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Letter for getting a job

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Letter for getting a job
May 03, 2019 Anniversary Wishes For Parents 5 comments

Some job seekers might assume that hiring managers don't read through the hundreds of cover letters they receive for job openings. However, an OfficeTeam .

When you receive a job offer, it's appropriate to send a thank you letter. Even if you’ve already accepted the job offer verbally, sending a letter allows you to formally confirm the new position. Following up with a letter is a good idea even when you’ve declined the offer, as it gives you a chance to be gracious and leave the possibility open for a future relationship with the company.

Why Send a Job Offer Thank You Letter?

The main purpose of the letter is to express gratitude for the offer. It allows you to put your intentions to accept or decline the offer in writing and you can clarify the terms of your agreement.

If you don’t plan on accepting the job, use the letter to politely decline the position. After all, you might want to apply to another job at the company in the future, so it’s a smart idea to maintain a good relationship with the employer.

What Information Should You Include in Your Letter?

The content of your letter will differ slightly depending on whether you choose to accept or decline the offer. In either circumstance, the most important thing to include in your letter is your appreciation for the offer.

You may want to reiterate the terms of the offer when accepting the position – while this letter isn’t a legal document, it can be helpful for both you and the employer to clarify the terms.

In addition, you can confirm contact information. You can also use the letter to bring up any questions you might have about the specifics of the job offer. For example, you might include a question about the salary, benefits, or the official start date.

This is not really the place to negotiate a counter offer. You'll want to say thank you for the offer, and you can also use the space to express your desire to keep in touch, leaving an opening for future association.

How to Send Your Letter

If you send an email, put your name and thank you in the subject line of the message: “First Name Last Name – Thank You.”

Sample Job Offer Thank You Letter #1: Letter Format

Download the Word Template

Sample Job Offer Thank You Letter #1: Letter Format (Text Version)

Rachel Applicant
123 Main Street
Anytown, CA 12345
555-555-5555
rachel.applicant@email.com

September 1, 2018

Harold Lee
Principal
Suburb Elementary School
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

Thank you so much for hiring me for the teaching assistant position. I appreciate the time you took to interview me, and I am very glad to become a part of the staff at Suburb Elementary School.

I am ready to meet the students September X, and can’t wait to begin planning sessions with Jane Smith on August XX to help get her classroom and curriculum set for the new year.

Please let me know if these dates are still correct or if anything changes.

I look forward to starting my position and, once again, I'd like to thank you for this great opportunity.

Sincerely,

Rachel Applicant

Sample Job Offer Letter Thank You #2: Email Format

Subject: Thank You - Your Name

Thank you for hiring me for the retail sales position. I’m thrilled to be joining the sales team of the premier jewelry store in the city. I’m looking forward to meeting the rest of the staff and to beginning training for the position on Monday, September 10.

Please let me know if there’s anything special I need to bring to my first day of work. I look forward to starting. Thank you so much for the opportunity.

Sincerely,

Your Name

Sample Job Offer Thank You Letter #3: Email Format

Subject: First Name Last Name – Thank You

Dear Mr./Ms. Last Name:

Thank you so much for offering me the job as an administrative assistant. It was a pleasure meeting you and your staff at my last interview. I am sorry to let you know that I will not be accepting the position at XYZ Company at this time.

While the opportunity at XYZ is very exciting, I must make a different choice at this time. I look forward to keeping in touch with you and hope that we will associate in the future.

Once again, thank you so much for this opportunity.

Sincerely,

Your Typed Name

Proof and Edit the Letter Before Sending

Be sure to thoroughly proofread your letter, so you appear professional and polished. Double check the spelling of the name of the person who offered you the job as well.

If you’re accepting the position, think of the job offer thank you letter as your first interaction with the company as an employee, and aim to make a good impression.

If you’re not taking the job, you don’t have to provide specific details about your reasons.

Learn what to include in an application cover letter, then download and draw Other times, you can get away with just sending in your resume.

Cover letters

letter for getting a job

What is a cover letter? And why are cover letters important for jobseekers? A cover letter is a letter of introduction that highlights your key accomplishments and fit for a job opening. Cover letters are important because they give you the opportunity to add details about information mentioned on your resume.They also allow recruiters to differentiate between two candidates with similar qualifications. Writing a terrific cover letter can set you apart so you should definitely include one.

Each cover letter should be tailored to the individual job ad. You don’t have to start from scratch every time, but you should adjust the content to best reflect what makes you an ideal candidate for the position at hand.

You might think your resume gives employers all the info they need about you. In reality, a resume is of limited value to an employer without a cover letter for context. Cover letters are important because they tell employers the type of position you’re seeking — and exactly how you’re qualified for it.

You might think your resume gives employers all the info they need about you. In reality, a resume is of limited value to an employer without a cover letter for context. Cover letters are important because they tell employers the type of position you’re seeking — and exactly how you’re qualified for it.

Your cover letter can also explain things that your resume can’t. If you have large gaps in your employment history, are reentering the job market, or are changing careers, a cover letter can explain these circumstances in a positive way.

