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401k meeting announcement

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401k meeting announcement
April 01, 2019 Anniversary Wishes For Parents 3 comments

Etsi töitä, jotka liittyvät hakusanaan k enrollment meeting announcement tai palkkaa maailman suurimmalta makkinapaikalta, jossa on yli 16 miljoonaa työtä.

• Pre-Enrollment Memos and Announcements build plan excitement and anticipate

   questions prior to group enrollment.

 

• On-Site Group Enrollment or Individual Meetings scheduled at your convenience.

 

• Group Investment Education Meetings help existing participants make informed

   deferral and asset allocation decisions.

 

• Group and Individual Investment Advice offers hands-on assistance to help

   participants select funds based on a customized risk profile questionnaire.

 

• Bilingual Capabilities allow us to serve diverse workforces and ensure clear

   understanding during enrollment.

 

• On-Demand Education presents customized, pre-recorded education modules via

   company intranet on a range of topics:  Plan Basics, Asset Allocation, Pre-Retirement Planning,

   Loans or Market Timing.

 

• Gap Analysis Program identifies lifestyle needs and delivers meaningful retirement

   planning guidance.

 

• Individual Financial Planning Services are also available and delivered to employees

   in an environment of privacy and trust.

 

Frequent and positive communication to participants benefits everyone in the following ways:

 

• Increases plan participation and elective deferral contributions

• Promotes appropriate asset allocations

• Builds greater financial security for plan participants

• Lowers exposure to fiduciary liability and participant litigation

The Employee Benefit Research

Institute tells us that more than

50 percent of all plan participants

have yet to complete a retirement

needs calculation, even as more

responsibility for retirement

outcomes shifts to employees.

What’s more, only 13% of workers

are very confident that they will

have enough to retire comfortably.

 

Plan sponsors shoulder a huge

responsibility to keep employees

informed.  Here’s how McCulley

Financial Group ensures you do.

 

 

As a result, this topic tends to be raised only at committee meetings when there was a So take some time and write a cover memo. Or ask.

Most On-Site 401(k) Seminars Deliver Information Without Results

401k meeting announcement

If you are like most 401k plan sponsors, you worry about whether your 401k plan investment committee is focused on the right stuff. Is the committee using its time wisely talking about what is important? Or do you spend way too much time agonizing about investment performance? I believe that 401k plan investment committees should focus on reviewing the following at their meetings:

 

Investment option costs (and performance)

This is one item that investment committees generally get backwards. It isn’t that committees don’t spend time on cost, it’s that most spend way too much time on performance, the markets, investment strategies and outlooks. Keep in mind that investment committees have no control over past investment performance, future performance or the markets. But they do have control over the cost of the investment options offered.

 

The Department of Labor (DoL) has made it clear, and significant litigation has reinforced, that plan sponsors need to closely monitor the cost of the investment options in their menu. Keeping an expensive fund option in a 401k line-up, when cheaper options are available, exposes an employer to considerable litigation risk. Yes, your committee should review investment performance, but it should focus intently on investment option costs.

 

Provider costs (and performance)

The DoL recommends bidding out your provider services (e.g.; trustee, custody, recordkeeping and investment advisory services) every three to five years. However, it is not necessary to run an RFP process every three to five years. This requirement can be satisfied by conducting a benchmarking study that focuses on where your plan stands relative to the marketplace on costs and services. Make sure that any benchmarking reports and/or RFP responses find their way into your plan file, even if you don’t make a change. It is important to be able to document your vigilance in monitoring plan costs and provider performance.

 

Feature utilization and plan design

 

Nearly all recordkeepers produce detailed reports that document practically every aspect of your 401k plan. Make sure your committee reviews a representative sample of these reports periodically to gain an understanding of how participants are using the plan. Loans, hardship withdrawals, website usage and transfer frequency are among the features that should be reviewed.

 

Committees should review and discuss the latest trends in plan design and how they may or may not work in their plans. For example, it has become popular to re-enroll non-participating employees into target date funds each year at a predetermined contribution rate. Studies have found that less than 10% opt out. If you haven’t discussed plan design elements like this at your committee meetings, please consider starting.

 

Employee communications

 

Most investment committees don’t spend nearly enough time talking about employee communications, typically delegating all communications responsibilities to HR. As a result, this topic tends to be raised only at committee meetings when there was a communications problem. Be proactive with every decision made and create a communications plan.

 

Review your 401k plan’s annual communications schedule with your committee (including samples of the pieces used). Discuss resources (hard copy, electronic, paycheck stuffers, corporate newsletter, etc.) used to communicate with employees and how the plan may be presented more effectively.

