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Sample of thank you letter for attending a meeting

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Sample of thank you letter for attending a meeting
March 20, 2019 1st Anniversary Wishes 3 comments

Business Thank You Letter Examples; Thank You Notes, Thank You Note Examples, Mail a note of thanks to your supplier contact for meeting a deadline .

Letter to thank for attending a meeting

If you held a meeting, or conference, and had the pleasure of having the presence of the majority of people to whom he extended an invitation, it would be good to express your gratitude to them for their assistance through a letter.

By a note to thank, you help strengthen the link with others who assisted and of course show your gratitude for their attendance count.

Would you like to write a note to thank? Here we bring you two models of missives for thanking the assistance to the meeting, you can read and customize and send to all those who helped make your conference a success.

Example 1 of a thank letter for attending a meeting:

Montreal, May 14th, 2013

National Dances
3250 Royal Avenue
Tel 4562390

Journal the new world
No 340 Ensign Street
Tel 20103456

Dear Sirs:

Through this paper I am writing to express my gratitude to the staff of the renowned daily newspaper for the coverage they had of our debut dance program for the summer festival in the city of Trujillo.

The aim of this festival is to support our trujillian youth talent cultural spaces that both are needed in our city. So many people find a moment of joy, enjoyment and also culture, in all presentations to be held at the festival.

It is our understanding of your daily commitment has for our society and for that reason we provide all facilities to enable them to make the coverage of the launch and once again thank you for your assistance, compliance and professionalism in their work. Thanks to them, our festival became known, not only of the people of our city but also the country’s inhabitants and tourists who visit us daily, and will be a resounding success.


Ana Maria Hoyos
Head of Logistics
National Dances

Example 2 of a thank letter for attending a meeting:

Caracas, January 20th, 2013

Bolivarian University of the Americas
430Liberators Avenue
Phone 9856201

Venezuelan Society of dentists
560 Avocado Street
Phone 4235600

Dear members of Society:

Through this note, the Bolivarian University of the Americas expresses our enormously grateful for the assistance that members of the Venezuelan Society of dentists had during our lecture series “dentistry in the XXI century”

The conference organized about a week ago as successful as expected. Over 2000 professionals from universities in Colombia and Latin America were present to discuss about the current state of the environment, global warming and pollution of natural resources necessary for mankind.

This conference helped us know how to improve the current conditions of the environment and prevent further damage to our natural resources. The presence of teachers of Sacred Valley University was very important, as their contribution helped us to know the real dimension of the problem of pollution in some areas of the country.

We thank you once again for attending the conference and we expect to count with your presence in a next opportunity.


Francisco Arteaga Cordova
Rector – University of Science and Technology

Image courtesy of “stockimages” / FreeDigitalPhotos.net

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EIGHTH PLENARY MEETING OF THE POLICY DIALOGUE ON NATURAL SPECIAL THANKS to the co-chairs of the different Work Streams Germany and Guinea, we discussed and validated a second set of THREE examples for the.

Thank Someone For an Appointment, Interview, or Meeting

sample of thank you letter for attending a meeting

Sample Letter #1


I would like to express my gratitude for our meeting yesterday. It was both enjoyable and informative. Your insightful presentation contained several innovative ideas that we are now considering for our new advertising campaign. The committee has asked me to express our sincere appreciation and to invite you to continue to share your expertise and advice with us as we formalize our course of action. With your permission, I will notify you as soon as we schedule our next planning meeting. We will look forward to seeing you there.

Sample Letter #2


Thank you for the opportunity you gave me to interview for the testing position. The development projects sound exciting and the people I met were congenial and professional. Doe Corporation seems like a wonderful place to work and the Springfield area is beautiful. I would very much like to be part of the Doe team. I will be available next week and will be happy to provide more information to help you make your decision.

Sample Letter #3


Thank you for meeting with me on Thursday to discuss the possibility of my transferring to Doe South Division. As I mentioned, I am interested in the diversity of projects that the South Division handles and would also find the geographic area to my liking. I feel that I would fit in well and could contribute much to your design efforts. I would be very pleased if you were to include me on your team. I will look forward to your decision.

