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Resignation letter due to better job offer
October 05, 2018 1st Anniversary Wishes 3 comments

It is a professional setting after all and leaving with a good impression is a must. “I need to leave because of personal circumstances” see why you need to quit your job and get away from work responsibilities for awhile. Here are two sample resignation letter templates you could use, whether or not.

I quit. J’arrete. Ich gebe auf. Me rindo. Whatever the language, the sentiment is the same: I’m outta here. However, as a professional person, you need to express that maturely and firmly—ideally, one that doesn’t alienate anyone at the job you’re leaving. I’m sure we all have that fantasy where we tell off everyone who wronged us on the way out the door, but that person in the fantasy/movie/TV show never seems to have to live with the consequences afterward. Or meet up with said colleagues at an industry event, because the world is awkwardly small. So it’s in your best interest to make sure that your resignation letter is clear, concise, and polite. Here are some best practices you can follow to make your big exit a professional one.

Why a Resignation Letter?

In these digital times, why should we submit a resignation letter, anyway? A paper trail does seem old-fashioned, but in this case, it’s a best practice. It makes your intentions clear, as well as the conditions. You’re removing any ambiguity about the end of your time there.

And sure, this could be an email (all of the same principles would apply), but a letter makes things official in every sense. It also gives you a prop to take along to the face-to-face meeting with your boss, when you let him or her know that you’re leaving. A resignation letter can also help your boss and your company start the transition process, get a replacement for you approved, and start planning internally, etc. The paper trail is beneficial all around.

So what should go into your letter? Let’s look at some examples of what to do (and perhaps more importantly, what not to do).

Necessity #1: A Professional Greeting

Your letter should be addressed to your boss. There’s a good chance that this letter will merely end up in a file in HR, but it starts with your boss. Assuming this is someone with whom you work reasonably close with on a daily basis, it doesn’t have to be super stiff and formal. Specific and professional is the right tone here.

For example:

Bad examples:

  • Dear Ms. Stone,
  • Hey Mary,
  • To whom it may concern:
  • Dear Human Resources representative,

Even if you’re not close with your boss, chances are you have a working, first-name-basis relationship. Maintaining that in your official letter is okay. You don’t need to keep a Victorian level of formality here—just make sure it’s a professional tone.

Necessity #2: State Your Intent

The whole theme of your resignation letter is the statement that, well, you resign. You don’t need to play coy—the time has passed for you to fish around for a counteroffer if it’s gotten this far. At this point, you’ve made your decision to leave, and this letter needs to reflect that.

For example:

  • I will be leaving my position as Customer Service representative.
  • I resign my position as Customer Service representative.

Bad examples:

  • The time has come for me to think about parting ways with this company.
  • All good things must come to an end.
  • I will not be coming in after August 30.

You want your intent to be as direct as possible. You are leaving, plain and simple. There’s no need to mention where you’re going. You can discuss that with your boss (though you’re not obligated to do so) and your colleagues if you want, but there’s little purpose for including that in your resignation letter. That’s especially true if you’re moving over to a competitor—you don’t want to create ill will in this letter or cause any drama.

Necessity #3: Your End Date

The most crucial detail in a resignation letter is your end date. Legally and according to your company’s policy, you might be required to give a minimum amount of notice (two weeks, or possibly more, depending on the company and the role). If that’s the case, you don’t want there to be any confusion about how much notice you give. If it’s right there in writing in a letter dated two weeks before your last day, you’re saving yourself the hassle. It also starts the clock for your boss and your company, kicking off the transition plan of training, hiring, and otherwise covering your impending departure.

For example:

  • My last day in the office will be Tuesday, June 30.
  • I am leaving my position as a Customer Service representative, effective June 30.

Bad examples:

  • I will be leaving in a few weeks.
  • I will be leaving the company after a period of time.
  • Here is my required notice in accordance with company policies.

The bad examples here are all too vague. With the last one, you’re aligning yourself with company policy, which is good, but it still doesn’t tell the reader how much notice that actually is. Be as specific as possible on the time you have between now and your last day.

Necessity #4: A Gracious Tone

Your resignation letter is not the time to air grudges, take passive-aggressive shots, or otherwise be unpleasant. Regardless of how you feel about your (soon to be former) job or your boss, this letter should be an exercise in professionalism and graciousness. An excellent way to do that is to say a simple “thank you.” Even if you hated your job, you got something from it at some point. Focus on that positive bit if you need to.

