Wishes and Messages

Employee of the month sample write up

  1. Home
  2. Anniversary Wishes For Parents
  3. Employee of the month sample write up
Employee of the month sample write up
July 02, 2019 Anniversary Wishes For Parents No comments

Use this recognition letter or email to employees template to save time writing letters and emails to your employees and to ensure an efficient employee.

A termination letter notifies an employee that he or she has been fired, lists the next steps they need to take and explains the benefits or compensation they are due to receive. Termination letters are also called a pink slip, letter of termination, contract termination letter, letter of separation, and notice of termination of employment.

Below you'll find a version of our employee termination letter template that you can copy and paste, and advice on how to write a letter to terminate an employee.

Employee Termination Letter Sample Template:

[Date Letter is Drafted]

[Employee Name],

This letter is to inform you that your employment with [company name] will end as of [date termination is effective].

You have been terminated for the following reason(s):

[List factual reasons for termination].

This decision is not reversible.

You will receive: [List compensation they will receive, including pay for unused leave, severance pay, salary owed, etc].

Your health care benefits will [explanation of what will happen with their benefits].

You are requested to return [list all company property to be returned].

Also, please keep in mind that you have signed [list any agreements employee has signed, such as a confidentiality policy or a nonsolicitation agreement].

If you have questions about policies you have signed, your compensation, benefits, or returning company property, please contact [contact name, typically someone from HR, with contact info].

Sincerely,

[Name of person handling termination]

Sample Termination Letters:

The following termination letter samples are examples only. Talk to your legal counsel before sending a sample termination letter so they can modify it to correctly fit your situation. Especially if you plan on using a sample termination letter for cause.

1. Basic termination letter to employee - without cause.

Oct. 29, 2017

Mr. Peters,

This employment termination letter is to inform you that your employment with The Internet Company will end as of October 29, 2017. This decision cannot be changed.

You will receive your final paycheck for this month and payment for remaining leave today. Once you have signed and returned the attached release of claims document, you will receive a $25,000 severance payment.

Your health care benefits will remain in effect for another 90 days.

You are requested to return the company laptop, swipe card, and cell phone before the end of the day.

Also, keep in mind that you have signed a confidentiality agreement. Please review the attached copy.

If you have questions about compensation, benefits, company property or policies you have signed, please contact John Doe at 555-0600.

Yours,

Barry White

2. Sample Termination letter without Cause (staff reduction).

Oct. 1, 2020

Mr. Peters,

This letter of termination of employment is to inform you that your employment with Pied Piper, Inc. will end as of October 29, 2020. This decision is final and will not be modified.

You have been terminated for the following reasons:

Recent economic conditions have caused a significant downturn in sales, necessitating a 20 percent workforce reduction at Pied Piper. Unfortunately, your position is part of this reduction and has been eliminated.

You will receive your final paycheck after your last day, as well as payment for remaining leave. You will also receive a $15,000 severance payment provided the attached release of claims document is signed and returned.

Your health care benefits will remain in effect for 180 days after your termination takes effect.

You are requested to return the company vehicle, key card, and phone on your last day of employment.

Also, please keep in mind that you have signed a number of agreements which prohibit you from divulging confidential information. Please review the attached copies.

If you have questions about this letter please contact John Smith at 555-0600.

Yours,

Jack Barker

3. Sample Termination Letter for Cause (attendance).

Oct. 29, 2018

Mr. Peters,

This separation letter is to inform you that your employment with Acme Internet Inc. will end as of October 29, 2018. This decision is not reversible.

We decided to terminate your employment for these reasons:

On September 29, 2018, you were absent from work without leave. At that time, you were given a formal written warning that your absence violated company policy.

On October 18, 2018, you were again absent from work, without leave. At that time you were given a second warning and informed that a third case within a year would result in your termination.

On October 28, 2018, you were absent from work without leave a third time, resulting in your termination.

Included with this letter of employment termination is your final paycheck.

Your health care benefits will remain in effect for 60 days.

You are requested to return any company property such as laptops, keys, and books before the end of the day.

Also, please keep in mind that you have signed a non-solicitation agreement. Please review the attached copy.

