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Kindly reminder email

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Kindly reminder email
September 03, 2018 1st Anniversary Wishes No comments

Reminders sent by email are not only unpleasant but often From: Student To: Professor Subject: Kind reminder Dear Professor Let me remind.

You might think that “friendly reminder” emails are a nice attempt to be professional while disguising your actual annoyance at whoever’s holding you up from finishing something. In other words, it’s just a non-confrontational way to ask for something that’s late.

Well guess what? That’s all a misguided fantasy and it’s making everybody you email with secretly resent you. You need to stop doing it–immediately. Here’s why, and what to write instead.

It Can Undercut Your Credibility

Most of my team is remote, so we conduct most of our communication via videoconferencing. So when I need something from a colleague, I can no longer walk into his or her office and ask for it directly. Instead, I have to rely on email and Skype for Business to get stuff done.

But the risk of defaulting to email is that the friendly reminder is usually contaminated by the word “just”–a hedge word. “Hedge words” are modifiers that soften the blow of your statements, like “kind of,” “maybe,” “actually,” “probably,” and “really,” among others. We frequently insert these words into our writing to convey a softer tone. But they can hurt your credibility in the workplace and even make you sound less confident than you feel.

Related:Three Ways To Write Shorter, More Effective Emails

A couple of years ago, Ellen Petry Leanse, a former executive at Apple and Google, wrote a story for Women 2.0 about how she found herself using words like “just” as a crutch. “It hit me that there was something about the word I didn’t like. It was a ‘permission’ word, in a way–a warm-up to a request, an apology for interrupting, a shy knock on a door before asking, ‘Can I get something I need from you?'”

Same goes for more overt “apology” phrases like, “I’m sorry, but I don’t think that’s a very good strategy.” Why are you sorry for having an opinion? Or for expressing the views you worked hard to develop through education and hard work? Don’t be sorry. By the same token, don’t send “just a friendly reminder.” Send a reminder. Your statements will be clear, direct, and more likely to gain the respect necessary to follow through on the action you’re requesting. (Bonus prize: They’ll also be shorter.)

It Makes It Harder To Communicate With Higher-Ups

What if the person you’re asking is more senior than you? It’s often the case that the higher the rank of the person you’re reminding, the more subordinate your language becomes. What right do you have being bossy to someone who’s doing you a favor, right? Wrong.

Remember, you can be respectful without being a pushover. Good manners never go out of style. You can be polite and assertive at the same time by using proper salutations–your pleases and thank-you’s. So just stick to those. You’re not asking for a favor; you’re trying to get your job done, which benefits the company. True professionals see the big picture.

It’s Easy To Get Lost In Someone’s Inbox

What if your original request wasn’t deliberately ignored? Everyone gets thousands of emails, so yours always the run risk of getting lost in the shuffle. Don’t worsen your odds by sending email with extra hedge words–they’ll instantly sound less important.

Instead of sending a separate reminder email, simply resend the original message with a red “urgent” flag. Or better yet, pick up the–gasp!–phone. (I know, I don’t answer my phone either. But the phone-call attempt sends a strong message.) Try another method like IM, or schedule a 10-minute meeting with the person via calendar invite.

Before working at Polycom, a communications tech company, I never would’ve placed a 10-minute meeting on someone’s calendar in order to quickly request something. But it works! In Microsoft Outlook, if the recipient ignores the meeting request, the appointment still looms on their calendar until it’s declined–trust me, it’s actually a lot less passive aggressive than your friendly reminder.

Leila Lewis is customer marketing manager at Polycom. Throughout her career she has worked in marketing communications leadership roles in enterprise software, technology, education, and health care sectors.

Reminders sent by email are not only unpleasant but often From: Student To: Professor Subject: Kind reminder Dear Professor Let me remind.

Send an email message with a follow-up reminder

kindly reminder email

Letter of reminder

How to write a Gentle Reminder letter

For a reminder letter, state the item you wish to remind the reader about and his/her expected action at the start of the letter. Be gentle with your language. Do not sound impatient. Some good phrases to use includes:

  • I wish to let you know ...
  • I understand you have a lot of work, but I want to remind you...
  • When you get a chance, please...
  • To ensure..., please...
  • Just checking to see if...

In the letter of reminder, provide as much information as possible. Repeat all the necessary information – time, date, place, deadlines, purpose and so forth. If the reader has forgotten about what the reminder is about, he or she shouldn't have to go elsewhere in the files to get more information to carry out the action.

If you are writing a reminder letter in memo form, mention in both the subject line and body of the memo the word “reminder.” Otherwise, the reader may think you are sending him/her new information containing some detail about which he or she was unaware beforehand.

If the letter of reminder is sent due to some change in the original plan or announcement, call special attention to that change. To add emphasis, place that detail alone in a separate paragraph or underline it.

If necessary, request a confirmation.

Letter of Reminder Samples


Can you give me a sample letter for reminder of renewal of maintenance contract?


Dear LeRoy,

Below is a sample reminder letter:


Dear Mr. Clinton:

Recognizing your very busy schedule, I’m sending you this note as a reminder to renew your Cleaning and Maintenance Contract with us. I hope you have been more than satisfied with our service so far.

Enclosed is a copy of the original contract for your convenience.

Would you please have your assistant drop me a note or phone if you require further information.

I’m sincerely looking forward to receiving your renewal.

Miss Lewinsky

Dax Cheng

Meeting Reminder

We have an all agency meeting rapidly approaching I've already sent out a letter of reminder and would like to find an appropriate way to enforce that their RSVP is needed.


