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Invention letter format
February 13, 2019 Anniversary Wishes For Parents 1 comment

Letter case (or just case) is the distinction between the letters that are in larger upper case and .. Similar in form to capital letters but roughly the size of a lower -case "x", small caps can be used instead of lower-case letters and combined with.

Whenever you are applying for a visa, there are two ways in which you can get your visa approved. If you are a tourist, then you can provide your temporary flight & hotel bookings as proof. The other way is to get an invitation from someone or company living in that country This letter is called an Invitation letter for your visa purpose.

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Follow the below steps to get  your free professionally written:

Personal cover letter

Invitation letter for Schengen visa

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How to get my free invitation letter?

GET FREE INVITATION LETTER FOR YOUR VISA

This article will explain you in the first section, describes the different types of invitation letter and in the second section will explain how you get your invitation letter written by us for free.

What is an invitation letter for a visa?

A visa invitation letter is a letter on your behalf asking the embassy to grant you a visa for a specific purpose. It also acts as a guarantee to the government that the invitee is taking responsibility that you will not illegally stay in any Schengen country.

For instance, If you have a friend or a company in Spain and he wants you to visit them, then they can send you a letter (known as an invitation letter) which you have to submit to the embassy along with the invitee’s passport or residence information. Also, the letter must mention who is responsible to handle the expenses whilst you were in the Schengen area.

You must attach the invitation letter to the rest of the documents in your application, which you will give to the Embassy. The invitation letter is a strong supporter of your application because the Embassy will know that you are not just going to the country without a purpose. The letter will tell them why you are going and who you are seeing.

Are all invitation letters the same? What are the different types of invitation letters?

No. The type of invitation letter depends on your purpose of travel. Each invitation letter is personal and it explains what you intend to do when you visit your friend or invitee. This letter is looked into very carefully and there are any confusions your visa is rejected outright. So this letter is very important and uses professional help where possible.

Invitation Letter for visiting Family in Schengen Area

One of the common forms of invitation letter requested from us is for visiting family in Europe. When writing an invitation letter for visiting family, you need to write it as if the invitee is writing the letter on your behalf.

The information that you need to provide would about the invitee is:

  • Full name of the invitee or host
  • Host full address
  • Passport information of the host
  • Relationship between you and the host
  • Residence permit information of the host, if applicable
  • Host phone number
  • Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)
  • Signature of the host

Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event? visit any places of interest or simply plan to stay at their home.

You also need to provide documents of the host such as.

  • A scanned copy of host’s Residence permit or passport
  • Evidence of means of financial subsistence (if the host will financially support the guest)
  • Proof of home / flat ownership or rental contract
  • An Itinerary of the places planned to visit together
  • If the host has taken days off from work to be with you during your period of stay in their country

Sample Invitation Letter for visiting Family

 

GET FREE INVITATION LETTER FOR YOUR VISA

 

Invitation Letter for visiting Spouse in Schengen Area

The second most invitation letter requested from us is for visiting husband/wife living in Europe. When writing an invitation letter for visiting family, you need to write it as if your spouse is writing the letter on your behalf.

As a supporting document to this invitation letter, you must attach proof of the relationship with the person and clearly state the duration, purpose, and financial status that you have proof of relationship in case of inviting your spouse would be a marriage certificate.

The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.

The information that you need to provide would about the invitee is:

  • Full name of the invitee or spouse
  • Host full address in Europe
  • Passport information of the host/spouse
  • Proof of relationship like marriage certificate
  • Residence permit information of the spouse, if applicable
  • Host phone number
  • Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)
  • Signature of the host

Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event such as a marriage, graduation or office event in which you are your spouse are invited? visit any places of interest or simply plan to stay at their home.

You also need to provide documents of the host such as.

