Letters of Resignation Asking to Leave With Little Notice. What should you do when you need to leave a job on short notice? When you resign from a job, it is considered standard to give your employer two weeks' notice before you depart from your position.
There may be several reasons why employees are dissatisfied with their jobs. It is the characteristic of our generation to constantly seek out better opportunities by resigning from a job that makes one feel stagnated. When done in small doses, this can be a great thing since by resigning from our current jobs, we are able to embrace better job positions and projects that may come our way. That is why, if you are currently facing a situation wherein you are left with no other choice but to leave your current job, then it is a good idea for you to send a resignation letter to your manager or employer.
When writing a resignation letter, you have to be careful that you are able to follow a proper format and include the information that is essential to the type of resignation letter you are making. If you are in the process of writing a resignation letter, then you came to the right place! In this article, we provide you with insightful information on how to write a resignation letter and the things you must do before sending one. Moreover, we also have resignation letter templates that you may download easily. What are you waiting for? Read on below and download our templates now!
A resignation letter is the letter that is sent by employees to their immediate head, manager, employer, or to the human resource manager (if he/she belongs in a large company). To some, a resignation letter serves as the primary notice of one’s intent to resign; while to some, it may only be sent as a mere formality.
Whatever the reason you may have for leaving your job, you have to make sure that the resignation letter you would write is in accordance with the present situation or context that has surrounded your decision to resign. Whether you are about to write a resignation letter due to personal reasons, a maternity resignation letter, or an immediately effective resignation letter, you have to ensure that it has the proper format and content. For reference, you may download our informative templates on this page or check out our website for more.
Are you stuck in the crossroads of indecision where you are wondering whether resigning is the best solution to your predicament? Or perhaps you are dead set on resigning, however, your only problem is that you do not know how to go about the process of resigning? Lastly, if you are not experiencing any of those mentioned situations, then perhaps you are merely looking for ways to smoothen the resignation process? Whichever case you may belong in, you would definitely find the discussions below worth your while as it contains an outline of things you have to do before writing a resignation letter. Moreover, after reading these steps, you may continue reading below in order to learn how to write a proper resignation letter.
Here are the steps you must take before commencing your resignation letter writing:
Why the need to resign? Not all companies and industries are alike. Some are more lenient than others when it comes to the rate of employees that they allow to leave their companies. That is why, in order to protect your reputation as a worker, you must not make a hasty decision when it comes to resigning. Of course, you are here reading this article because most probably you are already intent on resigning. However, for those reading this with doubts in their heads, then it is time for you to take a step back and consider asking yourself these things first:
If the reason why you want to leave your otherwise lucrative and progressive job is the last one, then perhaps the key to your problem is not resignation but having a proper discussion with whoever has the power to make the alterations necessary in order to remove the source of your demotivation.
If you are finding it hard to discern whether or not the reason for your resignation is a proper one, here are some of the most commonly acceptable grounds for resignation:
Now that you have made your final decision that, indeed, resigning is the most beneficial course of action for you to take, then it is now time for you to commence the resignation process. As much as you can, avoid falling into the trap of relying on a resignation letter alone. You have to remain formal and respectful to your employer by setting up a short meeting with them in order for you to politely tell them of your decision to resign. There are several advantages in talking to your employer, immediate head/manager, or HR before handing in your resignation letter. Some of the most notable advantages are the following:
After you have talked to your immediate head, then you need to take care that you are following the proper process of resignation as stated in your company rules and guidelines as well as in your employment contract.
What is a notice period? A notice period is the time that spans between the moment you have submitted your resignation letter and the moment when your resignation would fully take effect. This means that the observation of a notice period obligates you to render your services for a specific amount of time after you have sent in your resignation letter. In order to know the duration of the notice period, you have to check the governing laws of your state. If there are no provisions pertaining to a proper notice period, you have to check the rules of your company. Lastly, check the employment contract that you have signed upon the moment you accepted your job offer in your current company. If you can’t find any provision or term regarding notice periods, then it is still proper for you to observe at least a two-week notice period—as this is commonly considered as an acceptable length of time.