If you have questions about compensation, benefits, company property or policies you have signed, please contact Jane Doe at 555-0600.

Yours,

Francis Bacon

4. Sample Letter of Termination of Employment due to Poor Performance.

Oct. 29, 2019

Mr. Peters,

This letter is to inform you that your employment with Internet Industries Corp. will end as of October 29, 2019. This decision is not reversible.

Your employment was terminated for these performance reasons:

On July 1, 2019, you received performance coaching and were informed that your performance would be required to improve if your employment with Internet Industries Corp. were to continue. On August 25, 2019, you received a second warning and were informed that failure to improve performance within 60 days would result in your termination.

You have failed to meet the performance targets agreed upon. As a result, your employment has been terminated.

You will receive your final check for this month in the mail in 7 days. Once we have received a signed copy of the attached release of claims document, you will receive a $5,000 severance payment.

Your health care benefits will remain in effect for 35 days.

You are requested to return all company property, including your car, cell phone and ID badge before the end of the day.

If you have questions about compensation, benefits, company property or policies you have signed, please contact Jane Doe at 555-1212.

Yours,

Justin Vernon

Read More:

Need more guidance? Check out our article on firing an employee. Have an employee who has stopped showing up for work? Check out our guide to job abandonment, which includes a letter template for this situation.

If you're laying an employee off, rather than firing them, check out our layoff letter.

Also, if you need to replace someone quickly, check out our guide to finding employees or post a job on free job posting sites. You may also want to check out our guide to attrition.

FAQs:

How do I write a termination letter to an employee?

  1. Add the employee name, ID number, position, and department.
  2. Add the name of manager or supervisor handling termination.
  3. Include any severance, benefits, and compensation the employee is entitled to.
  4. Detail any company property employee is expected to return.
  5. Highlight any legal agreements including non-disclosure, non-compete, etc. the employee has signed.
  6. Have your legal counsel check the letter before you send it.

Try out one of our sample templates.

Do you have to give an employee a termination letter?

There is no federal law that states that a company must issue a letter of termination, however, many employers do furnish them as a matter of principle. As most employees in the U.S. are at-will employees, the relationship between an employer and employee can end for any reason, or no reason at all, aside from a breach of contract or discrimination involving race, gender, ethnicity, etc.

Have a look at our sample templates.

What are the 5 fair reasons for dismissal?

  1. Misconduct.
  2. Performance or capability issues.
  3. Redundancy.
  4. Breach of a statutory restriction.
  5. Some other substantiated reason, such as expiry of a fixed-term contract, personality clash that severely affects the business or a significant conflict of interest.

What should be included in a termination letter?

  • The date the termination is effective from.
  • The reason(s) for termination.
  • An explanation of their compensation (if any) and what will happen to their benefits.
  • A list of company property to be returned (if any).
  • A reminder of the agreements the employee has signed (if applicable).
  • The contact details of an HR representative.

See our sample termination templates for more details.

Does an employee need to sign a termination letter?

No, not signing the termination letter does not affect the termination.

What is the minimum notice period for termination of employment?

Companies are not obliged to give notice to an employee before termination or layoff, unless the employee is under contract or covered by a union agreement. In that case, the employer-employee relationship is regulated by the terms of the contract.

Under the Worker Adjustment and Retraining Notification Act (WARN), employers with 100 or more employees are required to provide 60 days' notice in the case of a mass layoff or plant closure.

State and local laws may differ depending on your location, so be sure to contact your Department of Labor to find out more about local rules and regulations.

Typically this will be required in larger companies with big HR departments. They contain basic information about the termination, such as employee name, department, position, and date of termination.

When should I use a termination letter?

  • It is required by state or local law.
  • You believe the employee is ineligible for unemployment.
  • You want a record of the termination in case of a lawsuit.
  • The termination needs to be made clear to the employee.
  • You want to provide information on the employee's next steps.
  • You want to pass along information about owed compensation and benefits.

Is there a time when I should not use a termination of employment letter?

It's hard to imagine that situation. If you've got a letter of termination of an employee that just supplies the basic info, and sticks to facts, there's really no reason not to use it. Our termination letter example should be right in all situations. If there is any worry, leave off the reason for termination from the firing email template.

