As the name suggest, an inquiry letter for product/service is written to request for more information concerning about a product or service. These letters are.
When you have received no response to your application or cover letter, you might consider writing an inquiry letter. This letter is relatively simple to write considering that you might have no new information to convey, and investing a considerable amount of time at this point seems inefficient. If you still do not receive a response to your application, consider the company a dead end and move on to other opportunities.
March 16, 2001
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. English:
This document should loosely reflect your cover letter. In this opening paragraph, restate the position for which you applied, and state that you are still interested. You may also wish to include a forecasting statement. This is a brief sentence explaining why you feel qualified to fill the position at hand.
In the second paragraph, briefly restate the qualifications listed in your cover letter. Since brevity is always important in employment related letters, remember to include only your most recent and relevant qualifications. In order to avoid restating your resume, give situational examples of your qualifications. If there have been any new additions to your resume, add those as well. Here too, avoid simply restating your resume since it will be included with your letter.
Finally, in the closing paragraph, restate your contact information and when you are available. Close the letter so that the employer knows that you are still sincerely interested in the job.
123 Winner's Road
New Employee Town, PA 12345
Here are some tips to write a short enquiry letter or email in English. You send an enquiry when you want to know something: perhaps you want some.
Many grantmakers now prefer that applications for funding support be submitted in a letter of intent or inquiry format instead of as a full proposal. This helps potential funders decide if they are interested enough in the project to ask for a formal grant proposal. (Government agencies don’t require such a letter, however, because they have a more formal process for qualification.)
The LOI: A Thumbnail Sketch of Your Nonprofit
The LOI gives the funder a thumbnail sketch of your organization, the need you are addressing, and a description of your project plan. Foundations typically designate a grants administrator (GA) to screen letters of inquiry or intent to decide if the program is worthy of their review and possible funding.
Grants administrators will quickly ‘skim and scan’ the letters and if they feel funding your program could be a strong probability, you may be asked for additional information or invited to submit a grant proposal.
It’s worth the investment of time.
When you submit a LOI, you learn if your full grant proposal will be considered—which is preferable to wasting time and effort writing a complete proposal to a funder unlikely to support your project.
The LOI may require almost as much time to develop as a full proposal. Using fewer words to deliver your message requires more crafting of concise text.
Let’s get started by organizing the LOI the “right” way.
Though there is no “boilerplate” letter of inquiry, if you organize your LOI according to the major topics shown below, it has a better chance of getting to the gatekeeper—the grants administration—and on to the board for review.
How to write the major parts of the letter of inquiry.
Use the recommended three-page limit to clearly describe your project, including your philanthropic focus. Provide the budget information as a separate attachment of 2 – 3 pages.
Introduce the letter with a brief executive summary.
The introduction to the LOI is a short executive summary. Include the name of your organization, the amount of funding you’re requesting, and the name of the program or project. Describe the qualifications of your project staff and your method for evaluating the program’s success, and provide a timetable for the project.
Include the amount of funding you are requesting up front (rather than at the end of the letter) so readers don’t have to search for it. Here’s an example of the first line of an introduction for a letter of inquiry.
I am writing on behalf of the Habitat for Humanity of Central Idaho to ask if we might submit a formal proposal for a $15,000 grant from West Valley Farm Foundation. The grant will be used toward the acquisition of one of two building lots with the purchase price of $75,000 each.
Briefly describe your organization, including its history and successful programs.
Include a brief history of your nonprofit (when it was formed and for what purpose) and a short description of your programs. If you’re a fledgling organization, describe programs you plan to offer as a result of your fundraising efforts.
HHCI has been at work in Olympus County since 2011, building houses in partnership with those in need of decent affordable housing. In fewer than seven years, our organization completed ten homes for low-income families, providing affordable housing to more than 75 family members.
Provide a compelling statement of need, including impact on the community you serve.
Readers must understand and accept the urgency of the need and the validity of your request for funding, so you must be able to—
After reading the example below, do you feel that the community impacted by the problem was adequately described? What are the outcomes included in the need statement?
People who have spent their lives in poverty and live on the edge of homelessness have neither the resources nor the skills required for home ownership.
Habitat homeowners generally come into the program full of fear and mistrust from their years of experiencing disappointment, poverty, and discrimination. Through participation in our program, they come to understand previously intimidating terms associated with purchasing a home. Most individuals who have never needed such skills learn home maintenance and repair.
Describe the project and include major goals and objectives.
Describe your program, project, or activity as it relates to the need or problem described under the Statement of Need as previously discussed. Include your desired objectives, major activities, and names and titles of key project staff. Save your eloquence for later. If you’re invited to submit a full proposal, you will present this information in more detail.
