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Thank you letter for time

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Thank you letter for time
April 17, 2019 1st Anniversary Wishes 5 comments

Take time to write a sincere letter, not one of those pointless templates found online. Making the thank-you letter personal is not only nice and respectful, but it .

Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

[Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

[Insert your name] [Insert your function]

Thank You Letter Expressing Employee Recognition

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Best regards,

[name] [title]

Festive Thank You Letter

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

[name] [title]

Thank You Letter Acknowledging a Client Visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

[name] [title]

Thank You Letter Recognizing Excellent Customer Service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

Dear [name of employee],

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

[name] [title]

Photo via Shutterstock

Here are a couple examples of thank you letters for meetings. It can be important to show your gratitude for being granted a meeting with someone whose time is.

Thank You Letter to Employees w/ Free Downloadable Template

thank you letter for time

Dear Deborah, 

Thanks to you, Michael and his sister, Janet, celebrated Michael's 9th birthday with cake and balloons in a safe and loving place. They are no longer scared and love having their very own rooms.

Thank you for your recent generous gift of $100 to Children's Residential Services of Greater Boston. Your willingness to help displaced children in our community weather the crises in their lives makes all the difference for children just like Michael and Janet.

Thanks to you, we have provided 250 children just this year with a place to live, learn, and feel safe.

Your donation will help purchase new computers for our kids over the next six months. The children are eager for the new computers so that they can do their homework and communicate with friends and family.

The computers are part of our Excellence in Service Campaign that will make our home even nicer for Michael, Janet, and their new friends. You and other people like you have brought us closer to our goal of $50,000 for that campaign.

We would love to give you a tour so you can meet some of the 15 staff and 50 children who are now with us. We love to show off our comfy home, and the kids enjoy meeting visitors. One or two might even show you what they can do with their new computers.

Janet Teebs, our development director, is always available to set up a visit for you or to answer any questions you may have. Don't hesitate to call her at 520-446-0912, or email her at janetteebs@CRS.com.

We would love to keep you in the loop with our emails and newsletter. You can sign up for those at our site, www.crc.org.

Again, thank you for all you do for our kids. You are a part of their lives too.


Malcolm Wexter
Executive Director

P.S. We depend on volunteers to help us. If you would like to share your time, just let Janet know, and she will ask our volunteer coordinator to get in touch. We have frequent introductions to our work for volunteers. We would be delighted to see you there.

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Thank Someone For an Appointment, Interview, or Meeting

thank you letter for time

Thank You Letters for Meetings

Here are a couple examples of thank you letters for meetings.

It can be important to show your gratitude for being granted a meeting with someone whose time is valuable. A well written, professional thank you letter will help nurture the relationship, while furthering the meeting’s objectives.

A Few Tips

Keep it simple: Important people are usually busy people. Nobody wants to read through a wall of text to understand what your letter is about. If your only goal is to say thanks, you don’t need to type out a love letter.

Use the letter to further your objectives: If you’ve asked for a meeting with someone, usually there is a reason for it.

After meeting with a potential client, for example, a letter saying thanks for the meeting can also be used to help reinforce how your service would be appropriate for the client.

Related Sample Letters...

Mentor Thank You Letters
Interview Thank You Letters

Lets take a look at an example:


[City, State, Zip Code]

Dear [Name],

Thanks so much for taking the time to meet with me yesterday. It was great to be able to pick your brain regarding sales conversions on your website. I understand your concern as far as being able to afford my firm’s services, though I’m positive that the long term increase in conversion will more than make up for the short term investment.

Here is a case I’ve put together from a business similar to yours (Link to Study).

Regardless of whether you think this is a good fit for you, I just want to tell you how much I appreciate you giving me the opportunity to talk with you. I know your time is probably not a commodity that is in abundant supply these days.

Good luck with your ventures, and I hope to talk with you again soon.

Sincerely, Brad Stapleton

As you can see, a post-meeting thank you letter can accomplish more than a show of gratitude. In the example above, Brad was able to increase the possibility of gaining a new client by specifically addressing a concern that was raised in the actual meeting.

