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Resignation sample letter format

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Resignation sample letter format
July 29, 2019 1st Anniversary Wishes 1 comment

How to Write a Resignation Letter. 1. Word .docx), or Open Document Text . odt) to complete a fillable form.

Whenever you leave a job you're required to give a resignation letter to your employer, even if you've had a face to face discussion. A Standard resignation letter is just to confirm to your employer that you will be leaving. Short, detailed and to the point is the best way to express this.

Standard resignation letter format

The simplest way to do this is to state that you're leaving, specify the date, explain the reason of leaving and to say thanks for the opportunity.

  • Date
  • Your Address
  • Addressee details
  • Reason for leaving
  • Resignation date
  • Closing & signature

Create a resignation letter that is detailed enough to identify the reason as to why you will be leaving the company and that you will be serving your notice period. You want them to understand quick and easy that you will be leaving and proceed to carry on with the professionalism for the duration of the notice period.

  • e.g: “If there are any areas in particular you would like me to focus on during my notice period, please let me know”.

This would be a good opportunity to recognise and thank certain members from this employment who have helped you through your journey at the company.

  • e.g: “I would like to thank [Member/’s from company] for their encouragement and help throughout my employment at [Company] that has really helped shape my career thus far.”

Download our free Standard resignation letter sample


Download this template in Words or PDF format:



[Insert your name]

[Insert your Address]


[Insert date]


[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]


Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].

As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in future.


Yours sincerely

[Insert your name]


Don't think that this template is right for you? View our other downloadable resignation letter samples 

Why should you have a detailed resignation letter?

Has it come to that time in your life when you are changing career or taking a new path? Got to create a resignation letter but you don’t want to come across negative? Well you are in the right place, for your guide to create a professional detailed resignation letter to leave on great terms.

If your experience working at the company has been what you expected or maybe not so expected and you know it’s time to part ways. Make sure your resignation letter still follows conventions as you want to make sure you maintain good relations post-employment at the company.

Can you put too much detail in a resignation letter?

It’s good to recognise what you shouldn’t put into a detailed resignation letter.

  • Don’t add in any negative context that has reflected on the reason for you leaving. This may affect the relationship between you and the employer for the rest of your time with that company.
  • Try to be to-the-point. The employer doesn’t want to have to take a lot of time reading the letter. This is more just for contract and policy reasons.


Things to remember:

  • Professionalism is key
  • Stay positive
  • Make sure your letter is following the right conventions
  • Follow the procedure regarding the company you are currently employed in


Be aware the template contains placeholder text in [square brackets]. Please accept this letter as notice of my resignation from the position of [job title] at.

How to Write a Resignation Letter (With Samples and Tips)

resignation sample letter format

Sample resignation letter

Ready to leave your job? Learn how to write a resignation letter that keeps you in good standing with your employer. This sample letter of resignation can help you find the right words.

A resignation letter can smooth any wrinkles in your exit.

Great news! You found a new job on Monster and are super-thrilled—way to go! There's one order of business you need to take care of before you start mentally decorating your new desk. You need to write a resignation letter telling your current boss that you're leaving.

Whether or not you’re leaving on good terms, it’s proper protocol to submit a letter of resignation. Keep your cool. You might be tempted to quickly write a simple resignation letter and move on, but this formal good-bye is worth further consideration.

While the purpose of the resignation letter is to inform your employer that you’re quitting, you can use it as an opportunity to build relationships and leave on a positive note (no pun intended). 

What is a resignation?

A resignation is the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for.

Should you write a resignation letter?

You should write a resignation letter because it's the professional thing to do, whether you work at a hospital or a coffee shop. A resignation letter officially gives notice to your boss that you're leaving the job and someone else will need to be hired to replace you and take on your responsibilities. 

What is a two weeks' notice letter?

A two weeks' notice letter is essentially the same thing as a resignation letter. (It's more professional-sounding than "quit letter" and "job leaving letter," don't you think?) This letter announces your intent to depart from the company and says you will remain in your position for another two weeks before leaving. Two weeks is the standard amount of time from when you announce you're leaving to your last day at your job.

What to write in a resignation letter?

A resignation letter should include the following:

  • a statement of intent that you will be leaving your job
  • the name of your official staff position
  • the date of your last day on the job
  • gratitude to your employer for hiring you
  • a highlight of your time there (optional)
  • an offer to train your replacement
  • well wishes for the future of the company
  • your contact info

Best resignation letter sample

If you’re not sure how to write a resignation letter, use this sample for inspiration:

                                                                                                      Roberta Jones
                                     18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | [email protected]



Ms. Joyce Michaels
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at [email protected] or call me at 555-555-5555.



Roberta Jones 


Get ready to resign

It's highly likely the time will come in your career when you decide to leave a job. Hopefully it'll be because you got offered a great new position somewhere else. Do you have your fingers crossed that that opportunity comes sooner rather than later? Join Monster today. As a member, you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with highly talented candidates—just like you. Additionally, you can get job alerts sent directly to your inbox so you can spend less time combing through ads and more time emailing your resume to hiring managers. Before you know it, you'll be drafting a resignation letter of your own.