  • A scanned copy of the host’s Residence permit or passport
  • Evidence of means of financial subsistence (if the host will financially support the guest)
  • Proof of home / flat ownership or rental contract
  • An Itinerary of the places planned to visit together
  • If the host has taken days off from work to be with you during your period of stay in their country

Sample Invitation Letter for visiting Spouse

 

GET FREE INVITATION LETTER FOR YOUR VISA

 

Invitation Letter for visiting Friends in Schengen Area

If you want to invite your friends to visit you in Europe, they will need a Schengen visa. When writing an invitation letter for visiting friends, you need to write it for your friends requesting the embassy or the consulate to grant their Schengen visa.

As a supporting document to this invitation letter, you cannot attach proof of relationship with your friends since no such thing exists, instead, you must let the embassy or consulate know more about your friendship and how long you have been friends

Along with that, you need to also mention who is going to be handling the expenses of the trip and the duration your friend will be staying with you.

The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it, sign and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.

The information that you need to provide would about the invitee is:

  • Full name of the invitee
  • Host full address in Europe
  • Passport information of the host
  • A description of your friendship
  • Residence permit information of the host, if applicable
  • Host phone number
  • Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)
  • Signature of the host

Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event such as any tourist activities, or planning to watch a football match with your friend? Mention them here.

You also need to provide documents of the host such as.

  • A scanned copy of host’s Residence permit or passport
  • Evidence of means of financial subsistence (if the host will financially support the guest)
  • Proof of home / flat ownership or rental contract
  • An Itinerary of the places planned to visit together
  • If the host has taken days off from work to be with you during your period of stay in their country

Sample Invitation Letter for visiting Friend

 

GET FREE INVITATION LETTER FOR YOUR VISA

 

Invitation Letter for business Schengen visa

The second most important type of invitation letter is when you want to visit the Schengen Area for business purposes. Either to meet potential investors or meet your business partners. In this case, you will be applying for a short-time Business Schengen visa.

In addition to the other documentation required, you will need to submit a letter from your employer confirming your employment, describing the purpose of the travel and outlining in detail the itinerary of what you will be doing while you are within the Schengen zone.

The letter must specify the business relationship you have with the person you are visiting and what you will be doing during the time you are in the country. It is a good idea for you to attach an itinerary of the business activities to the invitation letter so you can show what you have planned to work on during your time there. This invitation letter needs to be on company letterhead

The information that you need to provide in the invitation letter for business is :

  • Full name of the inviting company
  • Company full address in Europe
  • Reason for inviting you for Europe, either for meeting or education on upcoming products
  • Who will be the bearer of the expenses
  • company phone number and traveldesk email id.
  • Signature & stamp of the company

Sample Invitation Letter for business 

 

GET FREE INVITATION LETTER FOR YOUR VISA

 

Download Invitation letter Samples

https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Friend.pdf

https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Business.pdf

https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Spouse.pdf

https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Family-1.pdf

Letter case (or just case) is the distinction between the letters that are in larger upper case and .. Similar in form to capital letters but roughly the size of a lower -case "x", small caps can be used instead of lower-case letters and combined with.

Invitation Letter

invention letter format

Invitation Letter for Schengen Visa – Learn how to write an invitation letter and download free samples


When you are making plans to travel to another foreign country, you have to take into account many things. Starting from whether you will be allowed to enter the country to where you will be staying and for how long. If you are coming from a country which does not have a lot of free movement in foreign countries, then you will most likely need a visa.

This is the case for many non-EU nationals who want to enter the EU or Schengen zone countries. These people will need a Schengen visa to enter any of the participating countries. But getting a visa is a long process and you as an applicant will need many documents and steps to get it. One of the most important things you have to prove though is that you will not stay illegally in any of the Schengen zone countries. Because of this, having an invitation letter for the Schengen visa is extremely beneficial and will help your application a lot.

This article will go through the invitation letter details, its types, and provides visa invitation samples.

What is an invitation letter for visa?

A visa invitation letter is a written letter from the person you are visiting who lives in the Schengen country you want to go to. The person you are visiting is inviting you to stay with them and by default they guarantee that you will not stay in the country illegally.

