Use this formal thank you letter or email to employees template to save time writing letters and emails to your employees and to ensure an efficient employee .
Writing a thank you note doesn't need to be difficult or time consuming. Here's a simple formula that works for any occasion:
While not required, a well-chosen quote could also add a touching note to your writing and personalize your card or letter even more. YourDictionary has a host of quotes for you to choose from.
Handwritten thank you notes are ideal, but it's now considered acceptable to send an email thank you note for a time sensitive occasion. For example, you would want to send an email thank you after a job interview to make sure your note was received before the final hiring decision was made.
There are many thoughtful words and sentiments that you can use to show your gratitude in thank you notes. We have selected a few key phrases that will help you get started with writing a touching, appreciative note.
After a wedding, a graduation, retirement or anniversary party, or other special event, it's customary to thank your guests for helping you celebrate. Words and phrases appropriate for an event thank you note include:
When you've been invited as a guest in someone's home, send a thank you note expressing appreciation for this hospitality. Some phrases that would be appropriate include:
It's always a good idea to send a thank you note for a gift, especially if the gift arrived via mail or the giver wasn't around to see you open it. Some examples of wording include:
When someone goes out of their way to help make your day a bit brighter, you can show your appreciation with a heartfelt thank you note. Try using:
A job search often requires several thank you notes. You should send a note after an interview, as well as to thank people who offered you job leads, networking connections, or a professional reference. For example:
YourDictionary has further examples of appropriate words and phrases to use on thank you notes for different occasions:
Use these ideas as a guide to help you create a heartfelt thank you note.
Now that you have seen these examples of great ways to start off a thank you note, you are ready to write your own notes after you receive a nice gift, attend a dinner party or interview, or someone helps you. Remember to make the thank you note personal and be sure to mention specifically what you are thanking the recipient for.
YourDictionary definition and usage example. Copyright © 2018 by LoveToKnow Corp
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A Thank you Letter otherwise known as a Letter of Thanks refers to a letter that is normally used in a situation where one person wishes to.
This article was provided by Scott Colby of the Say It With Gratitude brand. Scott is on a mission to make everyone feel appreciated through the power of gratitude. He spreads his message to individuals and businesses with thank you cards, T-shirts and live experiences.
To learn more, check out his free report, 29 Ways To Use Gratitude To Grow Your Business And Make It More Profitable.
Now, let's get to the article...
To learn more, we recommend you check out his free report, 29 Ways To Use Gratitude To Grow Your Business And Make It More Profitable.
When is the last time you received a thank you card from a business?
It doesn’t happen too often, does it?
Now, the more important question...when is the last time you sent a thank you card to one of your clients or customers?
If you can’t remember, don’t worry! It’s never too late to start. And it’s a great habit to start practicing that will set your business apart from the hundreds or thousands of other businesses you might be competing with.
The first question you might be asking yourself is “why should I be writing and sending professional thank you cards in the first place?”
Strengthen your relationships with customers and business connections using thank you cards.
Running a business is all about relationships. Whether you’re a personal training helping people get fit, a doctor treating a patient, or an author with thousands of readers, you’re in the relationship business.
And there’s no better way to build relationships than through a handwritten note.
Think about it:
How many emails do you get a day?
50? 100? More?
Emails tend to get lost in a sea of hundreds or thousands of other emails that your customer gets each month. Many of them go unopened.
A text message is quick and simple. But does it really convey a heartfelt message that took time and care to craft? I don’t think so.
Now imagine yourself walking to your mailbox. When you get there, you open it up to a stack of mail. You pull everything out of the mailbox and flip through the stack.
Ad, ad, bill, ad, bill.
And then you see it. An envelope addressed to you in handwriting.
It’s obviously a card and you instantly smile.
Your mood changes. You’re happy, just knowing that someone took the time to sit down and write a personal note to you.
Customers appreciate handwritten or customized thank you cards.
This is how your customer will feel when they receive your card in the mail.
