Block format is typically used for business letters. In block format, the entire text is left aligned and single spaced. The exception to the single spacing is a double.
Cover letter spacing and margins are important. You have to give the hiring team every reason to read your cover letter.
And you’re here because you have a nagging doubt.
Is your cover letter looking right? Should cover letters be double spaced or single spaced? Are your cover letter margins correct?
Well, if you get it wrong, some recruiters will toss your application in the fire.
But don’t worry.
This guide will show you:
Wondering how to write a cover letter? What about an email cover letter? What’s the perfect cover letter format? See our guides:
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Here are the rules of proper cover letter spacing:
Those cover letter spacing guidelines are based on tips from the Professional Association of Resume Writers & Career Coaches (PARWCC).
Rule of thumb:
Should a cover letter be double-spaced? No. But—
They skip a line between each section.
Then they skip three lines after “Sincerely,” (That leaves room for a signature.)
Line spacing for a cover letter should be 1.5. Shorter line spacing is hard to read. Taller spacing looks simplistic. Some experts say to adjust line spacing to fit the page. That’s wrong. If you follow the 3-paragraph letter format, 1.5 is perfect.
Cover letter margins are 1”. That’s the universal business letter margin standard. Some experts say to tighten margins on a cover letter to fit your text on one page. That’s wrong. If your cover letter doesn’t fit one page with 1” margins, it’s too long.
Pro Tip: Does your cover letter spacing look unbalanced? According to PARWCC, you can tweak the line spacing a bit to even up the layout.
Wondering exactly what your cover letter should look like? See our guide: What Does a Good Cover Letter Look Like in 2019? Format & Layout Tips
Here’s a cover letter spacing sample to start you on the right foot:
Project Manager PMP
2289 Moonlight Drive
Hamilton Square, NJ
Compaz IT Inc.
3282 Linda Street
Philadelphia, PA 19108
Dear Mr. Holder,
Cutting costs 25% while raising revenue $250,000 in 6 months at PointsNorthe Global was a rewarding experience. That's one of the reasons I'm excited to apply for the IT Project Manager position at Compaz IT Inc. I heard your talk on the Accidental Tech podcast about your quest to lower client costs while raising quality. It seems like an engaging challenge in line with my skills.
You said on the podcast that high quality and low costs come from an Agile workflow. You said standardized work is a must, along with vendor involvement. At PointsNorthe, I:
I'd love to learn more about the position and your ideas for boosting quality while dropping costs. Could we set up a time to discuss it?
Theresa Ramirez, PMP
PS—I'd be glad to share how the idea-collection program I developed raised our quality measures 18% across the board.
That cover letter spacing is just right. Single-spaced, with an extra line between each section. (And three lines after “Best regards.”)
Pro Tip: Do you indent a cover letter? No. Don’t use cover letter indents. Indents or tabs at the start of paragraphs are for books and (some) magazine articles.
Cover letter margins and spacing don’t matter if you don’t need a cover letter. Do you? See our guide: Do I Need a Cover Letter? Are Cover Letters Necessary in 2019?
Use this email cover letter spacing template to format your email cover letter right:
Dear Ms. Browning,
Raising our Net Promoter Score by a record-setting 28% at NetGlimmer was a nice achievement. Raising revenue by 17% was even better. I think I’ve got the skills to delight you as a software engineer at FiberCoast Worldwide.
FiberCoast seems like the perfect home for me because my skills fit so well with what you’re looking for:
I’m excited about this position. Could you tell me more about it? Also I’d love to explain how my team raised customer retention by 20%.
It’s short and value-packed. There’s no difference between email cover letter spacing and snail mail. Just move your address to the end.
Pro Tip: You don’t need to leave three lines after “Best regards” in an email cover letter. Two is plenty. Adding your digital signature is optional (and a bit showy).
Should you tweak cover letter margins to fix your letter’s length? See our guide: How Long Should a Cover Letter Be? [Ideal Word Length & Page Count]
Did you notice?
Both of the cover letter spacing examples above are short.
A cover letter should be:
You can also add a P.S. to your cover letter for extra eye candy.
Pro Tip: Use 1-inch cover letter margins all around: top, bottom, and both sides. Nobody will care if you make a mistake, but they’ll notice something feels a little off.
Want your cover letter to stand out without looking kooky? See our guide: A General Cover Letter that Isn't Generic: Sample for Any Position
Here’s all you need to know about cover letter spacing:
Should cover letters be double spaced? Do you indent in a cover letter? We say “no” to both. Change our minds! Let us know if we missed any cover letter spacing tips or questions.
