do it right. This guide will show you: How to start.

Structure of a Formal Letter

how to address a letter of introduction

A letter of introduction does exactly what it implies – it introduces one party to another party. These parties can be businesses, individuals representing businesses or simply individuals representing themselves. Use our free sample letter of introduction template below to help you get started. Keep reading below for a free sample introduction letter, tips and links to other resources.

In third party introduction letters, the writer is addressing someone they are familiar with and introducing a third party to the recipient. Generally, specific requests for employment or other assistance accompany the letter. These letters tend to be less formal as they are usually sent to someone you know well.


In blind contact introduction letters, the writer does not know the recipient. The entire purpose of the letter is to make the introduction. These types of letters are essential in building business and customer relationships.

Introduction letters are often confused with referral letters, cover letters or application letters, each of which is used under different circumstances.

Tips: How to Write a Letter of Introduction

  • It is ok to keep the letter less formal if it is someone you know well
  • Be concise and stay on topic
  • Ask for specific assistance – don't make general or unattainable requests
  • Provide contact information for the person being referred
  • An introduction letter might just be an email between friends or colleagues

Sample Introduction Letters

Business Letter of Introduction Sample

This sample introduction letter is a great example of how to bring two friends or associates together. Please use this only as a general guide. How formal or informal you need to be in your letter is extremely situational. The following example might just be an email.

Dear Ryan,

I am writing to introduce you to a remarkable young woman, Cami Larsen. She has worked for me the past 6 months and has done an excellent job.

Cami has been very valuable to our team. She has a bachelor's degree in marketing and she has a great sense of current market trends. She has been marketing lead on several key projects for us. Her husband recently was transferred to New York so she will be leaving us shortly. We will be sad to see her go. Since she will be coming your way, I was hoping that you might be willing to consider Cami for a position in your firm or assist her with finding other opportunities in New York. She will be a great asset to whoever hires her on.

Let me know if you have any questions or you can reach Cami directly at (123) 456-7890. I am sure she can provide you with a resume if you wish. Thank you for your time and assistance.


More Sample Introduction Letters

  • Business Letter of Introduction - buzzle.com - A sample letter used to introduce your company to new customers or clients. Also includes some additional tips.
  • Self Introduction to Client - writinghelp-central.com - A good example introduction letter when you need to properly introduce yourself to perspective new customers.

Related Content

Additional Resources

  • The Art of the Introduction - techcrunch.com - In this age of emails, yours needs to not blend in. Check this out for specific tips on introducing yourself by email.

Sharing Our Letter of Introduction Template

If you are running a related website or blog, and would like to recommend the use of our template, feel free to link to this page using the following URL:


Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

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How to write business letters

how to address a letter of introduction

Once you get going, you’ll be fine.


But here’s the problem:


How to start a cover letter in the first place?


Good news:


There’s a simple formula that blows employers away.


Step 1: Pick your biggest achievement that fits the job.


Step 2: Personalize with company needs, facts, events, or name-dropping.


Step 3: Know how to address a letter of introduction, and to whom.


That sounds hard, but there’s a quick way to do it right.


This guide will show you:

  • How to start a cover letter that erases other applicants.
  • Sample cover letter introductions you can use.
  • How to begin a cover letter with the right salutation.
  • Why the best cover letter intros start with accomplishments (and how to nail ‘em).


 Create a cover letter that matches the design of your resume—pick from 18 professional templates and get a powerful resume + cover letter combo now.

Create my cover letter now


Here’s how to write an attention-grabbing cover letter first paragraph.


Cover Letter Introduction Example


Summer Scharf
Graphic Designer
1602 Ferguson Street
New York, NY 10110
[email protected] 




Neoterio Talone
Creative Director
Split Q Inc.
3455 Angus Road
New York, NY 10007


Dear Mr. Talone,


Slashing costs 20% at Kenna Senno was the biggest challenge and most fun I’ve ever had. The highest hurdle? Developing the leadership skills to guide my team of three designers through the daily struggles.


I drew on all my past achievements, including:


  • Developing 350+ graphic design projects in two years.
  • Spearheading the team that won the 2016 Shopify Design Award at Ama Tama.
  • Leading meetings for a project to boost client revenue past 120% of targets.


With my deep knowledge of how to produce high quality while mentoring a team, I’m confident I’m a great fit for Split Q Inc. That’s why when Shauna Paiva suggested I apply, I knew I had to get in touch.


I’d value the opportunity to discuss slashing your costs 25% in the next four months.


PS—I’d love to explain how my belief in adding emotion to my work helped me get the D&AD New Blood award in 2013.


Best regards,
Summer Scharf


That’s how to begin a cover letter.


Need more cover letter introduction examples? Want to know how to address cover letters without names?


That’s next.


1. Start a Cover Letter With First Paragraph Gold


“When I destroyed Sauron...”


If you’re Frodo, that’s how to start a cover letter.


You don’t talk about your grasp of written Elvish.


You tease your biggest win.


But—it’s got to fit the job like a custom Rolex.


These two cover letter introduction examples show how:


How to Open a Cover Letter Examples


  1. Your best achievement is boosting sales by 35%.
  2. The job ad calls for delegation skills.

See that?


The achievement in the first of those cover letters shrink-wraps you to the job.


Achievement Examples


Use these examples in your cover letter openers:


Improved Company Metrics


  • Raised revenue 30%.
  • Slashed costs 20%.
  • Boosted customer retention 15%.
  • Delivered all projects at least 3 days before deadline.
  • Led the team that raised customer appreciation scores by 22%.


