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Reply to offer letter acceptance

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Reply to offer letter acceptance
August 28, 2019 1st Anniversary Wishes 5 comments

Take note of the details of the offer, as specified in your offer letter, and respond appropriately. You may respond verbally and in writing; whether via email or.

Job Offer Acceptance Letter

The job offer acceptance letter should be well planned and well written.

The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.

The employment acceptance letter should be addressed to the person who offered you the job.

Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!

Adapt this sample letter for your own use when accepting the offer of employment.

Sample Job Offer Acceptance Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Mrs Jane Brown
Human Resources Manager
Open Door Company
City, State, Zip Code

Dear Mrs Brown

Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on October 1, 2019.

As we discussed my starting salary will be $40 000 and health and life insurance benefits will be provided after 60 days of employment.

Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.


Your signature

Typed name

Tips for writing your acceptance letter

The job acceptance letter should be to the point and positive, and should include the following:

  • thank the employer for the job offer stating the full job title
  • formally accept the job offer
  • discuss the terms and conditions of employment - salary, benefits, work schedule, starting date. This is an opportunity to clarify your employment conditions and prevent any future misunderstandings
  • highlight your appreciation and enthusiasm for this opportunity

If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.

The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.

It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.

Resign properly from your job using the sample resignation letter and leave the company on the right note.

Once you have accepted the offer you should formally withdraw from the job search.

It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.

Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.

Sample email withdrawing from the job search

Dear Mr Blue

I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.

However, I have accepted another employment offer and respectfully withdraw from consideration for your position.

I wish you and your company success and thank you again for your time and effort.


Chris Candidate

Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again. 

Job Offer Pages

By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.

Can I turn down a job offer after accepting it?

This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer. Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.

Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.

Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.

This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.

After accepting the job offer

View this standard job offer letter to make sure your offer of employment includes all the necessary details

Sample letters of resignation to adapt for your own use.

Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.

How to resign by resignation email.

Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.  

Job Interviews > Job Offers > Job Offer Acceptance Letter

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Before you sign the offer letter, follow these steps. By John When HR calls with the job offer, you might be tempted to give an immediate response. Be ready for the company to come back either way, rejecting or accepting your counteroffer .

How to Accept a Job Offer

reply to offer letter acceptance

Harlow Financial Services
123 Made Up Road
Post code

Date: 6th January 2011


Dear Mr Bennett

Following on from our discussion earlier today, I am pleased to accept the position of Administrator with your company.

I would like to confirm that my starting salary will be £21,000 and that I will be entitled to a range of other benefits after 60 days of continuous employment.

I am eager to get started, to meet my new work colleagues and to make a positive impact on the running of the business.

I am looking forward very much to starting work on the 1st February 2011. In the meantime if there is any additional information you need from me then please do not hesitate to contact me.

Once again thank you for giving me this opportunity.

Yours sincerely,


Mark Thompson
128 Somewhere Road
B18 6NF



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Respond to a Job Offer, Negotiating Conditions

reply to offer letter acceptance

You landed the job, and now the only thing that stands between you and starting the new position is saying you’ve accepted. If you’re wondering how to write an acceptance letter, use these tips to help you craft the perfect response.

Use a Professional Format

If you are sending a paper copy, use the same letter format that you would for a business letter. Make sure to include the address and date on the top of the page, and include your address at the bottom. You should take the time to sign the letter, too.

Identify the Correct Recipient

As with any letter, you should start by addressing the recipient. Do you know who this person is? Do you know this person’s correct title? You don’t want to say “Dear Mr. Black” when it should be “Dr. Black.” Make sure that you know who to address the letter to by contacting the company, if necessary.

Clearly Accept the Position

After addressing the recipient, open your letter by accepting the position. Don’t leave the recipient wondering whether or not you will accept the job. Keep your letter direct and clear. Say thank you, and let them know that you’re excited for the opportunity.