Unfortunately, your cover letter can also be a detriment if it’s low quality or contains careless errors. One hiring manager and Forbes contributor says he gives cover letters a glance and quickly discards those that take obvious short cuts or don’t carry the tone he’s seeking, for example.

Here are 10 cover letter writing tips to help you avoid the trash bin and score an interview:

1. Address a specific individual

That same Forbes contributor says one thing that he tosses a cover letter aside for is a generic salutation. If a cover letters are important, getting the details right in them are essential, so avoid “To Whom This May Concern” openings and do the research to get a hiring manager’s name.

2. Write a strong first paragraph

After starting strong with a personalized greeting, don’t drop the ball with a weak opening paragraph. Your first paragraph should hook the reader and make them want to read the rest of the letter — and your resume.

While not everyone considers a minor typo an unforgivable cover letter or resume sin, enough hiring managers and recruiters will toss aside documents with mistakes that it’s worth proofing yours more than once.

3. Highlight a few highly relevant details

Cover letters are important because they give you extra real estate to make your case that you are the right person for the job. Use that space to highlight the most relevant details about your skills, experience, or credentials — things you don’t want the employer to miss from your resume or that aren’t easy to include in a resume. Whenever possible, add data or numbers to illustrate the effects of your hard work.

4. Illustrate how your qualifications fit the position

Don’t just list your qualifications; tie them actively to the position at hand. What about those qualifications can bring value to the team or help you perform the job? If you have a short anecdote or achievement from a recent job, you can include it.

5. Relate yourself to the company

Whenever possible, tie yourself to the company. Do you care greatly about the mission and vision? Do you use the company’s product? Have you followed R&D news from the brand for years? These are great tidbits to include in a cover letter, because they show you’re invested.

6. Don’t include negative information

Don’t give the employer any reason to say no to an interview. Sure, no one is perfect, but the cover letter isn’t the time to go into any details about negatives. Concentrate on positives.

7. Keep it to a single page

Cover letters are important, but they aren’t so weighty they should drone on for pages. Employers don’t have time for that, and the critical details will likely be lost in the fluff. Keep your message succinct and clear.

8. Proofread… and then get a second set of eyes

While not everyone considers a minor typo an unforgivable cover letter or resume sin, enough hiring managers and recruiters will toss aside documents with mistakes that it’s worth proofing yours more than once. Read your cover letter out loud to ensure it flows well, and have a trusted friend look it over for typos you might have missed.

9. End your cover letter on a high note

End your letter like you started it: on a strong, professional note. Check out our cover letter samples for inspiration on how to end your cover letter in a memorable way.

10. Skip the gimmicks

Finally, cover letters are important in differentiating you from the crowd, but go about it in a professional way. Make yourself unique by the way you write and convey your credentials, and not through gimmicks like bright pink paper or elaborate fonts.

Cover letters are important, and you shouldn’t skimp on them during the job search process. They can help you focus employer attention on the most important aspects of your resume and ensure you stand out from the candidate pile.

Need more help writing your cover letter? LiveCareer has a bevy of resources to help you make your cover letter sing. Check out the options below from our cover letter writing resources.

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5 Things to Say in Your Cover Letter If You Want to Get the Job

letter for getting a job

Writing thank-you notes can be an onerous task, even when you're writing to thank a hiring manager for extending a job offer. When you're writing to thank people for their time after you didn't get the job—well, it's understandable if you're not feeling enthusiastic about this particular chore.

Sample Thank-You Letter After Being Rejected for a Job

This is an example of a thank-you letter for when you didn't get the job. Download the thank-you letter template (compatible with Google Docs and Word Online) or see below for more examples.

Download the Word Template

Sample Thank-You Letter After Being Rejected for a Job (Text Version)

Jane Smith
123 Main Street
Anytown, CA 12345
555-555-5555
jane.smith@email.com  

September 1, 2018 

Susane Greene
Director, Human Resources
XYZ Corp
123 Business Rd.
Business City, NY 54321

Dear Ms. Greene:

I truly enjoyed meeting with you and discussing the position of assistant manager at XYZ Corp. I wanted to thank you for taking the time to tell me about the job and the company and for spending part of a busy afternoon showing me around.

While of course I was disappointed to learn that you'd be moving forward with another candidate, I appreciated the chance to speak with you and learn more about what XYZ will be doing in the coming year. I was especially interested in the ABC project and how it will affect the marketplace. As a big fan of XYZ, I'll be watching the rollout with interest. 

I hope that you'll keep me in mind for future opportunities, as I know XYZ is growing. I'd love the chance to put my skills to work for an organization that I admire.

Sincerely,

Jane Smith

How to Turn Your Thank-You Letter Into an Opportunity

It's OK to acknowledge your disappointment in not getting the job—in fact, it's probably best to be honest about that, lest your letter seem disingenuous. But keep your tone positive and upbeat: now is not the time to express anger or to rail against the hiring manager's decision-making skills. (Save that for conversations with your friends and family.) 

Be specific about the things you're thanking them for: their time, yes, but also the information they provided, especially if you're excited about it, and any special steps they took to make your interview worthwhile, including an office tour or a business lunch, for example.

