What should a resignation letter say -- and more importantly, what should it NOT say?.
Easy-to-use sample letter of resignation. Short and sweet, it includes the essential information of resignation date and last working day.
The resignation letter ends on a positive note and is polite and professional. If you do not feel comfortable with saying more than this when resigning from your job, this basic resignation letter is quite acceptable.
Easy-to-adapt for your own use.
Basic Resignation Letter
Your City, State, Zip Code
Your Phone Number
Mr Eric Smith
Client Services Director
Nathan Jones Inc
City, State, Zip Code
Dear Mr Smith
Please accept this letter as formal notice of my resignation from the position of Client Services Agent with Nathan Jones Incorporated. My last working day will be September 30, 2019. This is two weeks from today as per my employment contract.
Thank you for the opportunities I have been given during my time with the company.
I wish you and the company well in the future.
It is always better to write or print out a formal resignation than send an email. There is no guarantee when the email will be opened or that it will be printed out. A hard copy is required for your employment records.
However a resignation email is acceptable if the circumstances are right:
Make sure the email has been received by following up within 24 hours of sending it. You can either ask the employer within your resignation email to respond to let you know it has been received or you can follow up with a phone call.
You can use this good resignation email if you consider it appropriate to resign by email.
What should I say in a more formal and longer resignation letter?
Depending on your situation including:
you may prefer to write a longer and more heartfelt resignation letter. Go to this fulsome sample letter of resignation for an excellent example of a formal and professional resignation letter.
How to resign properly
Resign in a proper and professional manner by using the checklist at how to resign.
Find the most appropriate resignation letter sample for your situation at free resignation letters. Adapt one of these sample letters for your own use.Sales Resignation Letter
If your situation requires that you resign via email use this sample resignation email
Are you unsure of what to expect in the exit interview? View typical exit interview questions to be prepared.
Don't forget to get a job reference from your employer. This email or letter requesting a reference is easy to adapt for your own use.
Please NoteThis sample resignation letter is provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.
Job Interviews > How to Quit Your Job > Basic Letter of Resignation
Use the search box to find exactly what you are looking for.
To Top of Page
Standard, short notice, retirement: we've put together resignation letter The address should be in the same format as a traditional business letter template.
Sample Resignation LettersWriting a Resignation LetterBeing SavvyArticle SummaryQuestions & AnswersRelated ArticlesReferences
This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. Together, they cited information from 7 references. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article meets our high standards.
wikiHow marks an article as reader-approved once it receives enough positive feedback. This article has over 14,978,452 views, and 89% of readers who voted found it helpful. It also received 115 testimonials from readers, earning it our reader-approved status. Learn more...
One of the greatest secrets of success is knowing when to move on. With the right resignation letter, you will do so with satisfaction while leaving on good terms with your previous employer. Though you may think it would feel great to get a few things off your chest about how much you've come to hate the company you work for, it's in your best interest to be kind, polite, and helpful, so your professional future remains secure. If you want to know how to write a resignation with class, see Step 1 to get started.
Part 1Writing a Resignation Letter
Have a nice closing. End your letter by saying "Warmly," "Kind Regards," "Wishing you the best," or something similar just before you write your name. You can also just use "Sincerely" if you want to be more formal about it, but you can also use this opportunity to use a closing that really shows how grateful you are for your experience at the company.
Part 2Being Savvy
How do I write a resignation letter if I hate my boss?
Just keep it classy and respectful, no matter how much you despise them. It will show your boss that you are a professional and mature person.
When sending a resignation in email format, should the letter be sent as an attachment or typed into the email?
It would be a good idea to do both, so your boss can save it in whichever format they want to.
How would I write a resignation letter due to family problems, where my family needs me to be at home?
You should refer to your reasons/problems as "personal reasons." You shouldn't share too much personal information with your boss, even if you are close to him or her. If your boss is truly concerned about you, he or she will ask you; even then, you are under no obligation to give your boss details about your personal life.