If you were evaluating this grant for support, how quickly do you think you could locate the project goals and objectives in this methods statement?
In order to support our goal of bringing families out of poverty through home ownership, our objectives are an integral part of the program.
Two families are selected to be placed on our annual construction schedule of two houses. Family members attend a four-month homeowner training course, where they learn such skills as how to budget and perform household repairs and maintenance, and to be a good neighbor. During this period, they begin their sweat equity commitment. Adults are required to give 250 sweat equity hours toward the building of their own house as well as community service.
Describe present and future funding and all sources of support.
Include a list of your current program supporters as part of the budget you attach to the letter of inquiry. Backing from others implies your nonprofit has credibility and your project is viable and worthy of being funded.
Provide names of other funders or government entities you have approached for funding. Funders want to be assured you are continuing to seek other options for funding.
This example includes reference to community supporters by name, and also repeats one of the program objectives (affordable housing).
Habitat houses are purchased by families at prices affordable to low-income Iowans thanks to the donated labor of our volunteers and the financial support of organizations including City Bank, the Simmons Family Foundation, Wells Fargo Bank, Salisbury Homes, and the Home Builders Association of Iowa. A list of current and prospective donors is included with the attached program budget.
Connect your goals to funder’s giving focus: explain the benefits of your solution.
Your LOI must establish a connection between your project’s goals and the funder’s philanthropic interests. Here are some suggestions on how to weave such references throughout your LOI:
This example suggests in the beginning sentence that the grant seeker understands and shares the funder’s goals.
We know that the West Farm Insurance Foundation prides itself on making grants to those organizations that directly improve the quality of those communities where West Farm employees work and live. HHCI supports similar goals and focus by assisting low-income families in realizing their dreams of homeownership, thereby improving the environment of communities where they live and shop. Following are some of the ways by which this project already benefits the community….
Wrap it up with a brief closing statement.
Restate the intent of the project. Then provide clear contact information for possible follow-up. Tell your readers what comes next and how you can be reached; include your phone number even though it might appear on your letterhead. Thank the funder for considering your request.
Wondering when to submit your letter of inquiry?
Once you establish the deadlines for submitting full proposals, you can decide the best time to submit a LOI (after the dust has settled). A rule of thumb: Send your letter thirty days after the previous submission deadline so the funder will have adequate time to review it and to decide if they want you to submit a full proposal.
For example, the 2017 application deadlines for filing a grant application to a major bank’s foundation are February 28 (Arts and Culture, Economic Opportunity) and May 31 (Education, Economic Opportunity).
Use the tips we’ve shared to develop a model letter of inquiry to streamline your proposal writing.
After making just a few minor changes based on the potential funder’s requirements, you should be able to use a “boilerplate” letter of inquiry to continue to fill the pipeline of potential funding. Keep sending letters of inquiry to increase your chances of being invited to submit a full proposal.
You can connect with Shannon by emailing her at [email protected]
Want to keep reading?
About the Author
Shannon McBride has been in the business of writing grants for nonprofits, schools, universities, and municipalities for over 20 years. Her company, Consulting Connections, Inc., provides training and consulting in the world of commercial proposals as well. She is the author of the book, Writing Grants for the Common Good, and teaches others how to improve their grant seeking skills through public workshops and webinars.More Content by Shannon McBride
Do you ever open your least favorite client’s email, read it while filling up with rage, close the email and then stew about it the rest of the day (without ever responding)? Do you wonder if you’re being too direct? Or not direct enough?
What you need are some professional business email templates for getting sales and referrals, asking for freebies, and dealing with unprofessional communications. While your personal style will vary, it’s nice to have examples to build on.
Here are six email templates to tackle problems like a boss.
The Email-Send Situation: You want strangers to give you money, but you don’t want to be a spammer.
Sending email is a little less nerve-wracking than cold-calling people, but you still don’t want to spend time crafting a personal email to a prospect only to get a one-word reply: “UNSUBSCRIBE.”
How do you avoid that? Obviously, don’t send an email that sounds like it was sent to 10,000 people at once. But going in the other direction has its perils as well — don’t write an email that sounds really friendly and social and complimentary, and then sneakily slip in, “And it’s only $400 per month!” That’s obnoxious and everyone hates it.
Ideally, you want to sound like a human being and a peer that your prospective client would like to do business with.
The Email Template:
Dear [Person’s Name],
Hi, I’m [name], from [company]. I don’t think we’ve met yet, but we’re both members of [networking group].
I’m emailing you because I’ve spent the last year working on an offering I think might be right for [your company] — this is a [example: CRM software package] specifically for [your type of business].
