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Charity request letter

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Charity request letter
December 19, 2018 Anniversary Wishes For Parents 3 comments

Donation request letters are a more formal way to ask for donations from to ask for donations, since many people are already in a charitable mood and have a.

1. Sponsorship Letter for Events

For many corporate sponsors, events hosted by your nonprofit offer a great opportunity to get the word out about their business and reach potential new customers.

As you plan your next fundraising campaign, consider enlisting a business to sponsor one of your fundraising or stewardship events.

This could entail having them donate staff to help carry out the event, having them pay for the event venue, or having the company pay for catering. In your sponsorship request letter, offer them a few ways they can show their support of your cause at your next event.

Check out this sponsorship letter for events to inspire your team:





City, State ZIP


Dear Company Name,

At [Nonprofit Name], we’ve served [demographic] in the [Community Name] area for over [number] years. This [season or time period], we’re aiming to raise [amount] to fund [project].

On [date] we are planning to host a [type] fundraising event. At this event, we would [event activity] and raise money by [fundraising method].

However, we think our efforts would go even farther with [Company Name] as our official corporate sponsor.

In this role, your business would provide [service or donation amount], and in turn we would promote your company as the event’s official sponsor.

Alternatively, your team could provide [service or donation amount] in your role as our sponsor.

With [Company Name] by our side at this upcoming event, we’re sure to achieve this season’s fundraising goal and serve [Community Name] well.

If your company is interested in being our official event sponsor, please reach out to us at [contact information]. We can’t wait to hear back!


Sincerely, [or With warm regards,]

Signature of a leader in the organization

Typed name of organizational leader

Remember: depending on your nonprofit’s needs, not all event sponsorships will be appropriate.

For example, a small animal shelter might want a local business to sponsor for their car wash fundraiser, whereas a regional advocacy group might enlist a Fortune 500 company to sponsor a big-ticket gala event.

Another tip? Enlisting a corporate sponsor for a peer-to-peer fundraising event is a great way to tap into the company’s audience of potential donors before the event begins. This way, you can maximize the benefit of your partnership in the time leading up to your anchor event.

Charity Cover Letter - English completed form with the listed documentation below as soon as possible so that we may respond to your request for assistance .

3 Foolproof Ways to Get More Donations for Charity Events

charity request letter

Reviewing sample documents can serve as a useful resource when creating your own fundraising solicitation letters. Use the letters presented here to provide guidance the next time you need to send a letter on behalf of the nonprofit organization you represent.

Eight Sample Fundraising Letters

There are as many types of fundraising letters as there are fundraising projects and activities. Be sure that any letters you send are customized for your specific goals and written in a manner that is likely to be persuasive to the target audience.

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To access any of the eight sample letters presented here, simply click the corresponding image. The sample letter will open in a new window or browser tab for your viewing convenience. Each letter can be saved, edited and printed. If you need help downloading the letters, check out these helpful tips.

1. Annual Fund Letter

This letter is an example of an annual fund solicitation request.

2. General Donation

This general donation letter can be customized for use any time you need to reach out to potential donors to request financial assistance.

3. Program-Specific Donation

If you are raising money to fund a specific program, this letter can be a helpful resource.

4. Fundraising Campaign Request

If you are soliciting donations in support of a specific campaign, this letter can provide you with a good starting point from which to work.

5. Auction Item Request

The following letter can be used to request item donations for a charity auction fundraiser event.

6. Special Event Attendance

This sample letter is designed to help promote ticket sales for special event fundraiser events.

7. Sponsorship Request

If you are hosting a race, run, walk or other event that requires participants to solicit sponsors, use this sample letter to create a fundraising document for them to use.

8. Sponsorship Appreciation

Be sure to thank sponsors for their generosity. If they know how much their efforts are appreciated, they'll be much more likely to continue to donate to your organization!

Creating Your Fundraising Letters

Whether you're writing to request support of your organization's capital campaign or you're seeking sponsors for an upcoming special event - or raising money for some other purpose - an effective fundraising letter can be the difference between success and failure. Instead of starting from a blank page with no guidance, refer to samples of letters that can guide you in the right direction. Before you know it, you will be on your way to creating an effective letter in no time at all. Be sure to have your letter proofed before sending it so you can be certain that it's well-written and free from errors.

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Free Sample Letters to Make Asking for Donations Easy

charity request letter

1. How to Get Donations for Charity Events From Companies

Why You Should Ask Companies

Corporations and local businesses should be the first group of supporters you ask for donations. Companies have plenty of philanthropic opportunities and programs to help support organizations.

In fact, businesses regularly work with nonprofit organizations to showcase their corporate social responsibility and to improve the communities in which they reside. 

Best of all, companies can offer more than just monetary funds; they can provide your organization with enthusiastic volunteers as well as in-kind contributions. 

