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Sample fundraising invitation letter

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Sample fundraising invitation letter
March 01, 2019 1st Anniversary Wishes 3 comments

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As much a proponent as I am of face-to-face asking, much of our work involves writing fundraising letters for our direct mail program. When I was the head of a small office (a one person office!), I didn't have professional copywriters built into our budget. So I did the writing myself.

Back when I wrote my blog post Fundraising Secret #21 on "is this about me or about you?", I received emails asking for a more specific example of what I mean. Apparently Jeff Brook's fundraising letter template was a bit too general. :)8

I decided to showcase two real-life fundraising letters I drafted for selling ads in our organization's annual gala program. The first is from 2006; the second is from two years later. I then offer some analysis. I've also set up a four week email course on how to write fundraising letters. You can find that form in the middle of this page or by clicking here.

Here's the fundraising letter from 2006

September 18, 2006

City, ST ZIP

Dear Name,

The String Ensemble and Acadia Brass from the Bangor Symphony Orchestra will present a special evening of musical entertainment as the Inland Foundation hosts a Fall Pops Concert at the Waterville Opera House on Friday, November 10, 2006. Proceeds from the event will go toward the modernization and expansion of the Emergency Department at Inland Hospital and I am writing to ask you to support this effort by advertising in our commemorative program.

The Emergency Department at Inland is a vital community resource – we care for more than 14,000 emergency patients a year in space that was originally designed for only 10,000 annual visits. The project will involve renovation of existing space and new construction of 2300 square feet that will provide up-to-date, private treatment rooms, new waiting, triage and registration areas and expanded support space for physicians, nurses and other providers. The main goal is to offer emergency care in a more timely manner, while respecting and protecting the privacy and dignity of patients and their families.

Please help make a difference in our community by contributing to the success of this superb cultural event. Your advertisement will be seen by every guest at the concert and your support will be acknowledged in the Morning Sentinel.

For your convenience, I have enclosed the details about program advertising. If you have questions, or would like to make arrangements for your ad, please call the Inland Foundation Office at 861-3377.

Thank you for considering this opportunity.


John Doe, Chair
Inland Foundation Board

P.S. Thank you for considering an ad. We’ll call you in a few days to follow up.

Enclosure: advertisement information

Notice how dense the first two paragraphs are? Yikes. At least I told them I was asking for their money in the first paragraph! But it's us, us, us, we, we, we.

Not really good.

Click Here for a Free Fundraising Letter Class!


"I was given the task of creating the end of year appeal campaign about a month ago and I have no experience whatsoever with fundraising. Despite my circumstances, I found your e-mails VERY helpful throughout the creation of my appeal...I did a lot of research but found yours to be the most informative with the best references included. I think that even though I have no experience I was able to pull off a good campaign with your help. Thanks!"

Kaitlyn Fernald, Programs and Volunteer Manager
Greenwell Foundation, Hollywood, MD

Here's a sample of the fundraising letter we sent a couple years later

July 7, 2008

City, St ZIP

Dear Name,

I’m pleased to announce that the third annual Fall Pops benefit concert will be held on Saturday, October 25. Since this event can offer great exposure for your business, I wanted to give you an early opportunity for your organization to get involved.

Fall Pops is the Inland Foundation’s biggest fundraising event. This year the concert’s proceeds will benefit Inland’s cardiac rehabilitation program. Participating in a cardiac rehab program after a heart attack or stroke is the proven to be the single most important health prevention tool available. Your involvement will help the program be open to even more people that need it.

This year’s Fall Pops will feature some of the top musicians from the Bangor Symphony Orchestra. Once again, we’re honored to have the BSO’s Music Director, Xiao-Lu Li, conducting these musicians as well as performing on the violin. We’ll follow the concert up with the very popular “Meet the Musicians,” gourmet dessert reception!

The two main ways to get involved are:
• by joining more than a dozen of us as a sponsor, or
• by advertising in the Fall Pops program.

Both options allow you to get your company in front of hundreds of people the night of the concert. And all sponsorship levels give you two complimentary tickets both to the concert and the “Meet the Musicians” gourmet dessert reception. Some levels also give your organization exposure before the event.

Please call Marc Pitman if you’d like to participate. His direct line is 861-xxxx and his email is [email protected]

Thank you for considering supporting this year’s event,

John Doe, Chair
Inland Foundation Board of Trustees

P.S. Act soon, a few of these opportunities are on a first-come first-served basis.