This is a pretty simple step. All you need to do is decide whether or not you want to send your resignation letter through email, hand-carry, or the traditional mailing route. Whichever mode of delivery you prefer, make sure that you will inform your recipient that you have sent them a letter. You must do this because most managers and employers are busybodies and they may fail to check some of their mail. That is why it is your job to make sure that they are able to read your letter on time or as soon as possible.
Do you need any help in wriitng a resignation letter? Here are some basic steps that can guide you as to the proper way of writing a formal resignation letter:
Here are some additional dos an don’ts you can follow to help keep you on the right track when writing your employment resignation letter:
When writing your resignation letter you don't have to over-complicate things. Keep it short and to the point. A well-written letter allows you to.
There can be a plethora of reasons to be moving on from your current role but despite the circumstances surrounding your resignation, it’s important to leave in a professional manner. That means working your full notice period, not bad mouthing the company or your colleagues and handing in your resignation with a formal letter.
Even if you’ve already had a face-to-face or phone meeting to discuss calling it quits, you still need to follow certain protocols. A resignation letter is not only the first step in making your departure official, it also contributes to the lasting impression you leave on a company.
It doesn’t need to be too elaborate but there are certain points that need to be covered.
Here are some easy tips to help you get started.
Your resignation letter is an official document. It shouldn’t look like an email, or even worse a text message. Lay it out like a formal letter including your manager’s name and the company address (see below). Space out your paragraphs and always double check your grammar and spelling.
When writing your resignation letter you don’t have to over-complicate things. Keep it short and to the point. A well-written letter allows you to cut through any confusion that may result in a lengthy discussion with your manager or supervisor.
There are two main things that you have to include.
All other information is a bonus.
Read next: Top IT hiring trends for 2019.
It’s always a good idea to include a thank you in your resignation letter. Express your gratitude for the opportunities that were presented to you and everything that you learned.
It’s not completely necessary but if you are serious about leaving the company on a high, it can be helpful to give your resignation the personal touch. Your manager will appreciate you going beyond the generic template. (A manager you may one day need a reference or recommendation from.) You don’t need to go overboard but mention a highlight of your time in the role or a project that was of particular significance.
In addition to thanking your manager, offer them assistance during the transition period too. Whether it’s helping them to find your replacement or getting involved in the training process of said replacement, it’s good to show that you haven’t just disengaged from your team and responsibilities. Even the mention of a thorough handover can make a really positive impact as you leave a company.
The length of your resignation letter will depend on the industry that you work in. In careers where employees are required to leave right away like banking and law, sometimes the notice period and a brief thank you are all that you need to include.
Read next: How to retain IT talent.
Regardless of your reasons for leaving, it’s important to keep the critique to a minimum in your letter of resignation. Resist the temptation to criticise your colleagues, your boss, the working environment or the company in general.
Even if you have valid grievances, it’s best to raise these with the HR department in the context of an exit interview. Your resignation letter is not the place to make negative comments about the business, however satisfying it may be. Diplomacy is key!
Handing your employer a physical copy of your resignation might seem just a little bit old-fashioned but there are many reasons why you shouldn’t send it via email.
Having a physical resignation letter means you can control when you give it to your employer and you can also prepare them for what they are about to read.
Ask your direct manager for a private meeting. Bring the resignation letter with you and explain to them that you are handing in your notice. While they probably won’t open the letter there and then at least they have a hard copy to refer back to.
You should also email them the letter after the meeting in case they need to send it on to the HR department. This is also important for your own digital records should you require proof of submission.
Read next: UK IT salaries for 2019.
It never hurts to play out the possible scenarios you may face once you deliver the news. Your boss might offer you more money or a better position to remain in the company. They might put you on garden leave while you work out your notice.
They might ask you to stay on for an additional project or they might (unfortunately) react poorly to your decision. Be prepared for these conversations and consider your options.
