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Yours sincerely letter example

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Yours sincerely letter example
September 05, 2018 1st Anniversary Wishes No comments

A letter informing someone of a job layoff might use "Sincerely yours. in the body of the letter fleshed out and with a period at the end, like this example: " Again.

The complimentary close is the word (such as "Sincerely") or phrase ("Best wishes") that conventionally appears before the sender's signature or name at the end of a letter, email, or similar text. Also called a complimentary closing, closevalediction, or signoff.

The complimentary close is usually omitted in informal communications such as text messages, Facebook entries, and responses to blogs.

Examples and Observations

September 28, 1956

Dear Mr. Adams:

Thanks for your letter inviting me to join the Committee of the Arts and Sciences for Eisenhower.

I must decline, for secret reasons.


E.B. White
(Letters of E.B. White, ed. by Dorothy Lobrano Guth. Harper & Row, 1976)

October 18, 1949

Dear José,

I am glad to hear that you are only half dead. . . .

The moon which moves around over Havana these nights like a waitress serving drinks moves around over Connecticut the same nights like someone poisoning her husband.

Sincerely yours, 

Wallace Stevens
(Excerpt from a letter by American poet Wallace Stevens to Cuban critic José Rodriguez Feo. Letters of Wallace Stevens, ed. by Holly Stevens. University of California Press, 1996)​

The Complimentary Close to a Business Letter

"The complimentary close must be included in all but the simplified-letter format. It is typed two lines below the last line of the body of the letter...

"The first letter of the first word of the complimentary close should be capitalized. The entire complimentary close should be followed by a comma.

"The choice of the proper complimentary close depends upon the degree of formality of your letter.

"Among the complimentary closes to choose from are: Yours sincerely, Very sincerely yours, Sincerely yours, Sincerely, Cordially, Most sincerely, Most cordially, Cordially yours.

"A friendly or informal letter to a person with whom you are on a first-name basis can end with a complimentary close such as: As ever, Best regards, Kindest regards, Best wishes, Regards, Best."
(Jeffrey L. Seglin with Edward Coleman, The AMA Handbook of Business Letters, 4th ed. AMACOM, 2012)

-"The most common complimentary close in business correspondence is Sincerely. . . . Closings built around the word Respectfully typically show deference to your recipient, so use this close only when deference is appropriate."
(Jeff Butterfield, Written Communication. Cengage, 2010)

- "Business letters that begin with a first name--Dear Jenny--can close with a warmer ending [such as Best wishes or Warm regards] than Sincerely."
(Arthur H. Bell and Dayle M. Smith, Management Communication, 3rd ed. Wiley, 2010)

The Complimentary Close to an Email

"It’s time to stop using 'best.' The most succinct of e-mail signoffs, it seems harmless enough, appropriate for anyone with whom you might communicate. Best is safe, inoffensive. It’s also become completely and unnecessarily ubiquitous. . . .

"So how do you choose? 'Yours' sounds too Hallmark. 'Warmest regards' is too effusive. 'Thanks' is fine, but it’s often used when there’s no gratitude necessary.

'Sincerely' is just fake—how sincere do you really feel about sending along those attached files? 'Cheers' is elitist. Unless you’re from the U.K., the chipper closing suggests you would’ve sided with the Loyalists.

"The problem with best is that it doesn’t signal anything at all. . . .

"So if not best, then what?

"Nothing. Don't sign off at all. . . . Tacking a best onto the end of an email can read as archaic, like a mom-style voice mail. Signoffs interrupt the flow of a conversation, anyway, and that's what email is."
(Rebecca Greenfield, "No Way to Say Goodbye." Bloomberg Businessweek, June 8-14, 2015)

The Complimentary Close to a Love Letter

"Be extravagant. As much as you might mean it, don’t end with 'Sincerely,' 'Cordially' 'Affectionately,' 'All best wishes' or 'Yours truly.' Their punctilious formality smacks of someone who wears wing tips to bed.

'Your humble servant' is appropriate, but only for certain kinds of relationships. Something closer to 'Truly, Madly, Deeply,' the title of the British film about undying (for awhile) love, might do.

"On the other hand, if you’ve done your job up till the last sentence of so intimate a letter, the swooning reader won’t notice the omission of this epistolary convention. Be bold. Skip it."
(John Biguenet, "A Modern Guide to the Love Letter." The Atlantic, February 12, 2015)

An Archaic Complimentary Close

The typical complimentary close has grown shorter and simpler over the years. In Correct Business Letter Writing and Business English, published in 1911, Josephine Turck Baker offers this example of an amplified complimentary close:

I have the honor to remain,
Most Eminent Sir,
With profound respect,
Your obedient and humble servant,
John Brown

Unless used for humorous effect, an amplified close such as this one would be regarded as wholly inappropriate today.

Yours sincerely, This might arise, for example, if you want to send a letter or a complaint to a company, and you have been told to “just send it to the Customer.

Common mistakes in CVs and cover letters

yours sincerely letter example

So much of creating an application is about sticking to conventions. In the case of cover letters there’s plenty of ways to go wrong just by not knowing the rules, but in many cases once you know them it’s easy to apply them. So, if you’re not sure whether you’re meant to use “Yours sincerely” or “yours faithfully” don’t play it safe and go for something completely different like “Anyway, see you on the flip side” or “Ta muchly” – stick to the script.

When to use “Yours sincerely”

Use this when you have addressed the person directly. For example: “Dear Tony” or “Dear Mr. Goodbelly”. This person is known to you and you are addressing them directly.