Morphing the 2006 sample fundraising letter to something that answered the reader's legitimate "what's in it for me?" was very challenging. I'm basically unlearning over a decade of bad letter writing habits.

This year, I tried put their values right up front. There are still some dense paragraphs, but I did include a couple bullet points to make it easier to read. (And to catch their attention as they skim the letter).

Here's an interesting breakdown of the uses of "you" and "your":

  • 2006 - 9 uses
  • 2008 - 10 uses

I didn't really add more "you's" in the newer fundraising letter. But look at how they're used. In the first letter, they're concentrated in the bottom half of the letter and used regarding "logistics." And any of you that did sentence diagrams in fourth grade will notice that most glaringly, "I" and "we" are still the subject of most of the sentences with "you" in them.

In 2008, four of the "you's" are right up at the top of the letter. And more often, "you" are the subject of the sentence, not "I".

One of the top ways to improve the effectiveness of your fundraising letters is to make them more centered on the donor and less centered on the nonprofit. I'm not saying these fundraising letters above are perfect. But they show you how you can change your own fundraising letters to make them raise more money.

Further Tools for Writing Fundraising Letters

As you can imagine, I blog about fundraising letters alot. Here are some of the more popular posts:

Click Here for a Free Fundraising Letter Class!

Fundraiser Invitation Letter. This package contains: 1. Instructions & Checklist for a Fundraiser Invitation Letter. 2. Fundraiser Invitation Letter.

5 Copy and Paste Church Donation Letters

sample fundraising invitation letter

The following letter isfroma great animal organization called Best Friends Animal Sanctuary.

The letter is filled with photos of Mila. The front of the page is in color, and the back is black and white. The envelope the letter came is in color, has a picture of Mila, and a teaser that reads "Mila is at the top of her class!"

Enclosed with the letter is a "Diploma" which is an honorary degree from puppy preschool that also says in large letters, "Thank you." The back of the diploma has some clever copy: "Things I learned in Best Friends Puppy Preschool" and "What I Wish Someone had Told Me..." 

I'd say that if you aren't won over by this package, you've been frozen in dry ice for a while. 

Here is the letter:

It's another successful graduation from Best Friends Puppy Preschool! This class will make its mark on the world (not your carpet - they learned that's frowned upon). These furry pioneers want to change the world for homeless animals everywhere. Can they count on your help?

Dear _______,

Graduation means starting a new chapter in life. Or fun times tearing your diploma to shreds! At least, that's what Mila got out of the ceremony.

Welcome to puppy graduation at Best Friends. Here is where you'll meet puppies who were once abandoned or unwanted -- and are now here at the Sanctuary, learning how to grow up into great family pets.

These little guys and gals deserve a pat on the back (or a scratch on their tummies) on graduation day. Completing puppy preschool here at Best Friends is a big deal! Like kindergartners, some puppies excel at Best Friends Puppy Preschool. But it can be a tad scary for those who are still lonely for their moms.

But even if mom is not there to help them along, they do have you.. Thanks to your support, rambunctious puppies have their very own class at Best Friends where they learn to get comfy with our world. The result? Once they find homes, they usually stay in them for life.

Like the Sanctuary itself, you make puppy preschool possible. It's as if you were here every morning at 8:30 teaching pups that it's OK to ignore the doorbell. Or how to relax in your arms. (And, in fact, you could be! Socializing puppies is one of the most popular activities for Sanctuary volunteers.)

Mila is one very proud recent puppy school graduate. But stroll down memory lane with her by checking out an old video of her very first day of class.

Those lessons have come in handy very quickly. She's won the heart of a new family!

Take a look at the enclosed list she sent us of the most useful thing she learned in class...and a few things she wished they had taught her! We included it along with a copy of a puppy diploma, snagged from certain destruction on graduation day just for you.

And remember, here at Best Friends, education doesn't end at preschool. As dogs mature, they continue with their education based on their personalities. They may enroll in wallflower classes if they're very shy. Or they may learn agility exercises if they're full of pep.

It's all because of you that we can give each and every dog -- indeed, all of the 1700 animals at the Sanctuary -- what they need to succeed. You give them all hope for a future full of love and happiness.

I hope you'll send a special gift today to show all of the animals at Best Friends how many people are out there rooting for them, regardless of what paths their lives take.

Thank you for being there for homeless puppies and for all homeless animals. Together we can bring about a time when there are No More Homeless Pets.

