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How to write a letter to apply for job
April 22, 2019 1st Anniversary Wishes 2 comments

Job application letter templates can help you if making a job application letter These are tips for what to include and how to write a letter to apply for a job.

People spend the third part of their lives at work. That is why it is crucial to find a comfortable and beloved occupation. When you decide to find a job, you should also think about the following question. How to write an application letter? This message is imperative because it must immediately convince your probable employer why he or she should hire you. Let us figure out how to write an application letter correctly.

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Source: UGC

An application letter will be the first correspondence you are going to have with your possible boss. An employer will definitely judge you on your application letter if you are worthwhile being interviewed. Always remember that any job competition is very tough. Therefore, your application letter must stand out because employers usually deal with hundreds of job applications for a single position.

How to write an application letter?

A correctly written application letter will undoubtedly increase your chances to get a job of your dream. Your curriculum vitae should necessarily summarize all your relevant work history, education, specific details about your job qualifications.

Top tips on how to write a perfect application letter for job vacancy

These tips will help you to write a competent and well thought out application letter. We do not doubt that you will be invited for a job interview if you make use of all our recommendations.

Always write your contact info at the top

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Source: UGC

It must always be easy for your potential employer to find your contact information quickly. Therefore, make sure that you have the proper letterhead before you start writing your application for the job vacancy. Please try to include as much contact information as possible:

  1. Full name
  2. Residential address
  3. Email
  4. Personal website
  5. LinkedIn/Facebook profile (If they are applicable for your vacancy)

Address the letter with employer`s title and name

Image: pixabay.com
Source: UGC

It is always necessary to include the employer`s name, title, and company name in your application letter. In this way, you will show your prospective boss that you have composed a particular application letter to this company.

Therefore, you have spent your personal time to conduct specific research to get the company`s contact details. It will be an additional advantage to invite you for an interview.

Attention! Please note that it is not always possible to find the name of the hiring manager. In this case, visit LinkedIn, Facebook, or Twitter. These social networks will also be useful to you.

The first things go first

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Source: UGC

Your primary interest should be expressed in the very first abstract. Every day employers read plenty of application letters. A hiring manager usually monitors them very quickly deciding if your application letter will be sent either to the trash or the “keep” heap.

Attention! Always write your application letter in the form of a news article.

Therefore, you should write a declarative statement. It must inform the hiring manager that you are euphoric to be applying for (position name) at (company name). While writing about what attracted you to this vacancy, always be precise and short.

Mention where you got information about the particular job vacancy

It is highly recommended that you should write where you get the information about this job vacancy (job site, newspaper advertisement, friend`s recommendation, etc.).

State exactly in which way you will be the best for the employer

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Source: UGC

The answer to this question is simple. The company has a vacant job position. This problem needs to be solved. Therefore, you are the person who will cope with it. Check out your list of experiences and accomplishments carefully. Then find out a couple of examples, which indicate why you are the best for this position.

Attention! If you have any figures and statistics to provide your possible employer with, always do so. For example, it might be such data as growth in income under your management.

Review all your qualifications, strengths, and experience

Describe your relevant job skills and a couple of the primary abilities that show why you should be hired for this job. Refer to your resume for more explanations of your skills and experience.

Attention! Please include only the most appropriate features of your career.

Write about the other fields of your interest only if they are directly relevant for your job vacancy

A short summary

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Source: UGC

Finish your application letter for job vacancy with a one-sentence summary where you should explain why you are the faultless candidate. A vital part of your application letter is to end it on the right note. It will definitely help you have the interview.

READ ALSO:What are interpersonal skills and why are they important?

Attention! While explaining what value you can add to this company, always remember that you should put yourself in the hiring manager`s place. You should tell about how your contributions will benefit the company, not vice versa.

Ask the hiring manager to call you back

Do not forget to tell the hiring manager that you would praise the opportunity to continue further communication about the position.

Attention! Never request the hiring manager to contact you if he/she feels you are suitable for the job. Just show some self-confidence by informing the manager that you are ready to talk further.

Sign your application letter correctly

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Source: UGC

On the last line, write your name including a signature, though it is required not always. However, this sign will show your future employer that you treat the job interview very seriously.