For example, if you are visiting a friend in Germany, they will send you an invitation letter to stay with them for specific dates. They will describe the relationship they have with you and state that they will support you financially if you are unable to for the time you are in the country.

You must attach the invitation letter to the rest of the documents in your application, which you will give to the Embassy. The invitation letter is a strong supporter of your application because the Embassy will know that you are not just going to the country without a purpose. The letter will tell them why you are going and who you are seeing.

So in case you do not return to your home country within the specified time frame, the authorities will know you are staying illegally, but they will also have the contact information of the person you were staying with. That is how they can find you and take the necessary measures if you overstay your Schengen Visa.

If you are planning to travel for a specific purpose to the Schengen area countries, you must make sure that you have an invitation letter. The letter will make it much easier for the Embassy grant you the Schengen Visa.

What are the types of invitation letter to the Embassy?

Since there are many reasons you would want to travel to a Schengen area country, there are also many types of invitation letters. Each type of invitation letter will also require additional supporting documents to prove that what is written in the letter is true. The Embassies are very particular about this and they will not take into consideration an inviting letter without documents that support its claims. Below we have compiled a list of the different types of invitation letters with descriptions of what they are and the necessary documents.

Invitation Letter from Family or Friends for Tourism Purposes

One very common reason people travel to the Schengen area is to visit relatives or friends. This is also seen as a visa for tourism in the particular country. So for the invitation letter for tourist visa, family or friends must write it for you. The letter must state that you are the person’s relative or friend and that you are going to visit for a specific period of time.

As a supporting document to this invitation letter, you must attach proof of the relationship with the person and clearly state the duration, purpose, and financial status that you have.

This letter could be from your spouse who is an EU or Schengen area national, your parents, or your children. For each one you must attach a valid marriage certificate or birth certificate to prove your relationship.

Business invitation letter for Schengen Visa

Many people need to go to a Schengen country for purposes of business. You might have a meeting with a potential investor or with your foreign partners. Because of this, you will need a business letter of invitation.

The letter must specify the business relationship you have with the person you are visiting and what you will be doing during the time you are in the country. It is a good idea for you to attach an itinerary of the business activities to the invitation letter so you can show what you have planned to work on during your time there.

You must also attach a letter from your employer confirming that you are an employee in a specific company and the details of your work. This includes your job position, dates of employment, salary, and why it is necessary for you to leave the country for business purposes.

Sponsor Letter for Schengen Visa

Besides going to a Schengen country for business, you could be invited to a conference to give a presentation, speech, or attend a trade show. The invitation letter must be from the person or company sponsoring you to go to this activity. The organizers of the conference or trade show must write the invitation letter and clearly state your name there.

The letter must say why you are the right person for this event, and other details such as the itinerary, conference dates, and where you will stay. The sponsor must also write, whether they will pay you for participating or whether they will cover your expenses.

Finally, the letter must clearly show the contact information and certificate of registration of the company or person sponsoring you for this event.

>> Learn How to Write a Letter of Sponsorship for Visa Application

University or College Invitation Letter

If you are going to the Schengen area to study in a university or a college, you must prove that. To do so, the institution you will attend must send you an acceptance letter inviting you to join them. The letter must have all the details of your stay there, including your major, the duration of your studies, how the studies will be financed, where you will stay, and so on.

Hospital Invitation Letter

You might need a Schengen visa because you are having health troubles and you need treatment in a foreign country. It is not unusual for people from non-EU countries to seek medical help in Schengen countries due to the high level of development there.

If you will be receiving medical treatment, you must get an invitation letter from your doctor. The doctor must represent a hospital in the Schengen country. The letter must state your medical condition and why you need to go to that specific hospital and the dates of your treatment. The letter of invitation cannot say that your treatment will be indefinite because then the Embassy will not know when or if you are returning to your home country.

The letter must also state how the cost of your treatment will be paid and who will be responsible. So make sure you attach all your relevant medical documents and the hospital invitation letter for better chances of getting the visa.

