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Reference for a job sample
May 22, 2019 1st Anniversary Wishes 1 comment

Here are some tips on how to write a professional reference letter with these tips on This letter can be helpful during the job application process, whether the.

Below is a sample reference list that I use all the time and recommend to my customers. It’s very important to list job references who have direct knowledge of your past job performance.

If you have to, you can always go beyond your immediate supervisor and include past or present co-workers, subordinates, customers, suppliers, members of trade associations, or anyone else who can praise your work.

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Avoid using relatives or friends for personal references in your reference list because they have no direct knowledge of your performance on the job. Most importantly – never list a reference until you have gained that person’s permission to do so.

Here is a Sample Reference List of Formatted References You Can Download for Free

Resume References Format – Sample List of Job references

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I also have two other great articles on creating a reference list and on formatting a list of job references.

Keep in mind that this is just a sample reference list to give you an idea of how to create your own.  Don’t fee you need to do it exactly this way, but use this sample list as just a guide.

Sample reference list example:

Professional References for Susan Smith

Chris Fields, ARC, Solutions Design Consultant

Chicago, IL

Email: [email protected]

Cell: 312-554-1234

Joyce Cirner, Microsoft – Partner Account Manager

Redmond, WA

Email: [email protected]

Cell: 312-555-0558

Susan Bridge, Independent Network Consultant

Olmsted Falls, Ohio

Email: [email protected]

Cell: 440-666-5449

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David Jones, Chicago Public Library

Chicago, IL

Email: [email protected]

Phone: 569-123-5588 Ext. 10

Bob parker, Computer Sales, Eventus

Independence, Ohio

Email: [email protected]

Phone: 440-555-7782 or 216-555-1900

This is basically how your reference list should look.  There is no right or wrong way to create your reference list.  Just make sure it has all the best contact information for all of your references.

End of Sample Reference List

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Every job-seeker needs to have a list of references -- people who will speak of your skills and abilities. Here are two free samples that show how to organize a.

Sample of a recommendation letter

reference for a job sample

Jane Smith
123 Main Street
Anytown, CA 12345

August 1, 2018

Hiring Manager
ACME Insurance
123 Business Rd.
Business City, NY 54321

To Whom It May Concern:

I would like to recommend Sharon Doe as a candidate for a position with your organization. In her position as Staff Assistant, Sharon was employed in our office from 2022-2022. Sharon did an excellent job in this position and was an asset to our organization during her tenure with the office. She has excellent written and verbal communication skills is extremely organized, can work independently, and is able to follow through to ensure that the job gets done.

During her tenure with our company, Sharon was responsible for supervising the department office assistants. These assistants, under Sharon's management, were responsible for many of the office's basic administrative and clerical functions.

Sharon effectively scheduled and managed several assistants to maintain efficient office operations.

She developed a training program for these assistants that led them to become well versed in office operations in half the time they used to.

Sharon was always willing to offer her assistance and had an excellent rapport with the many constituents served by our office including clients, employers, and other professional organizations. Her ability to effectively communicate with all these people via email, on the phone, and in person made her such an asset to our office.

She would add value to any company, and I recommend her for any endeavor she chooses to pursue. Please let me know if you have any other questions.

Yours truly,

Jane Smith

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7+ Sample Job Reference Letter Templates

reference for a job sample

If someone who works for you is moving to a new city or looking for a new opportunity, she or he may request a professional reference letter. This letter can be helpful during the job application process, whether the employee is moving to a position in a different division of the same company or to an entirely new employer.

In your capacity as supervisor, you will likely get asked for references by your employees. Of course, it can be surprising to discover that someone is planning on moving on at a given time, for one reason or another. People move on from jobs for many reasons, and it’s most often not a reflection of your management style, especially if they feel comfortable asking you for a reference.

If you feel that you can give the person a glowing reference, you should. Be honest about their skills and qualifications, and provide specific anecdotes of success on the job where you can. Make sure that you ask what reference letter format is required, and for a contact name where possible. If you don't feel that you can give a strong endorsement, here's how to turn down a request for a reference.