 

It is helpful, I think, to over-communicate with your employees about your 401k plan and do more than what is required. Many required notices (safe harbor, fund change, etc.) are not written with the goal of communicating clearly to employees. Rather, the wording in these notices is suggested by federal authorities and not modified (out of fear) by plan sponsors. So take some time and write a cover memo. Or ask your investment advisor to write one for you. A 401k plan that employees understand is much more highly valued than one that is misunderstood or ignored.

 

Fiduciary responsibilities

Having worked with investment committees for more than 30 years, I can confidently state that no one who joins an investment committee has an understanding of what their fiduciary responsibilities are. Many join feeling they have a duty to make their 401k plan better. However, all newly appointed committee members bring their personal and corporate biases with them.

 

As a result, the most difficult challenge I face each time investment committees make a decision is persuading committee members to leave their corporate, investment and personal biases’ outside the room. Since most are officers in their companies and considered HCEs (Highly Compensated Employees), I ask them to picture a typical non-HCE at their firm and how that person would feel about a decision. Many have a hard time doing this since they are conditioned to please their bosses.

 

If you see committee members who can’t leave their corporate and personal biases’ at the door, it is your duty to ask them to resign from the committee. I have actually seen courageous HR leaders kick high-ranking executives off investment committees. It takes a lot of political savvy and courage for an HR leader to do that, and I take my hat off to them.

 

Make sure you spend a portion of at least one meeting each year on fiduciary responsibility education. Your investment advisor should be able to lead that discussion. Most, like me, are Accredited Investment Fiduciaries (AIF) who spend a lot of time staying up to date on fiduciary responsibility.

 

Documentation of discussions and decisions

If it isn’t documented it may not have occurred. Minutes should be taken at every investment committee meeting and reviewed and approved at the following meeting. Although you are not required to document discussions, and I don’t recommend documenting discussions the majority of the time, when you arrive at a decision that may not make sense without some added background, it is smart to share the reasoning. It is also important to document some discussions that may not result in decisions. For example, those discussions that relate to costs.

 

I believe that nearly all meetings can be captured with minutes that are only one page long. If you are ending up with more than one piece of paper for meeting minutes, you are likely taking minutes that are too detailed and might raise more questions than they answer when someone looks back at them.

 

Hopefully, your investment committee is already using its time to discuss the issues outlined above. If not, consider introducing these topics at your next meeting.

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Announce a Company Savings Plan

401k meeting announcement

Sample Letter #1

Copied!

In our ongoing efforts to improve your employee benefits, we are pleased to announce that effective September 1, Doe Corporation will participate in a savings plan available to all full-time employees.

For anyone who saves at least 3% in the master retirement plan through payroll deduction each month, Doe Corporation will deposit a matching 3%. Employees may have a payroll deduction of up to 17% of their gross income each month, making a total possible tax-deferred savings each month of 20%.

The benefits office will mail further information and enrollment forms to your home address. They will also hold a meeting on August 15, to explain the program and answer questions. If you plan to participate, you must sign up before August 20.

Sample Letter #2

Copied!

We are pleased to announce three saving plan options for all full-time employees. The following are available through payroll deduction: l) Any amount up to 17% of your salary may be automatically deposited in a tax sheltered annuity, 2) U.S. Savings Bonds may be purchased, and 3) deposits may be made into a supplemental retirement fund.

If you participate in option 1, the company will contribute an amount equal to 3% of your salary into the supplemental retirement fund.

Complete information and enrollment forms will be included with April 1 paychecks. Personnel in the Benefits Office can answer your questions.

Sample Letter #3

Copied!

Beginning November 1, Doe Hardware will offer the Springfield Bank's Match-Funds savings program to employees who wish to participate.

You may choose automatic payroll deductions of up to 17% of your gross income. The company will match up to 3%.

Some restrictions apply. See Jane Doe for a brochure with more detailed information and an enrollment form. If you wish to participate you must complete this form by October 15.

Sample Letter #4

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Doe University is pleased to offer our employees a new company savings plan. In cooperation with Doe Credit Union, employees may now have money deducted directly from their paychecks and put into a special account. We have a variety of special accounts from which to choose. Please refer to the enclosed brochure for more information.

This is a relatively painless way to save, and we appreciate the credit union's cooperation in assisting all of us in the difficult task of putting aside money for the future. If you have further questions or want to enroll in a specific plan, please call the credit union at 555-5555.