Best wishes,

Gregory Castle
Best Friends CEO

P.S. All of the animals at Best Friends need medical care, emotional support or behavior training (Some may need all three!) Thanks to your support of Best Friends, they are getting everything they need to thrive and become the wonderful pets they were meant to be. And the results are truly forever families. Please send your most generous gift to ensure that more animals get the same quality of care, or give online at www.bestfriends.org/puppyfun. Thank you!

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Church Fundraising Letters: An Essential Guide for 2019 and Beyond

sample fundraising invitation letter

Ask and you shall receive. — Luke 11:9

Even with the most dedicated congregation and the most supportive community, there’s no way around the fact that running a church requires money. For a church to succeed, its leaders have to know how to fundraise.

There are both traditional and new ways for churches to ask for money. Traditionally, fundraising letters have been a key part of church initiatives. We still write them today because they work! Letters are one of the simplest and most direct ways to reach out to your community.

But sticking to just traditional fundraising methods will drastically limit your church’s reach. In the past decade, new online tools have taken church fundraising to new heights. Online tithing technology can spread your church’s vision farther than you may have ever thought possible.

Combining these traditional and new-yet-proven fundraising types will give your church an amazing framework for success. Read on to find out how.

Here are the types of letters we’re going to cover in this article:

Use the list above to jump straight to whichever fundraising letter template your church needs now, or explore all of them. Just be sure to review our tips for modern church fundraising at the end for more information on really making the most of these templates.

The Snowball Perspective on Church Fundraising

Letters—both physical and digital—can be extremely powerful tools for raising support, but they shouldn’t be the bedrock of your fundraising efforts. That foundation should be your church’s technology.

Leading church technologies provide free tools from which to grow your church’s support system. They give your church a platform for online tithing, in addition to keeping track of congregants’ information. That way, when it comes time to send out fundraising letters, you’ll have a structure in place to help those letters have their greatest impact.

There are plenty of free online church tools out there, but we definitely recommend looking for software that doesn’t require a programmer to install. It should be quick and easy to set up—and quick and easy for your congregants to use and share with their friends and families. With the right tools, your church’s message could spread far and wide.

Here’s what we recommend for making the most of your church fundraising letters:

  1. Create an online donation page using free donation software, such as the platform we offer here at Snowball.
  2. When sending out any of the following letters, invite readers to visit your online donation page. It should have a short URL and be linked to from your website, so it’s easy to find.
  3. Also include your church’s website URL in the footer of your letter, along with any contact information you would like to highlight.
  4. That’s it! Once readers visit your online donation page, they’ll have the option to set up recurring donations, so they can automatically tithe on a weekly or monthly basis. This option for recurring tithes is incredibly important for continued engagement and church support.

With a robust combination of traditional and digital tools, your church can raise more than ever before. Let’s get started!

Schedule a demo of Snowball Fundraising.

Church Fundraising Letter Templates

General Church Fundraising Letter

General donation request letters should be a core part of your church’s fundraising strategies. One of the reasons that letters are an easy and effective fundraising tool is that they’re so easy to duplicate and send en masse. However, that doesn’t mean you should take a one-and-done approach. For every letter you send—especially these more general donation requests—you need to make sure to put your church’s own unique stamp on it.

These letters should feel personal, like a true person-to-person ask, instead of a plain old form letter. In this template, we’ve included plenty of suggestions for how you can customize the fundraising letter to tell your church’s particular story, engaging your community in a personal way:

Dear [Member Name],


[Begin with a story focused on your church’s recent successes, such as growth in membership or your positive impact on the surrounding community. Connect with the individual member by thanking them for being a supportive part of your community.]


While we feel blessed to have been able to [refer to successful project mentioned above], we need your help to [continue the project or pursue a new one].


With your support, we can [refer to your project or mission]. Would you consider contributing [suggested amount] to help us work toward our mission? Together, we can reach our community’s goals.


On behalf of your church community at [your church’s name], I thank you in advance for your support. Your contribution will go toward [restate goal, including specifics whenever possible]. You can give online at [insert link to online donation page] or [include text-to-tithe instructions].


Thanks again for your support of [church name]s mission.




[Name of a leader in your church]

When it comes to asking for financial support, there are good and bad ways to do it. Asking for donations in a way that doesn’t connect with your donors or tell a compelling story is unlikely to inspire much support.

Once you’ve fully personalized your donation request letter to match your church’s unique story, draft an email version with a direct link to your online donation page. That way, you’ll be sure to reach every member of your congregation.