How to write an invitation letter?

Writing an invitation is not a very complicated task. As long as the letter includes all the necessary information, you or the person inviting you will not have trouble writing it. Some people might choose to pay someone, such as a visa expert or lawyer to write this, but it should not be necessary. To be able to write a good invitation letter, you can follow the tips below.

Write all the required information

The required information depending on your purpose of visit can include:

  • The date that the letter was written
  • The Embassy name
  • Embassy contact information (phone number and address)
  • Opening salutations and statements
  • Inviting person’s name
  • Inviting person’s status in the Schengen country (citizen or permanent resident)
  • Inviting person’s contact information (phone number, address, and email)
  • Applicant’s name
  • Applicant’s passport number
  • Purpose of travel
  • Relationship with the inviting person
  • Dates of travel
  • Itinerary of travel
  • Closing salutations
  • Inviting person’s signature
  • Necessary document attachments or enclosures

Use formal language

In addition to the necessary information and documents, you must also use formal language in the invitation letter. You must show that you understand the Embassy’s importance and you respect their authority.

The letter of invitation cannot use colloquial language or any local expressions or metaphors. The letter must be straightforward without any embellishments, so as to demonstrate a serious intent to visit the country and also return to your home country. To show how this could be phrased, we have included samples of invitation letters below.

Invitation letter samples

Sample Invitation Letter for Visitor Visa

The sample inviting letter below shows a typical invitation letter for a tourist visa or visitor visa from a friend.

 

To:                                                                                                                   Date:

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

 

Re: Invitation Letter for [Applicant’s Name] with Passport No. __________________

Respected Sir/Madam,

I, [Inviting Person’s Name] currently residing at [Inviting Person’s Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter to support the visa application of my friend, [Applicant’s Name].

The purpose of the visit of my friend, [Applicant’s Name] is to visit me and engage in tourism in [Country’s Name]. Our long standing friendship has endured distance and time, and we have wanted to use the visit of my friend to reconnect and share old memories.

[Applicant’s Name] and I have been friends for [enter number of years or length of time]. We have [provide a description of activities or other events you have attended/done together]. This has led to us developing a close relationship and we have stayed in touch ever since.

[Applicant’s Name] will be visiting during the following dates: from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].

During the specified trip dates above, we will be visiting [Specify city/place names]. In addition, [Applicant’s Name] will be staying at [Provide InvitingPerson’s Address or Hotel Address]. The trip will be funded through [Provide means of funding].

Enclosures:

  • Copy of inviting person’s Passport
  • Copy of inviting person’s other ID
  • Proof of relationship (you can attach pictures of events together or other supporting documents)
  • Proof of accommodation
  • Proof of return to home country (employment contract, property ownership, lease agreement, etc.)
  • Other applicable documents

We sincerely request that you consider [Applicant’s Name] visa application and please do not hesitate to contact me for any questions or inquiries at [Inviting Person’s Phone Number] or [Inviting Person’s E-mail].

Kind regards,

[Inviting Person’s Signature]
[Inviting Person’s Name]
[Inviting Person’s Address]
[Inviting Person’s Phone Number]
[Inviting Person’s Email]

 

Sample Invitation letter for Visitor Visa for Parents

To:                                                                                                                   Date:

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

 

Re: Invitation Letter for [Applicant’s Name] with Passport No. __________________

Respected Sir/Madam,

I, [Inviting Person’s Name] currently residing at [Inviting Person’s Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter to support the visa application of my parent [mother/father], [Applicant’s Name].

The purpose of the visit of my parent, [Applicant’s Name] is to visit me in [Country’s Name]. We have not seen each other in [Provide length of time] and would very much appreciate if we could spend time together. I have wanted to show my parent, [Applicant’s Name], the life I have built in [Country’s Name] for a very long time and would appreciate the chance to reconnect. We have a very close relationship and even from a distance, we continuously keep in touch.

