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How to write a introduction letter for yourself
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Writing a cover letter is a key part of the job application process. A great cover letter Put yourself in the hiring manager's shoes. Would you.

Writing a cover letter is a key part of the job application process.

A great cover letter will impress potential employers, set you apart from other applicants, and get you more interviews. A poorly written cover letter will hurt your chances of landing any work at all.

Don’t write a bad one. Learn how to write a cover letter for a job, so you can create a complete application that resonates with hiring managers everywhere. Follow these simple instructions, and you’ll be able to assemble the best cover letter possible.

Table of Contents

  1. What is a Cover Letter?
  2. What to Include in a Cover Letter
  3. Writing a Good Cover Letter
  4. Formatting Cover Letters: Layout & Structure
  5. Our Best Cover Letters: Examples & Templates
  6. Other Cover Letter Writing Resources

1. Cover Letter Basics: What is a Cover Letter?

In short, a cover letter (sometimes called a covering letter) is a one-page document written to express why you’re the best candidate for a particular job. It is always paired with a resume, and should:

  1. Highlight your relevant experience
  2. Showcase your familiarity with the company and their goals
  3. Convey a bit of personality

A strong cover letter is also an essential part of a job application. A well-written cover letter can get you interviews even if your resume is lacking. A bad one, however, can make you look unprofessional and hurt your job prospects.

If you’re applying to a company that isn’t advertising any job openings, send them a letter of interest instead of a cover letter to ask about potential employment opportunities.

What is the purpose of a cover letter?

Although a cover letter is brief, a good one packs a punch. If you write yours well, it can:

  1. Successfully introduce you to the hiring manager
  2. Make a strong case why you’d be a good fit for the job
  3. Prove your desire to work at the company
  4. Fill in any missing data that couldn’t be included on your resume
  5. Give the hiring manager a call to action

Check off these five boxes, and your covering letter will be a compelling, powerful companion to your resume.

Our business letter format guide covers letter writing of various types in great detail, in the event you need more than just a cover letter for your job hunt.

2. What to Include in a Cover Letter

If you’re curious what to include in a cover letter, this handy chart breaks things down nicely:


Contact Information: Basic cover letter for a job info includes your details + those of the target company.


The “Intro” Paragraph: Your cover letter introduction should grab the reader’s attention (in a good way).


The “Body” Paragraphs: A good cover letter has body paragraphs that showcase your abilities & how you fit into the company’s future.


Call-to-Action: The best cover letter CTA lets the hiring manager know when you’re available to interview, and that you will follow up if necessary.


The Sign-off: A cover letter closing should consist of “Sincerely,” “Regards,” or “Best Regards,” + your name.

If you want to see what a cover letter for a resume should look like, browse through our cover letter examples. We have over 100+ from a wide range of industries.

3. Writing a Good Cover Letter

Not sure what to write in a cover letter? This simply written cover letter guide will help you land more interviews.

Appropriately address your cover letter

First, you must know how to address a cover letter.

Start by including the employer’s contact information as well as your own. Be careful here – a small slip-up could send your application to the wrong place. Needless to say, this diminishes your chances of getting called in for an interview.

While this example demonstrates the information you need to include in the section, there are various ways to format it. Just make sure the information is complete and correct.

Use an appropriate cover letter greeting/salutation

Next, find out towhom you’re writing.

Put yourself in the hiring manager’s shoes. Would you rather be addressed as “To whom it may concern” or by your actual name?

Even worse, writing “Dear Sir or Madam” makes it sound like you’ve just popped out of a time machine from Victorian England.

Writing a good cover letter greeting sometimes takes a bit of research. So do it. Look through the company’s website, scour LinkedIn, and make a call to ask for the hiring manager’s name if it’s not readily apparent. Even if you end up addressing your cover letter to the wrong manager, it still looks like you’ve made an effort.

Looking for more cover letter tips? You’d be surprised at how much work can go into a one page document.

Start your cover letter with a strong opening

You want your cover letter introduction to stick out for the right reasons, and to reflect your application in the best possible light. It all starts with your first sentence.