Here is a sample resignation letter that you can tailor it to fit your own circumstances.
Town / City,
Dear (manager’s name),
I am writing to resign from the position of (job title) at (company name). My last working day will be (leaving date).
During my time with (company name), I have really enjoyed ________ or I’m grateful for the opportunity you’ve given me to ________.
In the lead up to my departure, I’ll prepare handover notes for all of my current responsibilities. I would also be happy to assist you in finding a replacement.
Thank you for my time with (company name). I wish you and (company name) all the best for the future.
Your first and last name
Contact number or email address.
Read next: Most in-demand tech jobs 2019.
Copyright © 2019 IDG Communications, Inc.
Where does this document go — OneDrive for Business or SharePoint?
Quitting a job usually is not a fun experience for most people. It can often be pretty nerve-wracking. How will your boss react? Will they still give you a good recommendation for your next job? will everyone on your team resent you? A lot of pretty serious questions can come into your mind when you’re getting ready to resign. However, some people decide to make the most of a potentially uncomfortable situation. Instead of submitting a normal resignation letter, thee people have decided to t least get a good laugh out of it. These are the funniest resignation letters on the internet.
For those who are bored at their current job or having problems with their boss, the only sensible option might be to call it quits and hand in their two weeks notice.
Sometimes these resignation letters are pretty hilarious. After drawing a dinosaur, this employee decided it was time for a career change. He then took the illustration and transformed it into a letter of resignation. The other side of the letter revealed the name of the dinosaur: “Quitmyjobosaurus.”
It should come as no surprise that burger restaurants have some of the highest turnovers of staff in the world. Unless you are a manager, it is difficult to make a decent income at a burger joint.
When one staff member of Wendy’s decided that he needed to move on with his life, he took to the neon sign at the store’s entrance and rearranged the letters in order to make the most straightforward “letter” of resignation.
When someone drops the mic, it often implies that they have said everything that needs to be said. According to Elizabeth Young, she said everything that needed to be said in her letter of resignation when she actually drew a picture of a dropped mic.
You could say that it is an “Inception mic drop” – as in, a mic drop within a mic drop. A resignation letter that requires no explanation is the ultimate mic drop.
At first, it appeared that David Sell was a man who left this world all too soon. However, upon closer inspection, it is clear that these are not traditional dates of “birth” and “death.”
There is no way that this fully-grown looking man was only four years old when he passed away. These are actually the beginning and end dates of his employment at his last job. In fact, underneath the pamphlet is his actual letter of resignation. But let’s face it, the actual letter isn’t the funniest part.
Just because you are handing in your letter of resignation and moving on to new pastures doesn’t necessarily mean that your relationship with your former company is completely over.
As far as this outgoing employee was concerned, they were very much looking forward to leaving their position, hence the “I QUIT!” in all caps and an insanely large font size. However, they made sure to include in the small print that they would be coming back for the Christmas party.
When some workers are on their way out, they might want to do something to prove that they still deserve to keep their job. This is what happened when one designer created a letter of resignation masked as an error message.
Not only did it clearly demonstrate their skills with a computer, but it also tore their former employer to shreds. However, something tells us that this chapter is not closed and that the boss may have been tempted to click “Renegotiate…”
While this is probably the only example on this list that isn’t a letter of resignation per se, it clearly demonstrates that this soon to be ex-employee doesn’t give two hoots about his job in retail.
With great power comes great opportunities, and this store assistant took this opportunity by the horns, playing with one of the price tags during his last few hours on the job. Customers soon found out how much this oven costs and what he thought of his boss.
Sometimes, a nicely written card goes a long way in life. Moreover, a person’s message often looks so much more sincere when written in a card. So when this person chose to write their two weeks notice in a card, they chose the perfect automated sentence to accompany it.
However, it’s impossible to ignore the sharp twist of irony in this message, as well as all that blank space surrounding it. Something tells us that Alex isn’t so sorry after all.