Recruiters scan cover letters for qualifications that set one applicant apart from another. Just six seconds is the average time that a recruiter spends reading.
I'm writing a letter to someone, using ConTeXt. I'm running into some formatting issues. The following is the code I have, and the PDF output. There are two things that I'd like to fix.
I've highlighted the two problems with the letter in the above picture. First, ConTeXt decided to write my from-address twice. Once at the very top of the letter (which is what I want), and again in very fine print just below it. I don't quite understand why it does this by default, but as you can see, the fine print annoyingly overlaps with the to-address. I'd like to just get rid of it.
Second, there is a lot of vertical space between the to-address and the date. My letter is just over a page long, and I'd like to shrink that vertical space so I have more room for the letter body.
I've been trying to find reference material about the letter module on Google. I've come across some tutorials with examples, but I haven't seen any comprehensive guide that tells me what to do to fix those specific problems. So, along with my letter formatting questions, I'm also wondering what are some good resources that I can use to learn more about letters in ConTeXt.
asked Jun 10 '13 at 22:51
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A cover letter is an important official letter. It expresses your interest in a specific job opportunity. You may have seen the opening in the newspaper, online or in a job notice board. The cover letter helps you to explain your skills, experience and other details not indicated in your Curriculum Vitae (CV). For it to be effective, this letter needs to have the required format. This means that the cover letter spacing needs to be correct. Here is more on this.
This is a free cover letter template. Download right now and get started with your cover letter writing.
When writing this document, you should always ensure that the line spacing for cover letter is correctly done. This refers to the demarcation between one line and the next. It also refers to other spaces such as the margin and indentation. This spacing needs to be correctly performed whether you are writing a typed or a written letter. It also needs to be accurately done even in a cover letter that is sent by email. Here are some guidelines on proper spacing for a cover letter.
There should be a space between your address and the date. The heading and salutation should also be separated by a space. Between your paragraphs, there should be some spaces as well. This should be a single-line space in each case. The final paragraph and your closing statement should also be separated by a space. Furthermore, a typed cover letter should contain your official, hand-written signature as well as a typed one right at the bottom.
If you are sending your cover letter through email, it is important to leave some spacing for cover letter after your signature. Your contact information comes afterwards. While writing a cover letter, you should remember that it needs to be only one page long or less. It should be legible. This means that you should use a clearly visible font such as Times New Roman or Calibri to write it. The font characters should also be sized between 10 and 12. Last but not least, the content of your cover letter should be aligned to the left.
Maryland, MD 56701
Email: [email protected]
October 10, 2018
Ms. Helen Schumacher
iConnect Distributors Ltd,
89 Fiduciary Street.
Maryland, MD 56701
Re: Sales Coordinator Position
Dear Ms. Schumacher,
It is with great interest and enthusiasm that I am submitting my application for the position of Sales Coordinator in your company. I have been a professional in this administrative capacity for more than 10 years and possess a combination of skills and qualifications that will make me a valued asset to your company.
I have built my career in a variety of roles in various companies. Throughout my professional experience, I wore many hats and sincerely enjoyed every single one. Personally, I enjoy working in an environment where no two days are alike.
In addition to being quite versatile, I pay attention to detail. I am always seeking to improve the accuracy of my work and deliver top results. One of my main objectives is to ensure that all the elements of a project or a task are perfect. Despite constantly keeping my focus on the bigger picture, I also take the time to respond to less substantial goals. This is because I understand that the little achievements contribute greatly to the final result.
In closing, I am excited by the possibility of working in your company. I would be very grateful to meet with you and identify the specific value that I can add to your organization. I appreciate your consideration and look forward to hearing from you.
Maryland, MD 56701
Email: [email protected]
The first paragraph should contain information about why you are applying for that particular job. Here, you need to indicate if you are applying in response to a posted job or writing a networking letter.
In the second paragraph, indicate the skills, knowledge and experience that you have to offer. Refer to the required qualifications and indicate how your specific skill-set relates to them. Show what you can offer the potential employer.
The third paragraph should cover details about your personal contacts and how the potential employer can reach you. Here, you need to indicate elements such as your phone number and email address. Show that you are ready to meet the potential employer at a mutually convenient time. Remember to review your letter and ensure that the cover letter format spacing is done properly.
If the potential employer’s phone number is accessible to you, make a point of calling them after you submit the cover letter. In the conversation, indicate that you are following up on whether your application cover letter was received along with its accompanying documents.
Home>Cover Letter Tips>Guidelines for Proper Cover Letter Spacing
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