Compared to the top three providers in the market, we are more than $300 cheaper per month, while still providing all the features smaller businesses need. If I’m right that switching to us would help you save money, I can personally assist you in transferring over.
(If you don’t currently use CRM software, this might not be a match, although we do have an onboarding process for smaller businesses just getting started with CRM.)
Thanks in advance for considering this, and I hope to meet you in person at [networking group] one of these days.
[physical address, showing you are a real company and not sketchy at all]
Always share your personal involvement in the product to show you’re not just a salesperson — as in, “I’ve spent the last year working on X,” or “My team and I have just launched version 2.0.”
Note that email might not be the best way to conduct your cold sales. LinkedIn is often a more appropriate venue, since everyone is there to do business.
The Email Situation: You want to use an event space and you don’t want to pay for it. You want a software package that costs $250 a month, and you just don’t have the cash. But you’re not a nonprofit. Why should anyone just give you stuff?
Requests for free things are usually a long shot — but that’s OK, since there’s nothing stopping you from asking 20 event spaces for a freebie in the hopes of getting one “yes.” How can you increase your chances of success?
Don’t just ask for something for free. In fact, try not to use the word “free.” Ask a business to “comp” you, or ask for an “in-kind sponsorship.” Even better, ask a business to “collaborate” with you, “sponsor” you, or become a “partner.”
These kinds of pitches also work out better when you can offer something in return. You could offer to write reviews for the company on Yelp and other platforms or allow yourself to be used as a testimonial or before-and-after study. The fact that you don’t have much money, power, or influence actually makes your recommendations more valuable, since you’re a “real person.”
Instead of “Can I have your software for free?”, try this.
The Email Template:
Hi [software founder]:
We are a startup that [does exciting and awesome stuff]. It looks like [software] would be perfect for our needs. It really looks like you’ve thought of everything!
We are currently in the process of seeking investment, which is a bit of an extended process. Would you be able to offer us an extended free trial of 10 months, rather than one? By that point, we should be able to upgrade to the Standard or Premium version.
Thanks for considering this. By the way, I’d be happy to review the software both on [software site] and on our own blog. Let me know!
The Email Situation: You met someone at a networking event and you want her to send you business. So far, your entire relationship with her is a 10-minute chat while you wore name tags and drank wine out of plastic cups. Not much to build on.
But if you just had a fairly standard chat in which you each explained your business, one of you joked about the cheese plate, and then you moved on, don’t send an email suggesting that she send all her clients to you, starting immediately.
Instead, keep the email subtle, light and friendly, and try to offer a useful resource—and then jam your pitch and links into your signature.
This puts your offer in front of her without shoving it in her face or forcing her to write an awkward reply email. When interested parties click on the links in your signature, they feel like they’re checking you out, not like they’re doing an annoying chore.
The Email Template:
It was a pleasure meeting you last night at [networking event]. I just wanted to send a quick email (and LinkedIn invite!) to keep in touch.
Oh, and that website I mentioned that I thought might be useful to you is [URL]. Hope that helps.
See you at the next event!
[A descriptive tagline, like “Home to sell? Call us first!”]
[All your contact information]
[Another link to a specific offer, article about you in the press, etc. Really go for broke down here.]
The Email Situation: Your rates are reasonable — so reasonable that no one ever complains or says no. Guess what? That means it’s time to raise your rates.
Do NOT make excuses for raising your rates. Don’t even give reasons. Definitely don’t complain that the rent is going up, or you’re having trouble paying the bills.
But you don’t want to make your clients feel unappreciated or out of the loop, so don’t spring major cost increases without ample notice, and be sure to reward clients for their loyalty.
The Email Template:
Dear [Client Name],
I’m writing to let you know that as of [date 30 days from now], our rates will be increasing from [old rate] to [new rate].
However, to thank you for your longstanding relationship with us, [your firm] will be grandfathered in and will be able to keep booking us at the current rate until [date six months from now] — that’s an extra five months before the rate increase kicks in.
Thanks for helping make us a success, and we look forward to continuing to work with you.
The Email Situation: Your client is verbally abusing you or your employees. He makes unreasonable demands. He wants extra services without paying for them and will shout at you if he doesn’t get them. You’re probably better off without him, but first let’s try a warning shot.
You must hit this situation head-on. Do NOT do something passive-aggressive, like sending the client an email telling him to submit all his future requests through a Web form instead of calling. Do not seem desperate to keep the client’s business. Do not use “I feel” language (“I feel that our working relationship has taken a bad turn”) — you’re not married to this person. Do not throw your own employees under the bus or condone abuse against yourself or your employees.