Resignation letters can come in many shapes and sizes. Sometimes, when you don’t have a pen and paper at your disposal, you need to use the tools that are available in the workplace.
So when this employee got sick and tired of his job at the local theater, he decided to make good use of the billboard sign. To be honest, we don’t like the sound of the upcoming movie My Boss Can Change His Own Damn Sign, I Quit…
In many circumstances, quitting is frowned upon. Depending on the context, quitting a job, a relationship, or some sort of commitment might be considered an act of weakness.
However, quitting an addiction or something that causes pain is often the right thing to do. When Bella handed in her letter of resignation, it seemed that she was extremely proud to have quit, having drawn a cartoon of herself with a rainbow (symbolizing the relief of quitting) hanging over her head.
Sometimes, it’s not how much you say but what you’re saying that counts. When you quit your job, the one thing that you need to make clear is that you are leaving the company; everything else is commentary.
Sometimes it just makes sense to get to the point. A little bit of context goes a long way though. When this person shared the resignation letter on social media, they wrote the following caption: “My ex-manager wouldn’t give me my last paycheck without a resignation letter.”
While many letters of resignation on this list are fairly hostile to the companies that each writer is resigning from, not everyone feels bitter when leaving their workplace.
Some people are just moving on, despite having the time of their life at their current job. One person wanted to treat each of their co-workers on their way out of the company and thought of a great way to kill two birds with one stone: write your resignation letter on a box of cupcakes.
Every employee who hates their job enough wishes that they could make their departure as awkward as possible with minimal collateral damage. When Mitch handed in his short, yet devastating, two weeks notice, his boss instantly became paranoid when he read that his fly was unzipped.
Not only that, but Mitch also implied that a self-destructive bomb was attached to the letter, making this read even more uncomfortable. And just when things couldn’t get any more awkward, Mitch wrote a P.S…
People can have such creative minds. When one bored employee was sitting on the toilet one day, he was astounded by the end result and had a huge epiphany: it reminded him of his job.
Unable to ignore the many similarities between his trip to the bathroom and the current state of his employment, he found the most relevant theme for his resignation letter and as he put it, was ready to “flush” the job out of his life.
When you are handing in your letter of resignation, you better have a good reason as to why you are quitting your job. Let’s face it, if you are being attacked by a drunk co-worker and your boss is too lazy to do anything about it, then we think it makes perfect sense to pack your bags and move on.
If a boss cannot take responsibility for their employees, then you shouldn’t have to work for them.
Let’s face it: if the employee in question decided to write their letter of resignation on paper, then there’s a good chance that their boss probably wouldn’t have even read it.
Who wants to read three long paragraphs that are not only confirming an employee’s departure but also how bad the company is? However, take that message and write it on the icing of a cake instead, and you may have just caught your boss’s attention. Mr. Cake’s letter was actually pretty pleasant.
When we think of letters of resignation, we normally think of a long, boring paragraph of words, expressing one’s desire to leave the company they had been working for.
But then there are certain individuals who like to think outside the box, or more specifically, out of this world. There is no doubt though that his boss will never forget him, especially after leaving behind this epic framed picture. Not too sure what the vacuum cleaner’s for though…
In the workplace, one needs the right amount of courage, strength, and audacity to voice one’s opinion without coming across as inappropriate. This also applies during the closing chapters of one’s employment and for many, quitting a job can be the hardest part.
So when this person wrote their letter of resignation on a receipt, they articulated their courage and strength in the crudest way imaginable. In other words, the soon-to-be ex-employee simply had the “cojones” to quit.
When a computer programmer decided to throw in the towel on his job, he wasn’t interested in writing a typical letter of resignation. Instead, he chose to go nostalgic, turning to Super Mario Bros and making his own sequence from the classic video game.
Every time Mario grabs a mushroom, the words “I QUIT!” appear on the screen. Then, at the end of the level, Mario climbs down the flagpole, never to be seen again.