Cover letter opening line

There’s no need to get fancy here. The first sentence of even the best cover letter should simply include,

  • a personal introduction
  • an explanation of how the job opening was discovered

Your opening line is like a firm handshake — a formality, but an important one nonetheless.  You’ll have time to elaborate on what you bring to the table later.

Cover letter opening paragraph

The rest of your first paragraph should concisely present your background. Information like your degree, area of study/expertise, career goals, and relevant experience can be touched upon, particularly in terms of how they align with the goals of the company.

Don’t be afraid to let a little personality shine in this paragraph, either. Just remember that serious companies might not share your sense of humor, and that a good cover letter should always keep things appropriate.

Body paragraphs (2 & 3)

Second Paragraph

The second paragraph should directly respond to the job description posted by the company. Use this space to explain how your previous work experience, skills, and abilities will allow you to meet their various needs.

To make sure this section resonates with the hiring manager, you can (and should) literally include words and phrases from the job description.

The second paragraph is the “what you bring to the table” portion of your cover letter, so be sure to take your time and make it great.

You’re allowed to talk yourself up in your covering letter, so long as you have the evidence to back it up.

Third Paragraph

In your third paragraph, explain how you personally fit into the company’s future. Paint a clear picture of the ways you can help push the company forward and achieve any goals you suspect they have.

You’ve already proven that you’re a capable candidate in the second paragraph. Use the third one to illustrate ways you’ll take those capabilities and help the company grow and reach new heights.

Your professional cover letter closing paragraph

Your cover letter closing paragraph should set things in motion, and push the hiring manager toward contacting you. This is best achieved by including a “call to action” (CTA).

In your CTA, inform the employer that you’d love to come in for an interview. Tell them that you’ll touch bases within a week if you don’t hear back. Thank them for taking the time to read your cover letter, and for the potential interview opportunity.

It’s important to not come off as too pushy, but you want to have conviction as well. A good cover letter sign-off will stick in the mind of the reader, so make sure yours has the tone you’re trying to convey.

Writing a cover letter for unique situations

If you’re worried about your background when writing your cover letter, understand that you aren’t the only one. Many job seekers have particular situations that may seemingly hurt their chances of landing work.

Thankfully, there are ways to downplay these situations with a good cover letter (although you might still need to address such issues during an interview). For example, if you want to transition to another industry, you’ll need a career change cover letter.

Here are several examples of scenarios that might cause a hiring manager to second guess your cover letter. If one applies to you, click on the corresponding link to learn more about ways you can handle it. Don’t let your particular situation become a roadblock in your efforts to secure a great job.

  1. I want to change careers/I’ve job hopped in the past
  2. I need a cover letter for relocation
  3. I have employment gaps on my resume
  4. I was terminated from a previous job
  5. I’ve been laid off in the past
  6. I was previously self-employed
  7. I have a medical issue/disability
  8. I need a cover letter to explain my criminal record

Connect your resume and cover letter

Tying the content (and look) of your resume into your cover letter is a great way to put a cherry on top of your application.

First, you can cover resume content in the body of your letter (a strategy that may have led to the misnomer ‘cover resume letter’).

To do this, elaborate on one of your more impressive work feats, or touch upon a relevant achievement that you had no space to explore on your resume. Just be sure to keep things consistent between your resume and cover letter, or it might get confusing for the hiring manager.

You can also make your resume match your cover letter in terms of aesthetics. Here’s an example of how it’s done:

Although the content of your application holds the most weight, it doesn’t hurt to catch the eye of whoever is vetting your resume cover letter combo. Visual elements can make your application more memorable, and end up being just the pushyou need to surpass an equally qualified candidate.

4. Formatting Cover Letters: Layout & Structure

Other than the on-page content, your cover letter format plays the most important role in the success of your letter. Elements such as margins, font size and style, and alignment all factor into the hiring manager’s overall impression of you.

