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Sample letter of authorization to represent company

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Sample letter of authorization to represent company
July 17, 2019 1st Anniversary Wishes 5 comments

Authorization letters help you in designating authority to others for Here are a few templates for your reference. Individual's Signature/Officer's Signature and Company Seal I, _(name of individual)_, hereby authorize _(name of authorized person)_ to claim my checkbooks and to represent me in my.

Sample Letter #1


You have my authorization to take over the day-to-day affairs at Doe Corporation while I am on vacation. Because our course is set, there should be no major changes while I am gone. You are authorized to purchase supplies as needed and to sign employee time cards. Should an emergency arise, call me at 555-5555. Otherwise, I will not be available until August 15. I have complete confidence in your abilities and will personally inform the team members of this action.

Sample Letter #2


On behalf of the Springfield Homeowners' Association, we the Board of Directors confirm that John Doe has authority as President of the Association to subcontract emergency repairs to plumbers, roofers, and electricians. These rights are limited to emergency repairs only, and not for renovation or remodeling projects. Mr. Doe is required to report all expenditures, along with copies of each month's bank statement, in his monthly newsletter to the Association.

Sample Letter #3


This is the written authorization you requested before you start the construction of the office building on 1600 Main Street in Springfield. The terms you stated in your letter are correct. I have attached a countersigned copy of that letter.

Thank you for your attention to detail. I look forward to doing business with you again.

Sample Letter #4


This letter confirms that John Doe is authorized to represent the Doe Company in contract negotiations with the employees' union. Union representatives should contact John when they have questions or proposals to discuss. We are confident that John has the knowledge and experience necessary to negotiate a successful settlement. We look forward to concluding this matter in a way that will be satisfactory to everyone.

Sample Letter #5


This letter constitutes the written confirmation you requested with regard to our agreement over the telephone. You are authorized to use my security code to gain after-hours access to the offices of the John Doe Corporation for the week ending June 12, for the purpose of installing new computer equipment and software. This will be done in accordance with the terms of the contract we reviewed and signed on May 30.

We are looking forward to having the new equipment in place, and trust that this will lead to an ongoing and mutually beneficial relationship.

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Guide to Write This Letter ❯

To request Nomura Real Estate Urban Net Co., Ltd. to disclose, correct, suspend the use of or notify the purpose of use regarding my personal data retained by.

Authorization Letter Template

sample letter of authorization to represent company

Since time travel is nothing but a fictional dream, and it’s physically impossible for a human being to be in two places at once, we’re usually left with no other choice than to have a substitute take our place during particular circumstances. You may also see agent authorization letter examples.

Rank, authority, actions allowed, spending limit, and delegation rules and limitations are all typical items documented in a letter of authorization. This is a written confirmation that may be used during the absence of a subject due to a specified reason.

But because an authorization letter acts as a legal document as well, it must be written clearly and correctly for recipients to accept. In this article, we will tackle one of the most common types of authorization letters there is: the letter of authorization to represent.

Authorization Letter to Represent Example

Authorization Letter to Represent Template

Blanket Authorization Letter to Represent Example

What Is an Letter of Authorization to Represent?

Authorization letters are formal documents that empower another individual to act on your behalf. The actions associated with this power can be related to making a decision, signing a document, participating in an event, giving a commitment, accessing certain files and folders, and other similar activities. These letters can come in handy whenever you need to delegate a responsibility or task to someone if you are unable to do so yourself.

A letter of authorization to represent is similar to an authorization letter to act on behalf. Here, the recipient of the letter is informed that the writer cannot make it to the event or meeting due to a person, medical, or work-related reason. Instead, the writer has sent a proxy to represent him or her during the encounter. This means that the proxy is permitted to perform the actions indicated in the letter, and that the writer would still be held accountable for whatever happens.

Let’s take this scenario as an example. After feeling a bit ill for the past few days, your test results reveal a contagious disease which prevents you from coming in contact with any individual from the outside.

The doctor advises you to stay home for the next couple of days but because you’re the head manager of your office, you need to make sure that operations can run smoothly even in your absence. To do so, you ask the company’s supervisor to take your place while you’re gone. You may also see personal authorization letter examples.

However, there are certain things that supervisors are not permitted to do on their own. For this reason, you need to entrust temporary managerial power to the supervisor to grant such actions.