And guess what? Unlike many emails, which go unopened, and then moved into the trash, handwritten cards get opened 100% of the time.
Now before we go into what every thank you note should include, let’s look at some businesses and entrepreneurs that have used thank you notes to grow their business.
Joe Girard knows how to sell cars.
In fact, he is listed in the Guinness Book of World Records as the “World’s Greatest Salesman.”
Check out some of his impressive statistics from his 14-year car-selling career, at a Chevrolet dealership right outside of Detroit, Michigan:
Every month, year after year, Girard would send a handwritten greeting card to every customer on his list. Inside would be a simple message. He knew they’d need a new car one day, and he wanted to keep himself top of mind.
Girard’s dedication to keeping in touch with his customers instilled in them a psychological obligation to do business with him. When they needed a new car, they went straight to Joe. And when their friends needed a new car, his customers referred them to Joe.
Six Best Gratitude Journals (Our Review for 2018)
One of the most successful business women of our time has a similar story.
Mary Kay Ash, the founder of Mary Kay Cosmetics Company, set herself a simple task: she hand wrote three thank you notes at the end of each day.
She attributed part of her success in business to taking the time to let the people around her know they were appreciated.
To date, Mary Kay Cosmetics has grown to a 2 billion dollar industry
Joe Bockman owns Bockman’s Auto Care in Sycamore, Illinois. For the past 8 years, he has spent, on average, $1,858 on thank you cards each year for his entire customer base.
That might seem like a lot, right? Well Joe has consistently seen between a $35,000 and $45,000 return on his yearly Thanksgiving and “Christmas in July cards, which tell each customer in his database simply, “Thank you.”
Well-written professional thank you cards can benefit many types of businesses.
Sending thank you cards benefits non-profit organizations as well.
In an experiment to measure the ROI of their non-profit, the staff of Donors Choose sent handwritten thank you notes to half of all recent first time donors.
They found that 38% of people that received a thank you note were more likely to give again than those that didn’t receive one. The thank you notes recipients donate an additional $41 per year on average, translating to more than $3 million in additional donations per year.
Thank you cards are good for retention as well. Wufoo is known for sending thank-you cards to customers — every week, the team takes time to draft, decorate and mail personalized cards, a tradition that dates back to Wufoo’s early days.
And get this:
According to Customer Ops team lead Renee Morris, “out of the roughly 800 customers who received handwritten cards from us last year, 50% fewer folks left our product than those who did not receive cards.”
Think about that...
Retention rates are a full 50% better among customers who receive a thank-you note.
So now that you know you can easily grow your business with thank you cards, it’s time to turn our attention to how to write professional thank you cards.
This is how you should start the note, of course. And use the recipient’s name to make it more personal.
Here are some suggestions:
This is the point of writing the thank you note in the first place, right? So make it genuine and authentic and show that you truly care.
Here are some suggestions:
To wrap up your thank you latter, add a personal touch, when possible. You’re human. Your clients and customers are human.
This shows that you not only listened to them, but care about their well-being. Now’s your chance to cultivate that personal relationship.
Here are some examples:
The only thing left to do is to finish your note with a closing that is comfortable for you.
As you can see, writing a thank you letter doesn’t have to be time consuming. It’s just a few sentences of honest appreciation for the other person.
Here are some common examples:
To put it all together, here are two examples of thank you cards you can send to the important business
Business thank you notes that are well-timed and well-written can really give you an edge. They can help you to win that prized account, score that huge sale or secure that coveted job or promotion.
In fact, a well-crafted business thank you note
can be an invaluable tool to help you build solid relationships in your business or career.
Do you need a short but effective follow-up letter for a recent sales call?
We've got it.
Do you want a "just keeping in touch" note for a client?
How about a note to congratulate a colleague on a recent promotion?
Our business thank you notes page can definitely help.
We've also got post interview thank you note samples and sympathy notes to help you express your condolences to business associates.
Plus, we've included tips on choosing the right stationery to showcase your well-chosen words.
