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Reply message for job offer

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Reply message for job offer
June 15, 2019 1st Anniversary Wishes 1 comment

Use this email template to make a job offer as part of your hiring process. your message includes all the most important information: position details (job title, working timeframe for when you would like to get your candidate's final response.

This is a job offer email template you can use when you have landed your perfect candidate and want to officially offer them a position. You can customize your email to include as many details as you think your candidate will want to know before making up their mind. You can also use our tutorial to get an idea of how to write a standout job offer email.

Your email’s subject line cannot leave your candidate guessing. It should clearly communicate that you’re offering them a job. Make sure your message includes all the most important information: position details (job title, working hours, department and manager), contract length (if applicable) and salary details (including benefits.) You may consider attaching useful documents, like company policies and compensation plan or a copy with the employment terms that your candidate needs to sign, should they accept your offer. Don’t forget to set a specific timeframe for when you would like to get your candidate’s final response.

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Email template for job offer

Email subject line: [Company_name] Job Offer / Job Offer from [Company_name]

Dear [Candidate_name],

We were all very excited to meet and get to know you over the past few days. We have been impressed with your background and would like to formally offer you the position of [Job_title]. This is a [full/part] time position [mention working days and hours.] You will be reporting to the head of the [Department_name] department. [If applicable: Please note that [Company_name] is an at-will employer. That means that either you or [Company_name] are free to end the employment relationship at any time, with or without notice or cause.]

We will be offering you an annual gross salary of [$X] and [mention bonus programs, if applicable.] You will also have [mention benefits as per company policy, like health and insurance plan, corporate mobile or travel expenses] and [X] days of paid vacation per year.
[optional: I am attaching a letter with more details about your compensation plan.]

Your expected starting date is [date.] You will be asked to sign a contract of [contract_duration, if applicable] and [mention agreements, like confidentiality, nondisclosure and noncompete] at the beginning of your employment.

We would like to have your response by [date.] In the meantime, please feel free to contact me or [Manager_name] via email or phone on [provide contact details], should you have any questions.

We are all looking forward to having you on our team.

Best regards,

[your name]

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The only guide you'll ever need for responding to a job offer. We've got you Some employers will ask you to sign their offer letter and return it. Others simply.

[TEMPLATE] Writing a job offer acceptance email for young professionals in SG

reply message for job offer

You’ve done all this work getting through the hiring process: crafted a perfect resume and cover letter, braved (and knocked out of the park) your first and second interviews, and waited by the phone. And now the time has arrived—you’ve been offered the position. It can be really tempting to blurt out "YES, OF COURSE, I ACCEPT!" as soon as you’re given the good news, but it might be more prudent to wait and follow the following advice to ensure your transition is smooth and your new job every bit as good as you’re expecting it to be.

Remember: in making you an offer, the company is showing its hand. It wants you to show your hand right away in response and give them back the power. Instead, consider wielding it for a while before accepting.

Here are some good practices when accepting (or considering accepting) an offer.

1. Say thank you.

Always be classy, from day one. Step one is always to show your appreciation, no matter whether you are speaking in person, on the phone, or via email. Even if you fully plan to counter their initial offer (and there's a great chance you should anticipate negotiating your salary), it’s perfectly fine to express your excitement about the position. You’re thrilled! Why hide it? This will make them feel less vulnerable, and also more open to helping you make it work.

2. Get it in writing.

You have the right to request an official offer letter, which includes the name of the position, starting date, salary, and benefit details. This serves two purposes: 1) It buys you a little time and lets you examine the details thoroughly before accepting, and 2) It makes the offer official. Most companies won’t require an immediate answer after giving you the offer letter, but it never hurts to inquire as to their time table—and respect it.

3. Write your own acceptance confirmation.

There is a right way to say "yes" once you've expressed your appreciation, received initial notice in writing, reviewed the initial terms, (hopefully) negotiated the salary and benefits you want, and received the go-ahead. Once everything is nailed down, put your acceptance in writing, as well, via an acceptance letter (email is usually fine for this).

A written acceptance gives you the chance to reiterate all of the details you’ve negotiated, including precise terms of compensation, expectations, vacation, and benefits. It gives you an additional opportunity to thank them and express your enthusiasm. A more formal, written acceptance is a great way to acknowledge and be appreciative if the negotiating process took longer than you expected. And it’s the best way to clarify next steps.

Close by asking how you can best prepare for your first day. Should you show up earlier than the typical start time in order to set things up? Is there any other information you need to bring from home? How can you make your transition as smooth as possible for them?

Be proactive and start on the right foot—in showing them that you care enough to nail down the details before you begin, they will already be pleased they chose you before you even step in the door.

Make sure to keep your acceptance letter brief, grateful, and absolutely precise. Make sure you don’t forget to proofread carefully. It’s important to set a professional tone right from the start.

Congrats on your new job! Getting started on the right foot will make you feel great for the opportunities that are just beginning.

The post How To Accept A Job Offer Like a Boss appeared first on TheJobNetwork.

The Job Network is a USA TODAY NETWORK content partner, providing career and job-hunting advice. Its content is produced independently of the USA TODAY NETWORK.

Read or Share this story: https://usat.ly/2v7vN9v

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How to accept a job offer like a boss

reply message for job offer

Sample job acceptance letter

An acceptance letter lets you document key points about your new job. Here's how to write one the right way.

Take the professional approach and send a job acceptance letter.