Sample Letter #4


Thank you for allowing me to show you our new product yesterday. I appreciated the time you took from your busy schedule. I hope you found my presentation useful and that you could see how our program can be of great value in your accounting department. I will call next week to get your reaction to it and to see if we can schedule another time when I can make a presentation to some of the other key people in your department.

Sample Letter #5


Thank you for taking the time to meet with me yesterday. I enjoyed our interview and was especially pleased to learn more about how you came to choose your particular career path. As you know, the article is intended for a young audience, and I am confident that the childhood experiences you shared with me will be of great interest to them.

I will, as I agreed, send you a copy of the article prior to publication.

Sample Letter #6


Thank you for meeting with me today to discuss the position now available with your company. I enjoyed meeting both you and your staff. I am very impressed with your company and what it has to offer the community. I am highly interested in the position now open and would very much like to join your organization.

During our interview, we discussed my qualifications for this position and how I could meet the needs of the company. As I mentioned then, I am a candidate with strong credentials that fully match the needs of this position. Not only do I possess the education and experience required, but the necessary skills to get the job done right. I fully understand what is needed here and feel confident that I can tackle the required challenges and responsibilities head on.

Once again, thank you for taking the time to meet with me. I hope that you feel as good about our interview as I do. I know that I have a lot to offer, and that I would thrive in your company's challenging environment. Allow me to prove myself to you, and you will see a highly dedicated and competent professional, eager to make a difference in your organization. I look forward to hearing from you, and I hope to be working with you and your co-workers soon.

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Meeting Thank You Notes

sample of thank you letter for attending a meeting

Dear Participants of the Minerals4EU Final Conference,

I would like to express my heartfelt thanks to each of you who participated in Minerals4EU Final Conference in Brussels last Tuesday, 25th August.

Over 90 persons from 55 organizations and 27 countries gave their time and resources to attend and to contribute. You made Minerals4EU Final Conference a success and it was a great pleasure to see so many of you there!

Hopefully you enjoyed both the scientific part and the social programme and that you used the opportunity to extend your existing networks. I am sure that the cooperation with most of you will continue in the near future.

I would like to give special thanks to the Speakers of the conference and to the Royal Belgian Institute of Natural Sciences (RBINS) for hosting us during the event, and furthermore to effective teams who did outstanding work in organizing the event: RBINS, EuroGeoSurveys and GTK.

The presentations from the conference can be downloaded below in this page or at http://www.minerals4eu.eu/index.php/downloads/presentations

At the front page of the Minerals4EU website there is a direct link to the European Minerals Knowledge Data Platform (EU-MKDP) and a YouTube video showing instructions and examples how to use the Platform. The Platform contains Mineral Resources Database and Knowledge Documents, Map Viewer and Minerals Yearbook. The Foresight Study reports will be added there later. More public Minerals4EU deliverables can be found at http://www.minerals4eu.eu/index.php/downloads/deliverables.

Best wishes,
Juha Kaija (GTK)
Project Manager

Download presentations:

Mineral Industry Cluster − Improved self-sufficiency for Europe and a global trendsetter
Kirsti Loukola-Ruskeeniemi, Director, Mining and Metallurgical Industry, Ministry of Employment and the Economy, Finland

Minerals Intelligence Network for Europe − Minerals4EU. Overview and Achievements
Nikolaos Arvanitidis, Minerals4EU Scientific Coordinator, Geological Survey of Sweden/Chair of EuroGeoSurveys Mineral Resources Expert Group

Now that we have the Data, how can we grow the Industry? − The UEPG Perspective
Jim O´Brien, CSR Consulting and Honorary President of UEPG, the European Aggregates Association

Minerals4EU in the context of EU raw materials policy
Slavko Solar, Policy Officer - Mining and Minerals Sector at European Commission; DG Growth, Unit C 2

Sustainable Minerals Intelligence Network
David Ovadia, Minerals4EU WP2 Deputy Leader & Exploitation Manager, EuroGeoSurveys

Work Package 4 Mineral Statistics
Teresa Brown, Minerals4EU WP4 Leader & Evi Petavratzi, British Geological Survey, NERC

Work Package 5 The EU-MKDP (Minerals Knowledge Data Platform)
Daniel Cassard, Minerals4EU WP5 Leader & François Tertre, French Geological Survey, BRGM