A sample of an application letter

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Source: UGC

Below you will find a sample of an application letter that you may use while composing your letter for a job interview. The NovoResume website provides you with plenty of samples which you can find useful and relevant for the year 2019. Please keep in mind that there are various application letter formats, which you can easily find on the web. You may use any of them.

Application letter sample for fresh graduate

People often mistakenly think that if they have no job experience, nobody will hire them. However, it is not true. Of course, new graduates have fewer chances to get a well-paid job soon. Nevertheless, many companies need fresh graduates because they have plenty of new ideas that will definitely help to improve their businesses.

There is one more recommendation. Always write the truth in your application letter for any position. Below you will find an application letter sample for fresh graduate:

This website will provide you with appropriate and noticeable letter templates, which will come in handy to students who are in search of a position at any institution. A correctly written CV will land you an amazing job opportunity in Nigeria.

Now you have the necessary instruments for writing a perfect application letter for the job vacancy. Just use our simple tips to create a successful resume that will lead you through the world of recruitment. Therefore, enter a job site, find a vacancy that suits your interests most, and write an application letter using all the methods we offer you above. Then apply for a job, and do not forget to attach your application letter. Good luck!

READ ALSO:Business etiquette: definition and tips

Source: Legit

These stand-out—but still professional—cover letter examples and samples will You may not be able to apply to as many jobs, but you're guaranteed to have.

Cover Letter Examples for 2019 [+Writing Tips]

how to write a letter to apply for job

An essential part of any job application, a cover letter needs to be attention grabbing and concise. Take a look at our examples for inspiration and discover how to write a winning cover letter

What is a cover letter?

A cover letter is a document sent alongside your CV when applying for jobs. It acts as a personal introduction and helps to sell your application. A cover letter is necessary as it gives you the chance to explain to an employer why you're the best candidate for the job. You do this by highlighting relevant skills and experience; therefore you should always write your cover letter with the position you're applying for in mind.

Not to be confused with personal statements for your CV, cover letters should complement your CV but not duplicate it. The general consensus among recruiters when it comes to the length of these documents is the shorter the better. Typically three to five short paragraphs, cover letters should not exceed one A4 page.

If sending electronically, put the text in the body of the email rather than as an attachment, to avoid it being detected by spam filters.

Applications should always include a cover letter unless the job advert instructs you differently.

How to write a cover letter

Keep your cover letter brief, while making sure it emphasises your suitability for the job. It can be broken down into the following sections:

  • First paragraph - The opening statement should set out why you're writing the letter. Begin by stating the position you're applying for, where you saw it advertised and when you are available to start.
  • Second paragraph - Cover why you're suitable for the job, what attracted you to this type of work, why you're interested in working for the company and what you can offer the organisation.
  • Third paragraph - Highlight relevant experience and demonstrate how your skills match the specific requirements of the job description. Summarise any additional strengths and explain how these could benefit the company.
  • Last paragraph - Use the closing paragraph to round up your letter. Reiterate your interest in the role and indicate your desire for a personal interview. Now is the time to mention any unavailable dates. Finish by thanking the employer and say how you are looking forward to receiving a response.

Once finished read through the document and cut out any unnecessary words and sentences. Don't fill up space by repeating what's already covered in your CV.

How to address a cover letter

Always try and address your cover letter directly to the person who will be reading it. Bear in mind that you're more likely to receive a reply if you send it to the right person.

Advertised positions usually include a contact name, but if not, it is worth taking the time to find out who the letter should be addressed to. You can do this by searching the company's website for details of the hiring manager or alternatively you could call the organisation to ask who you should address your letter to. Don't be afraid to do this, many employers appreciate you taking the time and initiative to do so.

If you're struggling to find a named contact you can use a general greeting such as:

  • Dear Sir/Madam
  • Dear Hiring manager
  • Dear Human resources director.

However, general greetings should only be used once you have exhausted methods of finding a named contact.

How you sign off your cover letter depends on how you addressed it. If you include a named contact, sign off 'yours sincerely'. If you use a general greeting, finish with 'yours faithfully'.