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Are you interested in creating a new (k) for your company or re-assessing your current retirement plan to make sure you have the most cost.

401k enrollment meeting announcementproiecte

401k meeting announcement

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             Did you know that there is a wealth of information in our semi-monthly newsletter? From remembering the date for your PTL's birthday to THC Wellness Program information, we've got you covered!  
Have a topic you would like to see in the newsletter?  Please submit to Cindy Wooley at the Central Business Office or email submission to  [email protected] 

 

June 23, 2017  - Knowledge is Power.  When we "Know our numbers", we are empowered to take action.  biometric solutions elevate health awareness and help guide our medical needs to programs and services that can help us live a healthier life.  Biometric Screening Events - SIGN UP NOW!;   Final 401k QTR enrollment reminder; JULY Employee Birthdays; PTL Awards - Patient Experience 

 June 09, 2017   Coming Soon - 2017 Biometric Screening Events;  Launch announcement of the Real Appeal Program; NextGen Helpful Hints "Task Types and Assignments"; May Collection Participants/Winners; 401k Plan Entry; Physician Best Clinic In Patient Experience

May 26, 2017June Employee Birthdays; THC Wellness Program - "REAL APPEAL" progam offered to THC employees with UHC Medical coverage; Helpful IT Hints - "Ransomware"; Congratulations to employees reaching thir entry into the 401k plan

May 12, 2017401k Plan Entry coming up July 1st; April Collection Progam and Winner Announcement;  Helpful NextGen Hints "Documentation Mgmt";  Wellness Program - "What is Hepatitis?"; Mothers Day is  Sunday May 14th - Happy Mothers Day!!

April 28, 2017May Employee Birthdays; Wellness Program - May is National Vision Month; Helpful IT Hints "GoogleMail"; Benefits - Retirement Savings and Rebalancing; Birth Announcements: Sendy Garcia and Jessica Barron

April 14, 2017March Collection Participants and winners; NextGen Helpful Hints - WorkLog; Six Flags Savings; THC Wellness Program - Feeling Stressed?

March 31, 2017Employee April Birthdays, THX Wellness Program - How Flu Spreads; 401k Last day to make changes for Plan Entry deferrals; IRS Federa lTax Return coming up soon;  Need the NEW Company Logo T-shirt?

March 17, 2017Company Logo Shirt Announcement; MIPS Challenge Winner Noficiations; 401k Second Quarter Plan Entry participant reminder; Above an Beyond Recognition Stacy Wagley; February Collection Participants; NextGen Helpful Hints - Tasking Preferences

March 03, 2017THC Employee 401k Plan Entry Notification; Chili Cookoff Winner Announced; Wellness Program: March is National Nutirition Month; Whats the buss - THC MIPS Challenge and test recap; NextGen Helpful Hints - Insurance Selection New Features

February 17, 2017 W-2 Questions? Contact the Payroll dept at [email protected];1095-C Questions? Contact Cindy Wooley at [email protected]; March Employee Birthdays;  What's the buzz? THC IPS Challenge Article 2 published;  NextGen Helpful Hints - "ZVOID vs VOIDEHR"; PTL Focus Group News; Other Collection participants and winners; THC Wellness Program-Get rewarded for goingto the gym

February 3, 2017W-2 Questions? Contact the Payroll dept at [email protected] ; What's the buzz? THC IPS Challenge is on!; NextGen Helpful Hints - "Demo Tasks"; THC Wellness Program-Wellness Newsletter Link; Benefits Corner: Lnicoln Financial Group-Premiums; Tax Season Again -IRS Tax Filing Datres and Refund Dates

January 20,2017Notice -Tax forms scheduled for distribution; February Employee Birthdays; THC MIPS Challenge begins; THC Wellness Program - Heart Awareness Month; Collections Incentive Program-Who are the winners?; THC Benefits Corner

January 6, 2017Moved? Tax forms will be distributed at the end of the month; THC 2017 Plen Year "Benefits"; Benefit Contact Information; Culture Committee News; Reluctant to Donate Blood? Be a lifesaver; Lemon Ginger Cheesecake bar recipe

Quarter Clinic and PTL Awards (4th Qtr 2016 Announcement)

 

 


 

Archived:

December 23, 2016-Happy Holidays - Offices will be closed Monday Dec 26 and Jan 2 in observance of the holidays; January Employee Birthdays;  Culture Committee News - T shirts becoming available in 2017; Benefits News - ID cards; Final Plan Entry notifications; IRS Impersonations and Tax Scams - Happy New Year!!