On the flip side, if you loved your job, your coworkers, your boss, the cappuccino machine, everything about the place, don’t write page upon page waxing rhapsodic about all that you’re giving up by leaving. A brief, heartfelt compliment to the company, or a thank you, is fine.

For example:

  • I’ve appreciated the opportunities I’ve had here.
  • Thank you so much for the opportunity to work and grow as part of the Customer Service team.
  • This company has been a great home for me for the past six years, and I thank you for being a big part of that as my boss and mentor.
  • I’ve learned so much in my time here, and I know that this company will continue to grow and thrive.

Bad examples:

  • I’ve enjoyed SOME of my time here.
  • I think we both know that this has been a terrible place to work, but I appreciate the opportunity.
  • This is a great company, but the management leaves a lot to be desired, so I am leaving.
  • I hope the next person in this position enjoys the challenges of micromanagement and stressful workloads that I have experienced in my time here.

You’ll have plenty of time to vent personally about your work grievances as you leave, but really, you stand to gain nothing by putting negativity into your resignation letter. And unless you’re leaving the state and your current industry, you always run the risk of running into the same people later on. So you’re far better off taking the high road and making sure your exit is a classy one.

Necessity #5: Your End Game

When you hand in your resignation letter, it can kick off a bit of chaos—your position will need to be filled, but your duties will also need to be covered until they can replace you. As part of your resignation letter, it’s a good idea to convey what your availability is during that transitional period.

For example:

  • Over the next two weeks, I would like to work with you on training or any necessary transition duties as I wrap up my time here at the company.

Bad example:

  • I will be available to train a replacement.
  • I plan to be very busy until my last day.

These are vague… are you available to train a replacement anytime, even after your last day? Are you saying you’ll be too busy to help prepare someone else or that you’ll be busy helping with the transition? As with everything else in your resignation letter, clear and concise are the way to go.

After that, you’re ready to close out your letter and move on. The basic closings are fine here—again, you don’t need to go overly sentimental or formal, but you should also write as if it will be read by anyone at the company.

For example:

Bad examples:

  • Adios,
  • Bye Felicia,
  • Warmest eternal regards,

And with that signing flourish, you’re done! You’ve resigned, and you’re ready for your exciting new job. Let’s recap the good example resignation letter as a whole.

Dear Mary,

Please accept this letter as notice of my resignation as a Customer Service representative. My last day in the office will be Tuesday, June 30.

Working here has been an incredible opportunity, and it was not an easy decision to leave to pursue another opportunity. This company has been a great home for me for the past six years, and I thank you for being a big part of that as my boss and mentor. I’ve learned so much in my time here, and I know that this company will continue to grow and thrive.

Ahead of June 30, I would like to work with you on training or any necessary transition duties as I wrap up my time here at the company.

Thanks again for the opportunity to be a member of this team!

Sincerely,

David

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With a new job offer in your hand, how tempting is to quit on the spot and found a better job opportunity, a resignation letter which will formally.

How to Write a Job Resignation Letter

resignation letter due to better job offer

How to Write a Resignation Letter (With Samples and Tips)



What is a resignation letter?

A resignation letter is an official document that records the end of your employment with an organization that should come after you’ve indicated your decision to leave in person or via email.

It is always best to speak directly with your manager before sending a resignation letter to give them as much time as possible to prepare. If you work remote or do not see your manager in person, ask if you can have a conversation by video chat or on the phone.

Typically a resignation letter includes the following information:

  • Statement of resignation from company
  • Date of last day of work
  • Statement of gratitude
  • Next steps or important information
  • Signature

Why are resignation letters important?

If you decide to leave your job, it is a matter of professional courtesy to submit a resignation letter. Resignation letters are also important for HR departments to keep on hand as a record of your time at the company for things like payroll and to reference in the future if necessary.

They are also important because they contain important operational information for your direct manager like your last day and what is needed as you plan your departure from the company.

How to write a resignation letter

Writing a resignation letter can be a simple process if you follow a few key steps. Before writing your letter, you should consult with your direct supervisor or HR manager to follow any processes your company has in place regarding resignations. For example, they might ask you to provide specific information or send your letter to certain people at the company.

To write a resignation letter, you should include the following information in this order:

  1. Record the time and date. In a standard business letter, the time, date and a few other details are typically included to keep record of timestamps. In an email, this information is not necessary as it is included digitally. If you are planning to plan and type a letter, you should include this information at the top of the page.

