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Response to resume submission

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Response to resume submission
November 21, 2018 1st Anniversary Wishes 5 comments

Email examples to help you respond when a recruiter contacts you about a job opportunity. Proofread your messages for typos before you hit send. Here are four You've written a compelling resume or profile, and employers have noticed .

Sample Letter #1


In response to your request for additional information, I have completed the personal information form you sent and have enclosed a copy of my resume.

I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence.

I graduated from Doe Business College in 2018 in the top 10 percent of my class and received "excellent" ratings in typing, office machines, dictation, and use of several word processing programs. I have also taken classes in technical writing and office management.

I enjoy our community's sports programs and currently coach a woman's basketball team. I look forward to meeting with you in person to discuss my qualifications.

Sample Letter #2


Thank you for informing me of your plans to develop new software and for inviting me to submit my resume. Since I have had five years experience as an editor and a documentation manager for Doe Corporation, I believe that, given the opportunity, I could competently handle the development of documentation for your new product.

I have enclosed my resume for your information. Although my academic major was in another area, my professional work experience has been in software documentation. I appreciate your consideration and look forward to meeting with you in person to discuss my qualifications.

Sample Letter #3


I enjoyed talking with you at the Doe's dinner party last Thursday. I hadn't considered using my language skills by working for the Foreign Service, but now the idea intrigues me. At your request, I am sending a copy of my resume and references. For the past three years I have spent most of my time in Indonesia working on an oil drilling project. Before that I worked in Tokyo as a real estate agent, translator, and ESL teacher.

My experiences have given me fluency in several languages. I have also acted as an unofficial representative of the United States when dealing with local businesses and political leaders. At Doe University, I studied linguistics and international business, intending to work in a multinational corporation after graduation. The idea of serving my country overseas holds much greater appeal for me now. I look forward to meeting with you once you have had a chance to review my qualifications.

Sample Letter #4


I sincerely enjoyed your presentation and our conversation afterward at the annual Database Convention in San Juan. As you requested, I have enclosed my resume for your review. I am looking for a new position that will challenge my programming abilities.

I have significant programming experience, including work on two of the four major word processing programs, a spreadsheet program, and an interactive database management program. I am fluent in UNIX, Windows, C, and C++ programming.

I received my bachelor's degree from Springfield State University where I won the "Programming Innovator of the Year" award. I graduated in the top 10 percent of my class. I have been active in Springfield community affairs ever since graduation, including serving on the Chamber of Commerce board and the Organizing Committee for the annual "Innovator's Festival."

I am happy that you wish to review my resume and look forward to an opportunity to sit down with you and discuss how my skills would benefit the Doe Development Corporation.

Sample Letter #5


Thank you for responding so quickly to my employment inquiry. I have a great interest in the position you have available and feel that I can provide the ideal match for its requirements. In response to your request, I am enclosing my resume for your review. It includes details regarding my educational background and work experience for the last five years.

I appreciate your interest in me and the qualifications I possess. I am confident that I will provide a meaningful addition to your staff. After you have had a chance to read my resume, please feel free to contact me with any questions or if you require any additional information.

I look forward to meeting you in person to discuss this position and my credentials in further detail. I am available for an interview most mornings and early afternoons. You will find my contact information at the top of my enclosed resume. Thank you again for taking the time to respond to my application. I look forward to hearing from you soon.

Sample Letter #6


As requested, I am sending my resume for review. I sincerely appreciate your interest in learning more about my experiences and qualifications, and I am confident that you will find a clear and firm link between my abilities and the needs of (Name of Company).

If you would like more details about the services I could offer your company, I encourage you to contact the personal references listed at the end of my resume for firsthand accounts of the quality of my previous work. Of course, please feel free to contact me at any time as well; I would welcome the opportunity to speak with you in person. Thank you very much for your time and consideration.

Sample Letter #7


Thank you for your recent request to see my resume. Because I am sincerely interested in the ideas and offerings of (Name of Company), I hope that the enclosed information will communicate the significant connection between my abilities and the qualifications desired for the position of (Name of Position).

To supplement the descriptions on my resume, I encourage you to contact the professional references listed at the end of my resume for personal accounts of my abilities and successful previous experiences. In addition, if you have any questions, or if you would like more details about the services I could offer your company, please feel free to contact me at any time; I welcome the opportunity to speak with you in person. I appreciate your time and consideration.

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Guide to Write This Letter ❯

All Letters» HR Letters» Received Resume Confirmation Letter. Resume Was Successfully Recieved Letter - General Response. Thank you for your interest to .

Top 5 Reasons You Never Hear Back After Applying For A Job

response to resume submission

I applied for a job last week, now this morning I got a letter from an HR person, do I reply to this with something or just take it as an acknowledgment to my app? This wasnt an instant electronic response but appears to be a message from their recruiter or HR person. Here's what it said:

I am writing to follow up with you regarding your application for the , xxxx position. We are fortunate to have received many qualified applications for this position, which we will be reviewing during the next few weeks. If you are selected to move forward in the hiring process, we will be contacting you as soon as possible to schedule a phone interview.

We appreciate your interest in a career at xxxxx company!

Then its signed with name , email and address of person sending it but no title. It appears to be from the corporate office in another state as I applied directly to the company website.

Do I reply to that or not?

Thanks !

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Thank You for Applying Email

response to resume submission

People often wonder why they never hear anything back after they hit ‘send’ on the email with a resume attached or on the on-line job application. If you’re very lucky, you might have a preliminary email exchange with a recruiter and then never hear from them again. It’s a depressing experience, and one which also casts a shadow on the hiring company’s reputation. So why does it happen? Is it you, is it them, or is it just something every candidate must prepare for in the hiring process?

