Find Job Appointment letter format in word doc & pdf for sample and example. Letter of appointment is issued to all from staff to director, find free template.
An appointment letter is written to inform an employee of the terms of employment, salary, benefits eligibility, effective date, union representation, and other important information about the appointment change.
The Department of Enterprise Services (DES) Small Agency Assistance (SAA) encourages the use of a formal appointment letter as a follow-up to a job offered by phone or in-person. SAA has developed some appointment letter templates that can be used to inform employees of their new position, salary increase, or new appointment status.
If you are missing information to complete the appointment letter, need assistance determining what type of letter should be used, or if you need a different type of letter, contact the Small Agency Assistance Team. Some of your questions may be answered by reading the Frequently Asked Questions.
Sample and writing guides: An appointment letter is written by the employer to a selected candidate in an interview session letting them know of.
Name of successful applicant
City, State, Zip Code
Dear [insert name of addressee];
Paragraph 1: State appointment directly
Example: I am pleased to appoint you as the new Marketing Manager of ABC Company beginning July 1, 2017.
Paragraph 2: Acknowledge and advice legalities regarding the appointment.
Example: The document attached outlines the company’s proposed terms and conditions regarding your appointment. If there is anything listed in this offer that you are not clear about, disagree with, do not fully understand, or want to discuss, please feel free to contact me via phone [insert phone number] or email [insert email address] so that we can discuss the matter properly.
Paragraph 3: Include terms and limitations of appointment.
Example: Should the proposed terms and conditions be acceptable to you, and are therefore willing to take this appointment, please sign the copies of this letter, as well as the appointment agreement. Please return all the necessary documents to the Human Resources Department by [insert date]. If we don’t get a response by the end of office hours on the set date, the offer will automatically be withdrawn.
Example: Welcome to the team, the company is looking forward to working with you.
[Your Name and Signature]
Name of Company
Acknowledgement Receipt: Indicate employee’s agreement of the terms and conditions stated in the documents.
Example: I, [insert name of successful applicant], have read and reviewed the terms and conditions of my appointment as set forth by my employer through this letter. I have herein attached the signed agreement. By doing so, I agree to accept this offer, and I fully understand the circumstances stated in this agreement as well as the terms and conditions set forth by the employer.
Signed by: (Name and Signature) Date:
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Sample Appointment Letter
(Letterhead and Address of the Organization)
(Name of Successful Applicant and Address)
Dear Sir/Madam, (You may state name)
Welcome to our company. With reference to your application for the captioned post and subsequent test and interview, we are pleased to inform you that you have been selected for the post of Marketing Executive in the FMCG department of the company on the following terms and conditions:
Date of Appointment
You will be appointed as a Marketing Executive with effect from 6th of March, 2010.
The probation period will be six months. However, after the said period, it can be extended at the discretion of the company for a further period of next six months.
Salary During Probation
During the probation period, you will be entitled to fixed salary of US $ 1000 per month.
Appointment after Expiry of Probation Period (in case found suitable)
After the expiry of probation period, if you are found suitable by the company for the same post or a different post, you will be confirmed in your appointment on a salary of US $ 1800 according to the scale of Marketing Executive as per US Bureau of Labor Statistics, plus other incentives, allowances and contributory provident fund. If you are not found suitable for the post, your appointment might get terminated at the discreetness of the company and in case of such termination you will have no right or claim against the company.
You shall abide by the terms and conditions of the standing orders and the rules and regulations of the company as in force from time to time.
To Obey Orders and Directions of the Manager
You shall obey the orders, directions of the Manager and other superiors and officers of the company.
We are looking forward to work with you. I am sure that will be reciprocally beneficial for both the parties. Please bring a signed photocopy of this letter stating the acceptance of the terms and conditions of the company, on the date of joining. Here's hoping that you will enjoy working with our company and that it will help you achieve great heights in your career.
(Sign of the Manager)
I agree and accept the above terms/conditions.
Free sample to write effective letter of Appointment with all the easy tips and ideas. Basic points to keep in mind will writing professional business appointment.
An appointment letter (also called an employment letter or job offer letter) is a formal letter that includes the details of a job offer to a candidate. This is the official document which states that the candidate meets all the requirements of the job profile and the company makes an offer to the candidate by giving an opportunity to the candidate to work with the company.
Details contained in the appointment letter are:
An appointment letter also has other policy details of the company. Such as:
Once the appointment letter is issued, the candidate must acknowledge the same, furnish the required documents and join the company on the date agreed upon. The appointment letter is an official document stating that the employee is to report to work on a particular day and adhere to the defined rules and terms of the company.
This is why it becomes vital to read through the appointment letter thoroughly, understand the conditions and terms within, and only then sign the document. The appointment letter is an official document and it is valid in the court of law as well in case of any disputes.
Appointment letters can be great to receive and better to give. If you are looking for an appointment letter sample, get more than that, right here, in the following.