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Confirmation letter for staff

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Confirmation letter for staff
July 11, 2019 Anniversary Wishes For Parents 1 comment

An employment verification letter is a document used to verify a current or former employee's employment status. We provide free templates to.

When was the last time you used a demand letter template to hire an employee? One of the biggest risks every company must deal with is employee workforce. Finding the right employee and being certain that you have hired the right skills take time. As a business executive, you have to be smart enough to know the difference between an experienced talent and fresh, potential talents. Once you find the best skills, pick a letter of employment template, and use it to send a message about your job offer. You may also see Letter Templates.

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If your company is hiring for the first time, you may need help you understand how to write this letter. You can download sample letter templates for free and use them for guidance.

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You can use this letter to provide an employee with written confirmation that his or her employment will continue beyond the probation period (if applicable).

Employment Confirmation Letter basics

confirmation letter for staff

Read below for advice on requesting a letter, writing a letter, a sample employment verification letter, and templates to use to create a letter to provide proof of employment for current and past employees.

How to Request an Employment Verification Letter 

If you are requesting an employment verification letter from a current or former employer, it's important to ask for the letter in a professional way. First, check in with your Human Resources (HR) department. The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager.

You can also ask your manager or supervisor directly. Offer a template or sample letter as a guide.

What Is Included in an Employment Verification Letter? 

Do you have to write an employment verification letter for someone? Below are some tips on how to write an employment verification letter, and what to include.

  • Follow business letter format. Use official business letter format when writing your letter. Include your contact information at the top, the date, and the recipient’s contact information (if you have it). Be sure to include a salutation at the beginning and a handwritten signature at the end.
  • Keep it concise. Employment verification letters should not be lengthy. Do not add any information beyond what the employee asks – for example, do not provide an evaluation of the employee’s work.
  • Include all requested information. Most employment verification letters include the person's name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Check with your employee if any additional information needs to be shared. For example, some letters include the person’s salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. However, do not include these extra details unless requested.
  • Provide your contact information. At the end of the letter, offer to answer any additional questions. Provide a form of contact for the recipient, such as your phone number or email.
  • Edit and proofread before you send. This letter is likely very important to your employee or former employee – their housing, future employment, or insurance may depend on it. Take the time to make this letter as professional as possible. Read through the letter for any errors.

How to Use Letter Examples

It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment).

While examples, templates, and guidelines are a great starting point in your letter, you should always be flexible.

Employment Verification Letter Example (Text Version)

Your Name
Your Title
Company Name
Address
City, State Zip Code

Date

Contact Name
Contact Title
Company Name
Address
City, State Zip Code

Dear Mr. Dolan,

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on August 1, 20XX.

If you require any additional information, please feel free to contact me at 555-111-1212.

Sincerely,

(Handwritten Signature)

Shawna Easton
Director of Accounting
GMC Associates

Employment Verification for Current Employee (Text Version)

Name
Job Title
Company Name
Address
City, State Zip Code

Date

Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

Sincerely,

(Handwritten Signature)

Your Name

Employment Verification for Past Employee (Text Version)

Name
Job Title
Company Name
Address
City, State Zip Code

Date

Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) was employed at (company name) from (start date day/month/year) to (end date day/month/year). 

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

Sincerely,

(Handwritten Signature)

Your Name

Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.

You should tailor a letter to fit the particular employee you are writing the letter for, and the information he or she asks you to include.

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Confirmation Letter

confirmation letter for staff

MSU Human Resources >> Ua >> Hiring >> Support-staff >> Confirmation Letter Sample for Employment



Confirmation Letter Sample for Employment

Department Letterhead

Date

SAMPLE

Ms. Mui U. Farmer
1997 Weir, #1
Watchout, MI 41855
Dear Mui:

Welcome to the Department of ________________! This letter is to confirm our phone conversation during which you accepted our offer of the Building Maintenance Manager position at Michigan State University.

Your starting salary will be $50,000.00, annually. You will receive evaluation reviews after six and twelve months of service. As defined by union contract, you will be on probation for twelve months.

Fringe benefit information is described in the enclosed Summary of Full-time Employee Programs handout. The details of these programs are discussed during employment processing.

We are currently planning your first day to be ______. You will be contacted by the Human Resources Solutions Center to schedule your new hire orientation. 

Do not hesitate to call me with any questions about your employment here. In the meantime, we look forward to you joining the staff and the positive contributions we believe you will make at Michigan State University.

Please see the attached memo announcing your appointment.

Sincerely,

Frieda Hire
Director
Department of

Attachments

HR Sample Letters & Forms. Application Form · Attendance Sheet · Confirmation Letter · Confirmation of Service with Adjustment · Course Sponsorship.

HR Sample Letters & Forms

confirmation letter for staff

[Here briefly describe on Sample Employment Confirmation Letter From Employer for permanent jobs. This letter is to be issued after or at the end the probation period for welcoming the employees as permanent staff of the company. You can modify this format as your requirement.]

Date…

Employee name…

Job Designation…

Department Name…

Sub: Job Confirmation Letter

Respected (Name),

I would like to inform you that your trial/provisional period is off now and you have done a perfect job. We hired you on a weekly salary basis in order to check your performance but now the company has decided to make you a permanent employee and fix your salary on monthly basis. We wish you a good luck. Thanks.

Regards,

Name…

Job Designation…

Dear (name),

This letter is to inform you that you have been made a permanent employee (Job Designation) of our company. The probation period of two/three/six months had come to end. After analyzing your work company have decided to make you a permanent employee of our company. From now onwards you can mention your designation and our company name with your signature.

Further, you have all the perquisites which are provided to our permanent employees. You are liable towards your job to the company. From now you are required to provide a notice of a month when you are going to change your job. we hope you would work with great motivation and determination.

Sincerely Yours,

Name…

Job Designation…

A confirmation letter is an official letter handed over to the employee when the employee is moved from the probation period to the confirmed employee of the.

confirmation letter for staff
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