This section of our site will show you how to write business thank you notes that will aid you in making stronger professional connections in your business and career.
The following business thank you notes can be used for existing or potential clients.
We truly appreciate your business, and we're grateful for the trust you've placed in us. Please don't hesitate to call me if ever a problem should arise. We hope to have the pleasure of doing business with you for many years to come.
Thanks for giving us the opportunity to serve you. We greatly value your business. I look forward to meeting you when the job is completed.
Dear ________________________ :
It was a pleasure chatting with you last week. I'm certain that we can help you. If you have any additional concerns, please don't hesitate to contact me.
Just wanted to let you know that I appreciate your referring (name of lead) to me. I'll personally see to it that he is taken care of especially well. Many thanks for thinking of me.
With warm regards,
I had the pleasure of chatting with (name of lead) last Friday. He's a great guy. Unfortunately, I can't be of much help to him. We are truly grateful for the introduction, however. We hope you'll keep is in mind for future projects.
For personal thank you note examples, please see our personal thank you letter and our sample thank you notes pages.
If you'd like to see more business thank you notes that are suitable for customers, please see our customer thank you letters page.
Return from Business Thank You Notes to Thank You Note Examples and Tips Home
If the thank you note is meant for some you share with a formal relationship, make sure you write the The following is a general thank you note format/template.
Sending a thank-you note after an interview, networking event, or any other event related to your job search, is a great way to show your professionalism. It is also a way to maintain contact with people you meet during your job search after you get hired.
Thank-you notes aren't just for job searching. Sending a written note, email message, or LinkedIn message to people who have helped you on the job or have done something that will enhance your career is a good way to cement relationships as well as to show your appreciation.
Thank-you letter samples are a useful way to guide your own writing. A sample can help you decide what kind of content you should include as well as how to format your letter.
Thank-you letter templates can also be very useful. They help you with the layout of your letter, such as how to organize the different sections of your message.
There are guidelines you should follow for writing your letters, including standard length, margins, font, and format. Sending a properly formatted, grammatically correct letter or email message will leave the reader with the best impression.
This is an interview thank-you letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.
Download the Word Template
Contact Information: If you are sending a printed letter or note, list your contact information above the salutation. If you are sending an email thank-you message, list your contact information below your signature.
Salutation: Dear Mr./Ms. Last Name:
First Paragraph: Your first sentence should state that you are reaching out to thank the recipient for what they have provided you. In this first paragraph, you might include another sentence reiterating your thanks: for example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises and never-ending thank you's. Ultimately, you want to be sure your communication is genuine.
Second Paragraph: In your second paragraph, you can explain why you are so grateful and how, specifically, their support has impacted you, or how you anticipate it impacting you in the future. It is important to be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts.
Third (optional) Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward. If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternately, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch. Ultimately, you should tailor what you say based on your relationship with the person, but the goal of this paragraph is to keep the door open to future communication.
Finally, in your closing paragraph, reiterate your gratitude with a simple, short final sentence.
Your Typed Name
Job Interview Thank-You Letter Example
Thank-you letter to send after an interview. This letter reiterates your interest in the job and reminds the interviewer why you are qualified for the position.
While letter samples and templates are great starting points for your own message, you should always edit a message to fit your situation. A personalized letter or email will make the best impression.
Joseph Q. Applicant
123 Main Street
Anytown, CA 12345
September 1, 2018
Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321
Dear Ms. Smith:
Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works. You’re clearly very knowledgeable about sales and marketing.
I enjoy working in sales and believe I would be an excellent fit for the position. I love a challenge, and your innovative training program intrigues me.
As we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well.
Thank you again for taking the time to talk to me about the position. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information.
Your Handwritten Signature (for a hard copy letter)
Joseph Q. Applicant
Design stunning thank you cards from our wide selection of templates you can freely Show your gratitude with our selection of stylish thank you card templates you Choose from over a hundred beautiful fonts to send your thanks and take.