  2. Start with an address line. Next, address the recipient by name. You can use introductions like “Dear,” “Hello,” or simply “Mr./Ms. [supervisor’s last name],”.

  3. Include a statement of resignation. Next, state clearly that you are writing to submit your formal resignation from the company. If you’d like, you can include your position title as well.

  4. List your last day of work. While it is standard to provide two weeks’ notice, your company might have specific instruction around what your last date of work should be. After getting this information, list the date and weekday of your final day at the company.

  5. Include a statement of gratitude. It is always a good career decision to keep your relationships positive. Writing one or two sentences explaining what you are thankful for about your time at the company will help foster a peaceful transition.

  6. List next steps or important information. Next, list any key information the recipient should be aware of regarding your transition. These details can be worked out with your manager ahead of time. If you’re not sure, simply adding that you are happy to do whatever you can to make the transition as smooth as possible will be appreciated.

  7. Close with your signature. Lastly, finish the letter by signing your name after a closing statement like “Sincerely,” or “Thank you,”.

Resignation letter template

Below is a sample resignation letter template and suggestions for customizing it based on your circumstances.

Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,
[insert your name]

This template provides you with the basic information when resigning from any company. However, if you want to customize your resignation letter, here are suggestions for making it more personal:

  • Include your personal email address and add language that encourages your manager to continue a professional relationship after you leave the company.

  • Mention why you’re leaving, including personal details about family issues, relocation, a change in careers, returning to school, etc.

Resignation letter examples

Here are a few sample paragraphs that can explain your departure in more detail:

Resignation due to better opportunity

“I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC company. My last day will be two weeks from today, [insert last day of work].

While I will be moving on to a new position, I am deeply grateful for the opportunities to grow and learn during my time here.”

Resignation due to relocation

“Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I will be relocating to Chicago in the coming months to be closer to family.

Thank you for the opportunity to learn and grow in the accounting department–I hope to find a new position with equally inspiring, helpful and kind colleagues. I wish the company success in the future.

Please let me know of the ways I can help make the transition as smooth as possible.”

Resignation due to family reasons

“Please accept my resignation, effective [insert your final day of work]. As you know, my family welcomed our second child last month. After my parental leave ends, I would prefer to stay home with my children and focus on the needs of my family.

Thank you for understanding, and please let me know if I can be of any assistance during this time.”

If your reasons are not specific to having children, or you’d prefer to remain vague, try this version:

“I am writing to inform you that next month, I must resign from my role at Company XYZ. Family circumstances require my full attention at this time and leave me unable to continue in this role.

I will be available over the next month to assist with the transition.”

Resignation due to a change in career

“Please accept my resignation effective [your final day of work]. I have accepted a position at a [insert your next company type] and look forward to the new direction of my career, even though I will miss my work with you.

Thank you for the support and the opportunities over [insert time you were at the company].

Please let me know if you need any assistance during this transition and how I can help over the next few weeks.”

Note that this example includes mention of an industry, not a specific company. You do not need to include the name of your future employer in your resignation letter. In fact, it is better to leave that information out.

Resignation due to returning to school

“Please accept my resignation effective [insert your final day of work]. Next month, I will be enrolling in graduate school and will need to resign from my role at Company XYZ.

I would like to thank you for all of the great opportunities I have had while working on this team. The learning experiences and skills I have developed while at Company XYZ have laid the ideal foundation for this new stage in my life at graduate school.

Please let me know if you need any assistance during this two-week transition. Thank you again for all of the positive experiences over the past [insert time you were at the company], and I look forward to staying in touch.”

Resignation letter tips

Here are several tips you can use to make your resignation letter as effective as possible:

  • Keep it positive. Regardless of the reasons you’re resigning, the tone of this letter should be positive—aim to part on good terms and maintain your professional network. Above all, do not use your resignation letter to vent frustration.

  • Deliver your letter in person. If possible, you may want to deliver your resignation letter in person to your manager. If you resign with a hard copy, be sure to include the date at the top of the letter. You may also send an email. Use a subject line that’s clear and direct, such as: Resignation – [Your Name].

  • If necessary, keep it brief. If you are leaving your company for sensitive reasons and prefer not to provide optional details, simple include your statement of resignation, last day at the company and a statement like “I wish the company success in it’s future endeavors.”