Sometimes, it only takes a few words to hit your message home. In Matt’s situation, he couldn’t stand one more second in that office cubicle he had spent the last three years in.
After so much hard work with such little reward, he felt like his actions over the last few years had said it all. This made his letter of resignation very easy to write. In fact, all it took was a quick trip to the bathroom, a couple of paper towels, and a magic marker.
While the bulk of this letter of resignation is a clear indication that this person is ready to move on, we can’t help but wonder what the word beginning with “F” stands for at the end of it.
After someone marked it out, we have a couple of theories as to what it could stand for. If the employee isn’t coming in tomorrow, then maybe they have a “Fever.” Or, maybe they can’t come in because of a “Family event.” Your guess is as good as ours…
Sometimes, passive aggression is a cathartic way of getting some longstanding frustrations off your chest. A resignation letter is a perfect opportunity to express yourself in this kind of way.
That’s exactly what this person did, who made it pretty clear that it wasn’t actually him who was the problem. When you are working 47.5 hours a week, not getting paid overtime, and not receiving compassion from your company after losing a loved one, you can be as passive-aggressive as you wish.
Generally, if you’re going to hand in your letter of resignation, you might consider printing it and giving it to your boss. So if you are planning on sending it in the form of an e-mail, we’ve got a couple of tips for you. Firstly, a “Dear [Boss]” or “To whom it may concern” would be recommended.
Secondly, the courteous thing might be to give some context as to why you’re not returning. And thirdly, make sure that it is at least a handful of sentences long.
When someone’s letter of resignation is color coordinated, you know you just lost a good one. However, when someone does leave the company, you’d hope that they learned some positive things, unlike this guy.
Instead, he simply threw everyone else under the bus! We can imagine the administration singing in unison right now, “Good Riddance.” P.S. We have a feeling that this guy might not be getting that reference. If you’re going to ask for one, make sure you deserve it.
Depending on who you are, you might have had such a huge impression during your time working at a company that co-workers are just so sad to see you leave. As a result, they could organize a leaving party for you or maybe even write a goodbye card to you.
However, if people aren’t lining up to wish you farewell, you might want to inform people about your departure without going through the awkwardness of explaining why you’re leaving. Exhibit A.
When his boss picked up his resignation letter and started reading, he did really understand the references. He wasn’t sure whether his employee was intoxicated while writing it or simply didn’t care enough to write something serious.
It appears that the ex-employee in question was veering more towards the latter. However, there’s no denying that he takes his new line of work in “the broken realm known as Outland” very seriously. If you’ve ever played World of Warcraft, you’ll get this one.
Ever seen the movie, Horrible Bosses? In short, the movie is about a group of friends who all hate their bosses and make a pact to kill them to make their lives easier.
As far as we can see, Andrew wasn’t completely inspired by that movie while writing his resignation letter. However, we would hate to imagine what his boss did to warrant such a hostile letter. We’re surprised that we could still read this message after blurring out so many expletives.
While it might not be the most formal letter of resignation, it is clear that the member of staff in question will not be coming back any time soon. As a boss, how can you expect your workers to maintain high standards if you are always late for work?
With no one in attendance that day, it was apparent that the store was in desperate need of not just new employees, but also a new boss.
Most jobs revolve around strict routine and repeating the same things each day. However, for some employees, working at the same company long enough can become more like a downward spiral.
Take this person, for example, who made it clear that their poor salary had caused something of a domino effect of negativity in their life. Not only did it cause them to eat a lot, but it also caused other people in the company to eat a lot as well, for some strange reason…
As previously mentioned, not every letter of resignation needs to be scathing and hostile. Believe it or not, but some people thoroughly enjoy their jobs and simply end up moving on to bigger and better things.
So when this person gave their two weeks notice, they saw a great opportunity. They peeled the standard label off a bottle of Jack Daniels and printed off a similar looking label with a personalized message on it. Bourbon has never tasted so good.