Confirm Position Details

In the next paragraph, clarify the details for the position. State the position title, salary, supervisor, and start date as you understand it. Also, if you have any planned trips that you cannot change, let the company know about them now. Make sure that they know you have plane tickets and other details set that can’t be changed.

Close Your Letter

After accepting the position and confirming the details, you could say something like “If you need any documents from me, please let me know. Otherwise, I’ll start on ______.” Then, use a closing phrase (Sincerely, Thanks again, etc.) and sign your name.

Watch Your Tone

Your letter is your last chance to make a good impression on your new employers. Make sure that they won’t be regretting their decision. Be professional and positive throughout the letter!

Don’t Forget to Proofread

After completing your letter, go back and proofread it. Check for any spelling, punctuation, or grammar errors. Your letter should be well-written and polished, which will help you make a good impression on your new employers.

Final Thoughts on How to Write an Acceptance Letter

Try to send your acceptance letter as soon as possible. You can take a couple of days to think it over and craft the letter, but the company will expect your response within a few business days. Then, use the remaining time to prepare for your first day on the job. Congratulations!

What other tips do you have to share on how to write an acceptance letter?

P.S. Become a better writer. Find out more here.

Sample Job Appointment Letter - 7+ Examples in Word, PDF A job offer acceptance letter highlights your response to everything that is written in the job offer.

You Got a Job Offer. Now What?

reply to offer letter acceptance

Once you’ve been offered a job, next comes the salary negotiation process. Many job seekers opt to not give a definitive yes or no when the first offer is made; rather, there’s a school of thought that says waiting a day or two to think it over gives you time to research the offer, take a look at your financial needs and accept or decline –often with conditions, such as a requirement for a salary adjustment.

Evaluate the Offer

Before you counter a job offer, take into consideration the full value of the compensation package. In many cases, it’s not just the salary itself being offered, but also benefits like insurance, sick leave, retirement, vacation and other perks. Some companies may even offer extras like tuition reimbursement, a company car or phone or special employee discounts. After you determine the full value of what’s on the table, compare the offer with other similar salary ranges in your industry. Use a trusted source like the U.S. Department of Labor Occupational Outlook Handbook to find reliable comparisons.

Name Your Price

Before you start writing your acceptance letter response, consider what your bottom-line figure is. You’ll have to make a decision between crafting a letter in which you make your actual bottom-line rebuttal offer, or you ask for an amount slightly higher than what you really want, with the idea that there’s still room for negotiation if the company counters you back. Use caution here, especially if the company has been upfront about their salary range.

Start With a Gracious Open

The letter you write should start with an expression of gratitude for the offer and an indication that you are very much interested in the job.


Thank you for the offer of the project management position. I have long been a fan of this company, and the opportunity to join the team and continue advancing the mission of the organization would be a major professional step.

Next, move into a segue that describes why you're asking for more money.

While this job is ideal for me, I'm afraid the salary currently being offered is not where I need to be at this stage of my career.

Structure Your Argument

Continue the letter by transitioning into your request for a salary adjustment as part of your acceptance. Your language should reflect how much of a deal breaker the offered figure really is.


It would be ideal if the salary could be adjusted by 10 percent.

Is there any potential for raising this salary by 10 percent?

Based on my experience and expertise, and taking into consideration the salary range indicated for this position, I request a salary adjustment of 10 percent before finalizing this offer.

I accept this offer contingent upon the upward adjustment of the salary package by 10 percent.

I am afraid I cannot accept this offer unless the salary is adjusted upward by 10 percent.

It’s likely that the employer will have to issue a new offer letter if changes are made. If your request is countered, you may accept, decline or re-counter; if the request is denied, your options include accepting the original terms or declining the position.

About the Author

Lisa McQuerrey has been an award-winning writer and author for more than 25 years. She specializes in business, finance, workplace/career and education. Publications she’s written for include Southwest Exchange and InBusiness Las Vegas.

Take note of the details of the offer, as specified in your offer letter, and respond appropriately. You may respond verbally and in writing; whether via email or.

reply to offer letter acceptance
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