  • Plan for an immediate departure. In certain situations, your employer may ask you to leave on the day you resign. If you are leaving for a new job that does not begin for a few weeks, this may mean that you have a period of time in which you are not being paid. If this situation could apply to you, pay attention to what happens when others resign and plan accordingly when you are determining your start date in a new job.

  • Follow your manager’s instructions for next steps. After you submit a formal resignation, your manager might ask you to put together a transition plan, finish up certain projects or write a goodbye note to your colleagues.

Read more: The Essential Job Search Guide

Resignation letters are one of the best ways to formally exit a company with a positive tone and to reinforce your relationship with the company and your coworkers in the future. When written simply and with polish, a well-crafted resignation letter is one of the most solid stepping stones in your professional career.


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How to write a resignation letter

resignation letter due to better job offer

We are frequently asked by our readers if we have any resignation letter samples that we can recommend, so we’ve decided to add 20 of them in this post.  We’ll show you how to write a resignation and give you some templates that you can use to write your resignation letter.

People resign from work for different reasons. Some resign because they found better career opportunities elsewhere. Others have had enough of their contemptuous relationship with management. And there are those who simply could not handle the stress of the job anymore.

Regardless of the reasons or circumstances, resignation will always be a turning point because it represents a change in our lives. The act involves managing outcomes when relationships forged through shared periods of triumphs and failures are about to end.

Free Resignation Letter Samples

Standard Format of a Resignation Letter Sample

Date
Name
Title
Company Name
Address

Dear Mr. / Ms.,

In the opening paragraph, state right away your intention to resign from the company. It is not required to indicate your reason(s) for resigning as these can be discussed in detail in the Exit Interview. If you feel that you must, keep it short and avoid any emotional overtones or negative connotations in the content. The standard introduction usually begins with “I am writing to inform you” but if you feel more comfortable with your own introduction, go ahead and use it.

In the second paragraph, indicate details regarding your transition. These include your last day at the office; pending work that needs to be turned over, period for obtaining clearance and your contact details should the company seek clarification on other matters.

In the final paragraph, express regret for any inconvenience your resignation may have caused management and the company. Most importantly, declare your appreciation for the time spent with the company and to wish them well in the years ahead. Closing your resignation on a positive note will extinguish any ill will and helps both parties set out on a fresh start.

Yours sincerely,
Your name

Use the pagination below to go to the next resignation letter samples and templates.

Basic Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

I wish to inform you of my decision to resign as IT Manager.

As per my employment contract, I am giving the company two (2) weeks’ notice. My last day of work shall be on 30 August 2015.

I regret any inconvenience my resignation may cause the company. I would like to extend my sincere and heartfelt appreciation for the experience and time spent working with you, management and the rest of the team.  

I wish XYZ Company continued success in the years ahead.

Thank you very much.

Yours sincerely,
Oliver Smith

Appreciative Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Kindly accept this letter as formal notification of my resignation as IT Manager from your company. I have been offered a wonderful opportunity with another company which I could not simply pass up

With respect to my employment contract, my last day of work shall be on 30 August 2015. During the interim 2-week period I shall remain steadfast in fulfilling pending work and provide as much assistance as needed by the company to bring my replacement up-to-speed.

Working with you, management and the rest of the team was a great and fulfilling experience. I learned much during my employment and I only wish the greatest success for everyone at XYZ Company.

Thank you very much.

Yours sincerely,
Oliver Smith

Personalized Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Noah,

Please accept this letter as my formal notice of resignation as IT Manager. As indicated in my employment contract, I shall give 2 weeks’ notice to the company. My final day at work shall be on 30 August 2015.

My experience working at XYZ Company, management, the team, especially with you; has been nothing short of wonderful. I regret any inconvenience my decision to resign may have caused you but I feel this new opportunity is not just a step in the right direction for my career but for the well-being of my family.

I assure you of my commitment to finish all outstanding work to the best of my ability and for the smooth turnover of duties to the incoming employee.

Thank you very much for the time spent with the company and most of all, for your friendship.

Yours sincerely,
Oliver Smith

Detailed and Appreciative Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Kindly accept this letter as my formal notice of resignation as IT Manager for XYZ Corporation. As indicated in my employment contract, I shall give 2 weeks’ notice to the company which means my final day at work shall be on 30 August 2015.

I have completed all of my major responsibilities to date and over the course of the remaining 2 weeks I will focus on finishing up pending work which are minor in scope and coverage.  