Sometimes we like to get creative and think outside of the box. This disgruntled employee, for example, decided to use the company supplies to write his resignation letter.
Instead of writing your standard email or using a piece of paper, though, this guy wrote out his resignation on a piece of toilet paper as a symbol for “how I feel this company has treated me, and ironically, how it is disposed of is where I feel this company is going.”
It’s not the first on the list, but it’s creative and humorous nonetheless. This employee wanted to resign and leave the company on a good note, so he ventured far and wide to find the best Hallmark greeting card out there.
After all, Hallmark makes everyone feel all warm and fuzzy inside. The text within the card ends with, “So sorry you lost your special friend.” The now ex-employee wrote, “It’s me. I’m leaving in 2 weeks.” Looks like we’re going to have to find a different special friend, although he probably won’t be as funny.
Sometimes you have to justify your actions, which is exactly what this employee did when she decided to quit her job. Rather than simply telling her boss that she is resigning, she reviews the reasons why she wants to quit.
Since she’s started working, she has “no time to blog anymore” and her readers end up hating her, which makes her unhappy. If she’s unhappy, she eats. If she eats a lot, then she’ll gain weight and it’ll affect her work. And somehow her boss ends up becoming fat, too. Talk about a vicious cycle…
Quitting a job can be quite difficult unless your true calling is to become a professional pirate. This contractor decided it was time to move on and sent what looks like a standard resignation email to his boss. Keep reading, though, and you’ll see that this employee has a different plan in mind.
After all, pirating around has always been a dream of his. He closed out the email in which he mentioned that he is “currently accepting applications for First Officer…I provide a full medical and dental plan.”
Letters of resignation don’t always need to be tangible. In this day and age, where the internet and social media are integral to so many jobs, it makes perfect sense that many areas of work are conducted online.
So why not write your two weeks notice on Twitter, like this guy? However, this person is an exceptional case, seeing that he was the CEO of a company that was on the verge of bankruptcy. To end things on a light note, he wrote his resignation in the form of a haiku.
Upon first glance, it’s unclear as to whether the following note is a letter of resignation or a passage from one of the many works of Shakespeare. You have to seriously read between the lines to get any indication that this is someone who is quitting his job.
It only becomes clear once the writer uses the phrase “the end of all ends to my employment.” Make no mistake about it though, this soon to be ex-employee could win the next Nobel Prize in Literature.
Apparently, it’s not only humans who become sick and tired in the workplace. From time to time, even the office equipment express their eagerness to move on to new pastures.
This is exactly what happened when one day, a printer spewed out its very own letter of resignation, apologizing for its incompetence and inability to deal with a paper jam. Or, it could have just been an employee who was bored and wanted to have some fun. We’ll never know.
When you are articulating the date in letters instead of numbers, you know you are writing something very important. This outgoing store associate finally got around to writing his letter of resignation and was inspired to write the most eloquent message of his life.
You can tell that he took his job very seriously and we can imagine that the letter would’ve brought a tear to the eye of his boss. This is one of the classiest resignation letters you will ever read.
Reddit is a strange corner of the internet, but if you use it wisely, you can do some truly remarkable things with it. Take this person, for example, who opened up the floor for members of the public to write a resignation letter for his imminent departure.
Surely enough, one creative individual, who must have been either divinely inspired or somewhat inebriated, came up with a stonker of a letter. However, it gets a bit too surreal halfway through and quite frankly, we don’t buy it.
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What should you do when you need to leave a job on short notice? When you resign from a job, it is considered standard to give your employer two weeks' notice before you depart from your position. Anything less than that, whether it's one week's notice, a couple of days' notice, or leaving right away, is considered short notice.
Giving sufficient notice will give your manager time to plan for your departure, begin the hiring process, and make sure that your responsibilities are covered. It will also allow you to wrap up current projects or make arrangements to transfer your responsibilities to a colleague or your replacement.