You can say: Please note that your RSVP is required by the end of the week. We need to know how many people are attending in order to book an appropriate sized venue.


Dig Deeper:2 More Sample Reminder Letters
2 Sample reminder letters, interview reminder & report due reminder.

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gentle reminder - is this phrase friendly?

kindly reminder email

An email reminder is a software developed for your email to ensure that you do not clog your inbox, or your email with starred emails which you may not even remember you starred them. At one time we all forget something, and this is the point where we need email reminders. With an email reminder all you need is to specify the date and time, and what we want to be reminded of, the software or the reminder application will send us a mail with the description on that specific day. You may also see sample thank you emails

Polite Reminder Email Sample

This is an email reminder prepared by someone who wants to remind their bosses or their colleagues about a particular event through the use of an email. The sample reminder email is clear, simple and direct to ensure that it sounds polite, and it is effective.You may also see follow up email samples

Gentle Reminder Email Sample

Whenever writing an email reminder to be read or to be sent to another person, you should use a soft tone so as to avoid misunderstanding between you and the person reading the reminder. The email reminder should sound friendly. The sample of a gentle reminder email can be accessed on our site and can be used as a guide.

Event Reminder Email Sample

Sometimes we use email to remind ourselves or other people of events happening in the future. If we intend to write the reminder for business use, then it should be a gentle email reminder. Our site has various types of event reminder sample emails to be used or to help you write an effective business email reminder or a friendly email reminder.

Why do you Need a Reminder Email?

A reminder email helps us to remind our colleagues or to remind us of the events or task we should do on a specific day without fail. We can use reminder email software if we want to be reminded of the events or things. If they are not happening so soon instead of using a calendar or staring emails in the future where we forget why we starred the emails. The email reminders ensure that nothing is forgotten, and they are very useful in business because they help people to avoid losses by reminding them of the things they need in time.You may also see thank you emails.

Reminder Email Letter Sample

Suggested Reminder Email Sample

Faculty Invitation Reminder Email

Practice Reminder Email

Tips for writing a Reminder Email

One of the thing you should do to make you email reminder complete and effective for visuals, for example, a reminder is an event that is about to happen using images of previous events in the email make the reminder more efficient. The other thing you should is to ensure you craft strategic sentences that will quickly grasp the attention of the reader.You may also see sales emails.

The subject of the email should be different from the initial invite that is if it is an email event reminder. Many people hate to see their email inbox full of emails and don’t matter how important is the message in the email they still consider it as spam. In this case, you should only send one reminder email. You May also See email memo templates

Email reminders are becoming so common nowadays as more people are using the internet. With the help of a software which is an email plugin, it is even possible for a person to write an email reminder to themselves. Short clear and concise email reminders are always effective it is recommended every remainder to be brief and informative.You may also see confirmation emails.

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There are two problems with reminders. First, it is a guilt trip - no matter how much you sugarcoated it with niceties, you are pointing out that.

The Oxford Learning Institute has changed

kindly reminder email

Sending out email signature has made it easier for modern society to communicate with one another. It proves to be both convenient and efficient in maintaining a smooth flow of operations.

There are instances when someone gets too busy that they forget about a task or fail to focus on the goal of a given task. Because of this, individuals have opted to send out reminder emails to properly address a concern. You may also see application email examples & samples

Business Reminder Email

Friendly Reminder Example

Client Reminder Sample

Polite Reminder Email

Reminder Email to Boss

What Is a Reminder Email?

A reminder email is a note sent to you to remind you of a matter that has not yet been done.

This could be a task assigned to you by your boss or even an obligation that needs to be accomplished before a given deadline. However, a reminder email can actually make a person feel less willing to do what is being asked once it is not appropriately constructed. This is why it is important to write an formal email reminder that is sure to make a person feel informed rather than forced.

How to Write a Reminder Email

In writing a reminder email in pdf, you need to be able to set a tone through your choice of words. In no way should you sound demanding or intimidating, as this will only appear disrespectful.

Instead of making it seem like a reminder, make it like a request or a plea. A reminder email is also meant to be a formal email. With this in mind, it would be necessary to be professional email with the structure of your email by clearly indicating the purpose of the email. You may also set a goal or an expectation for your recipient to consider.

This will encourage them to act upon it immediately. Make sure you specify the exact details and instructions that one must be reminded of as well.

Reminder for Event Sample

Gentle Reminder Email

Meeting Reminder Example

Appointment Reminder

When and How to Use Email Reminders

For starters, you don’t remind a person of something if they weren’t even informed of it in the first place. It should be based on a commitment or a responsibility that they have been formally assigned to do. You may also like internship email examples & samples

If it’s about something that they had promised to attend to, then all the better. After all, individuals are basically obliged to stay true to their word. You may also check out complaint email examples & samples

An business email reminder should also be sent to avoid serious consequences that may arise once such commitment is ignored.

Keep in mind, you don’t send out reminders to pressure a person to completing a task. Instead, you’re meant to give them a heads-up beforehand. It’s best to send an email reminder at a considerable amount of time prior the agreed deadline. This will give the person responsible enough time to carry out the given task. You may also see client email examples & samples

Furthermore, do not send the same email message over and over. Sending multiple emails with the same subject will only irritate a recipient, causing them to feel disinterested in working on the task. If it’s necessary to send constant reminders, you can reconstruct the content of your email while still staying relevant to the subject matter.

WATCH THE VIDEO ON THEME: Simple way to send a reminder In NEW Gmail (Aug 2018) in ~1 minute.

TCS Email Writing Training:“How to write reminder emails & etc” with the work, but there is a gentle reminder, which seeks your immediate attention ..”.

kindly reminder email
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