Mission Trip Fundraising Letter

Mission trips allow your church to spread your message to the communities that need it most, but it can be very expensive to send your members on long trips. Letter fundraising is the perfect way to offset those costs and draw support from the community as a whole.

With an easily shareable digital fundraising letter, mission trip participants can reach out to other members of your congregation, as well as wider networks of friends, family, and community members.

Dear [Member Name],


You already know how valuable our community is for helping people strengthen their relationships with God and with each other. On [date of the mission trip], some of our members will have the opportunity to share our church community and our mission in [location of the mission trip].


We’re excited to spread our mission to [location], but we can’t do it without your help! Your gift will allow our mission trip participants to [purpose and details of the trip].


Would you consider contributing [suggested amount] to help us work toward our mission? Together, we can [restate major goals].


On behalf of your church community at [your church’s name], I would like to thank you in advance for supporting our mission trip to [location]. You can give online at [insert link to online donation page] or [include text-to-tithe instructions].


Thanks again for your support of [church name]s mission.




[Name of a leader in your church]

Just make sure to tell a unique story by fully customizing your letter or encouraging each participating missionary to completely customize their own. Next, email your mission trip fundraising letter to your congregation, and provide versions for your participants to easily share on social media.

This is the perfect way to kickstart a quick campaign and see how it easy it is to raise money online. You just need to provide a link to your online donation page or instructions for your text-to-give service.

Set up a free online donation page for your church.

Special Church Event or Project Fundraising Letter

Whether you’re hosting an event to bring the members of your church community closer, or developing a new program, you can use physical or digital church fundraising letters to reach out to your members for support. Customize this template, and combine it with other digital outreach strategies:

Dear [Member Name],


[Begin with a story focused on your recent successes. Remember to personalize your opening as much as possible.]


Today, we’re looking forward to our next [special event or project]. We’re planning to [specific plans and how they will benefit the community]. We need your help to make it happen!


With your support, we can [your event or project goal]. Would you consider contributing [suggested amount] to help us work toward our mission? Together, we can [details of the project].


On behalf of your church community at [your church’s name], I would like to thank you in advance for your support. Your contribution will go toward [restate goals]. You can give online at [insert link to online donation page] or [include text-to-tithe instructions].


Thanks again for your support of [church name]s mission.




[Name of a leader in your church]

Digital fundraising letters for your church’s special events and projects should be short and sweet. With a quick and easy way to distribute your letters via email, you can even send more than one message across the time frame of the whole project.

Fundraise smarter with digital tools that allow you to blast out invitations and donation requests, ensuring that your whole community can join the fun on the big day of your event or program.

Church Building or Repair Fundraising Letter

If you’re expanding your church or need money to make repairs, use a church fundraising letter to make a personal, genuine appeal for support. Your community of dedicated members will be happy to help.

Use this template to draw more attention and web traffic to your online fundraising campaign:

Dear [Member Name],


[Quickly explain the purpose of your expansion or repair project, making sure to express the urgency or importance of the project.]


We’re looking forward to [creating or repairing] this space for all of our members to use and enjoy, and we would appreciate your support for this project benefitting our church community.


With your support, we can [refer to details]. Would you consider contributing [suggested amount] to help us work toward our mission? Together, we can reach our minimum goal of [total goal or estimated total cost of repairs].


On behalf of your church community at [your church’s name], I would like to thank you in advance for your support. Your contribution will go toward [details of the project]. You can give online at [insert link to online donation page] or [include text-to-tithe instructions].


Thanks again for your support of [your church’s name] and for helping to ensure the future of our place of worship and our church community.




[Name of a leader in your church]

These kinds of projects are best suited to large-scale fundraising campaigns, not just one round of fundraising letters or emails. The best strategy is to go digital and create a dedicated donation page for the expansion or repair project. The donation page should include social media sharing buttons, to spread the word far and wide. Here’s what a successful donation page looks like.

We’ll cover more fundraising strategy tips at the end of this article.

Sponsorship Request Fundraising Letter

Most of your church fundraising letters will be for your congregation, but it’s a good idea to also reach out to local businesses that might be interested in supporting your church. Use a letter like this to approach potential partners:

Dear [Business Owner or Leader Name],


On behalf of [your church’s name], I’m writing to let you know about one of the most recent projects our church has undertaken and hopes to complete. [Explain the project for which you’re asking for additional support.]


Our church has begun this necessary work because [explain the project’s urgency and potential benefits]. However, to reach our goals, we’re depending upon the help of community leaders like you.