Writing an acceptance letter is a good policy for any job seeker who's decided to take a job offer. For one thing, it reinforces your professional approach. It also gives you the chance to document a few key things about your new job, such as your title, supervisor, salary and benefits.

In the vast majority of cases, you'll never need to rely on this documentation. On the other hand, it can't hurt to be extra-cautious when embarking on a new position with a new company. Keep the acceptance letter upbeat, professional, and brief.      

Here's a sample you can tailor to your situation:


[Mr./Ms. Full name]
[Employer name]
[Employer street address]
[City, state zip code]

Dear [Mr./Ms. Name]:

It is with great pleasure that I accept your offer to join [employer name] as a [position title] under [supervisor name]. The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.

As we discussed, my annual salary will be [salary], and medical benefits will commence after 30 days of employment.

[Mr./Ms. last name], thank you for making the interview process enjoyable. I look forward to working with you and the [employer name] team. I will report to work on [date]. In the meantime, feel free to call me at (555) 555-5555.


[Your name]



Accept some help with your job search

If you're looking forward to sending out a job acceptance letter sooner rather than later, you'll want to make sure you get in front of as many hiring managers as possible. Could you use some help with that? Join Monster for free today. As a member, you can upload up to five versions of your resume and cover letter—each tailored to the types of jobs that interest you. Recruiters search Monster every day looking to fill top jobs with qualified candidates, just like you. Additionally, you can get job alerts sent directly to your inbox to cut down on time spent looking through ads. Let Monster help you get a great new job that you can accept without hesitation.


Thank you letter for job offer / thank you email for job offer. Thank you email Knowing how to reply to a job offer is important. Not only does it.

Respond to a Job Offer, Negotiating Conditions

reply message for job offer

If you aced your job interview, you will soon receive an offer letter, either in your mailbox or your inbox. This letter serves as a formal proposal for you to begin employment at the company and confirms verbal offers made to you during the interview.

  • The job title or position
  • Salary or wage, as well as benefits and perks
  • An acceptance deadline
  • The desired start date
  • Training information
  • Instructions on how to accept or decline the job offer


Some job offer letters are basic in nature while others are more specific, so examine the details carefully. The letter may contain contractual rights or amend conditions previously agreed to.

Employers often add clauses regarding work responsibilities, salary, and benefits including the following:

  • Signing Bonuses: It’s likely you discussed bonuses as part of your salary negotiations. Make sure the letter contains the agreed-upon bonuses and amounts.
  • Additional Bonuses: If bonuses are included in your employment package, check to see if they are guaranteed or discretionary and annual or more frequent than annual.
  • Salary: If your letter shows a salary increment structure, see if it meets your expectations.
  • Other Benefits: Make sure the list is accurate and outlines standard perks such as insurance, vacation time, and contributions to a retirement fund. If you secured other benefits during salary negotiations like stock options or extra vacation time instead of cash, make sure the letter reflects those agreements.
  • Job Responsibilities: These must correspond with the position. You also want to make sure the letter states the job title. If the company downgrades your job in the future, you can use the letter as evidence in any dispute resolution proceedings.
  • Work Hours: Job offer letters usually state official working hours but look for company policy on overtime and holiday pay.
  • Legalities: Watch out for other conditions that affect your rights and your career path. For example, mandatory arbitration limits your power if you have a dispute with your employer. Noncompete and nonsolicit clauses also limit your ability to secure other business.
  • Privacy: Watch out for conditions that affect your right to privacy in the workplace.

Extending the Acceptance Deadline

Sometimes, after receiving a job offer, you find you need more time to consider your options. It’s best to tell the employer as soon as possible, giving them a workable reason for the delay. Try to approach the topic in a candid and professional manner.

If you have other offers on the table, it’s best to be honest with the hiring manager unless you expect a negative reaction. The worst-case scenario is that they refuse your request and insist on an answer right away. Then you must accept or decline.

Beware of using potential or verbal offers as a bargaining chip because this could backfire. They aren’t real until they appear in print. And never bargain with verbal offers.

Accepting a Job

When you accept a job, a brief acceptance letter is expected. It serves as an added record of job requirements and expectations. Use a business letter format and include the following:

  • Your gratitude for the offer
  • A summary of the employment package as you understand it
  • Formal acceptance of the job
  • Confirmation of your start date

Send your letter, along with any signed documentation from the company. Address it to the person who made the offer when mailing it. If you send an email, use your name in the subject line. Keep your acceptance letter brief and professional to maintain the positive impression you made when interviewing.

Declining a Job

If you think the job isn’t the right fit, you should let the recruiter know in writing. A letter removes any confusion, and the recruiter can move on to other candidates.

It's likely that during the interview process, you developed a relationship with the recruiter. A polite letter is a good way to keep the relationship going. Who knows, you may run into them again as your career develops.

If you're declining an offer because the package is not attractive, but you want to work at the company, try negotiating a better deal. If that doesn’t produce results and you must decline, express your disappointment. Show you were interested in working for the company, but the remuneration was a sticking point. The hiring manager may reconsider the proposal.

  • An expression of gratitude
  • A statement declining the offer
  • Your reason for declining the offer

Job offer letters sometimes act as job contracts. Once you sign it, the conditions are binding. Make sure you agree with the contents and raise matters with the employer for which you are not clear.

Whether you accept or decline a job offer, it is important to acknowledge it. Here are some tips and an email sample to help you reply to a job.

reply message for job offer
Written by Gasho
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