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Tips for writing a Standard resignation Letter

resignation sample letter format

How you resign and leave your job is more important than you might think. The methods you use can have a lasting impact on your career for years to come, especially when it comes to references. An essential part of resigning from any job is writing a well thought out and proper resignation letter. Use our free sample letter of resignation template below to help you get started. Keep reading below for a free sample resignation letter, additional tips and links to other resources.



Use this free letter of resignation template to help you get started with your career change. If you need additional help with how to word things, or are resigning under specific circumstances (like retirement), check out some of the sample letters below.

Tips: How to Write a Letter of Resignation

  • Include the effective date of your resignation and the date of your departure. Check your employment agreement and company policy regarding how much notice you should give. Be aware that some companies may require your immediate departure as soon as they receive your resignation.
  • Be concise and stay on topic.
  • Use a proper business letter format See our free Business Letter Template
  • Even if you want to resign in person, have a letter ready to hand over. Many companies require written communication for employment records.
  • Keep a positive tone before and after delivering the news. Avoid negative or personal attacks. Avoid using the word "quit".
  • Try to give sufficient notice when resigning or leaving your job. Sudden departures with no notice can have lasting negative effects.
  • Be aware of the need for future references. Plan before leaving who you will invite to be a reference and get their contact information.
  • You may want to provide an explanation for your departure, to help ease tensions and help you leave on a positive note.
  • Express willingness to help with the transition.
  • If leaving immediately, make sure to include personal contact information.

Letter of Resignation Samples

Sample Letter of Resignation

The letter below is a good sample of how to properly resign under normal conditions. Use it as a reference or simply download it and modify for your needs. Just don't forget to change the name. :-)

Tracy Pope
123 Anywhere Street
Somewhereville, Best State 88889

January 1, 2010

Mr. Ryan Francom
ABC Company
456 Somewhere Road
Best Town, Best State 88888

Dear Mr. Francom:

ABC Company has provided me with many wonderful opportunities to learn and grow professionally and personally. It is with difficulty that I submit my resignation from my position as Director of Marketing effective January 15, 2010.

Due to personal circumstances, we have chosen to relocate our family to the New York area which necessitates my leaving a position that I have enjoyed and loved the past 3 years.

I am thankful to ABC Company for the many wonderful opportunities and the great memories I will take with me. I would also like to thank you personally for the support over the years.

If I can be of any assistance during this transition, please do not hesitate to ask.



Tracy Pope

More Sample Letters of Resignation

More Resignation Letter Templates

You can find some sample letters of resignation via Microsoft Office by opening Word and going to File > New and searching for "resignation." Below are examples of templates you may find:

  • Resignation Due to Retirement - This is the probably the best way to resign, at least one of the most positive reasons.
  • Resignation Due to Lack of Promotion or Lack of Growth Opportunities- If the grass is really greener on the other side and you want your boss to understand your reasons, you might want to use this explanation.
  • Letter of Resignation Due to Conflict with Boss - Something to consider if you want to explain your reasons or if you think this type of explanation will help (though you may want to avoid burning bridges).
  • Letter of Resignation Due to Merger - A well written letter for when you are leaving because things no longer feel the same.
  • Resignation with Suggested Reassignment of Duties - This letter shows how you would help someone who is staying behind be considered for your old duties.
  • Resignation Offering Flexible End Date - If you are having a hard time letting go (or just want to be helpful), consider using a letter that offers a flexible end date.

Related Content

Additional Resources

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Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

Writing a resignation letter can feel like a daunting task, so we've created a professional resignation letter template to get you started, and.

Download: SEEK's free standard resignation letter template - SEEK Career Advice

resignation sample letter format




The Fine Art Of Writing A Resignation Letter

Take advantage of our easy-to-use Templates and Samples.

Almost everyone, at one time or another, has found themselves in a situation where they’ve needed to write a professional resignation letter. Well, now you’re in luck because we’ve compiled some of the best resignation letter samples you can find – all in one place.

We’re here to assist you with leaving your job – the right way – with better resignation letters.

Our Resignation Letter Sample Templates are quick and easy-to-use. They each include formatting and content that sets you up for success.  We have resignation letter samples that range in subject matter, from the standard two weeks notice samples, resigning with no notice, resigning for confidential or personal reasons, resigning for a new job, and even some that are specialized for the Healthcare industry.

No matter the circumstances of your individual resignation needs, our samples and templates deliver you a trusted place to start to craft a professional, polite and situationally appropriate resignation letter. You can browse for ideas or simply copy and paste any of our resignation letter samples and then customize them for your needs.  Our only goal is to provide YOU with better information and better ideas on what type of content to include in, or exclude from your letters, as you compose, finalize and submit your letter of resignation.

Browse the selections below. Each includes a brief description and a link to the sample letters.
Good Luck to you and thanks for visiting our site!