[Applicant’s Name] will be visiting during the following dates: from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].

During the specified trip dates above, we will be visiting [Specify city/place names]. In addition, [Applicant’s Name] will be staying at [Provide Inviting Person’s Address or Hotel Address]. The trip will be funded through [Provide means of funding].

Enclosures:

  • Copy of inviting person’s Passport
  • Copy of inviting person’s other ID
  • Proof of relationship (birth certificate and other documents)
  • Proof of accommodation
  • Proof of return to home country (employment contract, property ownership, lease agreement, etc.)
  • Other applicable documents

We sincerely request that you consider [Applicant’s Name] visa application and please do not hesitate to contact me for any questions or inquiries at [Inviting Person’s Phone Number] or [Inviting Person’s E-mail].

Kind regards,

[Inviting Person’s Signature]
[Inviting Person’s Name]
[Inviting Person’s Address]
[Inviting Person’s Phone Number]
[Inviting Person’s Email]

Note: The above visa letter samples may also be used for USA visitor visa and other country visas as well.

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invention letter format

What Is an Invitation Letter?

An invitation letter is a written message that requests a person, group of people, or a company to be present at a certain event. This type of letter may be sent both by email and post. For some cases, hand-written or printed invitations will work better than an email. While you can just call your friend and invite him or her to your birthday, you will need to write an invitation letter if you need to invite guests for a formal event, business partners for a meeting, or assure the embassy consul that you will be hosting for your friend, and more.

The aim of a business invitation letter is to briefly describe the essence of the future event and tell the reader how it’s important for him or her to be present at the event (two weeks before the event or more). Besides, an invitation letter is a form of persuasive writing, especially if you need to receive a 100% positive response to the invitation.

You need to send the invitation in advance so your guests will have the possibility to plan the time in their schedule. It’s especially important if your guests have tight schedules and you want to raise the chance of their attendance at the event.

Invitation letters for visa purposes (also known as the invitation letter to a friend) have another aim. This letter should become a guarantee that your friend, family member, or other person will take care of you during your presence in the foreign country. Your friend should be a resident of the country you are planning to visit.

In this article you will learn how to write a formal invitation to the event and how to write an invitation letter to a friend (to make a visa). So, let’s start!

Preparing to Write an Invitation Letter

An invitation letter is usually limited by one page, but may be expanded if you need to attach more information about the event. Organize your information in a well-structured text so the reader will easily understand the information from your letter.

  • Make a list of potential visitors.

If you will be writing a personal letter, make sure that you accurately mention their names. Also, you need to find out whether the letter is formal or informal and choose the appropriate tone.

  • Find out the necessary information.

Make sure that you have all the information about the event. Briefly note the main points that you need to highlight in the letter. Are there any special instructions for the visitor? Do you need a response to your letter? How many guests do you plan to have Do you need to ask for a certain dress code?

  • Define the tone of the letter.

If you are writing to a friend, write the text in an informal tone. If you are writing as a representative of an organization or to the embassy, you will need to keep a formal tone.
Think about the format.

If you have decided to send an ordinary letter, think of what paper you need to choose. Find out whether your company has special forms for such occasions.

Steps on How to Write Invitation Letter for an Event

What steps do you need to proceed to write a good invitation letter? What is the best way to ask the reader to visit your event? Basically, there is no single approach to writing a formal or informal invitation letter. Below we have collected the most common steps you need to consider while creating a formal email to an event.

Step 1. Write the subject line (for emails).

It should clearly represent the essence of your letter. For example, you need to invite a travel manager for an annual tour of hospitality services in Turkey: “Invitation for annual hospitality tour in Turkey.”

Step 2. Add a letterhead.

If you are writing a formal invitation, use the company’s letterhead. It is not required, but it will represent the authority of the organization in a more professional light.

Step 3. Write the salutation.