What to Include in a Professional Reference

Some information is standard to include in a reference letter. You will want to mention in what capacity and for how long you have known the employee, as well as highlighting his or her particular skills, abilities, and talents. The letter should also include your contact information so that potential new employers can easily follow up to ask more questions if necessary.

The following are examples of professional reference letters written for an employee who is job seeking. The first is written as a business letter and would be mailed or sent as an attachment (which could be printed for an employee file).

Begin with your name, title, company, address, phone and email information. Follow with the date and the hiring manager’s name, title, company, and address. Begin your letter with a salutation, followed by the body of your letter. End your letter with a business closing and your signature on a hard copy, followed by your typed name. Just your typed name needs to be included if you’re not printing the letter.

If you are emailing the reference rather than typing a letter, the Subject Line of the email message should contain the name of the person you are providing the reference for.

Include your full name with your title and contact information in your signature, so that potential employers can easily get in touch if they would like more information or clarification.

Professional Reference Letter Sample

You can use this sample as a model to write a professional reference letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Download the Word Template

Professional Reference Letter Sample (Text Version)

Denise Spaat
TREX, Inc.
76 Main Street
Any City, State Zip Code


Catherine Zaboda
DRES, Inc.
532 East 95th Street
Every City, State Zip Code

Dear Catherine,

April Rango has been an employee here at TREX, Inc. for the past five years. She has been a pleasure to work with, bringing her attention to detail to every project. Her communication and people skills are excellent, and she has some very innovative ideas.

I can highly recommend her for the opportunity that you have available. It is a very similar position to the one she currently holds here, and she is well suited to the challenges it provides. April is a talented young woman, and everyone here wishes her all the best with her move to Every City.

If you need any additional information, please contact me.

Best regards,

Denise Spaat (written signature)

Denise Spaat (typed name)

Professional Reference Email Sample (Text Only)

Subject line: Derrick White - Reference

Dear Ms. Chin,

I'm writing to recommend Derrick White. I've worked with Derrick for the past five years at ABC Event Planning Company; for three of those years, he was my direct report.

In the time I've known him, Derrick has consistently been a strong employee — capable of taking control of big projects and executing to the fullest. As well, he's a pleasure to work with. Derrick is cheerful in the face of daunting deadlines and always available to lend a hand to co-workers when necessary.

Rarely do you come across someone who is talented at both big picture ideas and executing the small details — Derrick is just that person. As an account supervisor here at ABC Event Planning Company, he pitches event plans to clients and then manages the client relationship from ideation through execution. Derrick would be a great fit for your company, building strong relationships and ensuring successful events.

I highly recommend Derrick as an employee at your company. He would be an asset to any organization. Please do not hesitate to be in touch if you have any further questions.


Tanisha Jones
Director, ABC Event Planning Company

A character reference letter is also known as a personal reference letter. It is a document written by an individual who knows the job candidate at a personal.

Sample of a Recommendation Letter

reference for a job sample

Writing a letter of recommendation for employment purposes can be both difficult and time-consuming. Not to mention, another person’s career could be riding on your words.

Our free downloadable recommendation letter templates can be quickly and easily customized to create a professional and persuasive letter. Or, use one of our many samples to find inspiration and write your own.

Trying to write a recommendation for a student or teacher? Check out our library of education related templates and samples.

See Also > How to Write a Letter of Recommendation – Samples, Templates, & Guide

Table of Contents:

  1. Written by a Supervisor for an Employee
  2. Written for a Coworker
  3. Character Reference (Written for Friend)
  4. LinkedIn Recommendation

1. Letter of Recommendation Written by a Supervisor

As a supervisor, a recommendation letter written by you for an employee holds a lot of weight. As such, it’s important that your letter is as convincing as possible. Our experts designed this template to hit all the most important parts needed to write a strong recommendation letter for employment.

Simply download the free template as a MS Word doc and customize it with your employee’s details.