December 09, 2016  -Other Collections-November Winners, December Employee Birthdays, Moved Lately? Report address changes, Culture Committee News - Order T-shirts, 401K Qtr Plan Entry - Entry needed by 12/31, Baby Announcement-Kerri Cobb (Daughter); End of Year - FSA Use or Lose

November 25, 2016  -401K Qtr Entry, FINAL REMINDER Open Enrollment closes 12/01/2015, Holiday in the Park - THC discount tickets, Baby Announcement-Lisa Richards (grandson)  

November 11, 2016 Payroll Department will be available for questions the day after Thanksgiving 8 - 10 am; 401k Summary Annual Report and SBC distributions; Open Enrollment Information; Other Collections Program and October Winners;  Notice of 2015 SARs(Welfare Benefits and Cafeteria Plans) distribution 

October 28, 2016 Opoen Enrollment meetings; Other Collections Program and September winners; 2017 Benefits form are due 12/01/2016; Daylight Savings time "Fall Back", IT Tips - Drive By Downloads; Flex Spending Account -Use or Lose

October 14, 2016Open Enrollment Announcement; Online Meeting Registration; IT Tips for Password; THC Wellness Program "Your best SHOT is the Flu SHOT"; Disability plans available during Open Enrollment; LFG Life until age 26 

September 30, 2016  Third Payroll check of the month-no benefit premiums deducted; Final 3rd QTR Plan Enry Ntification of 4% Automatic deferral; IT Securitiy Tips; IRS-Beware of Fake IRS Tax Bill Notices; Wellness Program - UHC E-Newsletter; Upcoming Area Events in October- FrightFest and Boo at the Zoo

September 16, 2016  Summary Annual Reports (2015 SARs) distribution for the "Wrap and Cafeteria Plans"; October Employee Birthdays; Collection Participants and Winners for August; Patient Satisfaction Survey reminder; 2016 Benefits SPD's and Notices -Electronic distribution; 401K reminder -3rd QTR Employee Entry; Wellness Program Recipe and Great ways to spend FSA funds

September 02, 2016   401k Plan Entry -Third Quarter Employee Notice; Reality check on Social Security and 401k Savings; THC Wellness Program - RALLY with our own CBO employee Sweepstakes Winner; Healthy Living Recipe for Crustless Bacon and Cheese Quiche

August 19, 2016  401k 3rd QTR Plan Entry-Employee Notification; 401k Day? Time to re-evaluate your retirement strategy; Other Collections Program with July Winners; September Employee Birthdays; Above and Beyond- The WOW Factor - Company Recognition; Patient Experience -QTR PTL Awards and QTR Winners for "Best Clinic Awards"; Wellness Program with RALLY-forming positive habits

August 05, 2016  Immunization Awareness Month; Back to School Immunization information and links; IMMTRAC records; Rally Reward for the Wellness Screening Event; Healthy Recipe and Compare Treatment Options through UHC Application and earn rewards through your UHC RALLY affiliation

July 22, 2016   -Last meeting will be 07/28 at the Grand Hall at the North Richland Hills Centre - Contact your PTL if you have not attended; August Employee Birthdays; Vision Benefit Plan; RALLY Event has started!--If you have not signed up to participate, do so now- only one week remains to qualify for a gift card; Wellness Program: Dental Exams for Children - "When should my child see a dentist"?; Other Collections Recognition  and June Winners

July 8, 2016  -Compliance Meetings are mandatory - Only two meetings remain for the year; RALLY Know Your Numbers - SIGN UP NOW to obtain a $75.00 Gift Card Reward; Wellness Program "Feeling Fatigued?"; Above and Beyond - The WOW Factor - Company Recognition;  401K automatic enrollent provisions article

June 24, 2016  THC PERKS AT WORK - Partnership with INTALERE for employee discounts; Other Collections Recognition and May Winners; July Employee Birthdays; Reminder to participate in company sponsored "RALLY Know Your Numbers" Wellness Screening Event

June 10, 2016  THC RALLY Know your Numbers Wellness Screening Event Announcement; NEXTGEN Upgrades are on the way; Happy Fathers Day; Flexible Spending Account information; Central Business Office (CBO) Participation in the 2016 Red Nose Day

May 27, 2016  Employee June Birthdays; 401k QTR Plan Entry registration; I am the Patient Experience Culture Photo Reminder; Wellness Program "UHC Allies" Discount Programs for UHC Members; Birth Announcement- Lisa Richards; Attachment:  "I Am the Patient Experience" Share the Faces Card

