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Written resignation letter sample
September 12, 2018 1st Anniversary Wishes 2 comments

Use our resignation letter template to ensure you handle the situation for notification in writing, handing over a resignation letter can further enhance your Take a look at our resignation letter example below to see how this can be done.

Your Sample
Free Resignation Letters

A number of free resignation letters that cover a variety of situations including resigning for a new job, leaving due to relocation or leaving your job to study.

A polite and professional resignation letter ensures that you leave the company in the proper manner.

Select the letter of resignation that applies to your specific situation and adapt it for your own use.

Basic resignation letter

Use this basic resignation letter when you do not want to discuss your reason for leaving.

Your Name
Your Address
Your City, State, Zip Code
Your Email

Date

Ms Mary Jones
Human Resources Manager
The Corporation
Address
City, State, Zip Code

Dear Ms Jones (or first name if you have an informal relationship)

I have enjoyed working at The Corporation and have learned a great deal. I appreciate both the opportunities and guidance I have been given during my employment with the company.

However I have decided that the time has come for me to move on and this letter serves as my formal resignation from the position of Secretary with The Corporation. In fulfillment of my employment contract I am giving you two weeks notice from today's date August 2, 2019. My last working day will be Friday August 16, 2019.

I wish you and The Corporation continued success in the future.

Sincerely

Your signature
Typed name

Sample resignation letter with reason

There are a number of valid reasons for leaving a job. If you would like to provide a reason in your resignation letter, select from one of these resignation letter examples.

1. Leaving for a new job opportunity

Free resignation letters to use when you haveaccepted another position.

Your Name
Your Address
Your City, State, Zip Code
Your Email

Date

Mr Mark Green
Finance Director
Clean Corporation
Address
City, State, Zip Code

Dear Mr Green/Mark

Please accept this letter as my formal resignation as Accountant for Clean Corporation. My last working day will be (provide date after 2 weeks or required notice period).

Leaving my job with Clean Corporation has been a difficult decision as my time here has been so positive and rewarding. I am grateful for all the opportunities I have been given and I have particularly enjoyed been part of your team. However after much consideration I have accepted a new career opportunity with another company.

I wish you and the team continued success.

Sincerely

Your signature
Typed name

2. Relocation or further study resignation letter

Free resignation letters to use when you are relocating or leaving to study further.

Your Name
Your Address
Your City, State, Zip Code
Your Email

Date

Mr John Black
Sales Director
Dax Technology, Inc
Address
City, State, Zip Code

Dear Mr Black/John

Regretfully, I am writing to tender my resignation as Sales Agent from Dax Technology, Inc. My last working day will be August 16, 2019. This is two weeks from today, as per my employment contract.

I have enjoyed the past two years working with you and the team at Dax, however due to personal circumstances I have chosen to relocate to (City/State)/however I have decided to take the next year to study at XYZ.

Thank you for the opportunities you have given me during my employment with Dax Technology and I wish you and the company continued success.

Sincerely

Your signature
Typed name

Go through the how to resign checklist to understand your rights and obligations to your employer when you decide to resign.

Free resignation letters - how do I write a good resignation letter?

We have a number of excellent resources to help you write the perfect resignation letter.

View the sample short letter of resignation

Fulsome letter of resignation.

Use the free resignation letter template to structure your letter of resignation.

If you want to resign via email use this resignation email sample.

Sales Resignation Letter

Are you expected to complete an exit interview before you leave? View exit interview questions and be well prepared.

Make sure you obtain an employment reference from your employer before you leave the company. These references are essential to any future job search and to developing your career.

Please Note

These sample resignation letters are provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.

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Almost everyone, at one time or another, has found themselves in a situation where they've needed to write a professional resignation letter. Well, now you're in.

Tips for writing a Standard resignation Letter

written resignation letter sample

 

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The Fine Art Of Writing A Resignation Letter

Take advantage of our easy-to-use Templates and Samples.

Almost everyone, at one time or another, has found themselves in a situation where they’ve needed to write a professional resignation letter. Well, now you’re in luck because we’ve compiled some of the best resignation letter samples you can find – all in one place.

We’re here to assist you with leaving your job – the right way – with better resignation letters.

Our Resignation Letter Sample Templates are quick and easy-to-use. They each include formatting and content that sets you up for success.  We have resignation letter samples that range in subject matter, from the standard two weeks notice samples, resigning with no notice, resigning for confidential or personal reasons, resigning for a new job, and even some that are specialized for the Healthcare industry.