When to use “Yours faithfully”

In this case you haven’t addressed this person by name. Perhaps you have identified them by their role such as ” Human Resources Manager” or by the generic “Dear sir/Madam”. In both these cases prior familiarity with the particular person or knowledge of who they are is implied.

Māori versions

Not only is it great to know and use the Māori version to sign off your cover letter but for me the difference between the Maori equivalent of sincerely and faithful is much clearer than the English.

Nāku Nā

Use this when you would use “Yours faithfully”. It’s literally “from me, to you” but the kind of ‘to you’ which can be applied to a mass email or someone you don’t know.

Nāku Noa Nā

Use this when you would use “Yours sincerely”. Literally: from me, to you only.

As you can see the difference is the inclusion of the word Noa. By definition the word means “safe” or the opposite of Tapu or sacred. In context it means “just” or “only” as in “no sugar, just milk”. So the difference is that you are identifying that this is for a particular person and just them.

This bears out the advice of using ‘sincerely’ when you have addressed the person by name as it sigles them out.

And since I’ve been asked this before I’ll quickly mention that whether you choose “Yours sincerely” or “Yours faithfully” it’s only the “Y” that gets capitalised or the first “n” in the case of the Māori version

I’d love to hear any thoughts or comments!

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yours sincerely letter example

The Quick Answer
Letters that start Dear Sir, should end Yours faithfully (UK convention) or Yours truly (US convention).

Letters that start Dear Mr. Jones, should end Yours sincerely (UK convention) or Sincerely yours (US convention).

"Yours sincerely" or "Yours faithfully"?

Writers are sometimes confused over whether to end a letter with Yours sincerely or Yours faithfully.

Even though there is a slight variation between British and American conventions, the rules are straightforward.

Use "Yours faithfully" () or "Yours truly" () for Unknown Recipients

If you do not know the name of the recipient (typically in business correspondence), use Yours faithfully if you're following UK convention and Yours truly if you're following US convention. (Letters that start with To whom it may concern fall into this category.)

Dear Sir,

[blah, blah]

Yours faithfully,

Charles Windsor-Smyth
(Note: The use of Yours faithfully is growing increasingly popular in the US, but Yours truly is preferred.)
Dear Sir,

[blah, blah]

Yours truly,

Matt Brown

Use "Yours sincerely" () or "Sincerely yours" () for Known Recipients

If you know the name of the recipient (typically a colleague or close business associate), use Yours sincerely if you're following UK convention and Sincerely yours (or just Sincerely) if you're following US convention.

Dear Mr. Jones,

[blah, blah]

Yours sincerely,

Charles Windsor-Smyth
Dear Mr. Jones,

[blah, blah]

Sincerely yours,

Matt Brown
(Note: The use of Sincerely (i.e., without Yours) is also acceptable in the US.)

With "Yours sincerely" and "Yours faithfully" Give Only the First Word a Capital Letter

Whatever you use, only capitalize the first word. For example:

Follow "Yours sincerely" and "Yours faithfully" with a Comma

Follow your postamble with a comma, and write your name underneath it.
Dear Sir,

[blah, blah]

Yours faithfully, (This comma is correct.)

Matt Brown

Write the Salutation, Postamble and Your Name by Hand

If you're sending a letter by post, it is a common practice (to add a personal touch) to write the salutation, postamble, and your name by hand. For example (hand-written text shown in yellow):

Dear Sir,

[blah, blah]

Yours faithfully,

Matt Brown

How to End a Letter Sincerely. There's more to ending a letter than just writing a closing line and adding a signature. You can learn a variety of.

How to Start and End a Business Letter or Email

yours sincerely letter example

Punctuating Letters

Letters require very little punctuation, apart from whatever is needed for independent reasons. The address on the envelope looks like this:

Joanna Barker
54 Cedar Grove
Brighton BN1 7ZR

There is no punctuation at all here. Note especially that the number 54 is not followed by a comma. In Britain, it was formerly common practice to put a comma in this position, but such commas are pointless and are no longer usual.

The same goes for the two addresses in the letter itself: your own address (the return address), usually placed in the top right-hand corner, and the recipient's address (the internal address), usually placed at the left-hand margin, below the return address:

168 Trent Avenue
Newark NG6 7TJ
17 March 1995

Joanna Barker
54 Cedar Grove
Brighton BN1 7ZR

Note the position of the date, and note that the date requires no punctuation.

In British English, the greeting is always followed by a comma:

Dear Esther, or
Dear Mr Jackson,

In American usage, only a personal letter takes a comma here, while a business letter takes a colon:

Dear Esther, but
Dear Mr. Jackson:

If you are writing to a firm or an institution, and you have no name, you may use the greeting Dear Sir/Madam.

The closing always takes a comma:

Yours lovingly, or
Yours faithfully,

Note that only the first word of the closing is capitalized. In British usage, it is traditional to close with Yours sincerely when writing to a named person but Yours faithfully when using the Dear Sir/Madam greeting, but this distinction is anything but crucial. American usage prefers Yours sincerely or Sincerely yours (A) for all business letters. Things like Yours exasperatedly are only appropriate, if at all, in letters to newspapers.

In a personal letter, of course, you can use any closing you like: Yours lovingly, Looking forward to seeing you, It's not much fun without you, or whatever.

Copyright © Larry Trask, 1997

Maintained by the Department of Informatics, University of Sussex

The salutation is an important part of a letter. do not know to whom you must address the letter, for example, when writing to an institution. Sincerely yours.

yours sincerely letter example
Written by Kigall
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