Things to Focus on:

  • Since companies take the word of management much more seriously than anyone else, you should emphasize your position as your employee’s supervisor, as well as how long you have managed them. In doing so, everything you say in your letter will be strengthened.
  • Give detailed examples of how your employee used their skills and knowledge to benefit your company in an impressive way.
  • Make sure that the skills and achievements you include are relevant to your past employee’s target company or job.
  • When talking about a candidate’s personality traits, include those that not only help them contribute to a positive work environment, but also enable them to succeed professionally.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written by Supervisor (Text Format)

January 29th, 2018

Ms. Carolyn Dearie

Hiring Manager

Target Robotics Inc.

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Dearie,

It is my pleasure and honor to recommend Ileana Flores for the role of Project Manager at Target Robotics. I have worked with Ileana for 4 years as her manager at Dolphin Technologies, where she used her excellent leadership skills to deliver spectacular results in the role of Assistant Project Manager. I am confident that Ileana’s exceptional skills, professional experience, and personal qualities will make her a powerful asset at Target Robotics.

As an Assistant Project Manager, Ileana constantly demonstrated an extensive knowledge of project management tools and techniques, as well as superb communication skills. In particular, her in-depth knowledge of Scrum Methodologies helped increase the amount of projects completed on-time and within budget by 23%. Moreover, her uncanny ability to facilitate clear communication between different teams and departments ensured misunderstandings were few and far between.

What’s more, Ileana’s extraordinary focus and strategic way of thinking always made her a stand-out member of the team. Whenever there are problems or flaws in the production process, she showcases her superb analytical qualities to quickly identify the issue and deal with it before it can become too serious.

[Optional Section(don’t include if reason for departure could be seen negatively)]:

Unfortunately, due to her mother’s medical condition, Ileana had to move out west and we no longer have the pleasure of working with her. Her loss is greatly felt, but she will undoubtedly continue to thrive at Target Robotics.

Ileana has my highest recommendation for this position. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions regarding her candidacy or past work.


Your Signature

Your Name

2. Recommendation Letter Written for a Coworker

When a colleague asks you to write a letter of recommendation letter for them, it can be a little daunting. You may feel like you aren’t really qualified to write such a letter. We’re here to tell you that that’s not true at all.

Our handcrafted template and sample will show you exactly the kind of points you can focus on to write a powerful and persuasive letter from your position as a coworker.

All you have to do is download the free template as a MS Word doc and customize it with the details of your colleague.

Things to Focus on:

  • Create a strong base for your recommendation by outlining your working relationship. For example, perhaps you were on the same team or worked on certain projects together.
  • Cite detailed examples of your colleague’s achievements and skills that you witnessed firsthand when working with them.
  • If you worked closely with your coworker for a long time, highlight the positive aspects of their personality that make them a desirable person to work with.
  • Emphasize the value of your colleague as an asset to their target company and maintain a positive and enthusiastic tone throughout the letter.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written for a Coworker (Text Format)

January 29th, 2018

Ms. Sandra Adams

Hiring Manager

Ion Software

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Adams,

I am more than pleased to have the opportunity to recommend Zachariah Scott for the role of Senior Digital Marketing Specialist at Ion Software. I was honored to work alongside Zach for 3 years on the marketing team at Genos Tech. Zach was always an outstanding member of our team, and I have always been impressed by his professionalism and admirable personal qualities.

As an Online Marketing Specialist, Zach constantly demonstrated his exceptional analytical skills and extensive knowledge of best SEO practices. In particular, his intimate familiarity with the intricacies of Google Analytics enabled him to reduce the bounce rate on our most essential pages by an average of 20%. Moreover, he consistently produced top-quality content that ranked highly for all of our target keywords.

In addition to Zach’s impressive portfolio of professional accomplishments, he has one of the best personalities I have ever had the joy of working with. He is a fun-loving and friendly individual who always treats everyone in an amicable and welcoming manner. There is no one at our company that does not think of him fondly.

Unfortunately, due to his wife’s need to relocate for her job, I will no longer have the pleasure of working with Zach. Having witnessed his long track-record of success and admirable character, I assure you that he will more than excel in the role. The words “our loss is your gain” have never been more true.

I wholeheartedly recommend Zach for this position. I am confident he will become an invaluable addition to your team. Please feel free to contact me if you have any questions regarding his character or past work.