Unfortunately, sometimes it’s just not possible to provide the standard two weeks' notice. Perhaps you have a personal emergency or work conditions are intolerable and you have to leave immediately. You may also have received a job offer and the new company wants you to start right way.
Your employer will appreciate as much notice as you can give, so do let him or her know as soon as you are sure you will be leaving.
If you need to resign with short notice, review the sample resignation letters below. One is in the form of a business letter. The other is in the form of an email.
Here are some strategies to keep in mind when you're writing your letter of resignation:
Write It in a Business Letter Format: Because this is an official letter that will go into your employee file, you should follow business letter formatting rules. In the top left corner of the letter, include your contact information, the date, and your employer’s contact information. End the letter with your handwritten signature and your typed name below it.
State the Date of Resignation: In the first paragraph, state the date that you will be leaving your job. This is the most important piece of information in your letter, so you should include it as early as possible in the letter.
Keep It Short: Don't feel like you need to provide a tremendous amount of detail. The most important thing is to mention your last day in the office.
Explain Why You Are Resigning – If Appropriate: Should you tell your boss why you are leaving so quickly? It depends on your reason – if you are providing short notice because you're unhappy at the job or dislike your manager or colleagues, do not share those details. However, if there are outside circumstances, such as a health crisis, sharing your reasons may help your employer feel sympathetic. Remember, whenever possible, it's best to avoid burning bridges in the workplace. However, again, keep your letter short – you do not need to go into all of the little details.
Say Thank You: In the same spirit of ending your relationship with your employer on good terms, express your gratitude for the opportunities you've had in the position. Even if you have not had the greatest experience at the company, a brief “thank you” is often much appreciated.
Offer to Help During the Transition (Optional): Providing assistance during the transition is not required but is a common courtesy to extend. However, if your personal circumstances will prevent you from helping out in any way, you do not need to include this.
Proofread and Edit: Be sure to thoroughly read through your letter before sending it. Look for any spelling or grammar errors. Consider asking a friend or family member to read over the letter as well. Remember that you want to leave a positive impression on the company – a well-written, well-edited resignation letter will help you do that.
You can also choose to send your resignation notice by email. This is an especially good idea if you have to alert your employer to your resignation as soon as possible. Even if you resign via email, though, you might consider sending a follow-up letter by mail for your employee file.
Read below for some tips on how to send your email message:
Use a Clear Subject Line: The subject line should clearly convey your purpose for writing so that your employer reads it right away. You might include your name as well. For example, your subject line might read “Firstname Lastname – Notice of Resignation,” or “Firstname Lastname – Resignation on MonthDay, 20XX.”
Keep It Short. Just like a resignation letter, you want to keep your email short. Simply state that you are resigning, include the date you are leaving, and add a brief thank you and offer of assistance during the transition (if possible).
Edit, Edit, Edit: People tend to forget to proofread emails in the same way they would a written letter. Just like a resignation letter, be sure to read through your email for any spelling or grammar errors. Also, make sure the font is large enough and easy to read.
Make sure you consider the pros and cons of resigning without two weeks' notice before deciding to leave.
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Dear Mr./Ms. Last Name:
Please accept this letter as formal notification that I am resigning from my position with ABCD Company on Friday, August 9, 2019. I understand that two weeks notice is standard; however, personal circumstances require that I leave my position at this company by the end of this week.
I am glad to provide any assistance I can during this transition.
Thank you for the opportunities for professional and personal development that you have provided me during the last five years.
I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.
Your Signature (hard copy letter)
Your Typed Name
Subject: Resignation Effective August 2, 2019
Please accept this letter as my resignation from ABC Company. Unfortunately, due to health reasons, I won't be able to provide the standard two weeks notice. My last day at the company will be this Friday, August 2, 2019.
I apologize for the short notice. I've enjoyed working together tremendously, and have learned so much from your management. Please let me know what I can do in the next few days to help ease the transition.
Thank you for your understanding.
Are you ready to leave your job but not sure what you're going to write on a resignation letter? Most employees certainly feel the same. After finally deciding to.