My experience working at XYZ Company, management and the team has been great. The project we completed for ABC Company in Dubai last year was memorable. It was one of the most challenging accounts I’ve handled and I was fortunate to have you and the team to carry us through. If there was a turning point or milestone in my career, that project may have been it.

On a personal note, your friendship and mentorship have been invaluable and I regret any inconvenience my decision to resign may have caused you. Even as I embark on my new career, I will always pay tribute to the lessons I learned from you.

Thank you and I wish XYZ Company great success in the years ahead.

Yours sincerely,
Oliver Smith

Regret Leaving Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

I regret to inform you of my decision to resign as IT Manager for the company.

With reference to my employment contract, I shall be giving the company two (2) weeks’ notice which means my final day at work shall be on 30 August 2015.

Most of my primary responsibilities on current projects have been completed. I assure you of my commitment to complete all pending work before the aforesaid effective date of my resignation.

Thank you and I wish XYZ Company continued success in 2015 and beyond.

Yours sincerely,
Oliver Smith

Career Resignation Letter Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Noah,

I am writing you to let you know of my decision to resign as IT Manager of XYZ Company to pursue new career opportunities.

Based on my employment contract, my final day at work will be on 30 August 2015. I will continue to work with you and the team in those two weeks.

It was not an easy decision to make because I sincerely enjoyed my time with you and the rest of the team. Please feel free to reach out anytime you need my assistance.

Kind regards,
Oliver Smith

Resignation Letter Giving Employer Suitable Time to Find Replacement 

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Kindly accept this letter as formal notification of my decision to resign as IT Manager of XYZ Company.

Based on my employment contract, my final day at work will be on 30 August 2015. I will continue to work with you and the team in those two weeks. I am hopeful that during the interim, you would be able to find a qualified replacement to fill my position. If you wish, I would be more than willing to assist the company in training and orienting my replacement in his assumption of my former duties and responsibilities.

This was not an easy decision to make because I sincerely enjoyed my time with you and the rest of the team.

Thank you the experience. I am confident XYZ Company will continue its success in the years ahead.

Yours sincerely,
Oliver Smith

Resignation Letter due to Incident Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

It is with much regret that I am submitting this letter as my formal notification of my decision to resign as IT Manager of XYZ Company.

Although I was exonerated from any involvement with regards to the incident with our client, ABC Company, I believe the allegations that were leveled against me, while baseless and proven untrue, have put our noble efforts into question. I do not wish our good intentions to be hindered by my presence or given any political color. Thus, I have made this extremely difficult decision to resign from the company.

Based on my employment contract, my final day at work will be on 30 August 2015. I will continue to work with you and the team in those two weeks.

Despite the circumstances, I have nothing but high praise and well-wishes for the management and staff of XYZ Company.

Thank you the experience. I am confident you will continue to find success in the years ahead.

Yours sincerely,
Oliver Smith

Resignation Letter to Join another Company Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

I wish to inform you that I am resigning from my position as IT Manager to accept an offer from another company.

Prior to considering the offer from the new company, I took the time to thoroughly review my employment contract to ensure I would not be in violation of its provisions. Just to inform you, the new position is for a different industry; far removed from the main enterprise of XYZ Company. To this regard, I could shed more light to the new nature of my employment during my exit interview.

Based on my employment contract, my final day at work will be on 30 August 2015. I will continue to work with you and the team in those two weeks.

In closing, I wish to extend my sincere and heartfelt appreciation to the company for the experience and most of all, the valuable friendships gained during my tenure.

I wish your company continued success in the years ahead.

Yours sincerely,
Oliver Smith

After Maternity Leave Resignation Letter Sample

12 August 2015
Ms. Olivia Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation

(address)

Dear Mr. Jones,

I wish to inform you that I am resigning from my position as IT Manager effective 30 August 2015.

As you know, I had my second child in July and I have made the decision to fulfill my duties and responsibilities as a full-time mother to my children.

Based on my contract, I have two weeks before my resignation takes effect.  I shall remain available to assist you in the transition process and I will ensure that all pending work shall be taken care of.

I wish your company continued success in the years ahead.

Yours sincerely,

Olivia Smith

Resignation Letter due to Better Salary and Benefits Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

I am writing to inform you that I am resigning from the company to accept an offer from another company which offered better salary and benefits.

While I have cherished the experience, my financial situation dictates that I cannot afford to pass up a great opportunity to improve my income and realize better benefits including health care for me and my family. I do hope you understand my decision and I wish to assure you that I bear no ill-will or grudge toward the company. I fully respect the company’s decision to stay within their operating budget.