A Great Personal Achievement


  • Scored 99 out of 100 in 2 of 4 sections on the CPA exam.
  • Manager said I’m the “most professional person he’s ever met.”
  • Chosen as team mentor.
  • One of my projects received a Webby award.
  • Project-managed seven multi-million dollar construction projects.
  • Promoted in just 2 months.

Expert Hint: How do you know your big achievement will impress the hiring manager? Connect with a couple company employees on LinkedIn (or phone) and talk to them.

2. Make Your Cover Letter Personal


Your cover letter introduction must be attention-grabbing.


To guarantee dropped jaws—


Tie it to the manager and company.




By adding one of these key facts:

  • Company Needs. Do they need cost-cutting most, or marketing ROI? Find out in the job ad, or by reaching out to employees.
  • Company Facts. Do they value employee development? Innovation? Learn this on their website or by reaching out.
  • Name Dropping. Are you connected to someone at the company? Can you be? Check Facebook, Twitter, and LinkedIn and contact them.
  • Company Events. Did they just make the Fortune 500 list or win a huge award? Search news headlines for this cover letter opening trick.




How to use key facts in a cover letter intro?


Do it like these how to start a cover letter examples:


Cover Letter Opening Paragraph Examples


  1. Your big achievement: Increased development efficiency 32%.
  2. Company event: Their Agile push was written up in TechCrunch last month.

That first cover letter first paragraph lists a huge achievement. Best, it mentions news the hiring manager is proud of. Guaranteed heart-string tugger.

Expert Hint: Starting a cover letter with the hiring manager’s name is gold. Don’t know it? Call, or do some LinkedIn hunting. Still don’t know it? That’s up next.

3. Find Out Who to Address a Cover Letter To


Now you know how to start a cover letter.


Still stuck?


Who should you address your cover letter introduction to?


How to Start a Cover Letter—Examples


Check these how to begin a cover letter examples:


  • Dear Sue,
  • Dear Mr. Munoz,
  • Dear Arthur,
  • Dear Ms. Odom,


Starting a cover letter with names works. Why? Our own names pull attention like electromagnets.


How to Begin a Two Whom It May Concern Cover Letter


Can’t find the name?


No sweat.


Use one of these:


  • Dear Project Management Hiring Manager,
  • Dear Hiring Manager,


Those cover letter intro examples work because they’re not generic. That’s vs a To whom it may concern cover letter opening statement.

Expert Hint:  Don’t know a female employer’s first name? Use Ms. instead of Miss or Mrs. It’s not linked to marriage status and won’t irk the hiring manager.

4. Address a Cover Letter Properly




Had enough introductory paragraph examples?


Just need to know how to write an address on a cover letter?


List your address, the date, then their address.


Do it like this how to start a cover letter example:


Cover Letter Openings—Example


Peter Parker
2030 Longview Avenue
Forest Hills, NY




Tony Stark
Stark Industries
22 Stark Tower
NY, NY 10001


Dear Mr. Stark,



That letter of introduction example is clean, professional, and does the job.

Expert Hint: In an email cover letter, don’t use full mailing addresses. Your web URL, phone number, and email address are plenty.

Key Points:


Here’s a recap of how to start a cover letter:

  • The best cover letter openers start with your most pulse-pounding accomplishment. It could be raised revenue, an award, or a high test score.
  • Pick an achievement that fits what the job offer is asking for. If they want cost-cutting, don’t talk about high customer-appreciation scores.
  • Mind-meld your accomplishment to the job. Cite company facts, needs, news, or name-dropping in your cover letter opening lines.
  • Address a cover letter with “Dear” + the person’s name. Don’t know it? Use “[XYZ] team hiring manager.”


Still wondering how to write a cover letter opening? Can’t find company facts to use for cover letter openers? Leave a comment. We’ll be happy to reply.

See best cover letter addressing tips AND actionable examples. That's another way to start a cover letter introduction right if you don't know.

Letter of Introduction

how to address a letter of introduction

An introductory business letter is supposed to make a good impression with a potential customer (called a prospect). Writing a letter to introduce your business to someone involves shifting the focus to your correspondent, engaging his or her interest, and launching a conversation, rather than a lecture:

  • Start with a bang. Open with a sentence that grabs interest and establishes a reason to keep reading.

  • Introduce yourself in terms that matter to the person to whom you’re writing. If you can, refer to a previous meeting or mutual acquaintance.

  • Tell the prospect what you can do for him or her. Explain your offering by conveying benefits that the prospect can count on, rather than simply reciting a list of the features involved.

  • Keep your letter short. Keep sentences short. Keep paragraphs short. And limit the length to a single page.

  • Make a clear point. Maybe you just want to say thanks. Maybe you want to tell the person that you’ll be calling next week. Maybe you want to set an appointment. Or maybe you want to announce a good deal.

  • Edit and proofread. Delete as many I’s as you can. Then read the letter for accuracy, double checking that you’ve spelled the recipient’s name and address perfectly.

  • Sign your letter. Amidst all the junk mail, a personally worded letter with an original signature on good stationery can make a great impression.

  • WATCH THE VIDEO ON THEME: How Do I Write A Letter Of Introduction For Employment?

    Letter of Interest Examples and Format [+Introduction Letters, and . But you don' t want to randomly send the letter –if you don't address it.

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