Here are a few quick tips when styling your own:

  1. 1” – 1.5” margins are always a safe bet. If you are having trouble fitting everything on one page, there is some wiggle room, but be careful not to make the content look crammed together.
  2. Don’t go below a 12-point font unless absolutely necessary. Anything below 12 can strain the eyes.
  3. Font style is a matter of preference. Try to choose one that looks professional or that matches what the employer uses on their website. Keep in mind that different styles will change the size of the font.
  4. Maintain a uniform alignment. We suggest keeping all paragraphs left-aligned.

How Long is the Ideal Cover Letter?

Many people aren’t sure how long a cover letter should be, and get caught up in minor details like word count and paragraph length. While these points are important, remember to prioritize the content and tone.

With that said, the purpose of your cover letter is to market yourself to a busy hiring manager. Too much text will most likely hurt your chances, and too little text will make you appear as if you don’t care much for the position.

So an effective cover letter length to go with (if you’re using a word counter) is 200-300 words. It should also be threeto four paragraphs, and NOT exceed one page. This gives you time to introduce yourself, hit upon your main selling points, and inform a hiring manager of your interest in the position.

5. Our Best Cover Letters: Examples & Templates

Writing the best cover letter will be a much easier task if you look at some examples and templates first. Check out your industry-specific cover letter sample on our hub page, download it for free, and read up on writing tips to make your own cover letter stronger.

Then, download one (or several) of our free professional cover letter templates. They come in a variety of styles and colors, so be sure to find one that you feel most suits you as a job seeker.

In the gallery below are a few examples of our popular templates being used by actual applicants.

6. Other Cover Letter Writing Resources

You’ve made it this far, which shows you’re dedicated to creating the most professional cover letter possible. More interviews and better jobs await you.

Resumes, cover letters, interviews — they’re all a small part of the bigger picture. The big part is getting paid. So get paid.

Did we miss anything? Leave a comment (or several) below, and our team of career experts will get back to you soon. In the meantime, you should check out our new and improved cover letter builder and see how it compares to other examples out there. We’re pretty sure you’ll be impressed!

Written by Geoffrey Scott

Geoff Scott is a hiring manager at Resume Genius, where he enjoys sharing the freshest job hunting tips of the day with RG’s international audience. Equipped with a Master of Arts degree from the University of Nevada, he... more

It is critical to write a letter introducing yourself as a new colleague to all the staff on your first day. Make sure you include the salutation, an explanation of who.

Personal Introduction Letter

how to write a introduction letter for yourself

Nowadays, the internet has been the primary medium of communication for people of this modern generation. Hence, there’s no doubt why more than 3.8 billion people use emails as their form of transmitting messages, according to a recent study of Radicati Group. As a part of this development, professionals emails are utilized to introduce themselves and expand their connections. In this article, we are going to talk about the basics of introduction emails. Read through to get started.

Of course, since you are going to introduce yourself, it is just rational to say that you are a stranger to your recipient’s eyes. Similarly, to clearly discuss the fundamentals of introduction emails, it would be great to show you how it looks like first. Without any further ado, here are some samples of these emails.

Business Introduction Example

What Is an Introduction Email?

When you want to introduce yourself, your team, or your company to someone through email, you send an introduction email. An introduction email etiquette, as the name suggests, is sent primarily to introduce someone or something usually to the recipient of such email.

Introduction emails can be sent to one or more recipients, depending on the reasons for introduction, and the person or people being introduced. You may also see business email examples

For example, if you are introducing yourself as a new member of the team, then you need to send the email to the whole team. You may also like internship email examples & samples

What to Write in an Introduction Email

The contents of an introduction email vary from one person to another. Typically, an introduction business email contains the name of the person (persons) or organization being introduced, the affiliations of the ones being introduced, and the reason or reasons for the introduction.

However, as mentioned, it may completely vary from one email to another.

For example, if a person introduces its business to a certain recipient, he/she will include the contents mentioned above, and may include other details such as the service or product being provided by such business. You may also check out application email examples

Sample Email to Colleagues

Formal Introduction Email

Company Introduction Example

Professional Email

How to introduce yourself professionally in email?

In business, every introducing yourself to the crowd is tailed with various, limitless opportunities. Going deeper on this, since promoting yourself or your company to more people expands your connection and exposure, it is just rational to expect for an increase in profit. Though this task is quite effortless with the help of emails, making an interest-hooking introduction is a great challenge.