No matter the circumstances of your individual resignation needs, our samples and templates deliver you a trusted place to start to craft a professional, polite and situationally appropriate resignation letter. You can browse for ideas or simply copy and paste any of our resignation letter samples and then customize them for your needs.  Our only goal is to provide YOU with better information and better ideas on what type of content to include in, or exclude from your letters, as you compose, finalize and submit your letter of resignation.

Browse the selections below. Each includes a brief description and a link to the sample letters.
Good Luck to you and thanks for visiting our site!

Giving A Two Weeks Notice Resignation Letter Sample

When You Absolutely ‘Can’t Provide Any Notice’ Resignation Letter Sample

When You Absolutely Can’t Provide Any or Less Than Two Weeks Notice Letter of Resignation Sample

Sometimes circumstances beyond your control may put you in a situation where you are unable to provide any – or less than two weeks notice of your resignation to your employer.  While this is not ideal or recommended by any means, one should not overlook the opportunity to extend and display the utmost professionalism in the face of a difficult situation.  This resignation letter sample provides your employer with a letter for your file and also suggests that you’ve done everything you can to remain professional in this difficult situation. It’s never the wrong time to do the right thing.

Get the sample resignation letter HERE.

Healthcare Industry / Nursing Resignation Letter Sample

A Healthcare Industry or Nursing Professional’s Letter of Resignation Sample

Healthcare and Nursing are a few of our areas of expertise. Therefore our resignation letter samples related to the Healthcare Industry have been well thought out and proven to be professional and effective. These resignation letter samples are formatted as business letters, as Healthcare is a business, and you’ll always want to make it a practice to express your formal notifications as such.

Get the sample resignation letter HERE.

Extended Notice Letter of Resignation Sample

Giving An Extended (More Than Two Weeks) Notice Resignation Sample

As most people know, two weeks notice is the minimum standard for resignation notice, however, if you are able to provide additional notice of your resignation date it can be a relief for your employer and also ease the inconvenience on your employer.  Leaving a job on the best terms possible is always a good practice. We’ve all heard the cliche’ about “not burning bridges” and it’s a cliche for a good reason. It’s good, solid advice.  We’ve provided a sample resignation letter that presents your extended notice message with flair and professionalism. One that anyone would be pleased to have as part of their personnel file.

Get the sample resignation letter HERE.

Resigning for Another Job Opportunity Letter of Resignation Sample

Resigning for Another Job Opportunity Letter of Resignation Sample

One of the most common reasons for resignations is that someone got a better job opportunity.  It’s critical to remain professional and dignified no matter how bad your current job was or how good the opportunity might be.  You want to control the things you can control, and the content of your resignation letter is an easy thing to control.  Be positive, professional, and grateful for your time with the company.  Keep in mind that you don’t need to elaborate on the reasons you are accepting the new opportunity, particularly if they aren’t positive ones.

Get the sample resignation letter HERE.

Resigning for Personal or Confidential Reasons Resignation Letter Sample

Leaving for Confidential or Personal Reasons Letter of Resignation Sample

It can be difficult to leave a job without wanting to explain the exact reason for your resignation. It may be too personal or you may want to keep the details confidential for your own reasons.  Know that you can be professional while also keeping your personal reasons confidential. We’ve got a resignation letter sample that will help you provide a professional notice and maintain your privacy.

Get the sample resignation letter HERE.

Getting Formal – A Corporate Environment Letter of Resignation

A More Formal or Corporate Environment Letter of Resignation Sample

If your workplace is a more formal, corporate environment, your letter of resignation may need to reflect a similar tone and nature.  Many large companies that implement ’employee contracts’ require a minimum notice and formal letter of resignation in the contractual agreement.  We’ve included a resignation letter sample that can be used in this type of situation.

Get the sample resignation letter HERE.

Warm and Meaningful Letter of Resignation

A Warm and Meaningful, Heartfelt and Professional Letter of Resignation Sample

Every workplace and the relationships in and around them have their own unique flavor. Some are extremely warm and feel like family, making leaving that environment difficult. This resignation letter sample provides the basics of your notice while also getting to the heart of the matter. You can use it as is or customize it further to fit the employer’s culture and your relationships with the team you’re leaving.

Get the sample resignation letter HERE.

When a Relocation Prompts A Letter of Resignation

When A Relocation Prompts A Letter of Resignation Sample

Moving out of the area is another very common reason noted in letters of resignation. When a relocation prompts you to have to resign, you can deliver your message professionally and be as vague or descriptive as you deem necessary in the situation.  You may not want to disclose that you’re relocating for a new job, or you may want to include a new address or contact information, for additional communication. Again, professionalism in all dealings with your employer should be your main goal. We’ve got a great sample letter of resignation for you to consider.