Work Package 6 Session: Looking ahead − Exploring different facets of European Raw Material Supply
Dominic Wittmer, BGR

Access to European Mineral Raw Material deposits
Barbara Radwanek-Bąk, PGI

The European raw material Potential: Case study Greenland
Lars Lund Sørensen & Karen Hanghøj, GEUS

Access to European deposits: Societal challenges, Case study Sweden
Mugdim Islamovic, SGU

Access to MRM deposits in European countries and associated territories.
Case Study: Aggregates plans and their future: a view from South East Europe (SEE) countries
Željko Dedić, HGI-CGS

Recycling as source for secondary raw materials, Demand
Henning Wilts, Wuppertal Institute

Mine waste as future raw material potential – Case study. Future minerals potential from the Cínovec tailing deposit, Czech Republic
Petr Rambousek, CGS

Mine waste as future raw material potential
Petr Rambousek, CGS

The role of the National Inventory of Closed Mining Waste Facilities for the Assessment of Secondary Mineral Raw Materials – Hungarian case study
Zoltán Horváth, MFGI 

Please accept our sincere thanks for the excellent support provided by you and your Your efforts contributed substantially to the quality of the meeting and the.

12 Templates for Follow Up Emails After a Meeting, Conference, and More

sample of thank you letter for attending a meeting

Sending out thank you emails to the attendees of your event is the perfect way to let them know how much you care. It not only shows that you remembered them even after the event, but it also encourages them to come again for the next event you organize.

So, if you are looking for something to boost your popularity, it is time that you write a thank you email, after an event has taken place. Here you will find some great tips on how to write a great post-event thank you note.

What is A Thank You Email

A thank you email is simply an email that shows your appreciation for those who’ve attended your event. It is a courteous after-event act that makes the attendees feel valued.

Although this may sound simple, writing a thank you after a successful event may be quite tricky. This is because a thank you email for attending an event needs to subtly encourage your attendees to come for your future events as well.

As such, when you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored when your attendees came for your event.

Why You Need A Thank You Email

As mentioned earlier, a thank you email bridges the gap between you and your attendees. A thank you email for attending an event is more than just a show of appreciation. It is a technique by which you retain the loyalty of those who have already attended your event.

A thank you email also acts as a medium through which you raise awareness regarding your event. This is because if you make your existing attendees feel valued, they are more than likely to pass on the word to others.

Therefore, word-of-mouth spreads fast and gives you much credibility automatically.

Moreover, a thank you email builds trust between you and your target audience. This is extremely useful since the trust that you build between yourself and your attendees ensures that in the future, you can connect with them and gather useful information.

This helps you extensively in terms of getting relevant insights on what your target audience wants. Also, you will be able to gain authentic feedback since the attendees will be willing to share honest reviews regarding your event.

A thank you email also gives you an opportunity to drive more conversions. That is, you may subtly incorporate a call-to-action in your thank you email. This way, you ensure that attendees will keep visiting your website for the latest updates and events.

The Best Subject Lines For A Thank You Email

When it comes to writing a subject line for a thank you email for an event, the subject line that you choose depends on the type of audience you are writing to. Although this may sound obvious, it is something most seem to overlook.

Your subject line may be as simple as “Thank You for attending Event Name”, or it could be something more delicate and personalized.

A more personalized subject line may also include an attendee’s name. This is certainly more impactful as it creates a sense of value and shows the recipient of the email that you are not just sending automated emails.

Nevertheless, the only way to find out which subject line works best is to keep on researching and experimenting. This is where A/B or split testing comes in.

For those who may not be familiar with the term, A/B testing involves creating more than one version of a subject line and testing which one works best.

For example, you may test two subject lines; one contains the name of the receiver while the other does not.

You can then start sending both and see which one drives more traffic. You may include a call-to-action to monitor the results.

Additionally, subject lines need to be optimized for various devices. This is because not everyone will be opening their emails on a PC. They might be viewing them on smartphones and tablets.

Therefore, a general rule of thumb is to limit your subject line to no more than 50 characters.