If you want to create a compelling introductory email, follow through these steps:

1. The subject line is the key, write it wisely.

In most cases, it is the subject line that decides whether the whole email is going to be read by your recipients or is it going to be neglected. During the composition of your subject line, set aside your goal for sales. Instead, focus more on grabbing their attention and interest. Empathetically, there is no need of mentioning that people nowadays are bombarded with loads of advertisements across different media. Thus, apply a friendly, useful and appealing approach.

Moreover, subject lines with 41 characters or 7 words have the highest clicking rate in 2019, based on the data from Marketo. With this said, utilize this number of words and make the most out of your subject line.

2. Greetings matters.

Greetings or salutations show the politeness and the kindness of a person. Nevertheless, in business, it is a critical factor that greatly affects the reader’s thoughts toward your letter. These vary in different cases so use it wisely. As an example, the traditional “Dear,” greeting works best for formal recipients. On the other hand, “Hi,” “Hey,” and “Hello” are perfect for a friendly letter. If you are sending to someone that is older than you, utilizing honorifics such as “Mr., Ms., Mrs.” could also be a nice choice. In addition, avoid using the full name of your recipient because it establishes a robotic and unnatural approach.

3. The opening line should not be about you.

In your first sentence, try to build relevance already to your reader. Keep in mind that as a complete stranger, most readers care about themselves and want others to care for them, too. Likewise, in writing your opening line, let your recipients feel special. Consequently, state something about them, not about you. Try introductory lines such as “I read your work, and I was amazed,” “I heard that you are into arts…” and “I noticed that you are looking for a job.”

Avoid using “My name is…” in your opening line. This is not just mundane but also a cliché way of introducing yourself. Moreover, do not emphasize the fact you’re a stranger since it disconnects you from them and establishes a negative impression. Besides, most of us are told not to talk to strangers, aren’t we?

4. Link your purpose.

Now that you are done making a complimenting, interesting opening line, connecting your purpose is the next thing to do. As mentioned earlier, your opening line should be relevant to your recipient. Likewise, your main content or purpose should also relate as well. In this part, don’t let your reader feel like he/she is just one of the hundreds that have received the same email. Also, keep it professional.

5. Be like an opportunist, look like an ally.

The use of compliments is a good strategy, but you can go much further. It is optional; however, it is proven effective. If you want to ask a profitable favor from your recipients, do a smaller favor beforehand. You can recommend a relevant and beneficial site or by referring another helpful individual to them. By doing this, you are implying that you treat them as valuable connections.

6. A call-to-action should follow.

Considering that your recipient already read your purpose, now what? To complete your email, provide them some instructional statements on what to do afterward. You may provide a link to click on or let them fill a form. Moreover, remember to balance confidence and politeness in this part. Also, don’t make your direction sound and look burdensome.

7. Thank and sign off.

This part seems the easiest and simplest one. Since reading your whole email takes time, it is just natural to thank your readers. There’s no need for fancy and creative writing in here, saying “thanks” or “thank you” would be just enough. Lastly, place your sign-off and name.

Tips for Writing an Introduction Email

Writing an introduction email can be quite tricky. This is because you need to consider the recipient, before anything else. Would he/she be interested in knowing you? Would he/she even care?

So if you want to make the process less of a hassle, you might want to consider the following tips for writing an introduction email in pdf.

1. Fill your subject line with a clear and direct message. Since this is going to be the first thing your recipient will see, this will help them decide whether your email message is worth reading or not. For example, “Introduction – [your name] or [your company’s name].”

2. Begin with a polite salutation and self-introduction. Add a clear explanation of how you acquired the recipient’s email address.

3. Clearly state the reason why you are writing.

4. Include additional information, but only if it is relevant. You may also check out invitation email examples

5. Thank the recipient for taking time in reading your email.

6. Include a call to action (e.g. I look forward to hearing from you).

7. Politely end the email. Use concise and polite closing remarks, such as “Sincerely.”

8. Write your contact information below your signature. If you have an email signature which already contains your contact information, include it.