Get the sample resignation letter HERE.

The Digital Notification – Emailing A Letter of Resignation

The Digital Age Notification – Emailing A Letter of Resignation Sample

The actual method of delivery of your letter of resignation is probably not the most critical factor in a situation like this.  Displaying a sense of responsibility and professionalism, however, are very critical no matter what the circumstances of your resignation. Make the choice to conduct yourself professionally. Let’s face it, email is probably the most common and convenient communication tool used in business today, however, in a resignation notice scenario, it must be used wisely in order to preserve one’s professional reputation. Keep reading in the link…

Get the sample resignation letter HERE.

Two Weeks Notice Letter of Resignation Sample

If you find yourself in a position where you need to resign from your job, it is customary and professional, to provide your employer with a minimum of two weeks notice. In this sample resignation letter, you will find the language is brief but also delivers your message clearly and professionally.

Get the sample resignation letter HERE.

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Sample resignation letter

written resignation letter sample

Your resignation letter will get added to your employment file. Make sure it doesn’t say anything about you that you don’t want it to say.

Maybe the decision to resign your job was a difficult one. Maybe it was an easy one. Maybe you have wanted to submit a resignation letter for years, or maybe your decision to leave is a sudden and abrupt one. Maybe you are feeling happy about the prospect of resigning; maybe you are feeling regret. Either way, once you decide it’s time to resign your position – for whatever reason at all – you will want to submit an effective resignation letter that will demonstrate your professionalism and can’t be used to hurt your future career prospects.

How you resign says a lot about you, and it matters. But the resignation letter shouldn’t be more difficult than the actual decision to resign. An effective resignation letter should be simple, and it should include the following key components – clarity, proper advance notice, transitional support, gratitude and brevity. Here is a sample letter showing how this can all be wrapped into two or three paragraphs.

Clarity

You don’t want to create any ambiguity about your intention to resign. Use clarity to avoid having your resignation letter appear to be a bargaining chip to get a pay raise or a promotion. If you are resigning your position, leave no doubt that you are indeed resigning your position.

The opening paragraph should be written like this for example. “I submit this letter today to advise you that I have decided to resign my position as (fill in your title) with (fill in the name of the company/organization).” Your goal is to make it abundantly clear that you have already decided to leave your specific job with this specific organization.

Proper Advance Notice

Check out Resignation Letter Format and Samples. Simple Resignation letter, how to write Resignation, examples, format of resignation letter, tips, topics, etc.

How to Write a Resignation Letter (With Samples and Tips)

written resignation letter sample

How to Write a Resignation Letter (With Samples and Tips)



What is a resignation letter?

A resignation letter is an official document that records the end of your employment with an organization that should come after you’ve indicated your decision to leave in person or via email.

It is always best to speak directly with your manager before sending a resignation letter to give them as much time as possible to prepare. If you work remote or do not see your manager in person, ask if you can have a conversation by video chat or on the phone.

Typically a resignation letter includes the following information:

  • Statement of resignation from company
  • Date of last day of work
  • Statement of gratitude
  • Next steps or important information
  • Signature

Why are resignation letters important?

If you decide to leave your job, it is a matter of professional courtesy to submit a resignation letter. Resignation letters are also important for HR departments to keep on hand as a record of your time at the company for things like payroll and to reference in the future if necessary.

They are also important because they contain important operational information for your direct manager like your last day and what is needed as you plan your departure from the company.

How to write a resignation letter

Writing a resignation letter can be a simple process if you follow a few key steps. Before writing your letter, you should consult with your direct supervisor or HR manager to follow any processes your company has in place regarding resignations. For example, they might ask you to provide specific information or send your letter to certain people at the company.

To write a resignation letter, you should include the following information in this order:

  1. Record the time and date. In a standard business letter, the time, date and a few other details are typically included to keep record of timestamps. In an email, this information is not necessary as it is included digitally. If you are planning to plan and type a letter, you should include this information at the top of the page.

  2. Start with an address line. Next, address the recipient by name. You can use introductions like “Dear,” “Hello,” or simply “Mr./Ms. [supervisor’s last name],”.

  3. Include a statement of resignation. Next, state clearly that you are writing to submit your formal resignation from the company. If you’d like, you can include your position title as well.

  4. List your last day of work. While it is standard to provide two weeks’ notice, your company might have specific instruction around what your last date of work should be. After getting this information, list the date and weekday of your final day at the company.

  5. Include a statement of gratitude. It is always a good career decision to keep your relationships positive. Writing one or two sentences explaining what you are thankful for about your time at the company will help foster a peaceful transition.