How to Create Great Subject Lines for Your Thank You Email

Although a subject line seems like the smallest part of your thank you email, it is the most important aspect of any email. After all, it is the subject line that will determine whether your email gets opened.

So, here are some useful tips that you can follow to create a great subject line.

Making them concise

Subject lines need to be short and to the point. It has been reported that around 40% of emails get opened on mobile devices. This implies that your subject line needs to be skillfully crafted. It should include the most relevant words first.

The sender’s name should be familiar to the recipient

Every day, we receive numerous spam emails. This means that if you send an email with an unfamiliar name, it is more than likely that the recipient will mistake the email for spam.

Furthermore, avoid using a sender name that has ‘no-reply’ in it. This is likely to backfire. Firstly, the recipient may not bother opening the email since there is no point in reading the content if they cannot reply to it.

Secondly, it can be quite demoralizing for the receiver to receive a robotic thank-you message. It will make them feel as if you are simply fulfilling a formality, rather than actually appreciating their attendance.

What You Need to Write in the Body of A Thank You Email

Email copy is the next most important thing after the subject line. The question of how to write a thank you email for attending an event is discussed here:

Keeping it short

Just like the subject line, the body of the email should be short and sweet. You must be wondering as to why we are stressing so much about keeping the content as little as possible.

The reason is that no one has enough time or patience to read mails with long paragraphs. People need to get the message as quickly as possible. Therefore, keeping everything to the point is highly essential.

Understand what you will look for in a thank you email

Your attendees are not much different from you. As such, it is very helpful to consider what you yourself would want in a thank you email.

This will make sure that you include things that will make you feel valued and honored.

Looking for examples

It is always a good idea to look for samples. Samples of post-event thank you emails can give you great ideas as to what you need to include in your own emails.

You can use the following template of a post-event thank you email as a starting point:

Subject: Thank you for coming, <firstname>.

Dear <firstname>,

We are more than thankful that you attended our event. We hope you enjoyed the experience.

Looking forward to meeting you again next time.

Thank You.

Best Regards,

Your Name

How to Test Your Thank You Email

Just like reminder emails, it is not easy to test thank you emails. One way is to ask your recipients to give their feedback through your thank you email. If you get a number of replies, it shows that your thank you email was effective!

Principles of writing a post-event thank you email

You should learn how to write a thank you letter after an event in Asia: your thank you email after meeting should follow a few principles to guarantee the effort is a success.

  • Use a professional email signature
  • Don’t delay sending the follow-up email after the meeting
  • Be honest and polite
  • Keep the thank you email short, but not too short
  • Do not burn bridges—ever.

A thank you email after a conference should be written in line with the same principles. Your subject line can be as simple as “Thank You for Attending [Event Name]”, or it could be something more personalised.

Wording for thank you email after an event

Need to send a thank you email to volunteers after an event or some other email following a meeting or conference?

Be ready for effective wording. When you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored for the attendee to come to your event.

A thank you letter to sponsors after an event is simply an email that shows your appreciation for those who have attended your event. It is a courteous after-event act that makes the attendees, especially sponsors, feel valued and respected.

Tips on how to write a post-event thank you email

Here’s what we recommend including in a thank you letter for attending an event:

  • Subject lines should be short and to the point.
  • Avoid using a sender name that has ‘no-reply’ in it.
  • Like the subject line, the body of the email should be short and sweet. 
  • Include personalised lines, not just a boilerplate message.
  • Include things that will make your attendees feel valued and honored.

Also, feel free to use examples and templates for the wording of thank you emails after an event.

Examples of emails

Take care when writing a follow up thank you email after event to your event participants.

Thank you email after a meeting:


Thank you email after a conference:

Thank you letter to sponsors after an event:

Thank you email to volunteers after an event:

Post-event thank you email templates

If you found this information useful, you may also like to learn more about creating a business invitation email. Say thank you to your attendees with GEVME Email marketing and gain a foundation for long-lasting relationships with a target audience.

WATCH THE VIDEO ON THEME: How To Write a Thank You Letter After a Job Interview

You may want to check out the meeting thank-you letter samples and them a boost of confidence and will make them feel that their attendance was important.

sample of thank you letter for attending a meeting
Written by Zulkill
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