Would you consider contributing [suggested amount] to help us work toward our mission? [Or ask for a specific in-kind donation of goods or services if relevant.] Together, we can [restate major goals for the project].


On behalf of your church community at [your church’s name], I would like to thank you in advance for supporting our goals. You can give online at [insert link to online donation page] or [include text-to-tithe instructions]. Please feel free to call us if you’d like to discuss other ways to help.


Thanks again for your support of [church name]s mission.




[Name of a leader in your church]

An effective sponsorship letter will provide a clear outline of your planned project and how that project will impact the larger community.

If your church is offering businesses incentives for supporting your project, don’t forget to include that information in the letter. These perks might include ad space and other written and spoken recognition across different types of materials and services. Once the businesses have completed their gifts, email them follow-up letters thanking them and providing confirmation of any public recognition you’ve offered.

Missionary Support Fundraising Letter

While mission trip participants only tend to travel for a few weeks or a month at a time, missionaries move to the communities they serve for much longer.

Sustaining a ministry in another community can be expensive, so missionaries and their home churches need to fundraise for support. A well-written fundraising letter can be very effective and serve as the centerpiece for a larger online campaign:

Dear [Member Name],


[Describe the good work you and your fellow missionaries are accomplishing in your location. Share some personal experiences you’ve had while serving as a missionary.]


We want to thank you and the community at [your church’s name] for your prayers, encouragement, and gifts in support of our ministry in [your location]. Your kindness allows us to continue and expand our good work here.


[If you are using this letter to ask for additional gifts, explain what you need money or materials for. Be as specific as possible, and include images where appropriate.]


Would you consider contributing [suggested amount or needed materials] to help us work toward our mission? Together, we can [restate your goals].


On behalf of your church community at [your church’s name], I would like to thank you in advance for supporting our work. You can give online at [insert link to online donation page] or [include text-to-tithe instructions].

Thanks again for your support of [church name]s mission.




[Name of a missionary or missionaries]

For missionaries, sending digital fundraising letters via email is a very good idea. It allows them to share details with wider audiences, including their friends, family members, and social media followers.

Ask recipients to share your messages on social media to launch your own peer-to-peer fundraising campaign. Just make sure your letter directs readers to a clear way to make donations online. Use fundraising software to track your progress and identify ways to keep improving your strategies. With a little extra tech on your side, your fundraising letter can be a game-changer for your mission!

Get free fundraising software.

Gift Appreciation and Follow-Up Letter

Always remember to send a thoughtful thank you letter to each member who contributes a gift. Personalize the letter as much as possible. Thank yous and follow-ups are the best and easiest way to strengthen your relationship with new donors.

A well-planned follow-up letter will look like this:

Dear [Member Name],


Here at [your church’s name], community is central to everything we do. We’re writing today to thank you for your recent gift, which helps ensure our community’s future.


[Include a description of how your church will use the member’s gift. If they gave to a specific project, this section should restate that project’s goals. If they gave generally, refer to your church’s regular expenses here. Remember to mention the ways in which giving and generosity fit into your church’s broader mission.]


[You may wish to include a section in this letter encouraging recurring giving. If so, you can include online donations, text-to-give, and traditional giving information here, as well as a way to set up recurring gifts.]


On behalf of [your church’s name], I would like to thank you again for supporting [restate specific initiative or project] and our community.


Thanks again for your support of our mission. You’ve helped to make a difference.




[Name of a leader in your church]

Remember to send your gift appreciation letters as soon as possible after your members make their gifts! Members who make their gifts online or via text-to-give should receive an automated thank-you response that doubles as a record of their gift. You can also send a longer thank-you letter via email after your church receives the gift.

A heartfelt and personalized appreciation letter is an excellent way to encourage repeat gifts and ensure continued support for your church community and programs. It’s also a great place to encourage recurring online donations.

Tips for Modern Church Fundraising

Before your team dives into letter writing, consider your toolkit. Today, you need much more than just pencil and paper to effectively collect funds for your church goals. You need to be thoughtful and provide supporters with plenty of convenient ways to help. After all, people generally don’t have much cash on hand these days.

Churches can still use traditional fundraising methods like letters, collection plates, and community events and be very successful, but it’s important to combine them with digital tools, to make sure they’re raising as much as possible.