Example cover letters

5 tips for the perfect cover letter

With employers often receiving lots of applications for each vacancy, you need to ensure that your cover letter makes a lasting impression for the right reasons. Here are some tips to increase your chances of success:

  1. Tailor to the organisation - You should rewrite your cover letter every time you apply for a position in order to target the company. Sending out a generic letter for all applications rarely yields positive results and recruiters can spot your lack of time and effort from a mile away.
  2. Proofread - Never rely on a computer spellcheck program to pick up every mistake. Print off your cover letter and double-check for spelling and grammar errors before passing it to a family member or friend to look over. Also make sure that your own contact details and the company name are correct.
  3. Format - Presentation is important so you'll need to format your cover letter properly. Make sure the document is as uncluttered as possible, use the same font and size as you use in your CV and if you're sending it through the post or handing it in use good quality plain white paper to print it on.
  4. Identify your USPs - They're your unique selling points. Be positive about what you have to offer and clearly outline how your skills and experience meet those requested in the job description. Demonstrate why you're the perfect candidate.
  5. Include examples - Back up the claims in your cover letter with real evidence or examples that show how and when you've used your skills and experience.

If you're a student or recent graduate you can make an appointment with your university's careers and employability service to access further help when writing your cover letter. You'll be able to talk with specially-trained advisers, get advice on what to include and have a professional eye look over your application before sending.

Find out more

Written by Jemma Smith, Editor

Prospects · March 2019

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How to Write A Cover Letter

how to write a letter to apply for job

How To Write Job Applications

Employers may receive hundreds of applications for a job, so it's vital to make sure that the letter or e-mail you send with your CV/résumé creates the right impression. It's your opportunity to say why you want the job, and to present yourself as a candidate for the post in a way that impresses a prospective employer and makes you stand out as a prospective employee.


Before you start:

  • Read the advert closely so that you can tailor your application to the requirements of the job
  • Research the organization: this will show prospective employers that you really are interested in them.

Composing the letter or email

General points:

  • Keep it brief. You don’t need to give a lot of detail. What you are aiming for is a clear and concise explanation of your suitability for the job.
  • Begin your letter or email ‘Dear Mr/Mrs/Ms xxxx’ if you know the person’s name, or ‘Dear Sir or Madam’ if you don’t know their name.
  • Avoid inappropriate language such as slang or technical jargon.
  • Use brief, informative sentences and short paragraphs.
  • Check your spelling, grammar, and punctuation carefully. Some employers routinely discard job applications that contain such mistakes.


The usual order of a job application letter or email is:

  • The position applied for: give the title of the job as a heading, or refer to it in the first sentence of your letter, using the reference code if there is one. This will ensure that your application goes directly to the right person in the organization. You should also mention where you saw the job advert or where you heard about the vacancy. If you heard about it through someone already working for the company, mention their name and position.
  • Your current situation: if you’re working, briefly outline your current job. Pick up on the job requirements outlined in the advert and focus on any of your current skills or responsibilities that correspond to those requested. For example, if the advert states that management skills are essential, then state briefly what management experience you have. If you’re still studying, focus on the relevant aspects or modules of your course.
  • Your reasons for wanting the job: be clear and positive about why you want the job. You might feel that you are ready for greater challenges, more responsibility, or a change of direction, for example. Outline the qualities and skills that you believe you can bring to the job or organization.
  • Closing paragraph: in the final paragraph you could say when you’d be available to start work, or suggest that the company keep your CV/résumé on file if they decide you’re not suitable for the current job.
  • Signature: if you are sending a letter rather than an email, always remember to sign it and to type your name underneath your signature.

Sample job applications

Here are two examples of cover letters, for Sara Green and Charles Morton.

Speculative job applications

If you know that you want to work for a particular company or organization but you haven’t seen an advert for a suitable vacancy, you could submit a speculative application. This should consist of your CV/résumé, tailored to the type of job you’re interested in, together with a covering letter of application. Keep your letter short and positive: say why you are particularly interested in working for the organization in question and outline what skills, qualifications, and personal qualities you have to offer.

If possible, address your application letter (or email) to the person in the organization who is in charge of recruiting new staff. You could find this out by phoning the organization directly or consulting its website. If you are applying by letter, rather than email, you could enclose a stamped addressed envelope to increase your chances of a response.

Sample speculative job application

Here’s an example of a speculative letter of application.


See more from Tips For Job Applications

For Students Unit How Write Covering Application Letter English Writing Job Letters Write a Good Job Recommendation Letter with This Template Места Для.