See our sample termination templates.

Is discharge the same as terminated?

The terms "discharge" and "terminated" are often used interchangeably, but the meaning changes as far as a contract is concerned. "Discharge of a contract" means that the main obligations of the contract have been met by the employee, signifying the end of the relationship between the employer and employee.

Where can I find more letters for HR?

Employee Termination Letter Download:

Download this free employee termination letter in Microsoft Word format.

Download LetterInstant download. No email required.

12 Unique Examples of Employee Recognition in Action It's not always easy to come up with creative ways to recognize and reward your teammates for their great work, so we We send a “This Month on Bonusly! Hand written notes are an extremely underutilized form of appreciation, but they'll never go out of style.

Employee of the month

employee of the month sample write up

Workplace happiness and employee happiness is achieved by selecting the best employee each month in the work environment.

An employee of the month is also considered as a reward and employee recognition program that encourages the staffs to work effectively and enhance productivity.

Employees who have achieved excellence in the field and best ones amongst all the fields are recognized and rewarded. The main aspect for identifying an employee of the month is the criterion that is followed to pick out the best employee of the month.

The employee of the month selection criterion depends on two main aspects attitude standards and quality of work standards. The other main factors that decide the best employee of the month are attendance, quality, performance, and other factors of the previous month according to the employee’s role.

Why Have an Employee of the Month Program?

Organizing the employee of the month program has its own benefits, provided if its done in a right way. The process should always be organized in a clear and transparent manner and most importantly it must be unbiased.

The purpose of planning such a program is beneficial for both employers and the employees. Unusual way of handling will not only waste your time, money and energy but also create a odd situation in the organization. Thus creating disturbance among the employees.

Now if you are thinking whether conducting an employee of the month program is worth? then here are few goals which you will be able to accomplish by doing it.

  1. Greater employee engagement
  2. Better customer service ratings
  3. Less errors or complaints from the clients
  4. Enhanced employee retention
  5. Increase in productivity
  6. Products or services with a high quality
  7. Quicker turnaround times

Criteria for Employee of the Month Selection:

1. The key eligibility criteria for an employee of the month is that the employee must have worked for two years in the town and the employee must not be on probationary period at the time of nomination.

2. The employee of the month reward can be obtained by an employee for more than once where the employee needs to have a break of at least five years for each award.

3. The employee must be a capable person to present initiative.

4. A high quality of work must be delivered by the employee.

5. The employee must be a capable person where he is able to present himself as a team member.

6. Leadership qualities are other main aspects that should be present with the employee.

7. A positive attitude is a key aspect that should be present with the employee in the work environment.

The information on the nominees would be gathered from the employee of the month nomination form, the nominator himself, the committee knowledge about the nominee, performance issues are gathered from the HR and also other details can be gathered from the director or immediate supervisor.

Process for Selecting Employee of the Month:

1. Best employee for the month is achieved by following a proper process through which the award is narrowed down. The appropriate form and criteria for an employee of the month is first posted on the website of the HR.

2. The employees are suggested to apply for nominations once the notice is posted. The completed form for the reward is submitted to the personal assistant in the human resource management.

3. The nominator is supposed to sign in the form. The human resources director is responsible for forming an employee of the month committee which is made up of a past employee of the month members.

4. On a monthly basis, the employee of the month committee meets and reviews all the nomination and narrows down to pick an employee for the upcoming months for an employee of the month. If required an email is sent as a follow-up.

5. The human resource department collaborates with Mayor’s office and related director of the department so that the proclamation and write up is completed.

6. There is a time allocated by the human resource department for the department, the mayor and employee of the month committee to announce the employee of the month. Once all the process mentioned above is completed, the employee receives a letter issued by the mayor mentioning them as an employee of the month.

7. The employee is also announced a day of the administrative holiday and also a gift certificate as per the company.

8. Apart from all this the employee also receives a pin for an employee of the month. An award with name and month graved and displayed.

9. The upcoming assembly meeting which is presented with a proclamation is to be attended by the one employee.

10. The employee of the month is highlighted in the daily office news miner and HR web page too.

Best Employee of the Month Program:

1. Considering goals:

The employee of the month program guidelines assists in enhancing sales diminishes spending and healthy competition is developed.