Instead, be direct about the fact that there is a problem, the situation is not sustainable, and you’re comfortable with the fact that you and the client might need to break up. Don’t shrink back — use the email to insist on a phone call or a meeting in the office. Today. Tomorrow at the latest.
At the same time, give the client a face-saving way to shape up. He doesn’t need to apologize (although it would be nice). He just needs to say, “No, let’s keep things the way they are. I was just having a bad day.” Try this.
The Email Template:
I heard from [Tara, our lead designer,] that we got an angry phone call from you the other day. It’s important to us to make sure our projects are being executed as per our agreements, and also that our employees are able to work in a cordial and positive environment.
Let’s schedule a phone call to talk about workflow. It seems as though you are requesting rounds of revisions that aren’t in the contract and that our team isn’t authorized to spend the hours on. If this is the case, we can move you to an hourly billing arrangement. If that isn’t suitable, we may unfortunately have to remove ourselves from your projects.
Is this afternoon good? I’m available after 2.
Note that this email doesn’t undermine Tara in any way, nor does it suggest that the customer is always right. It does suggest that a contract is in place and the company will fulfill the terms of that contract. It also makes it clear that the company will be just fine without this guy’s money.
That said, plenty of unreasonable clients back down when you threaten them with hourly billing or some other way of making them pay for their own unreasonableness.
The Email Situation: Your client continues to be an asshole.
Don’t keep horrible clients. Is working with jerks the reason you went into business? You dreamed of going to college so you could bend over backward to accommodate people you loathe?
Didn’t think so.
Even if you only spend a few hours a week actually interacting with a bad client, how many hours do you spend thinking about that person? And running back over conversations in your head?
Even if you’re desperate for business, firing the client may still be the right move — it’ll free up bandwidth to find new clients. There’s an opportunity cost to doing business with jerks; it takes up energy you could be using to locate nonjerks.
Don’t waver. Don’t “explore the possibility” of breaking up. Don’t talk about how you feel. Don’t lie or avoid the issue (“We just have too many clients, so we’re cutting back — nothing personal!”). Please. Woman up. Don’t leave an opening for the client to argue or try to change your mind. Don’t list the client’s sins. Don’t try to get the client to agree with you about how wrong he is. And don’t provide a referral.
Be concise, unemotional and unimpeachably professional. Just say, “I’m writing to terminate our contract” or, if you want to be a bit nicer: “I’m resigning as your accountant.”
Refund any money the client is due. Keep it classy — if there’s any question at all, give them their money and get out cleanly.
The Email Template:
Dear [Horrific Client],
I’m writing to let you know that, unfortunately, our arrangement isn’t working out, and I am terminating our professional relationship.
I’ve attached your [February bookkeeping] to date, and all the documents I have that your next [bookkeeper] might find helpful. I’ve also refunded your February retainer payment.
I wish you the best of success in your future endeavors.
Done. Now enjoy your jerk-free business!
Jennifer Dziura is the founder of GetBullish and the annual Bullish Conference.
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Sample Inquiry Letter. Mount Holyoke College Career Development Center www. triochitarristicodiroma.com ▫ 50 College Street, South Hadley, MA ▫ ()
An email for employment, also known as a prospecting email or inquiry email.
It is sent to potential employers that might be hiring but hasn’t listed an exact job opening to apply for.
Your inquiry email for employment must contain information on why the company should hire you and why your skills and knowledge would be beneficial to the company.
Also, give information on how you will follow-up and where you can be contacted.
See the example below to get a better idea.
See also:Letter of Inquiry for Job Opportunity
Email Subject: Inquiry about Management Trainee Position
May 11, 2019
Ms. Sarah Jack
201 Some New Street
Houston, TX 21401
Dear Ms. Jack:
I read about ABC Company’s Management Trainee program in College Graduate Magazine and would like to be considered for any upcoming openings. I am interested in perusing a long-term career in the management field and am planning to move to the Houston area soon. It will be a great pleasure to learn more regarding the ABC Company’s mission and the potential job opportunities.
As indicated in the attached resume, I have recently completed my Master of Science Degree in Management with a focus on Personnel Administration. I also have hands-on experience as a Management Associate and Key Holder. I have gained valuable skills through two summer internships focusing on retail management.
My resume details further information regarding my education, experience and leadership capabilities. I would be grateful for the opportunity to discuss your management trainee program and my qualifications in detail.
To follow-up on my job inquiry, I will call your secretary after two weeks. If you need further information about my qualifications, I can be reached anytime on my cell phone at (000) 202-2522.
Thank you for your time and consideration. I look forward to meeting with you soon.
Attachments: Resume and Final Transcript
Consequently, always make the tone of the letter friendly and make it easy for the recipient to identify and Follow this format in writing a letter of inquiry.