Organizations can make use of the many corporate programs that provide charitable donations, such as:

  • Volunteer Grants. Companies will award donations to nonprofits after an employee has volunteered for a set number of hours. For example, Verizon donates $750 for every 50 hours of volunteer work per employee.

  • Matching Gifts. When donors give to your organization, their employee might match their donations (usually at a 1:1 ratio). General Electric will match donations to most organizations one for one on up to $25,000.

  • Donation Requests. Many corporations provide grants or in-kind donations to nonprofits upon request. Organizations can submit an application to Walmart for a chance to receive $250 to $2,500.

Moreover, asking for donations to fund your event can lead to future partnerships. You'll also gain a new audience (the company's employees), making it easier to promote your cause and raise additional funds for future projects. 

How to Get Started

With so many different companies and philanthropic programs, you might not know where to start when it comes to asking for donations for charity events. 

The first step is to do your research. Every company will have different guidelines and rules that not only dictate when you can submit a donation request but also what types of organizations they will support. 

As such, researching which programs you're eligible for will save time as you prepare to submit your requests.

Finally, you need to write your request letters and submit your applications. Generally, larger organizations will have an application process that you should follow, but for smaller, local businesses, your organization can send a letter. 

If you're not sure what to say, here is an example of a donation letter template:

Some people find it difficult to make a request or ask for favors. There are times when asking for a request or a favor makes you feel that you are imposing on.

Samples of Non Profit Fundraising Letters

charity request letter

Charities send me too much mail

“Charities send me too much mail” is the #1 feeling shared so far in our 2014 community survey. It’s even beating “I hate charity telemarketing calls” on the negative side and “I know and support a strong charity doing solid work” on the positive side.

Mail from charities you’ve given to

Yes, donors get upset about the amount and content of mail they receive from charities they’ve already donated to. Do one or more of these comments apply to you?

  • “I’m upset at what I consider a waste of money by the charity doing the mailing — money that was likely donated to the charity.”
  • “I don’t like it when a donation ‘thank you’ letter includes another donation request or envelope.”
  • “I don’t want to be asked repeatedly and/or frequently.”

Mail from charities you’ve never given to

Charities doing substantial “donor acquisition” solicitations often use commercial mailing lists obtained from a list broker or manager. If you want to learn more about the charity mailing list business, do an online search for “nonprofit direct mail” or for “charity mailing list” or take a look at the site of a group called National Fundraising Lists. It bills itself as “The leader in direct-mail list brokerage and list management.”

How did your name and address get on a commercial mailing list? The list providers get information directly or indirectly from charities you’ve already given to. How much you give and the types of charities you give to are important factors in which lists you get on.

Reducing charity mail starts with charities you already give to

Want to fight the charity mail flood? Send a letter to each charity you already donate to, spelling out your wishes about privacy and being contacted.

I’ve provided a sample letter below. You can modify it for use with charities that use email to seek donations.

You can send the letter the next time you make a donation. Or you can go ahead and send your letter(s) now.

I believe that a well-managed charity will

  • Welcome donor feedback on how and when to best contact them.
  • Want a positive relationship with existing donors.
  • Not want to waste money it spends on connecting with donors.
  • Respect the privacy of its donors.

In the letter, ask the charity to write you and confirm that it will comply with your requests. If the charity fails to comply — drop them.

Here’s my sample letter — feel free to copy it and change it to suit your wishes and situation.

[Your Name and Address]


[Charity Name and Address]

Ladies and Gentlemen:

I have donated to you because I care about your work and mission.

I am writing to let you know my preferences concerning privacy and contact from you.

Please honor my privacy. Do not sell, exchange or otherwise provide information about me or my donation history to any other organization.

Concerning contact,

  1. A mailed response to this letter is requested.
  2. Mailed donation solicitations are fine, but just once a year [option: during the months of October, November or December].
  3. Mailed program updates, newsletters, financial updates, volunteer opportunities, donation thank yous and similar mailings are fine (but not if they include a solicitation).
  4. Telephone calls and email messages for any purpose (other than in prompt response to a direct inquiry from me) are not wanted.
  5. If and when you have an online way for me to manage my privacy and/or contact preferences, please notify me by mail.
  6. If and when you have a way for me access program updates, newsletters, etc. online (instead of through the mail) please notify me by mail.

Please confirm in writing that you will honor the above requests.

If you fail to honor the above requests, I will stop donating to you.


Note: There may already be a mailing in process when you send the letter — don’t hold a mailing you receive in the first 60 days against the charity.

Giving to fewer charities could also help

In Doing Good Matters podcast episode #10 I urged you to focus on fewer charities. One of the benefits I hadn’t thought of at the time, if you give to fewer charities you should get less charity mail.

WATCH THE VIDEO ON THEME: How to Format a Donation Request Letter

Check out these sponsorship request letter samples to get inspired: . of nonprofit organizations, traditional philanthropies and charities tend to come to mind.

charity request letter
Written by Karisar
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