The provision on resignation requires a two week notice. Therefore, my resignation shall take effect on 30 August 2015. I shall stay onboard to complete all pending work and to assist you in whatever way I can during the turnover process.

Thank you for the time and the experience.

Yours sincerely,
Oliver Smith

Resignation Letter due to Changes in the Company Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Please accept this letter as my formal notice of resignation as IT Manager of the company.

This has been a difficult decision for me as I have greatly enjoyed and benefited during my tenure. But recent changes in the organizational structure and process flows have made it difficult for me to perform to the best of my abilities.

Based on my employment contract, the effective date of my resignation shall be on 30 August 2015. In the interim, I shall stay on-board and perform my usual duties and tasks. If needed, I shall gladly assist you in training my replacement.

I wish you and the rest of the team all the best in the years ahead.

Thank you for the time and the opportunity.

Yours sincerely,
Oliver Smith

Resignation Letter to a Client Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Bernhard Palmer
Operations Manager
SG Limited Pty.
(address)

Dear Mr. Palmer,

I am writing to advise you that effective 30 August 2015, I would no longer be connected with XYZ Company.

I wish to assure you that my leaving will have no affect on the management of your campaign. The person who will take over is Mr. Michael Anderson who has been with XYZ Company for 20 years and brings with him a highly distinguished record in managing accounts.

As part of the turnover process, I would like to schedule a conference call between you, me and Michael as a way of formal introduction. I am confident you will find Michael a capable and responsible Account Manager.

Kindly advise if 14 August 2015, 10:00 am would be convenient for you. I shall send you the WebEx conference call invite at 9:50am.

As per my employment contract, I shall still be on board for two weeks until my resignation takes effect on 30 August 2015.

It was a privilege and honor to work with you the last few years. I wish your company continued success in the coming years.

Thank you for the time and the opportunity.

Yours sincerely,
Oliver Smith

Resignation Letter Due to Family Reasons Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

It is with a heavy heart that I am writing to advise you that I am resigning from my position as IT Manager.

As you well know, the past few weeks have been very difficult for me due to pressing concerns involving my family. These issues remain unresolved and until they are, I will remain distracted and disconnected from the requirements of my job. It will not be fair to you and the company if I cannot perform to the best of my ability.

I do not wish to become a crutch to the team and at the same time, I feel now is the best time to address the issues that continue to affect my family. Thus, my resignation would be to the best interest of all parties concerned.

As per my employment contract, I shall still be on board for two weeks until my resignation takes effect on 30 August 2015. In the remaining two weeks, I shall devote my time and energy in finishing all remaining tasks and responsibilities.

I wish your company continued success in the coming years.

Thank you for the time and the opportunity.

Yours sincerely,
Oliver Smith

Resignation Letter Due to Family Relocating Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

It is with a heavy heart that I am writing to advise you that I am resigning from my position as IT Manager.

This decision has weighed on me for some time now. But eventually I had to make a decision that is in the best interest of those whom I work for; my family. My wife was appointed Vice-President of a leading company in Florida and I could not take that opportunity from her. As a family we decided to uproot the family and relocate to Florida.  A big factor in our decision was her company’s offer for us to stay in the staff house.

I will remain on-board for two weeks with respect to my employment contract. I assure you I will complete all pending work before my resignation takes effect on 30 August 2015.

I wish your company continued success in the coming years.

Thank you for the time and the opportunity.

Yours sincerely,
Oliver Smith

Resignation Letter from a Job you Just Started Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Kindly accept this letter as my formal notice of resignation as IT Manager for your company.

I understand that I was hired only last month and I had just completed my first month of training. But unfortunately, a dreadful family situation came up which made me relinquish this generous position.

I have reviewed my contract and consulted with Human Resources. They concurred that due to my tenure, I am technically still on training mode or probationary status. They have agreed to allow my resignation to take effect immediately.

For your reference, I have attached the formal opinion of Ms. Harriett Robinson, HR Manager.

I wish to extend my heartfelt apology for my protracted tenure.

I remain confident your company shall continue to find success in the forthcoming years.

Yours sincerely,
Oliver Smith

Resignation Letter Due to Health Reasons Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Please accept this letter as my formal notification of resignation as IT Manager.

My health issues have been well-documented and as you know, I have missed several days due to illness. Over the weekend, the results of my latest medical check-up came out and I was diagnosed with Auto-Immune Disorder. Doctors are still in the process of figuring out the cause of my condition despite having a comprehensive file on my medical history. As a result, I am frequently subjected to more tests.