The professional letter can be used to ask permission to carry out certain responsibilities, or to inform another individual that you will be replaced by somebody else for the time being. The content of the letter may vary depending on the responsibilities entrusted to the proxy. Once this has been signed and accepted by the intended parties, then the indicated actions may be performed until your return.

Other possible scenarios where a letter of authorization to represent may be used is when you need someone to pick up your child from school, claim a credit card, receive a package, attend a meeting, or get important documents from your lawyer. In these situations, you need to make sure that the letter states the exact responsibilities granted to another. You may also like travel authorization letter examples.

Business Authorization Letter to Represent Example

Company Authorization Letter to Represent Example

Court Authorization Letter to Represent Example

Formal Authorization Letter to Represent Example

Its Purpose

There are different scenarios where an authorization letter to represent is most applicable. These are as follows:

1. In business, people are always busy. Not everyone will be available all the time, as they may have other business-related duties to prioritize first. Successful business men, CEOs, and managers travel frequently for meetings with investors, clients, and other stakeholders. In their absence, an authorization letter is required for carrying out different business activities for the company to continue its operations. You may also see signature authorization letter examples.

2. Some academic institutions and learning centers impose strict rules when it comes to school pickups and off-campus field trips. In most cases, a child care authorization letter is used to permit nannies and babysitters to pick up the child from school, or to allow teachers or other faculty members to make minor decisions for the child during school field trips.

3. An authorization letter can play a significant role when claiming documents from the bank or government agency. However, take note that the agency does have the authority to deny your request especially when certain papers need to be signed in person. You may also like financial authorization letter examples.

4. Hospitals and clinics can be very stern when it comes to releasing medical or health records. Because these documents carry sensitive information about a person, you can’t expect them to hand these records over to you so easily. In such situation, you may need to have a signed medical authorization letter with you just in case.

Other Types of Authorization Letters

It is not uncommon to find yourself in need of an authorization letter. Each letter is tailored specifically to an intended purpose. Other types of authorization letters with a specific function include:

It is possible for an authorization letter to carry more than one function, especially when it’s vital to the role or responsibility being granted to another individual. When this happens, make sure to state these actions or duties accurately to prevent any misunderstandings. You may also see verification letter examples.

The last thing you would want is to let a colleague access some of the companies most private files without your knowledge. But in case a proxy does abuse the power granted to them or does more than what was specified in the letter, you can file a complaint to a governing body or take legal action when necessary. You may also like official meeting letter examples.

Passport Authorization Letter to Represent Example

Professional Authorization Letter to Represent Example

Simple Authorization Letter to Represent Example

Tips for Writing an Authorization Letter

Before you can carry out activities that you are not authorized to do in the first place, you must present an authorization as proof that you were granted the permission to do so by the right party.

There are three parties involved in an authorization letter: (1) you, as the author, (2) an organization or agency, as the recipient, (3) and the proxy, the individual responsible for acting on your behalf. Your proxy can be anyone you know or are associated with including your parent, guardian, spouse, child (of legal age), assistant, or even a middle man or contractor. You may also see job application letter examples.

The general purpose of an authorization letter is to prove that a person does have the right to perform certain actions and that the original subject is fully aware of this permission.

Since authorization letters are meant to be treated and handled seriously, knowing how to construct these letters properly is essential for the request to be accepted. That being said, here are some key writing tips to remember:

1. Use the appropriate tone.

Since an authorization letter is often used for a legal arrangement, you need to keep it as professional as possible. An official letter follows a formal or business format containing simple language and easy-to-comprehend terms. This will prevent confusion and misinterpretation caused by complex wording and an illogical arrangement of sentences and/or paragraphs.

2. Keep it brief and to the point.

Ensure that the simple letter is kept short and concise. Avoid unnecessary statements that will only confuse readers. You need to make sure that your message is well-comprehended and that ambiguity would not be a problem. Aim for a one-page letter that isn’t as lengthy as a college essay. Focus on being straightforward with your point to make your reason for writing clear at first glance.

3. Provide complete details.

Always provide the complete names of the parties involved in the case. Avoid using nicknames or endearments regardless of your relationship with the proxy. You can also provide personal information such as an individual’s employee code, social security number, or details that would help in identifying the person being authorized. The organization or agency might also request for a valid ID for further verification. You may also like promotion recommendation letter examples.