There’s no question job seekers face an uphill climb. High unemployment nationally means more competition for every position; according to a January 2012 article in the Wall Street Journal, Starbucks “… attracted 7.6 million job applicants over the past 12 months for about 65,000 corporate and retail job openings…”

An oft-cited recruiter’s complaint is that as many as 50 percent of people applying for a given job simply aren’t qualified. Adding to the challenge, most large companies – and many smaller ones – use talent-management software to screen resumes, weeding out up to 50 percent of applicants before a human even looks at a resume or cover letter. The deck is definitely stacked against the job seeker. So how do you break through?

The Best Job Search Advice from Top CEOS at GM, 23andMe, Hilton & More

Here are my top 5 reasons you’re not hearing back after applying for a job, with five suggestions for ways to avoid the Resume Black Hole.

1. You really aren’t qualified. If a job description specifies a software developer with 3-5 years of experience and you’re a recent graduate with one internship, it’s unlikely you’ll get a call. Avoid disappointment – don’t apply for jobs for which you lack qualifications. Most job descriptions are written with very specific requirements. Yes, the company is trying to find the most qualified candidate; yes, they are trying to weed people out. It’s not personal, it’s business.

2. You haven’t keyword-optimized your resume or application. Job descriptions are salted with keywords specific to the skills or attributes the company seeks in applicants. A close read of the job description is a necessity, as is keyword-optimizing your resume and cover letter, if you’re using one, or email. If the job description lists words in a certain order, e.g. a list of programming languages required, use the same order in your resume.

3. Your resume isn’t formatted properly. You might think distinctive formatting will set your resume apart, but automated programs don’t care if a document is pretty. Help a machine out. Be consistent in formatting – consider using separate lines for former employer, job title, and years worked.

5 Ways to Take Your Job Search to the Next Level

4. Your resume is substantially different from your online profile. LinkedIn, Dice and other online profile sites can be useful tools, so it‘s important to make sure they match what’s on your resume. This may seem to be a contradiction – in #1 I advised keyword optimization – but it’s really common sense. Jobs worked, employers, years on the job and other details should match. The subtext here is always tell the truth.

5. The company received 500 resumes for one job posting, and yours was 499th in. Looking for a job is a job. Do your research – know which companies you want to work for, organizations where you sense culture fit. Every morning scour the job postings and jump on anything for which you’re qualified (and in which you’re interested.) Being early with your resume or application does matter. Check back often in the first few days to make sure the listing hasn’t changed. Often a company will post a job and halfway through the process change the description.

It’s hard to game the system. Your best bet is still a personal referral, and even that may not be enough to get a call. A guy I know gave his resume to a woman who worked at a company where a good job had been posted. He received an automated email noting his resume had been received but never heard another word. After a month he asked his friend to check with the recruiter. It turned out the job description had changed, but the recruiter never bothered to let the referring employee – or the applicant – know. This isn’t unusual, unfortunately. So what can you do?

How You Can Get Noticed:

1. Research interesting companies on social media. Find out who the recruiters are and follow them. Many will tweet new postings, so watch their streams and jump on anything for which you are qualified. And if they tweet news saying the company’s had a great quarter, retweet the news with a positive comment.

2. Consider starting a blog in your area of interest or expertise. It’s a social world; time to build a trail of breadcrumbs leading to you. Include the blog, and links to any especially relevant posts, in your emails to recruiters with whom you’re working.

Graduating in May? Jumpstart Your Tech Job Search Now!

3. Get professional help with your resume. Either a resume writer or an SEO expert can help you increase your odds of getting through the talent management software. If you can’t afford this step, read the top career blogs for advice.

4. If at all possible, don’t wait until you’re out of work to find your next job. I realize for many people this isn’t possible or might even be offensive, but your chances of finding the next job are best when you’re still employed.

5. Network. Old advice, but still true. Be visible, be upbeat, be informed about industry trends and news in your area of expertise.

Finding a job is tough, no question. I’ve talked to other recruiters who say they only respond to 30 percent of applicants. The odds are good you’ll be in the 60+ percent who hears nothing a lot of the time. Don’t take it personally – it’s not a rejection of you, it’s a reflection of the times. If you don’t hear back, know you’re not alone.

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TagsJob ApplicationJob Appplication ProcessMeghan BiroRecruitersResumes

Do you send a reply to candidates informing them that you've received their application? Or are they left in the dark until a standard rejection.

Application acknowledgement email

response to resume submission

Use this application acknowledgement email template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A “thank you for your application” email lets candidates know that their resume didn’t get lost and signals that you have an organized hiring process.

In your email:

  • Thank candidates for taking the time to apply for a role at your company.
  • Remind them of the exact job they applied for.
  • Mention the status of their application and next steps (e.g. “The hiring manager/ recruiting team is currently reviewing all applications.”)
  • If possible, give candidates a timeframe of when to expect hearing back from you.


Email subject line: Thank you for your application / Your application at [Company_name]

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for applying to the [Job_title] position at [Company_name].

I’d like to inform you that we received your [application/resume/portfolio.] Our hiring team is currently reviewing all applications and we are planning to schedule interviews [mention timeframe, e.g. in the next two weeks.] If you are among qualified candidates, you will receive [e.g. a call/email] from our one of our recruiters to schedule [e.g. a phone interview.] In any case, we will keep you posted on the status of your application.

Thank you, again, for taking the time to apply to this role at [Company_name.]

Best regards,

[Your name]

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Email examples to help you respond when a recruiter contacts you about a job opportunity. Proofread your messages for typos before you hit send. Here are four You've written a compelling resume or profile, and employers have noticed .

response to resume submission
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