Though the intention of the employee program is to enhance morale, there should be a sense of accomplishment in the program. There should be objective goals for the program in electing the best employee of the month.

2. Setting guidelines:

To gain a status called an employee of the month, there should be a certain employee of the month guidelines and objectives so that the employees work towards it.

A clear as well as easy to understand criteria must be established so that the employees would know what to do and work accordingly. The employee should know what he needs to do in order to earn employee of the month by developing a fair program.

3. Choose your rewards:

The employee who wins employee of the month should be decided with an excellent gift which can be a gift card, special parking, plaque, cash, or day off. A large plague must be displayed where each employee of the month’s name is displayed.

Press releases with the winner’s name must be published in the winner’s hometown. The company website and the newsletter must also be printed with the winner’s name.

4. Communicate the program:

The program for the employee of the month along with its criteria for earning and awarding must be announced to the employees hence employees understand the program. Remember to ask for feedback and also the employees are well informed about the contest earlier.

The winner for each month must be announced with a reason for winning. The winner for the criteria and how the winner met all the criteria and won is to be mentioned.

Best Employee of the Month Certificate and Letter Format:

Certificate:

A certificate is provided for the employee of the month which is of various standard patterns. Certificates can be of ornate, elegant fond and a blue chain border.

The employee of the month certificate templates are important to be focused on. The template is usually a ready to use document where ample amount of spaces are provided.

Here the name of the employee, employee’s accomplishments, certificate title, Name of the company and more details are included.

Letter format:

The letter format for congratulating the employee for achieving the best employee of the month is drafted in a way where the organization’s name is mentioned in the first few lines. Then by mentioning the best employee of the month name, the employee is congratulated on behalf of the company and the month and year is mentioned.

The parameters and reasons for picking the employee as the best for the month are mentioned. The award type whether it’s a cash prize, memento, or others are mentioned in the letter.

Moreover, the organization mentions that they expect the same spirit and more enthusiasm for the company’s welfare. The letter is brought to an end with the signature of the HR manager.

Best Employee Award Speech:

It is a fortunate moment to announce the best employee of the month speech. To make the speech for an employee of the month, exciting and apt the speech should be planned and prepared well in advance.

Not everyone would be familiar with the award and hence mentioning about the award is important during the speech. Creating suspense and mentioning the award can make the speech interesting.

The audience should be baffled and confused as to who the employee would be. Then the employee of the month is announced in the third section. The winner is then invited and an award is presented to the winner.

After congratulating the winner can be asked to speak a few words. The winner, in turn, would thank each and everyone in the organization who boosted him to work. These are a few aspects that take place in the employee award speech.

Presenting employee of the month award is one of the best competitions that boosts employees and helps them to be more productive for the company. The healthy competition brings in enthusiasm within employees so that each and every employee performs his best to attain the award.

Since it is a monthly process, employees are never exhausted and try each month for their name to be announced as the best employee.

Best employee of the month nominations are made and the best employee is picked from the lot. The employees are monitored and their performance is reviewed on a regular basis in order to pick the best employee of the month.

The selection committee has a few parameters through which they pick the best employee of the month. With all these parameters the analysis and review is conducted.

These are a few steps followed in order to pick the best employee. The employee certificate type, the award speech, the employee of the month letter format for congratulating the employee is also mentioned above.

Employee of the Month Criteria Checklist:

Here is a supervisor’s employee evaluation checklist. Mentioned here are few factors by which evaluating employees will be much more easier. So rate them accordingly

Relations with Others:

  • Exceptionally well accepted
  • Works well with others
  • Gets along satisfactorily
  • Some difficulty working with others
  • Works very poorly with others
  • Unable to communicate

Attitude-Application to Work:

  • Outstanding in enthusiasm
  • Very interested and industrious
  • Average in diligence
  • Somewhat indifferent
  • Unable to evaluate

Judgment:

  • Exceptionally mature
  • Above average in making decisions
  • Usually makes the right decision
  • Often uses poor judgment
  • Consistently uses poor judgment
  • Unable to evaluate

Dependability:

  • Completely dependable
  • Above average dependability
  • Usually dependable
  • Sometimes neglectful or careless
  • Unreliable
  • Unable to evaluate

Ability to Learn:

  • Learns very quickly
  • Learns readily (minimal supervision)
  • Average in learning
  • Rather slow to learn
  • Very slow to learn
  • Unable to evaluate

Quality of Work:

  • Excellent
  • Very good
  • Average
  • Below Average
  • Very poor
  • Unable to evaluate

Serves Clients/Customers:

  • Extremely attuned to needs of clients
  • Very supportive, enthusiastic
  • Satisfactory
  • Inconsistent
  • Unable to evaluate

Works with Diversity:

  • Excellent awareness/respect for cultural differences
  • Recognition of standards other than his/her own
  • Needs improvement
  • Lack of willingness to accept others

Punctuality:

Attendance:

Negotiating/Problem Solving Ability:

  • Excellent use of resources
  • Clearly identifies problems/solutions
  • Listens and provides support
  • Unable to independently resolve conflict
  • Unable to evaluate

So based on the above categories and the rating, you can judge the employees and get a complete overview regarding them which helps you in selecting the best employee of the month.

Employee’s Overall Performance: (based on the above metrics)

  •  Outstanding
  •  Exceeded expectations
  •  Met all performance standards
  •  Met some performance standards
  •  Substantially below normal expectations

Criteria for Selecting Employee of the Year:

The main objective of selecting the best employee is to make other employees understand, what kind of employees are the employers expecting to work for their company. The best employee is made a role model by which other employees can learn from him about the work ethics and other things related to the organization.

Here are the criteria by which employer of the year can be selected

  1. Work Quality
  2. Discipline
  3. Reliability
  4. Cooperation
  5. Attitude
  6. Achievement
  7. Appearance
  8. Attendance
  9. Responsibility and other important factors

Conclusion :

Hence employees can always run through the points which is mentioned as criteria for the employee of the month award and try to fall within the criteria to be picked as the best employee of the month.

Save

Save

where you go i miss u so
Wish you get better
i love you im sorry
Sample invitation for fundraising event
how to write an update letter
Writing a letter to congress template
my best half
Last night love

Sample letter to praise Employee of the month

employee of the month sample write up

Employee recognition is worth the time and the money you spend on it. You have no other tool at your disposal that so predictably makes employees feel good about your company and goals. It encourages employee engagement and employees who feel recognized and appreciated are likely to be your best employees.

From recognition and thank you letters to bonuses and gifts, employee recognition is good for workplace motivation and creates positive employee morale. Your options for employee recognition are numerous and limited only by your imagination.

Ways to Recognize Employees

Some companies give annual bonuses to employees who contributed during the year. Depending on your circumstances including company profitability, your line of work, the expectations in your industry, and your past practices consider giving employees a bonus. They appreciate the recognition and the employer who provides it.

If you can't afford a cash bonus, buy the employees a reasonably priced gift. (Company merchandise with logos can work well as gifts.) If a gift is not on the horizon—and it may not be for public sector employees, as one example—at the very least, adopt the habit of writing letters to employees for recognition and to thank them for their contributions.

Sometimes, though, a simple thank you letter, that recognizes specific employee contributions, goes a long way in helping employees feel recognized and rewarded. In fact, an employee recognition letter that accompanies a bonus check or a gift magnifies the recognition that the employee experiences.

Some employees experience such gratification that they post the thank you and recognition letter in their cubicle, office, or workstation for years.

Contents of an Employee Recognition Letter

An employee recognition letter does not need to be elaborate but it does need to cover specific territory to obtain the results you'd like to see from the employee recognition letter.

Your writing can be most effective when the employee recognition letter:

  • Describes in specific detail the behavior you'd like to encourage more of in the future.
  • Says thank you and that the employee contribution is appreciated.
  • Is written and given close in timing to the event you are praising.
  • Is handwritten on a note or card, or even an email if the email is customized and avoids sounding like a form letter.

As a general tip, avoid the feeling of a form letter at all costs if you wish the employee to feel individually rewarded and recognized.