How to Write a Job Application Cover Letter

how to write a letter to apply for job

Ever wondered how to impress an employer during the application process? Writing a stellar-looking cover letter is the one-way track to landing an interview.

What is a cover letter?

Normally dismissed in the application process, a cover letter can catapult yourself into landing that initial interview. Hence why it is important to know what a cover letter is.

Attached to a CV, is the cover letter to your application. Unlike a CV, which is an overview of your skills, experience and accomplishments; a cover letter is tailored to the job at hand.

Oh and while you are here, take a look at our CV guide to ensure your application is flawless.

Cover letter layout

To keep everything neat and well-structured, it is important to know the layout of a cover letter.

1. Contact information

Similar to a normal letter, the first section should include your contact information. This is placed on the right side of the letter and will have the following details:

  • Your full name

  • The first line of the address

  • Town/City

  • Postcode

2. Salutation

You will now put who the letter is addressed to. Unaware of the name? No worries, you can just include Sir or Madam.

3. Date

Minor detail but on the same line, add the date on the right-side (so it sits below your address).

4. Subject

Include the name of the position, along with the reference number (if applicable). This not only helps the recruiter, but adds a level of professionalism too. Double whammy.

Subject: [Name of Vacancy]

5. Introduction

This should be 2-3 sentences long and should include your current status (if you are a student or not), your interest in the vacancy, and expressing that you wish to develop.

You may think: How on earth do I cram in such information? This is why the subject header is important - you save on words!

Don't worry, further down we have included examples of a perfectly written introduction!

6. First paragraph

The first paragraph addresses your interest in the role and why you would like to work at this particular company. This is also the opportunity to say how you are suited to the role.

7. Middle paragraph

The topic of this paragraph is to highlight why the role appeals to you and discuss how the responsibilities of the position are suited to your needs. You can also share your previous work experiences and extra-curricular activities (as long as it is relevant!).

8. Final paragraph

The final paragraph is the chance to sell yourself. Tailor your competency skills to the role and include any achievements you have. Demonstrate your capabilities and how you will apply your work ethic to the role.

9. Conclusion

Conclude your cover letter by thanking them for their consideration and mention your CV is attached to the cover letter.

10. Closing

Ever get confused if you should put 'yours faithfully' or 'yours sincerely'?

Well, today is your lucky day!

Only use yours faithfully if you have addressed them as 'Sir/Madam'. Otherwise, you can use yours sincerely if you have used their name.

Finally, include your name along with contact number and email address below.

Still looking for a job?

Take a look at our part-time, internships and graduate positions today!

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What to include in a cover letter

Knowing what to include in a cover letter can show the employer that you are the perfect candidate for the role.

1. Relevant work experience

Have you undertaken previous work duties that are similar to the role you are applying for?

2. Recent achievements

Include achievements which demonstrate your proactive personality and high work ethic.

3. Skills tailored for the role

Look through the job description and include any skills you may have. No lying!

4. Simple language

Using fluffy words and Shakespearean language seems like a way to impress recruiters, however, you should keep it simple! Get straight to the point and use your words wisely.

5. Extra-curricular activities

Join those Harry Potter and sports societies to help boost your cover letter! FYT - drinking does not count.

How to prepare a cover letter

Quick recap.

You know how a cover letter should look like and what lovely parts to include. But how do you go about writing one?

There are steps to prepare, which will make it a far more pleasurable experience.

Research the company

Tailoring a cover letter will involve knowing different parts of the company. No need to dig through thousands of pages on Wikipedia. Follow these pointers to help with writing your cover letter:

  • Company's culture and values.
  • Mission statement.
  • Products, services and clients.
  • Recent events and the news.
  • Popular campaigns.

With this wonderous amount of information, you can start connecting the dots.

How do the company's values match your own? Did you find anything inspiring? Have they recently done charitable work?

Weave this information in throughout your cover letter, especially in the first paragraph.

Research the role

What does the role entail?

In the cover letter, it is your chance to sell yourself and proclaim why this role was made for you.

And how do you do that? With research, of course!

  • Day-to-day responsibilities.
  • Required skills.
  • Routes to progression.

From there, you can align your own set of skills with the role and mention any skills you wish to develop.

Research yourself

Yes, we know that sounds a bit dumbfounded, but listen up; it makes sense.

The whole point of the cover letter is to talk about yourself and why the position is for you.