What is clear is that my liver is failing; it is no longer functioning efficiently. Doctors estimate that it is only functioning at 40% at best. This is the main reason why I have been feeling intermittently weak.

For your reference, I have attached a copy of the latest medical report from my doctor. He has advised me to stay rested until such time that they have determined the cause and can prescribe treatment. I have reviewed my contract and have advised Ms. Harriett Robinson of HR of having my resignation take effect immediately. She agreed and has issued me all the necessary papers to secure clearance.

While it is an unfortunate episode, I feel blessed in having the opportunity to work with you and the great people of XYZ Company.

I remain confident your company shall continue to find success in the forthcoming years.

Yours sincerely,
Oliver Smith

Resignation Letter due to plans to return to school sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

I am writing to formally notify you of my decision to resign as IT Manager.

I have decided to go back to school and pursue advanced studies in Computer Engineering. While I have learned from my experience with the company, I feel that my technical and fundamental competencies remain seriously challenged. I wish to pursue further education to enhance my productivity in an organization and open better career opportunities in the future.

As per my employment contract, I shall continue to be on-board for two weeks. I will complete all pending work and turnover all the confidential documents on the effective date of my resignation which will be on 30 August 2015.

Thank you for the opportunity and I appeal to your understanding of my decision. I wish your company great success in the coming years.

Yours sincerely,
Oliver Smith

Resignation Letter for Retirement Reasons Sample

12 August 2015
Mr. Oliver Smith
(Address)

Mr. Noah Jones
Department Manager
XYZ Corporation
(address)

Dear Mr. Jones,

Please accept this letter as my formal notification of resignation as IT Manager.

Over the last few months I have gone back and forth on my decision to retire. Upon final consultation with my family, I have decided to take myself out of this career path and toward the unchartered road of life.

I am no longer a young man but I am not too old to pursue other interests and opportunities that will allow me to spend more time with my family.

It has been a great 25 years with the company and yes, I am fully aware of the two-week grace period prior to resignation. Therefore, I shall stay on board and complete my remaining projects until 30 August 2015.

Thank you the great experiences and the wonderful friendships built throughout a quarter of a century.

I wish you all the best.

Yours sincerely,
Oliver Smith

How to Write a Resignation Letter

A Letter of Resignation is no different than any other type of business letter in terms of structure. It has an introduction, a body and a conclusion.

But as in all forms of written communication, the challenge lies in the content.

The difficulty in crafting a resignation letter is that the act is initiated by powerful emotions; some of which have accumulated over a period of time and attained critical mass.

Given the emotional weight carried by these letters, it would be wise for you to be mindful of these three (3) simple reminders before plotting pen to paper or fingers on your keyboard:

Keep the tone of your letter positive

The resignation letter should not be used as a medium to vent your misgivings about your former employer because it will serve no other purpose except to feed your ego. There is a saying in business that you should “never burn your bridges”. There may come a point in time when you will need your former employer’s assistance.

Content must be focused and brief

The resignation letter is not a journal, a diary or a report. Its purpose is clear-cut; you are willfully terminating your tenure from the company. There is no need to ramble on endlessly otherwise, the content will get lost. Formally state your decision to resign and wish your former employer well

A simple resignation letter works best

You can never go wrong with simplicity because it doesn’t open you up to controversy. Leave out issues that have nothing to do with your resignation. The details regarding your resignation will have their proper venue in the Exit Interview.

I have included resignation letter samples that you can review and use as a template. However, if during the course of crafting your letter of resignation you find emotions overcoming the content of the resignation letter template take the time to breathe, relax and review what you have written so far. If the content reads too emotional, discard it and start all over again.

Sometimes emotion can get the best of us and overrule sound judgment.  Remember, once you have tendered your resignation letter, you can never take it back.

The resignation letter examples included here are basic and can be applied to every circumstance. Generally, a resignation letter should cover the following:

  • The addressee of the letter; usually your direct manager or supervisor with a copy furnished to Human Resources.
  • If required, include the provision in your employment contract that validates your decision to resign.
  • The specific date your resignation will take effect.
  • A brief but official statement on your decision to resign.

Lastly, an important but oftentimes difficult component for most resigning employees to include in their letter is a section which expresses appreciation to management and the company during the time of employment.

This section is important because it exudes your level of professionalism, maintains the positive nature of the content and is a great way to put closure on your tenure.