Consider these tips:

  • Use your fundraising letter templates to compose email messages, too. Segment your email recipients into different groups based on what kind of fundraising message is most appropriate for them, and use email or fundraising software to manage and schedule your emails.
  • Set up a web page for your main fundraising activities and for any other major fundraising projects you undertake. This creates a clear online location to direct members to, and it makes it much easier to track your progress toward certain goals.
  • Set up a text-to-give number. This giving method is incredibly easy for donors to use, and it’s a great choice for churches. Ask congregants to make donations on their phones when you’d normally pass the collection plate.
  • Make the most of social media. This is a powerful tool for raising more money and expanding your community. Encourage your members to share your campaigns and posts with their friends and family online.
  • Allow your members to feel more involved whenever possible. Give them options for where their gifts will be directed, so they can choose the part of the new project they’d most like to help fund. Use an online donation form that lets members include this information with their donation.
  • Capitalize on pledges. This is an extremely effective fundraising style because it’s all about speed and emotional fulfillment. With the help of your online fundraising software, you can collect pledges from your members and other supporters, who agree to finalize their gifts at a later date.

A lot of software companies offer these tools and services, but at Snowball, we offer a basic account that’s completely free, with top-notch tech to match. We believe in giving nonprofits and other community-based organizations unlimited everything, so you can fully customize your fundraising and keep track of your results.

We started Snowball to help unlock more generosity in the world. For us, this means getting the best technology into the hands of good people trying to do good work for others. It’s also why we’ve made it easy to get all your fundraising tools set up in just minutes.

Take some time to reflect on your church and its vision for your community. Write down your goals, talk to your church leadership and other community members, and get the right tools ready to go.

Now, get fundraising! In no time, your fundraising efforts will be Snowballing. For more information on how you can raise money for your church, check out these additional resources:

  • 85+ Awesome Church Fundraising Ideas. Writing fundraising letters is just one way you can raise money for your cause. If you’re looking for more fundraising ideas, we have a list of dozens of ideas to get you started!
  • 10 Practical Online Giving Lessons for Churches.Just like nonprofits, churches can use online donations as a way to accept tithes and additional gifts when you need extra support. Learn about 10 ways you can improve your church’s online donations.
  • 15+ Great Strategies for Church Newsletters.Newsletters—when used correctly—can be a vital component of your church’s fundraising efforts, because they help keep your parishioners informed about current events and new tithing methods. Our guide features 15+ strategies you can use to produce a quality newsletter for your congregation.

Raising money for your church? We can help.

free sample fundraising invitation template x 1. Details. File Format. Illustrator; MS . 11+ Fundraising Letter Templates – Free Sample, Example Format.

15+ Fundraising Invitation Templates – Word, PSD, AI, EPS

sample fundraising invitation letter


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We would like to invite you to attend the annual Benefit Ball. Guests this year include local dignitaries including Senator Cole and Governor Coleman, as well as many television celebrities. The Ball is being held in the main ballroom at the York Hilton, and will run from 9:00 pm on Friday, June 4.

Every year the annual Benefit Ball raises a lot of money for the York Children's Medical Center, providing treatment for children who would otherwise have nothing. Last year's ball raised enough money to provide treatment for almost a thousand local children. It has been a tradition that is eagerly anticipated, and it is for an excellent cause.

We do not charge anyone for attending the ball but would ask that generous donations are given to cause. If you cannot attend but would still like to donate, then your contributions are always appreciated. It is good to know that with one evening of fun, many hundreds of children can benefit.

Your response is greatly anticipated, and we would ask for a response by May 1.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Invitation letter to participate in a fund-raising event.

Further things to consider when writing invitation letters to donors

Invitation Letters

Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.

Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.

Letters to Donors

Letters to donors are letters written to people who have donated something, especially money, voluntarily to a fund or charity. Usually, these are fundraising letters to invite donors to fundraisers or thank-you letters to express gratitude and appreciation for donations. Whatever the reason for your letter, writing to donors maintains a great relationship and can help you secure future funding. This simple gesture shows them that you can be trusted and that you are doing something that is of benefit to the community. It also shows the donors that your cause is worthy of their money and time.

When writing letters to donors, it is important to know the exact message you want to convey. Most letters to donors can be tricky to write, especially those asking for donations. You don't want to write something that the recipient will give a cursory glance and carry to the trash! Grab the recipient's attention from the start. For fundraising letters, clearly state how the donation will be used. If you are writing to thank the recipient for a donation, let him/her know how the donation helped. Be brief and straightforward. End the letter on a positive tone.

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sample fundraising invitation letter
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