How do I thank my manager for the opportunity when I've been in my position longer than she's been in hers?
Thank your manager by showing how much you valued working with her over x amount of years and that you enjoyed establishing a professional relationship. Although you have been there longer, thank your manager and say that it has been an honor providing great service and leadership and that she helped you provide more professional experience.
How do I write a resignation letter for resigning without notice due to issues within the company?
You should be honest in your letter, but you do not have to write down everything you're thinking. You don't want to burn any bridges unnecessarily. At some point in the letter, briefly apologize for the lack of notice.
Who should I write address my resignation letter to? My supervisor, my manager, or the HR officer?
It can be any one of these or all three. As long as you've made your intentions clear, and they are properly notified, you should be fine. Your best bet would be your manager, however.
Do I write my resignation letter on a company letterhead?
A resignation letter is your personal letter to the company. Thus, a company letterhead is not appropriate..
How do I write a resignation letter due to poor health?
In your letter, mention that you have poor health and, if you feel comfortable, how your health is an impediment to your continuing on the job.
Is it necessary to give my employer the location and position of my new job?
No, you don't even have to give them any reason as to why you are leaving. If you have a good relationship with your old boss, you could tell them that you have found another job, but you don't have to give them more information than that.
How do I write a resignation letter in order to tell my boss I am leaving in order to go to school?
Write something along these lines: "I would like to inform you that I am resigning from my current employment in order to further pursue my educational goals by attending college. I hereby give [X] weeks/months notice of termination according to the requirements of my contract. I have thoroughly enjoyed my time with this company and will miss my role. I thank you for the opportunities that I have had here. Should you have any questions, I will be happy to answer them. Yours sincerely, Thattie Kwondak."
Ask a Question
Make a resignation formal with a letter
To quit your job properly, you will need to put it in writing. If you have just been offered a new job, then do this sooner rather than later so that you can set a start date.
Stick to the following advice on how to use a resignation letter template:
Download the relevant template and simply fill in your personal details to get the ball rolling in the next step of your career.
Whether you can't wait to escape the clutches of your current employer, or will genuinely be sad to leave, writing a resignation letter is a key career tool. Get it wrong and you could leave with bad feelings – you never know when your paths may cross again. Even if you verbally hand in your notice, you must formalise it with a letter.
Begin as you would any other formal letter, suitably addressed and dated.
It is important to include the date on the resignation letter in the top left line above the address. The date is important as it shows when the letter was originally written. The date format in the UK is day-month-year: 1 July 2018
The address should be in the same format as a traditional business letter template. The company name on the first line, followed by the street address, city and post code.
The addressee will usually be your line manager – you should use their first name. If you think it is necessary, you can address a larger audience such as unit, team, department, or the whole company. But we wouldn’t suggest this as best practice.
Explain your intention to resign along with a brief explanation of your reasons for leaving. People leave their jobs for different reasons so get to the point at the beginning of your letter. This is a great opportunity for you to maintain a positive relationship with your soon-to-be ex-employer, and explain your reasons in a clear and rational way.
It's best to keep this to the one main reason – you're employer doesn't want to read through a long list of why you hated your job so much. If it's a combination of factors, try and stick to whichever is most poignant.
State the date that you believe will be your official leaving date which can be calculated by looking at the notice period stated in your contract. Typically it will be a month but could be much longer for senior positions.
Also state your willingness to work your full notice period. It's not your decision whether you will have the luxury of ‘greenlining leave' or not and any negotiation on leaving earlier than your official notice should be done verbally.
If you are leaving in good circumstances then it is a good idea to thank your boss for the opportunities that they presented to you or for the experience gained whilst working for the company. After all, you may need to get a reference from them.
Even if you are leaving under a cloud, resist the temptation to bad mouth and let off steam. Remember the old adage, ‘don't burn your bridges'.
Handle your resignation letter like you would any business document – professionally. Make sure you leave behind a lasting positive impression of yourself. Unless you want to undo everything that you have accomplished since you first started in this job, your departure must be as deliberate as your arrival.