And if you have no idea how to do that, it can make things a little tricky.

Figuring out what you do and your past accomplishments will make this far easier.

  • Your education and work experience.
  • Extra-curricular activities you have done.
  • Volunteer work.
  • Any stand-out attributes. For example, do you have excellent customer service skills?
  • Hobbies and interests.

What can you do with this information?

Highlighting your personal qualities gives an insight to the recruiter on how well you would fit with the company's dynamics, which employers highly value.

How to write a cover letter with no experience

No work experience? Sounds like a damaging thought. Luckily enough you have a truckload of valuable educational experience to sell yourself.

Follow these simple steps to make sure your cover letter is not placed on the no pile.

1. Show off your education

  • Work experience is lacking, but not your education.
  • Did you achieve any accomplishments during school? Win any awards? Or did you simply reach your predicted grades?
  • What may seem mediocre to you, can be of value to the employer.

2. Enthusiasm

  • Across any application, you should display enthusiasm towards the role. No one wants a deadpan candidate!
  • In this case, you should demonstrate your positive attitude to start a first-time position.
  • Do you also have career aspirations? Share this in your cover letter too!

3. Transferable skills

  • Employers love soft skills. Why? It shows off your qualities and your ability to work with other people.
  • And luckily enough, you don't need work experience to get you started with that.
  • Those dreaded group projects you did back at school helps harness in those teamwork skills. Whereas science subjects can help develop analytical skills!
  • You can still match your skillset to a job description without work experience, all you have to do is think back to school.

we all have a particular set of skills...

Cover letter examples

Take a look at our cover letter examples to gain some ideas. Try and not copy all of it, though.

Cover letter example #1

James is writing his cover letter for an HR placement opportunity at a data-security company. In this example, you can see he has listed extra-curricular activities, any relevant work experiences and reasons why he feels the role is suited to him.

There has been plenty of research into the company too - showing determination and an inquisitive nature to learn more about the position.


James Smith
20 High Street

[Full Date]

Dear Sir/Madam,

Subject: Human Resources Placement

I am a second-year BA Business Management student at StudentJob University, on track for a 1st classification. In response to your vacancy at [Name of Company] I wish to apply and express my interest. I am keen to develop a career in HR and complete the CIPD qualification.

I would like to work for [Name of Company], due to many reasons. Firstly, they are continuously raising awareness of data privacy, which I have a great interest in and wish to develop my understanding of cyber-security as I communicate mostly using emails. Secondly, I admire the values [Name of Company] incorporate into their business, for example, I undertook a module in Counselling Skills, which heavily focused on the importance of integrity. Thirdly, [Name of Company] continuous growth in providing international and award-winning services matches my determination to grow into a role that offers many opportunities in the HR industry. Furthermore, the array of benefits the company includes such as the ‘Annual Kick-Off’ event shows the support and fun [Name of Company] offers to its employees.

The role at [Name of Company] appeals to me greatly - in previous work experience I was responsible for training newly recruited employees and offered them support throughout their employment, therefore I wish to develop these skills further and apply them to a specific HR role. Responsibilities such as overseeing retention initiatives, organising development projects and managing employee relations are all areas of interest and therefore would apply my highly enthusiastic attitude to develop new and existing skills. I will be undertaking an optional module in ‘Managing Human Resources’, which focuses on developing my mindset on how to approach and resolve issues in the workplace, and will prepare me to work in HR practice. Additionally, I would utilise excellent customer service and interpersonal skills and apply them to a fast-paced HR environment.

I am suitable for the role at [Name of Company] and would apply many skills. Firstly, I have demonstrated my excellent interpersonal skills by working in a customer-facing environment and would use communication, motivation and team playing skills to ensure targets were met. I enjoy problem-solving and this has been developed by dealing with challenging customer complaints, I would neutralise the situation by applying negotiating and listening skills, which led to customers being satisfied. I will apply initiative to the role and this has been evident in my approach to University, which I successfully balance academic and extracurricular activities such as being Course Representative and Student Ambassador to continuously develop my professional profile.

I would like to thank you for considering my application, enclosed is my C.V with my contact details.

Yours faithfully,

James Smith

Mobile Number
Email address

Cover letter example #2

To write a cover letter with no experience may seem like a waste of time, but there are many ways to write one!