Sample Employee Recognition Letters

Download the Word Template


Sample letter #1 (Text Version)

Bill Lee
123 Main Street
Anytown, CA 12345
555-555-5555
bill.lee@email.com

Mary Beth Smith
Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321

This is just a quick note to thank you for your extra effort in getting the Smith-Klein proposal out yesterday. While the proposal didn't have a solid deadline, you made our company look efficient, professional, and timely in our interaction with these prospective customers.

Customers look at how they will be treated just as they look at our product pricing. They've already given me a heads up this morning that they are already reviewing our proposal.

The other thing for which I'd like to thank you is that I know how difficult it can be to light a fire under the other departments that had to get data to you so that you could put together the proposal. It's always tough to compete with current projects. Obviously, whatever you did—worked. Congratulations on that.

Maybe you're willing to share your tips for what you did with the rest of our department. I'd like to see all of us learn from your success.

Sample letter #2 (Text Version)

George Lau
123 Main Street
Anytown, CA 12345
555-555-5555
george.lau@email.com

Tom Jones
Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321

Thank you for your work with the key product development team. Before you joined the team and provided leadership, the team was hard-pressed to meet any of the deadlines they had set. This was making our product releases untimely in the marketplace.

Untimely releases meant unhappy customers who were anxiously waiting for an upgrade. It also affected your company’s sales and profits, so your work to disrupt this late pattern is truly appreciated by the whole senior leadership team.

Every one of them has remarked on the difference and I have credited your leadership of the team with the change. They are appreciative as well since with your help, they will meet their goals this quarter.

Keep up the good work for the future. It will be sincerely remembered as salary negotiations begin this year.

Final Thoughts

The employee recognition letter can stand on its own as a powerful way to thank an employee for an effective contribution. It can do so much more if you follow the advice shared in these tips and evident in this sample letter.

Use these additional sample employee recognition letters to get started:

Don't ever underestimate the joy that an employee experiences when he or she receives an employee recognition letter from someone who is important to them at work.

Showing gratitude to your employees is a powerful way to motivate those around you. Perhaps it is about time you start writing those 'Thank you' emails to them. you and you showed leadership qualities that the rest of the team could look up to. Dear Lauren, Congratulation on achieving the sales target of the month!.

Employee Recognition Letter Samples

employee of the month sample write up

Robert Meyer
123 Business Rd.
Business City, NY 54321
555-555-5555
robert.meyer@email.com

September 1, 2018

Andy Rodriguez
Customer Service Specialist
Acme Retail
123 Main Street
Anytown, CA 12345

Dear Andy:

Congratulations on receiving the March award for best Team Work Champion. As you know, this is an award that is provided by coworkers to the team member whom they believe contributed the most to their success during the month.

Various nominations said that you went out of your way to help other employees with their parts of the project. Several co-workers said that you were unfailingly cheerful, upbeat, and positive even when the team struggled with delivery dates.

Additionally, team members said that you were organized, efficient and that you worked hard on the right things. They were impressed with the amount you accomplished in a day. Team members especially appreciated the leadership role that you assumed when the team struggled with direction and the allocation of resources.

All in all, you received the majority of the nominations from your fellow employees. So, it gives me great pleasure to notify you that you have been selected as Team Work Champion.

The award recipient receives a $100 gift certificate to your local grocery superstore. Please let us know your store of choice. You will receive your award at the October Company Meeting so that the rest of the staff has the opportunity to recognize you and thank you for your hard work and consistent effort. Please let me know your store of choice.

This letter brings you my warmest congratulations, too. It is an honor to be selected for this award by teammates. It speaks highly of how well you and your work are perceived in the company. It is a positive contribution that deserves our recognition. I am proud to say that you are a valued member of our department.

Please let me know if you have questions or need additional information. Once again, warm congratulations.

Regards,

Robert S. Meyer (Written Signature)

Robert S. Meyer
Director, Marketing and Customer Outreach

12 Unique Examples of Employee Recognition in Action It's not always easy to come up with creative ways to recognize and reward your teammates for their great work, so we We send a “This Month on Bonusly! Hand written notes are an extremely underutilized form of appreciation, but they'll never go out of style.

employee of the month sample write up
Written by Mazurr
Write a comment