In this letter, you could genuinely compliment the efforts of your employee. I must praise your employee, James Roberts, for his excellent service he provided us with last week. Compliment letters are letters written to commend someone for his/her good deeds.
I want you to know you have an exceptional employee, Jane Doe, in your support division. Her calm, patient manner was a great help to me when my frustration was at an all-time high. Her knowledge of the software and her remarkable problem-solving abilities are rare indeed. If the quality of a firm's employees is an indication of future success, then Doe Corporation has a very bright future.
I am writing to thank you for the training seminar you arranged, and to especially thank you for sending Mr. Doe to be our primary instructor. He did his homework well, and was more aware of our needs than any of our previous instructors. We appreciate the time he took to study samples of our work in advance so his comments were immediately applicable. We would welcome his instruction again. Please convey our thanks to Mr. Doe.
As manager of our computer department, I commend your employee, John Doe, for the prompt and courteous service he gave us last week. He determined our cable needs and produced a fair written estimate very quickly. Once he started the work, he stayed on location until he had installed all additional computers. You can be certain that we shall ask for him personally to serve our future needs.
I wish to commend your receptionist, Jane Doe, for the way she handled our problem yesterday. She was courteous and friendly as she made half a dozen telephone calls on my behalf, not giving up until she had traced the missing shipment. Such professionalism is rare nowadays. Ms. Doe is an asset to your organization and is part of the reason I look forward to doing business with you again in the future.
On behalf of all the employees of [Company Name], please accept my appreciation for the excellent job you and your staff have done over the past several.
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I must praise your employee, James Roberts, for his excellent service he provided us with last week. A quote for the work was quickly received, and once accepted he made sure that he was available throughout the installation process in case any unforeseen problems arose. We would welcome his assistance in future work we have.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing compliment letters to management
Compliment letters are letters written to commend someone for his/her good deeds. The objective of such letters is to praise someone for his/her hard work or achievement. Though compliment letters are considered a professional gesture in the corporate world, you can use them in your personal life to appreciate your loved ones for their achievements. Compliment letters can be used in instances such as complimenting an employee for a job well done, complimenting the organizing committee for an excellent event, or complimenting someone for winning an award. They can also be used to compliment a colleague for delivering a good orientation or sales speech.
When writing compliment letters, make sure to mention the name of the person you are complimenting in the letter stating how valuable this person is. If you are complimenting an employee's productivity, appreciate his/her efforts to achieve such high standard. Be sincere and genuine when talking about someone's achievements. Mention the reason why you are complimenting this person. Be polite and maintain a friendly tone throughout the letter. Make sure that the words in the letter make the other person feel special and appreciated. End the letter by praising this person again for his/her contributions.
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
Dear Mrs. Craven,
I am writing today to thank you for all the support that you have extended to me during my time here at ABC Marketing Company. From the time I started this job you have been nothing but helpful and supportive and it means more to me than you’ll ever know.
I remember working on my first project here. I was fresh out of college in over my head and as nervous as can be. Instead of coming down hard on me like I feared you might you gave me some friendly advice and a little pep talk. I don’t know if you even remember that conversation but it has stuck with me all these years. I really appreciate how you have always been so friendly and supportive of all of my efforts even when they are slightly misguided. Working for you has been very enjoyable and I have learned and grown a lot. A lot of my friends hate going into their jobs but I’ve always looked forward to coming in to work here.
Your encouragement and support have made all of the difference. Thank you.
If your boss or coworker compliments your work: Thank you! I really appreciate the feedback. That's so good to hear! I'm glad [it turned out well/you were pleased .
You are not alone in enjoying praise and acknowledgment — everyone craves positive attention and feedback, including your boss. So, when your manager does something particularly helpful or meaningful, take the time to say thank you with a letter of appreciation.
It's the nice, polite thing to do, and most likely, your boss will appreciate the gesture. After all, everyone likes to know they are appreciated, and are doing a good job. Even a quick email message works well as a way to let your manager know that his or her support is appreciated.
Lends a hand: If your manager offers you resources or help to solve a problem (e.g., a part-time staffer to help on a project, a new piece of technology, or even a joint brainstorming session).
Does a personal favor: Maybe your boss allows you extra leave time or is understanding with days off, even though you're taking them during a busy season. Perhaps your boss connects you with someone in your field who can help further your career, or takes some time to provide you with personal mentorship or advice.
Gives you a promotion, raise, or bonus: While the extra money or promotion comes from the company's coffers, most likely your boss was instrumental and advocated for you to receive it.
Provides an opportunity for advancement: It's not only a raise or promotion that deserves appreciation; your boss sets you up for those measures of success by funneling important projects and initiatives in your direction. Without that trust in your abilities, it's harder to show off your talents.
Coordinates a collection for you or a family member: It isn’t unusual for good bosses to “pass the hat” for contributions when an employee experiences either a happy personal event (such as the birth of a child, a wedding, or a graduation) or a sad transition (like the death of a family member). When this happens, it is more than appropriate to send a thank-you note to your boss, along with a request that he or she pass your thanks on to all of those who contributed.
Announces that he or she is leaving either your division or the company: If your boss announces that they are leaving your division (through promotion or reassignment) or is leaving your employer (because of retirement, a new job, or a layoff), this is a wonderful time to write a sincere note that expresses your gratitude for the things they have done for you.
When you’re moving on: Similarly, you may want to send your boss a letter of appreciation when you yourself leave the department, or if you leave the company entirely.
When you are writing to your boss to express gratitude and appreciation, you have to be careful with your tone. You want to make sure you appear sincere — and not like a sycophant.
In your letter, mention why you're writing and provide a specific thank you. For example, "Thank you so much for organizing my baby shower and for your generous gift," or "I'm so appreciative of this end-of-year bonus."
There's no need to write a lengthy note — keep your message short and to the point. The most important thing is to express your appreciation. Include a complimentary close at the end of your letter, before your name. Proofread carefully.
You can send your note as a handwritten card, printed out letter, or an email. Here are sample appreciation letters and emails to use as inspiration when you write your own thank you letter for your boss.
City, State Zip Code
City, State Zip Code
Dear Manager Name,
I really appreciate your understanding and support regarding the changes we're making to the project plan.
I feel that these changes are going to streamline the current project, and facilitate the organization of those in the future.
Thank you for your confidence in me. I'm sure you're going to be pleased with the results.
Subject Line: Thank You
I just wanted to drop you a note to thank you for the opportunity you gave me to attend the professional development workshop in Orlando last week — and also for securing my travel and expense funding for this trip.
The workshop sessions were both informative and inspirational, and I’m looking forward to sharing the things I learned with our team. I feel confident that the processes I was introduced to will really improve our efficiency and increase our workgroup’s ownership of our projects.
Thank you for your confidence in me.
Subject: Thank you - Your Name
Thank you so much for the promotion and the opportunity to spearhead the new project. I appreciate your trust in me and your offering me the responsibility; it’s an honor.
The new project will be an exciting endeavor for my team and I. We’ll keep you informed of our progress and I’m confident you’re going to like the end results.
Take the Time to Say Thank You: Everyone likes to know they are appreciated.
Put It In Writing: A thank you email or note can have more of an impact than a conversation, because you took the time to write.
Use a Sample to Get Started: Use an example as a starting point for your message, tailoring it to fit your circumstances.
Remember to wish them success in their new endeavors.
This article also contains tips on how to write a thank-you letter to them for their Sample Farewell Messages for a Manager Who Is Leaving.