Giving A Two Weeks Notice Resignation Letter Sample

When You Absolutely ‘Can’t Provide Any Notice’ Resignation Letter Sample

When You Absolutely Can’t Provide Any or Less Than Two Weeks Notice Letter of Resignation Sample

Sometimes circumstances beyond your control may put you in a situation where you are unable to provide any – or less than two weeks notice of your resignation to your employer.  While this is not ideal or recommended by any means, one should not overlook the opportunity to extend and display the utmost professionalism in the face of a difficult situation.  This resignation letter sample provides your employer with a letter for your file and also suggests that you’ve done everything you can to remain professional in this difficult situation. It’s never the wrong time to do the right thing.

Get the sample resignation letter HERE.

Healthcare Industry / Nursing Resignation Letter Sample

A Healthcare Industry or Nursing Professional’s Letter of Resignation Sample

Healthcare and Nursing are a few of our areas of expertise. Therefore our resignation letter samples related to the Healthcare Industry have been well thought out and proven to be professional and effective. These resignation letter samples are formatted as business letters, as Healthcare is a business, and you’ll always want to make it a practice to express your formal notifications as such.

Get the sample resignation letter HERE.

Extended Notice Letter of Resignation Sample

Giving An Extended (More Than Two Weeks) Notice Resignation Sample

As most people know, two weeks notice is the minimum standard for resignation notice, however, if you are able to provide additional notice of your resignation date it can be a relief for your employer and also ease the inconvenience on your employer.  Leaving a job on the best terms possible is always a good practice. We’ve all heard the cliche’ about “not burning bridges” and it’s a cliche for a good reason. It’s good, solid advice.  We’ve provided a sample resignation letter that presents your extended notice message with flair and professionalism. One that anyone would be pleased to have as part of their personnel file.

Get the sample resignation letter HERE.

Resigning for Another Job Opportunity Letter of Resignation Sample

Resigning for Another Job Opportunity Letter of Resignation Sample

One of the most common reasons for resignations is that someone got a better job opportunity.  It’s critical to remain professional and dignified no matter how bad your current job was or how good the opportunity might be.  You want to control the things you can control, and the content of your resignation letter is an easy thing to control.  Be positive, professional, and grateful for your time with the company.  Keep in mind that you don’t need to elaborate on the reasons you are accepting the new opportunity, particularly if they aren’t positive ones.

Get the sample resignation letter HERE.

Resigning for Personal or Confidential Reasons Resignation Letter Sample

Leaving for Confidential or Personal Reasons Letter of Resignation Sample

It can be difficult to leave a job without wanting to explain the exact reason for your resignation. It may be too personal or you may want to keep the details confidential for your own reasons.  Know that you can be professional while also keeping your personal reasons confidential. We’ve got a resignation letter sample that will help you provide a professional notice and maintain your privacy.

Get the sample resignation letter HERE.

Getting Formal – A Corporate Environment Letter of Resignation

A More Formal or Corporate Environment Letter of Resignation Sample

If your workplace is a more formal, corporate environment, your letter of resignation may need to reflect a similar tone and nature.  Many large companies that implement ’employee contracts’ require a minimum notice and formal letter of resignation in the contractual agreement.  We’ve included a resignation letter sample that can be used in this type of situation.

Get the sample resignation letter HERE.

Warm and Meaningful Letter of Resignation

A Warm and Meaningful, Heartfelt and Professional Letter of Resignation Sample

Every workplace and the relationships in and around them have their own unique flavor. Some are extremely warm and feel like family, making leaving that environment difficult. This resignation letter sample provides the basics of your notice while also getting to the heart of the matter. You can use it as is or customize it further to fit the employer’s culture and your relationships with the team you’re leaving.

Get the sample resignation letter HERE.

When a Relocation Prompts A Letter of Resignation

When A Relocation Prompts A Letter of Resignation Sample

Moving out of the area is another very common reason noted in letters of resignation. When a relocation prompts you to have to resign, you can deliver your message professionally and be as vague or descriptive as you deem necessary in the situation.  You may not want to disclose that you’re relocating for a new job, or you may want to include a new address or contact information, for additional communication. Again, professionalism in all dealings with your employer should be your main goal. We’ve got a great sample letter of resignation for you to consider.

Get the sample resignation letter HERE.

The Digital Notification – Emailing A Letter of Resignation

The Digital Age Notification – Emailing A Letter of Resignation Sample

The actual method of delivery of your letter of resignation is probably not the most critical factor in a situation like this.  Displaying a sense of responsibility and professionalism, however, are very critical no matter what the circumstances of your resignation. Make the choice to conduct yourself professionally. Let’s face it, email is probably the most common and convenient communication tool used in business today, however, in a resignation notice scenario, it must be used wisely in order to preserve one’s professional reputation. Keep reading in the link…

Get the sample resignation letter HERE.

Two Weeks Notice Letter of Resignation Sample

If you find yourself in a position where you need to resign from your job, it is customary and professional, to provide your employer with a minimum of two weeks notice. In this sample resignation letter, you will find the language is brief but also delivers your message clearly and professionally.

Get the sample resignation letter HERE.

If you decide to leave your job, it is a matter of professional courtesy to submit a resignation letter. Resignation letters are also important for HR departments to.

resignation sample letter format
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