May 13, 2016  -Upcoming June Compliance Meetings; 401k QTR Plan Entry and Instructions; 401k Lunch and Learn Meetings begin next week; Wellness Program "10 Weight Loss Tips to Make Things Easier and Faster"; Other Collection Recognition and Winners for April; Top 2015 Popular Baby Names

April 29, 2016  -THC Third check of the month means no premium deductions this period; May Employee Birthday Announcement; Reminder - Annual Meetings are mandatory; 401k Third Annual Lunch and Learn Meetings will be held 05/20/16; 05/24/16; 05/25/16; 05/26/16 and 05/27/16;  Dental Carrier does not issue ID Cards; National Patient Experience Week; WOW Huddle Flyer and WOW cards  --Attachment:  "I Am the Patient Experience" Share the Faces Card                                  

April 15, 2016  Do you know why Tax Day is Apri1 18th this year?; THC Annual Meeting Reminder to Mark Your Calendar; Other Collections Recognition and March Winners; UHC Sponsored RALLY Wellness Program; Recipe: Sizzling Pecan Salmon with Nutrition facts

April 01, 2016  -April Fool's Day; Ten THC Doctors Named to Mom Approved List; THC Annual Meeting Announcement; 401k Redesigned website; Six Flags Ticket Discounts-Online; Wellness Program-RALLY; Understand Health Care Reform Penalties

March 18, 2016  -April Employee Birthdays; Retirement Announcments: Tim Knutson and Dru Laningham; Wellness Program - UHC Benefits; 401k Quarter Entry; Physician Best Clinic Award -Dearden; Other Collections Recognition

March 04, 2016  -401k Quarter Entry; Wellness Program - Healthy Pregnancy; Recipe-Easy Carrot Cake; FSA Benny Card; Cowtown Goes Green

February 19, 2016 -March Employee Birthdays; UHC Tax Form 1095-B available on website; Wellness Program-Healthy Eyes start with eye exam; IRS Identiy Protection tips; 401k Quarter Entry

February 05, 2016  - W-2 Statements Mailed 01/29*2015; 1095-C in process; 401k Plan Entry; Beneficiary Reminder; Wellness Program - February is Healthy Heart Month; Other Collectoins Recognition; Birth Announcement Kristine Autry (son) and Patrick Usery (daughter)

January 22, 2016  -1095-B and 1095-C Extension; February Emloyee Birthdays; UHC Phone App; Wellness Program February is Heart Month; Other Collections Recognition and Birth Announcement - Melissa Flores (grand daughter)

January 08, 2016  -Address Correct for Tax Forms?; 2016 Benefits Carrier Contacts information; Wellness Program - Do you see in 3D?; Use it or Lose it Reminder; Welcome new physicians

December 25, 2015  - January Employee Birthdays;  Time to Review Your Address; 401k Reminder of 01/01/2016 Plan Entry;  Use it or Lose it for the FSA; Wellness Program - Reporting health coverage on 2015 tax return; 1095-C Notice; Happy New Year!

December 11, 2015  -December birthdays, UHC ID cards, 401k Plan Entry, THC Wellness Program, and Other Collections Recognition

November 27, 2015  - Reminder – Payroll will be available the day after Thanksgiving, 401K Qtr Entry, Open Enrollment closes 12/01/2015, Baby Announcements-Ana Saucedo(son), Cindy Wooley (granddaughter)

November 13, 2015  - November birthdays, Insurance info - Welfare, Cafeteria and 401(k) Plans and Personnel Manual, Open enrollment

October 30, 2015  - Distribution notification of Summay Annual Reports (Welfare, Cafeteria and 401(k) Plans) and Personnel Manual), Open enrollment

October 16, 2015  - October birthdays, Open enrollment information

October 1, 2015  -  Open Enrollemnt, MADD walk information

September 18, 2015 - Electronic paystub setup, September birthdays,THC Wellness Program, collection recognition, 401k information

September 4, 2015  - Dr Larry Reaves Gold Headed Cane Award, THC Wellness Program, 401k information

August 21, 2015  - 401k information online registration information with Transamerica, THC wellness program, 

August 7, 2015  - THC Wellness, Immutrac - Immunization registry, United Health Care app - Heath4me, August Birthdays

Etsi töitä, jotka liittyvät hakusanaan k enrollment meeting announcement tai palkkaa maailman suurimmalta makkinapaikalta, jossa on yli 16 miljoonaa työtä.

401k meeting announcement
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