It is important to keep any additional pitches brief, however. You should spend at least as many words showing your appreciation as trying to further your goals. Don’t be a sleaze.

Another Business Meeting Thank You Letter

Below is a more generic business meeting thank you letter. Use it as a sample template off which to base yours.


[City, State, Zip Code]

Dear [Name],

I would like to thank you for taking the time to meet with me yesterday. I really appreciate the fact that you shared your knowledge and insight about the roles and responsibilities that accompany a job such as yours. I believe that our meeting has convinced me that I could really thrive in such an environment.

Also, I really appreciate the advice you were able to give me about applying for this type of position in the future. I have already re-worked my resume with attention towards your recommendations, and I’m positive that it will be invaluable for me moving forward.

Please let me know if there is ever anything I can do in the future to assist you or your team. It is rare to find someone in your position who is generous enough to take the time to address the questions of an aspiring intern.

I wish you the best, and I will keep you updated regarding my experience here at Boston Financial

[Your Name]

When writing a letter to someone, its always recommended to keep in mind your relationship with the person to whom you’re thanking.

Unlike some business correspondence, a thank you letter doesn’t always need to be sterile and professional. If you have a good report with someone, keeping the note more conversational will seem more genuine than a stuffy, bland version.

Return from Thank You Letters for Meetings to Thank You Letters

Once you have professors in mind, they agree to write a letter, and your Thank you for taking the time to write on my behalf for my graduate.

Small Business Thank You Letters Don’t Have to be Hard, See These 5 Samples

thank you letter for time

You spent days preparing, you looked great, and you brought your ‘A game’ during your job interview – don’t let yourself fall at the final hurdle.

Thank you notes are an important part of the interview process, yet only one in five candidates are taking the time to send them! And you might be thinking to yourself, “is sending a thank you note going to make a difference to my chances of getting the job?”

Simply put – yes it is. Many employers have said they are less likely to hire someone who doesn’t send a thank you letter, so it really can make all the difference!

In fact, a leading industry executive recently revealed that if candidates didn’t send a thank you note after an interview, she wouldn’t consider them for a job. So they’re certainly important!

Not knowing what to say, or not wanting to look too keen can put candidates off following up after their interview. But in reality, sending a thank you letter not only makes you look courteous, but it shows your enthusiasm for the role and gives you a chance to reiterate why you want the job.

If you think about it, there aren’t any downsides to sending a thank you letter. No recruiter is going to judge you for showing excitement about the job!

If you’re not sure how to go about sending a thank you note, don’t panic! We’ve put together a guide to help you master the art of following up after your interview, and increasing your chances of landing the job!

The power of a letter

You’ve probably heard the adorable story of the nine-year-old boy who landed himself in the limelight after writing to his local sweet shop and asking for a job. While too young for work, he certainly made an impression! You should never underestimate the power of a letter (or in this case, email or some form of note).

By sending a thank you note after an interview, you’ll demonstrate your professionalism, and you’ll certainly stand out from those candidates who didn’t take the time to send one.

These notes are also a great chance for you to be able to reiterate your skills or relevant experience and discuss how you’d be an asset to the company. It is also an opportunity for you to communicate new information; for example, something you might have forgotten in the interview, that you feel is important.

If you have online sites or professional profiles, you can take one final opportunity to remind the interviewer of these, and tell them to check them out.

When to send a thank you letter

Once you’ve left the job interview, you should begin thinking right away about your thank letter as you’ll need to send it as soon as you can — you still want to be fresh in your interviewer’s mind. This is not to say you should walk straight out the door and furiously tap away on your phone to get an email across. Give yourself a little time to think and prepare a strong letter before you send it.

The general rule of thumb is to make sure you send your thank you letter within 24 hours of your interview. Remember, this isn’t Tinder; playing hard to get isn’t going to help you in this situation!