The closing is how you end your resignation letter: it should be short and polite. You should start your closing two lines below your final body paragraph. Popular closings include Best regards, Sincerely, and Yours truly.
If you are still unsure about what to include in your resignation letter, use one of the templates below. Each is designed to be the ideal tool no matter what sort of job you happen to be resigning from.
– This template provides you the right guidance for writing a simple resignation letter. It gets the job done positively and is suited to organisations which require you to inform both your line manager and Human Resources departments at the same time. It is also suited to people who have been working in their job for a long time and would like to go into detail about their reasons for leaving, perhaps providing feedback.
– This template covers the essentials, but nothing else. It is most suited to people who are unhappy but who do not wish to say anything that might harm getting a good reference.
– This template helps you to request a reduced or shorter notice period than your contract allows for. It is useful if you want to start your new job as soon as possible.
– This template is ideal for people who have decided to retire and who are not moving on to another job in their career.
It is usually a good idea to obtain an acknowledgement of receipt for a letter of resignation - whether by hand or by email. This should ensure there are no later disputes about when notice was formally given.
Then it is time to write a resignation letter. Be prepared to face a Yet if you want to move on, you must do it gracefully. The best possible way.
Dear Work It Out,
I work in a metal fabrication company and would like to resign. I'm quitting for the first time ever in my life and need some advice.
My questions are: What should I write in a resignation letter? And how many weeks notice should I give? I don't know the company's policy when it comes to quitting a job.
New job? Congratulations! You're on trend: This year, thanks to higher confidence levels and more opportunities, American workers are quitting their jobs at the highest rate since 2001.
Despite all the fretting that quitting can cause, it's usually a good move financially and personally. As bestselling management author Suzy Welch has said: "About six weeks after you quit, if not sooner, you'regoing to realize that you waited about six months too long to walk out the door. Your life is going to go on — only better."
Of course, before you can move on to (hopefully) greener pastures, it's important to resign gracefully from your current position. Business circles are small, and you don't want any bad Karma following you around.
Writing a clear and concise resignation letter is important, but don't skip the first step: It's best to schedule a time with your manager to break the news in person. Even better, give your boss some advance warning by saying you'd like to discuss "your future," so that they're not too surprised.
Then, in the meeting, you want to succinctly explain that you've decided to move on, express gratitude for the experience, and discuss an end date.
Two weeks notice is standard at most companies if you're an individual contributor, but know that it's the minimum you should provide. If you oversee a team or division, or if you're an integral part of a project and would be difficult to replace, you may want to provide several weeks or even months of notice, depending on the circumstances.
After this conversation, you should follow up with your official resignation letter or, since it's 2018, email. This will be forwarded to HR and possibly the higher-ups, and will be kept in your employee file.
While a resignation letter is not usually required, it's a nice gesture. You don't have to go into much detail, and your tone should be polite, professional and gracious. You should include:
For example, you might say:
Dear [Manager's Name],
I would like to inform you that I am resigning from my position as [Title] at [Company]. My last day will be [Date].
Thank you for the opportunity to learn [list some specific skills and growth areas] and to contribute to the team. I am so grateful for the experience and for your support.
Please let me know how I can help make the transition as smooth as possible. I wish you and the team continued success.
You could include a sentence or so about why you're leaving and your future plans, but it's not necessary. Whatever you do, stay positive. It's not the time to list all your grievances against management.
In your final days or weeks on the job, fully commit yourself to the work and helping with the transition. You're often remembered by the way you leave, so be useful and be kind. You'll be able to walk out the door without any baggage.
Have a pressing career concern or question? Email me anonymously at [email protected] Submissions may be edited for length and clarity.
Don't Miss: How your name and email address affect your chances of getting hired
Like this story? Subscribe to CNBC Make It on YouTube!
6 days ago Unless you really don't have a good or familiar relationship with your boss, you should begin your letter by saying "Dear" followed by your.