Your Signature

Your Name

3. Sample Character Reference Letter & Template Written for a Friend

Writing a character reference (or personal letter of recommendation) for a friend can be a huge aid when it comes to helping them land a job. However, figuring out exactly what to write can often be difficult. Our expert’s template and sample letter will show you exactly what to include to write a professional and convincing personal reference.

Just download the free template as a MS Word doc and customize it with your friend’s details.

Things to Focus on:

  • Although a character reference written by a friend will have a much less formal tone, you should still keep your letter as professional and polite as possible.
  • Think of some of your friend’s skills and achievements outside of the workplace that would be useful when applied to their target job.
  • As a friend, you are intimately familiar with the applicant’s personality, so your primary focus should be on highlighting their strength of character and positive personal traits.
  • Mention how your friend’s positive personality traits would be of benefit in a professional setting.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Character Reference Letter (Text Format)

January 18th, 2018

Mr. Erik Epiciano

Owner & Manager

Italian Pasta House

123 Company Address

Los Angeles, CA, 90005

Dear Mr. Epiciano,

I couldn’t be happier to recommend my close personal friend, Bianca Jones, for the open wait staff position at the Italian Pasta House. I have known Bianca for 8 years and can confidently say that she is a person of impeccable character.

Ever since we first met, Bianca’s incredible friendliness and interpersonal skills have always impressed me. I remember one instance in particular when she accidentally bumped into an angry man who subsequently began spouting curses at her. She utilized her exceptional ability to remain calm in the face of confrontation to diffuse the situation with a warm smile and a sincere apology.

More importantly, everyone who interacts with Bianca is always blown away by her selfless, kind, and warm-hearted nature. Whenever there is any need for volunteers in our town, Bianca always enthusiastically signs up without the slightest hesitation, eager to help in any way she can.

It is truly a privilege and an honor to be considered Bianca’s friend and I wholeheartedly recommend her for this position. I assure you that her commitment to her professional career, as well as her high moral values are without question. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions.


Your Signature

Your Name

4. LinkedIn Recommendation Sample & Template (For Colleague)

A lot of people get confused about exactly how to write a recommendation on LinkedIn. At first glance, they seem like a completely different animal from a regular recommendation letter, but they are essentially just a more concise version.

Our professionally crafted sample and template will give you the exact formula for writing a stellar LinkedIn recommendation. Download the free template as a MS word doc and fill in all the necessary details.

Things to Focus on:

  • Keep it short and sweet. Potential employers browsing LinkedIn profiles want to be able to get a good idea of the strength of a candidate in as little time as possible.
  • Think about what paragraphs you would include in a full letter, and then convert each one into 1-2 sentences. For example: how you know the candidate, their professional strengths, their positive personal traits.
  • Make your recommendation personable. Try to tell a story that makes the potential employer feel like they are getting to know the candidate better.
  • Although you want to keep your LinkedIn recommendation short, make sure you include an example or two that demonstrates the candidate has the abilities or traits you mention.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

LinkedIn Recommendation Sample (Text Version) (Text Format)

Few people are fortunate enough to have the chance to work with a Sales Associate as outstanding as Jim Harding. I met Jim when we worked together at Viper Tech, and I had the pleasure of working with him for 4 years.

I was constantly impressed by his exceptional ability to close a deal, and I’ve never seen anyone exceed sales quotas as effortlessly as Jim.

Not to mention, his bright and jovial personality always improved the mood in the office. I would highly recommend Jim for any position he chooses to pursue.


Regardless of your position, downloading and customizing these free templates and samples is a surefire way to quickly and easily write a compelling recommendation letter for employment. If you’d like some more details or want to write your own from scratch, our comprehensive list of letter of recommendation samples and writing guide has everything you need to know.

Written by Matthew Kerr

Matthew Kerr is a career adviser at Resume Genius, where he reinvigorates client's careers and saves resumes from the trash heap. His career expertise has been quoted on countless publications across the web, including... more

WATCH THE VIDEO ON THEME: How to List References

What makes a powerful character reference letter, and who should you choose as a letter focuses on characteristics that help someone perform well in a job.

reference for a job sample
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