4. Elaborate when necessary.

Some duties may be a bit too broad for your own liking. So if you want to be a bit more accurate about the responsibilities given to your proxy, you do have the option to provide detailed descriptions of each task along with special instructions that the proxy must follow. You may also check out employee verification letter examples.

It’s a good idea to jot this down in a bullet list to keep the letter organized and understandable. This will help establish the scope and limitations of the responsibilities being granted.

5. Include contact information.

Aside from your proxy’s contact details, you might want to let your recipients know how they could reach you in case they have any questions or concerns that need to be addressed. Some organizations may need to contact you to confirm whether the general letter is legitimate as well. You can include your telephone number, mobile number, fax number, and email address as reference. Make sure these details are updated and active to avoid any problems.

6. State the duration of authority.

Unless you plan to grant the proxy the ability to act on your behalf for the rest of eternity, do not forget to include the duration for when the authorization is beginning and when it will be terminated.

Most organizations require a start and an end date for accuracy (or an exact date for a one-day grant), but you can provide an estimation if you aren’t sure yet. You can specify the number of days or weeks of absence, along with the starting date, especially for emergency cases. You might be interested in income verification letter examples.

A letter of authorization to represent is an important document that will allow another person to act on your behalf when claiming documents, receiving packages, making decisions, accessing sensitive information, attending events, or other related activities. You may also see proof of income letter examples.

Depending on the tasks or responsibilities you and your proxy or third-party entity have agreed on, the proxy should only function according to what has been stated in the authorization letter and nothing more.

Be sure you’ve considered the risks and repercussions that come with granting another individual the authority to represent you. Once this has been settled, you can proceed to writing, signing, and submitting the letter for its intended function.

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4+ Sample of Letter of Authorization to Represent in PDF Word(Docs)

sample letter of authorization to represent company

Sample Letter Of Authorization To Represent is used to take actions on behalf of someone when they are not able to present at that time. It is something like the power of attorney which is given to another person on someone’s behalf. It comes in handy when the person can’t present under some urgent circumstances. Like many other formal activities, these also need the permission to do so. So before you write an authorization letter make sure you have received the sample letter of authorization to act on behalf to take that action. The importance of this letter is to approve your authority.

Letter of authorization to represent a company

It also needs tips to write that you have given authority to someone. It should need to be confirmed. So focus the following points.

  1. Use the right and the professional ton in yourauthorization letter for representative to transact business. As it is a formal letter and needs the official format in this authorization.
  2. You need to keep your letter small and brief but make sure it will cover all the information that needs to be explained. It should be well comprehended without any misunderstanding. Also, it should be straightforward without any useless stuff.
  3. As you are writing this letter with other person’s authority make sure to state the person who delegated the authority and mention his information so that person can be identified for some duties.
  4. You also have to mention the contact details that may be required for any questioning or inquiries from you.
  5. While writing your letter make sure to give the authorization details and duration of authority.


It is important to write the authorization letter to represent on behalf of company informal, professional and official format. It will make to have your impression so consider these stepwise tips.

  1. Make your letter formal and professional as mentioned.
  2. It should b short, precise and to the point as required.
  3. Mention your contact details also they can be required in future for further any clarifications.
  4. It should carry clear and accurate personal details of the person who is being referred in the letter.
  5. The scope of authority in the letter should be mentioned.
  6. For more security, the time frame within which the person should take his action should be mentioned.
  7. If there are any additional documents attached to the letter make sure to mention them in the letter also.


In some cases, some are not able to carry their responsibilities due to a sensitive issue. So you hire or send some of your close or familiar persons like brother, father, friends etc. This letter is written to give another individual to represent you, to inform that you are not able to present and you delegated this responsibility to another person.

Click Here To Download Sample Letter Of Authorization To Represent


There are many ways or issues to write the letter in different situations so one needs to handle all these. So for more understanding details you can download samples and examples and get there format.

Filed Under: TemplatesTagged With: authorization letter for representative to transact business, authorization letter to represent on behalf of company, letter of authorization to represent a company, sample letter of authorization to act on behalf, Sample Letter Of Authorization To Represent

This wikiHow will show you how write a letter of authorization. Co-authored by Mary Erickson, PhD in circumstances in which the letter writer is not able to represent themselves. . Sample Financial Authorization Letter.

Sample Letter Of Authorization To Act On Behalf

sample letter of authorization to represent company

What is letter of authorization? 

Letter of authorization is a document or a written confirmation that gives authority to a person to act on behalf of another person.