Once you have reviewed your resignation letter and have signed both the original and receiving copy now comes the time to officially tender it in your office.

Although most companies have set guidelines on the process of resignation, there are other issues which concern a number of resigning employees. Here are a few of them:

When should I tender my resignation?

It would be advisable to resign on a Friday because the work week has come to an end and management is more compassionate approaching the weekend.

Should I talk to my immediate supervisor first?

While it is not mandatory, in terms of proper work etiquette, yes, you should talk to your immediate supervisor first. It shows a sign of respect and appreciation for the camaraderie shared during your term of employment.

Should I e-mail my resignation letter?

No. As a matter of professional courtesy, always hand-carry your resignation letter. Give your manager the benefit of a formal audience and a handshake. It would also be a opportune time to receive honest; quite possibly, candid feedback from your superior.

After you’ve processed these ideas on conducting your resignation, you may now proceed to view the free resignation samples we’ve included for your reference and guidance.

Last Updated on by Felix Tarcomnicu

Here are the five keys to a good resignation letter, the main things to However, when offering help, only offer it in a way you are comfortable giving. that I'm resigning from my position at Accounts Manager due weeks from.

Resign to Take Another Job

resignation letter due to better job offer

Sample Resignation Letter - how to resign gracefully

Use this professional sample resignation letter when you want to write a meaningful and heartfelt resignation letter.

Regardless of your reasons for leaving your job, you will have gained something positive during your employment with the company. Focus on the positive and maintain a good relationship with your ex-employer.

You never know when you might need to refer back to this employer so take the time to write a professional and polite resignation letter.

Formal Resignation Letter Sample

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Ms Jane Smith
Financial Director
XYZ Corporation
Address
City, State, Zip Code

Dear Ms Smith (or first name if you have an informal relationship),

Please accept this as formal notice of my resignation from the position of Accountant at XYZ Corporation, effective two weeks from today. My last working day will be August 30, 2019.

After much consideration I have decided to accept another job offer. I feel it is time for a new challenge and this is a good opportunity to further my career goals.

Working for this company has been a wonderful experience. I feel privileged to have been part of such a professional team and will miss all my colleagues.

I appreciate both the professional and personal growth opportunities that have been provided to me during my time with the company. I would like to thank you in particular for all your advice and support. I hope that we will stay in touch as I begin this new chapter in my career.

I wish you and XYZ Corporation continued success in the future.

Sincerely

Your signature

Typed name

Best short and simple resignation letter

If you are looking for a sample resignation letter that is short and to the point but polite and professional you can use this basic sample resignation letter.

Go to the  letter of resignation template to help format your letter of resignation. It is easy to fill in your own information and use any of the key phrases provided to complete a professional letter of resignation.

If you are leaving before securing a new position you can simply use the following phrase:

"I have decided to spend some time evaluating my career and exploring new opportunities".

Be positive about what you have learned while in the job and how it will be of value in securing a new opportunity

How to resign by email

If the situation demands that you resign via email use this sample  resignation email to help you.

Sales Resignation Letter

How to resign gracefully

Apart from submitting a polite and professional resignation letter there are certain steps to take to ensure you leave the company on the right note.

  • Easy-to-use resignation checklist will show you how to resign properly and professionally with a practical list of things that need to be done when resigning your job. Tick all the boxes and make a smooth exit from the company. Know your rights and obligations to the employer.
  • Say goodbye to your colleagues with a brief email. You can use this sample farewell email to help you.
  • It is important to make sure you secure a job reference from your employer before you leave. You will definitely need it sometime in your future career.
  • Are you expected to complete an exit interview before you leave? View  exit interview questions to be well prepared.

Best sample resignation letters and emails

The job offer acceptance letter can be used to professionally accept your new offer of employment.

Handling the resignation process professionally enables you to focus on the positive things you are moving toward rather than getting stuck in any negatives you are leaving behind.

Update - Frequently Asked Question

I am worried I will not get my final paycheck. What can I do if this happens?

If your regular paydate for the last pay period has passed and you have not been paid by your employer you can contact your State Labor Office and seek assistance with your non-payment issue.

Please Note. This sample resignation letter is provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.

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Aside from our resignation letter templates used due to a new job, we can also provide you with other samples of a Resignation Letter should you New Job Resignation Letter for Better Pay New Job Offer Resignation Letter with Notice.

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Written by Arashikazahn
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