Start your letter with a salutation. If you don’t know the recipient’s name, you can write: Dear Madam/Sir. If you know the person’s name, write the first and last name: Dear Laura Ashley. End the salutation with a comma and skip a line. Always try to find out the person’s name to address the letter personally. Here are the variants of starting phrases:

  • We are glad to invite you …
  • Our company will be honored to have you as a guest …
  • Would you like to join the event that will be held …
  • It would be our pleasure if you would come …
  • I will be happy if you come to …
  • On behalf of the company, we would like to invite you …

Step 4. Write the body of the letter.

In the first paragraph, state clearly the purpose of the event. But first, you need to show your respect and happiness for inviting the person to the event. Then you need to mention where the event will take place and the time. This information should be at the very beginning, as it will be helpful for the reader to find necessary information without reading the letter once more.

In the second paragraph you can identify yourself as a constituent. Describe the aim of the event and why you think the reader needs to attend it.

Additionally you can attach more details about the event. If the event will have a program, it is advisable to list it in the letter. You can also mention the special guests or activities that were prepared for the event.

Provide additional instructions, as some events require special actions for every guest. For example:

  • complete the registration form
  • get the copy of the invitation to an event
  • bring certain items or documents
  • dress code
  • return gift, etc.

If the event may imply giving a gift and you don’t want to receive any, just mention “No gifts please.” For other cases, don’t mention anything at all.

The letter of invitation should include the following details:

  • Reason for the event
  • Address
  • Date and day of the week
  • Time to arrive and time to leave (optional)
  • Special activities and program (optional)
  • Request for the reply (optional)
  • A map (optional)

Step 5. Write the closing and signature.

Show your gratitude for considering your invitation. Say that you are looking forward to seeing them at the event. If you plan to make a call to get a response, mention the date. Also, if you are asking the recipient to confirm their presence by email or filling in the form, indicate the deadline.

Write your contact information (email, phone number, etc.) after the text. If you are writing on the company’s behalf, mention your title. If the person will have some questions related to the event, they will easily contact you. See how it may look in the following example:

Thank you for your consideration. We sincerely hope that you will accept our invitation, and we look forward to your presence.

Sincerely,

Your Name
Title
Company Name
City, State

Contact phone number: +365987654500
Email: [email protected]

Step 6. Proofread the letter.

Always look through the letter before sending it. Correct grammar, punctuation, and spelling errors. Make sure that your text doesn’t contain incomplete sentences or jargon.

Tips on How to Write a Formal Invitation Letter

  • Use an appropriate tone.
  • Be polite and positive.
  • Provide detailed information about the event.
  • Always check the letter before sending it.
  • Don’t forget to write the contact information.
  • Mention special instructions or requirements if needed.
  • Follow the required format if needed.
  • Send the invitation letter beforehand.

Invitation Letter Sample for Event

In the text below you can see what a well-written invitation email for an event looks like. Consider the comments in the text to have a better understanding of how a good invitation letter should look. Check other invitation letter samples on our website for more information. All samples were written by our experts, and you can successfully use them as templates for your own letters.

Click on the text to view the full-sized image.

How to Write an Invitation Letter for Visa

This type of invitation letter is usually written to an embassy for visa. Some countries ask for a visa to enter their country, and an invitation letter is one of the documents needed for the application process. The aim of this letter is to guarantee that your friend will provide you with a place to leave while you stay in the foreign country for a specific period of time. While some countries don’t require a letter, attaching an invitation letter to the embassy won’t hurt.

Basically, there are many variants of invitation letters: an invitation from family and friends for tourist visa, a business invitation letter, a sponsor invitation letter, a hospital invitation letter, and a college invitation letter.

If you have a lot of friends or relatives in the country you need to visit, choose the person with the best job position and who has been in the country for a long time. Besides, if you can prove your relationships, it will be advisable to attach a document (birth or marriage certificate) or a joint photo to prove your relationships.