You should write your thank you letter after your interview – you’re probably thinking, “well duh….” But you’d be surprised how many candidates get this wrong. Knowing you’re going to have to send a letter doesn’t mean you should prepare it beforehand.

Candidates often make the mistake of writing a generic letter and simply handing it to the interviewer at the end of the meeting. This shows that no thought or care has gone on the note; every letter you write should be tailored specifically to that company, and that recruiter.

What about LinkedIn or email?

Once you’ve decided how you’re going to send your thank you note, whether it’s by email,  letter or social media, make sure to stick with it! Don’t then decide you’re going to send an email and a LinkedIn message – you want to look enthusiastic, but you don’t want to make yourself look like a stalker! Choose one!

If you choose to use social media, you should be careful what platform you decide to use. If the company only has a Facebook or Twitter account then perhaps it’s better to send an email anyway. Platforms like LinkedIn are a better way to contact a company via social media as they are designed for connecting on a professional level.

It’s also worth noting that if you do decide to send them a message through their social media, it’s probably better to do so only if you’re already connected with them. Walking out after an interview and friending them on every digital platform possible could look very pushy – again, let’s try to avoid those stalker vibes!

Art of letter writing

We know, it may seem old school now that you’ve got your iPad, but don’t forget the art of actually putting pen to paper and writing a letter!

Formal letter writing may be something you haven’t thought about since junior school, so we’re here to give you an example of how to structure a good thank you letter. Remember, this is only an example when you write and tailor your letter you should go into more detail.


{Your Address}

{Your Contact Details}

{Company Name}

{Company Address}

{Date of the letter}


Dear {Name of Recipient}


Thank you very much for taking the time to meet with me yesterday regarding the position of {job title}. I enjoyed getting to know more about your company and the job role, and thank you for making me feel so welcome. I am very excited about this position and the opportunity to join the team.


In particular, I feel like I will enjoy the {specific role or responsibility} area of the job best, and believe my experience in {relevant experience} will help me to make a success of the role. As we discussed in the interview, I am proficient in {relevant skills}, which I believe will help me to add value to your company.


Once again, thank you again for your consideration, and I look forward to hearing from you shortly.


Yours Sincerely,


{Your Name}

Sending an email

If you decide to stick to your digital guns and send an email, following the previous formal letter format isn’t going to be appropriate. But again, don’t fear! We’ve also put together an example to help you send a great thank you email. Again, you can expand on this each time you tailor an email.


Subject: Thank you – {job title} interview


Dear {Name of Recipient},


Thank you for taking the time to meet me today to discuss the position of {job title}, I appreciated the opportunity to get to know more about you and your company.


As we discussed yesterday, I think my background in {relevant experience} will make me an asset to your company. I was excited by the {area of role} aspect of the job role and think that my knowledge of {relevant skills} will allow me to contribute to the future success of {company name}.


Once again, thank you for your consideration. I look forward to hearing from you soon; you can contact me on {your phone number}.


Kind Regards,

{Your Name}

Could it be inappropriate?

There will, of course, be times when sending a thank you letter could be inappropriate. If the interview went badly (though hopefully, this doesn’t happen often), and you and your interviewer didn’t manage to build any rapport, then perhaps it’s better to leave it in this instance.

If you and the interviewer didn’t quite see eye-to-eye, and you know you don’t want the job now, then maybe let sleeping dogs lie, and skip the thank you note.

Once you leave the interview, should you decide you don’t want the job anymore, you could always send a thank you note but explain to them that you no longer feel the position is right for you. It’s always nice to remain polite, even if the company or role isn’t the right match for you-you don’t want to burn your bridges.

What not to do

Don’t make silly mistakes! Your cover letter was great, your CV was great, and you were great! So don’t let yourself down by sending them a thank you note containing silly mistakes. Make sure you check all your spelling and grammar before you send it, and check that you’ve got their name right!

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Get a free downloadable thank you letter to employees template. To save you time, we've put together two thank you letter examples for you.

thank you letter for time
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