  6. List next steps or important information. Next, list any key information the recipient should be aware of regarding your transition. These details can be worked out with your manager ahead of time. If you’re not sure, simply adding that you are happy to do whatever you can to make the transition as smooth as possible will be appreciated.

  7. Close with your signature. Lastly, finish the letter by signing your name after a closing statement like “Sincerely,” or “Thank you,”.

Resignation letter template

Below is a sample resignation letter template and suggestions for customizing it based on your circumstances.

Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,
[insert your name]

This template provides you with the basic information when resigning from any company. However, if you want to customize your resignation letter, here are suggestions for making it more personal:

  • Include your personal email address and add language that encourages your manager to continue a professional relationship after you leave the company.

  • Mention why you’re leaving, including personal details about family issues, relocation, a change in careers, returning to school, etc.

Resignation letter examples

Here are a few sample paragraphs that can explain your departure in more detail:

Resignation due to better opportunity

“I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC company. My last day will be two weeks from today, [insert last day of work].

While I will be moving on to a new position, I am deeply grateful for the opportunities to grow and learn during my time here.”

Resignation due to relocation

“Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I will be relocating to Chicago in the coming months to be closer to family.

Thank you for the opportunity to learn and grow in the accounting department–I hope to find a new position with equally inspiring, helpful and kind colleagues. I wish the company success in the future.

Please let me know of the ways I can help make the transition as smooth as possible.”

Resignation due to family reasons

“Please accept my resignation, effective [insert your final day of work]. As you know, my family welcomed our second child last month. After my parental leave ends, I would prefer to stay home with my children and focus on the needs of my family.

Thank you for understanding, and please let me know if I can be of any assistance during this time.”

If your reasons are not specific to having children, or you’d prefer to remain vague, try this version:

“I am writing to inform you that next month, I must resign from my role at Company XYZ. Family circumstances require my full attention at this time and leave me unable to continue in this role.

I will be available over the next month to assist with the transition.”

Resignation due to a change in career

“Please accept my resignation effective [your final day of work]. I have accepted a position at a [insert your next company type] and look forward to the new direction of my career, even though I will miss my work with you.

Thank you for the support and the opportunities over [insert time you were at the company].

Please let me know if you need any assistance during this transition and how I can help over the next few weeks.”

Note that this example includes mention of an industry, not a specific company. You do not need to include the name of your future employer in your resignation letter. In fact, it is better to leave that information out.

Resignation due to returning to school

“Please accept my resignation effective [insert your final day of work]. Next month, I will be enrolling in graduate school and will need to resign from my role at Company XYZ.

I would like to thank you for all of the great opportunities I have had while working on this team. The learning experiences and skills I have developed while at Company XYZ have laid the ideal foundation for this new stage in my life at graduate school.

Please let me know if you need any assistance during this two-week transition. Thank you again for all of the positive experiences over the past [insert time you were at the company], and I look forward to staying in touch.”

Resignation letter tips

Here are several tips you can use to make your resignation letter as effective as possible:

  • Keep it positive. Regardless of the reasons you’re resigning, the tone of this letter should be positive—aim to part on good terms and maintain your professional network. Above all, do not use your resignation letter to vent frustration.

  • Deliver your letter in person. If possible, you may want to deliver your resignation letter in person to your manager. If you resign with a hard copy, be sure to include the date at the top of the letter. You may also send an email. Use a subject line that’s clear and direct, such as: Resignation – [Your Name].

  • If necessary, keep it brief. If you are leaving your company for sensitive reasons and prefer not to provide optional details, simple include your statement of resignation, last day at the company and a statement like “I wish the company success in it’s future endeavors.”

  • Plan for an immediate departure. In certain situations, your employer may ask you to leave on the day you resign. If you are leaving for a new job that does not begin for a few weeks, this may mean that you have a period of time in which you are not being paid. If this situation could apply to you, pay attention to what happens when others resign and plan accordingly when you are determining your start date in a new job.

  • Follow your manager’s instructions for next steps. After you submit a formal resignation, your manager might ask you to put together a transition plan, finish up certain projects or write a goodbye note to your colleagues.

Read more: The Essential Job Search Guide

Resignation letters are one of the best ways to formally exit a company with a positive tone and to reinforce your relationship with the company and your coworkers in the future. When written simply and with polish, a well-crafted resignation letter is one of the most solid stepping stones in your professional career.


WATCH THE VIDEO ON THEME: How to Resign From Your Job the Right Way (Stage 5 of Career Change)

The time has come for you to leave your current job and begin another, which means you'll need to write a resignation letter. Write your notice of leave the right .

written resignation letter sample
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