9. Keep it concise. A few sentences might be enough for you to properly express your message, you mind the length of your email. You may also see client email examples & samples

10. Take time to proofread, double check for errors, and polish your email.

Popular Cold Email Examples Used Today

Cold emails are unrequested emails that are sent to a recipient with no prior contact. Though these are not spams, it is possible to be called as spam if the sender would not follow the set rules and proper steps. Moreover, if it irritates the receiver, it could also be reported by the receivers. This type of emails are customized and are sent to a specific individual. Moreover, the main purpose of these emails is to get recipients into a conversation instead of promoting products or services to the crowd. To give you a clear illustration of what a cold email looks like, here are the best samples of cold email we collected for you.

Breakthrough Cold Email

Effective Cold Emails

Sales Folk Cold Email

Marketing Republic Cold Emails

The Cold Emailing Handbook Sample

If you are allured with these samples and plan to create your own, be mindful of your recipients and yourself, too. Moreover, do not forget to still apply the proper netiquettes in sending these emails. These samples are just some of what we can offer to you. If you want to see more templates and examples to help you on various topics, our website will always be open for your visit.


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How to Write the First Paragraph of Your Cover Letter

how to write a introduction letter for yourself

Networking and meeting people is important for developing a web of helpful connections during your first days on the job. While nothing can replace a good old-fashioned handshake, you might not be able to meet everyone in person if you work in a large office or for a company with multiple locations. Reach out and make connections by writing a professional introduction letter to send to your colleagues via email. While you should discuss your past work experience, you should also include information that positions you as friendly and approachable.

Hello Everyone!

Open with a casual salutation, but don't get too relaxed. "Hi everyone," is an appropriate greeting, while " 'Sup team?" might raise a few disapproving eyebrows. Now, explain who you are. Provide your full name, department and position in the first line of your opening paragraph. For example: "My name is Sarah Best, and I just recently joined the marketing department as the new communications coordinator."

I'm Writing Because....

Tell everyone why you;re writing to them. Say how excited you are to learn about the company and get started in your new role. Mention that you're looking forward to meeting more of your colleagues as you settle in during your first week. For example, "I'm really excited to join Company X and I can't wait to start contributing my part to recent re-branding efforts here. I hope to meet many of you in person as I settle in and learn more about the company."

Here's What I Bring to the Table

In the next paragraph, outline one or two of your most recent positions and list any areas of expertise: "I come to you with three years of experience as a marketing assistant in a collateral production role at Company Y. I'm particularly interested in branding and customer relationship management." If you recently finished college and you don't have much professional experience, use this paragraph to describe your program, when you graduated and any honors you earned as a student.

Here's What Makes Me Human

It's a good idea to provide some insight into your personal interests and hobbies in a separate paragraph. Don't go overboard – one or two should be enough to give colleagues a glimpse of your personality. It's OK to take on a more lighthearted tone. For example, "When I'm not slaving away in Photoshop, I like to take to the great outdoors. You can find me hiking the trails near my house or camping with my family during my off hours."

Come and Meet Me!

Describe where you sit so new colleagues can find you and introduce themselves. If you're free for lunch, consider extending an open invitation to your workmates: "If you have a minute and want to stop by to say hello, you can find me in the Chicago office in the cubicle next to the water cooler. I'm heading out for lunch at Ethel's at 1. Stop by my cube if you want to join me and we can walk down together."

Thanks for Your Time

Close with a statement that emphasizes how eager you are to work with everyone and sign the email with your first name: "Thanks to everyone for being so welcoming. I look forward to working with all of you." If there's an email signature policy at your workplace, format your signature to match your manager's. Use that signature to sign off on your introduction letter.

Tips, tricks, and examples of how to introduce yourself in an email from the email You can view and use a company introduction letter sample PDF or template.

Introduction Letter Samples

how to write a introduction letter for yourself

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WATCH THE VIDEO ON THEME: How to Introduce Yourself !!! How to Give Self Introduction in English with Examples

How to write an introduction letter to introduce yourself - It would also suffice to describe textual objects generally practiced in conversational.

how to write a introduction letter for yourself
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