Authorization Letter with given format & Sample template.

The word person comes from the Latin word “persona” which was used to describe the mask worn by an actor during a play. The actor wore the mask as he/she was “acting” on behalf of someone else, some character in the play. Well anauthorisation letter works in very much the same way. From educational procedures, medical or legal undertakings or indulging in corporate and financial transactions, a letter of authorization is used almost everywhere.

Meaning of Authorization Letter 

An authorization letter is a document written where one party grants permission to another party to perform a certain action on behalf of the first party. If some unavoidable circumstances mean that you are unable to complete a specific task on your own, you can write a letter of authorization to delegate that task to some else. If you are writing an authorization letter it implies that you are entrusting a third party to fulfill a task on your behalf. You transfer your authority to third party through that letter, which then becomes legally binding. Before we get into how to write an authority letter, let’s first discuss some of the possible situations where you would need an authority letter.

Uses of Authorization letter

Among all the possible authorization letter examples, the most important ones are those connected with private financial transactions and confidential documents. The most popular form of authorization letter, which you must be familiar with, is an authorisation letter for bank. This letter will allow a person to do certain banking-related work, to collect and pick of cheque book, statement of account and other documents  on your behalf, during a time of illness or other such issues. 

Important To know while writing Authorization letter 

When you write a bank authorization letter it means that you are giving the bearer of the letter power to make transactions and collect cash and other private documents, cheque book issued in your name.

If your bank requires you to write an authorisation letter don’t worry. The bank authorization letter format is very straightforward.

Keypoints Need to concern while writing authorisation letter

An authority letter is a formal document; it must be typed and signed clearly. The letter should have a proper business tone. When writing a business letter, be polite and professional. Start by putting your name and address on the left side of the page with the date on which the letter was written clearly mentioned. If you are not sure of the recipient of the letter the generic term “To Whom It May Concern” can be used to avoid confusion.

Sometimes by writing an authority letter a parent or guardian will grant permission to an educational institution to take his/her child outside school boundaries for a picnic or field trip. Other instance where you would need an authority letter is if you want someone to collect a parcel, passport, important documents or to attend a meeting or speak on your behalf.

To understand better, you can have a look at our authorization letter sample series below where we have several example template that how to write an authorization letter with its format in case you want somebody else to pick up or collect any of your important documents such as cheque book bank statement, passport, project reports etc or you want somebody else to represent you or your company on your behalf or in case of your absence.  There are many more possibilities of this letter where you may require writing this kind of letter.

Learn More : Ways to write Internship Letter 

Find Authorization Letter Format with sample template :

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Authorization Letter To Collect The Documents
Sample Tamplate

                                                                                                        Date _____


Name of the Authorizer

Address ___________

Email ID __________

Contact No. ________


Name of the Person


Address ____________

Sub: Authorization letter to collect the documents

Dear Mr./Ms _________.

I, (Name of the Authorizer) ___________, am writing to authorize (Name of the Authorize) __________ to collect my Car Registration on my behalf as I am hospitalized. My driver´s license number is _______ and (Name of the Authorize) __________ identification card number is _____________.

Attached are copies of the medical reports of my current hospitalization. I do not want to charge any penalty for late renewal of my car registration card that is the reason I am authorizing another person to do the task for me. I have chosen (Name of the Authorize) __________. I do not want my car registration card to be mailed to my home as there is no one around to sign for the parcel

Thank you for your kind cooperation.

Yours Sincerely,

Name of the Authorizer

Identification card number: ___________

Authorization Letter
Sample Tamplate

                                                                                                            Date ____


Name of the Authorizer

Address _____________

Email ID ____________

Contact No. __________

We the undersigned, hereby authorize name of the authorizer to act on our behalf in all manners relating to application for equipment authorization, including signing of all documents relating to these matters. Any and all acts carried out by name of the authorizer on our behalf shall have the same effect as acts of our own.


Authorizer’s signature

(Name of the Authorizer)

Example Of Authorization Letter
Sample Tamplate









I ABC, am writing this letter to authorize CFD to act on my behalf with regard to checking on my account while I am away for some personal work. I will be away from 13th June 2016 to 15th June 2016.


ABC ltd.

WATCH THE VIDEO ON THEME: New atm card request letter - how to write new atm card application in English

You can also use the Sample Letter of Authorization to Represent in Court to appoint the other person by representing the company. The other.

sample letter of authorization to represent company
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