The first paragraph is a short introduction. Followed with skills and accomplishments. The third paragraph highlights why you are fit for the role and lastly a nice little conclusion.

Seems easy, right? Give it a go!


Ellie Greene
21 High Street

[Full Date]

Dear Sir/Madam,

Subject: Shop Assistant

I am a first-year A-level student at StudentJob Sixth Form studying Business Studies, English and Maths. I wish to express my interest in your advertised vacancy for a Shop Assistant at [Name of Company].

The role appealed to me greatly for many reasons. Firstly, I undertook two-weeks work experience in a school, this required me to engage with students to ensure the lessons were run smoothly. This highly energetic role is what inspired me to help people and I wish to apply it in a retail setting. I have previously shopped in your store and understand the business it can reach; therefore I would use my energy to handle busy peak periods, but my initiative when the store is quiet.

During school, I was part of a group to help design a new lunch menu. The project involved brainstorming sessions, designing the menu and presenting it to a group of senior staff. I learned valuable skills from this experience including collaboration, presentation and time management too. I was also responsible for a volunteer project at school, whereby as a team we were responsible for coming up with ideas to raise money. This demonstrates integrity and honesty due to handling finances, whereby I was praised by senior staff for my efforts.

With the combination of my educational accomplishments and work attitude, I am confident that I am fit for the position. Thank you for taking the time to read my application and I look forward to hearing from you.

Yours faithfully,

Ellie Greene

How to email a cover letter

Your cover letter has finally been completed. What a masterpiece, you think. You feel like a literary grandmaster. Until you open a new email, put your CV and cover letter in the attachment and just before you press send, you realise that there is still one hurdle to take: writing an accompanying e-mail.

An empty email with just an attachment is strange. But what do you write in the accompanying e-mail?


Address them as Sir/Madam, highlight what role you are applying for and mention the CV and cover letter are attached in the email.

Read it through and make sure the documents are attached (You'd be surprise how many times people send a blank email!).

Remember, an email full of errors does not set a good first impression.

What not to include in a cover letter

Guess what, we are almost at the end!

Knowing what not to include in a cover letter may seem like common sense, but you'd be surprised at some of the examples we have seen.

You can spell out your experiences and have the ideal layout, but make any of the below mistakes and all your hard work could go to waste. Ouch

1. Grammatical errors or spelling mistakes

The most obvious, yet one of the common mistakes to make. Get someone to proofread it and check it through Grammarly (it's free!)

2. Wage or salary expectations

We all know money is an incentive, but mention other interests in the role.

3. Fancy stuff

Unless it is a creative role you are going for, keep it simple! No need for highlighted words, vibrant colours or laminated paper to get yourself noticed.

4. No bitching

Never moan about your previous employment or school experiences. No one likes a complainer!

5. Incorrect information

Don't slip up and include the wrong company's name or any other errors! If this happens then you can wave bye-bye to that application.

6. Unprofessional email address

Long gone are the days of [email protected]

Consider these cover letter tips...

Is your cover letter ready? Check through our checklist to make sure everything is perfect.

1. Don't waffle on!

Maximum is one page.

2. Match your tone of voice with theirs

Scan through the job description? How are they talking? If it is corporate, keep it like that. If it is fun and covered in rainbows, well you know the drill.

3. Remember your font size

Keep it to size 12 and font style Arial. Safest bet.

4. Sending an email?

Save it as a PDF so the format is locked.

5. Paragraphs

Remember your white spaces! The recruiter many have hundreds to read through, to keep it an enjoyable experience for them.

6. Be enthusiastic

In the cover letter, don't do the whole: 'I want a job because I need one'. That doesn't say anything positive about yourself. Show off your excitement!

Create a professional looking CV in minutes

If you are not computer savvy or lack the experience in writing a CV then fear not. We have the perfect CV tool for you!

Why should you use our CV builder?

  • The StudentJob CV Builder allows you to create a professional CV, quickly.
  • How? Upload your existing CV or fill in the empty fields. Choose a layout, and voila, your CV is ready and waiting.

Start now

WATCH THE VIDEO ON THEME: How to write a CV in 2019 [Get noticed by employers]

Job application letter templates can help you if making a job application letter These are tips for what to include and how to write a letter to apply for a job.

how to write a letter to apply for job
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