Also, if the company is inviting you to visit their country for a business meeting, you also need an invitation letter. Usually, this type of letter is written by a manager or company representative. It should contain information about the relationship between you and the person you are visiting. Attach an itinerary of business activities to show that you are planning to work for a certain period of time. Also, you may need to attach your work position, salary, and other details about your current job.

If you are sponsored to take part in the conference, give a speech, or make a presentation, you also may need an invitation letter. In such a case you will need to receive an invitation from the person, organizer, or company that sponsors your activity. The person should tell why they have chosen you for this event, define the dates of your stay, and disclose the itinerary.

Structure of Invitation Letter for a Visa

The structure of the invitation letter may be different depending on the embassy’s requirements. Some embassies have a required format, so follow it strictly. For other cases we propose you the following format:

  1. Write the date the letter was written. For example: October 20, 2018.
  2. Insert the embassy name. Visit the website of the embassy and make sure that you are spelling it correctly.
  3. Embassy contact information: address and phone number.
  4. Write the salutation: “Dear Visa Officer” or “Respected Madam/Sir.”
  5. First paragraph. Here you need to list your name, your person’s status, and contact information (phone number, email, and current address).
  6. Second paragraph. Mention your friend’s name, and passport requisites. Write about the purpose of his or her visit and point out your relationships. Define the trip dates and places you are going to see or visit. Also, provide evidence of how the trip will be funded.
  7. Write the closing and signature: “Thank you” or “Kind regards.”
  8. Make a note if you have attached any documents or images to the letter. The embassy usually doesn’t require any additional documents, but the host can attach such copies: a scanned copy of ID or passport, evidence of financial viability, rental certificate, etc.

Sample Letter for Visa

Below you can see an example of a letter to a visa officer. We have chosen the general structure of an invitation letter addressed to a visa officer. The author plans to host a business partner from another country.

Date

Dear Visa Officer:

Please be advised that we would like to formally invite Antony Hopkins to visit our company in Bern in February 2018 (February 1, 2018 until February 15, 2018). My name is Anatolia Adamantis, and I am a citizen of Switzerland. I am working in the Swiss National bank in Bern. My passport number is AA11111111.

My home address:
Apartment A10
6 Floral Ave.
Bern, Swizerland
01010

Please contact me if you need further information.

Kind regards,
Anatolia Adamantis

Phone: +3123456789
Email: [email protected]

In Conclusion

As you can see, there are various types of invitation letters, and the structural elements will depend on the purpose of the letter. We hope that our guide will help you create an outstanding invitation letter for any occasion. Just follow our guide and consider recommendations from our samples, and we believe that you will make a great invitation letter.

We can also help you to create an original paper according to your requirements. All you have to do is to place an order and specify the instructions.

Writing an invitation letter becomes easy and swift once you get through the tips and the format of invitation letter provided below. Usually block, semi-block or a.

Invitation Letter For Chief Guest

invention letter format

Name ad Surname of the sender

Street Name and Number

Postcode and City

Country

MM/DD/YYYY


Name ad Surname of the recipient

Street Name and Number

Postcode and City

Country

Dear Mr. D. Jones,

You are kindly invited to a gala dress ball celebrating the birthday of MrsSarah Smith. The ball will take place at the Crystal Hotel on Tuesday the 2nd of July. The dress code is formal.

Proceedings will start with a display of fireworks at 8 pm while a program of events will be delivered to you upon arrival. A four course dinner will be served in the Montgomery hall at 9.00, whereby Mrs Smith will make her arrival and welcome each of you personally. Free parking will be on disposal to guests at the front gate of the venue.

Please complete full details on the attached Rsvp and return to the address stated above by the 3rd of July. Unfortunatelly we are not in position to accept replies received after this date. On behalf of Ms Smith, I look forward to your attendance.

Mr. V. James

Assistant to Mrs Smith.

But Diogenes Laertius' references to Epicurean letters other than the three books, the letter format being a pedagogical tool Personal letters that focus on .

invention letter format
Written by Kakazahn
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