Finally, offer an opportunity for follow-up by asking to be considered for future positions. Just because this particular position wasn't a good fit for you today doesn't mean there won't be something even better available tomorrow. If you're gracious in your thank-you letter, you could be first in line for that new role.

Optionally, you can also ask for feedback with questions like "Did you identify any key qualifications for this job which were missing in my background?" Just don't be surprised if the hiring manager doesn't respond or doesn't provide an in-depth answer. There might not be a specific reason why another candidate was selected over you, and even if there was, the interviewer might not feel comfortable delivering criticism. If so, that's their problem, not yours.

What to Include in Your Thank-You Letter

  • Your contact information
  • A salutation and sign-off
  • Your signature (written, if in a physical letter)
  • The position for which you were interviewing

As always, your communication should be proofread, accurately spelled and punctuated, and error-free. Double-check the names and spellings of the people, companies, and products involved. Nothing is less impressive than a thank-you letter that misspells the name of the recipient or organization. 

Take care to render corporate names accurately as well. If the company spells its products' names in all-lowercase letters or with a random capital in the middle, they'll expect a savvy interviewee to do the same.

By showing good grace and employing a little bit of skill, you can use your thank-you letter as a way to build your network, create a path to future job opportunities, even get a free critique on your interviewing skills and candidacy.

Sometimes, a traditional application isn't the best approach to getting the job you want. So, here are alternative ways to get a hiring manager's attention.

How to Request an Employment Verification Letter

letter for getting a job

An essential part of any job application, a cover letter needs to be attention grabbing and concise. Take a look at our examples for inspiration and discover how to write a winning cover letter

What is a cover letter?

A cover letter is a document sent alongside your CV when applying for jobs. It acts as a personal introduction and helps to sell your application. A cover letter is necessary as it gives you the chance to explain to an employer why you're the best candidate for the job. You do this by highlighting relevant skills and experience; therefore you should always write your cover letter with the position you're applying for in mind.

Not to be confused with personal statements for your CV, cover letters should complement your CV but not duplicate it. The general consensus among recruiters when it comes to the length of these documents is the shorter the better. Typically three to five short paragraphs, cover letters should not exceed one A4 page.

If sending electronically, put the text in the body of the email rather than as an attachment, to avoid it being detected by spam filters.

Applications should always include a cover letter unless the job advert instructs you differently.

How to write a cover letter

Keep your cover letter brief, while making sure it emphasises your suitability for the job. It can be broken down into the following sections:

  • First paragraph - The opening statement should set out why you're writing the letter. Begin by stating the position you're applying for, where you saw it advertised and when you are available to start.
  • Second paragraph - Cover why you're suitable for the job, what attracted you to this type of work, why you're interested in working for the company and what you can offer the organisation.
  • Third paragraph - Highlight relevant experience and demonstrate how your skills match the specific requirements of the job description. Summarise any additional strengths and explain how these could benefit the company.
  • Last paragraph - Use the closing paragraph to round up your letter. Reiterate your interest in the role and indicate your desire for a personal interview. Now is the time to mention any unavailable dates. Finish by thanking the employer and say how you are looking forward to receiving a response.

Once finished read through the document and cut out any unnecessary words and sentences. Don't fill up space by repeating what's already covered in your CV.

How to address a cover letter

Always try and address your cover letter directly to the person who will be reading it. Bear in mind that you're more likely to receive a reply if you send it to the right person.

Advertised positions usually include a contact name, but if not, it is worth taking the time to find out who the letter should be addressed to. You can do this by searching the company's website for details of the hiring manager or alternatively you could call the organisation to ask who you should address your letter to. Don't be afraid to do this, many employers appreciate you taking the time and initiative to do so.

If you're struggling to find a named contact you can use a general greeting such as:

  • Dear Sir/Madam
  • Dear Hiring manager
  • Dear Human resources director.

However, general greetings should only be used once you have exhausted methods of finding a named contact.

How you sign off your cover letter depends on how you addressed it. If you include a named contact, sign off 'yours sincerely'. If you use a general greeting, finish with 'yours faithfully'.

Example cover letters

5 tips for the perfect cover letter

With employers often receiving lots of applications for each vacancy, you need to ensure that your cover letter makes a lasting impression for the right reasons. Here are some tips to increase your chances of success:

  1. Tailor to the organisation - You should rewrite your cover letter every time you apply for a position in order to target the company. Sending out a generic letter for all applications rarely yields positive results and recruiters can spot your lack of time and effort from a mile away.
  2. Proofread - Never rely on a computer spellcheck program to pick up every mistake. Print off your cover letter and double-check for spelling and grammar errors before passing it to a family member or friend to look over. Also make sure that your own contact details and the company name are correct.
  3. Format - Presentation is important so you'll need to format your cover letter properly. Make sure the document is as uncluttered as possible, use the same font and size as you use in your CV and if you're sending it through the post or handing it in use good quality plain white paper to print it on.
  4. Identify your USPs - They're your unique selling points. Be positive about what you have to offer and clearly outline how your skills and experience meet those requested in the job description. Demonstrate why you're the perfect candidate.
  5. Include examples - Back up the claims in your cover letter with real evidence or examples that show how and when you've used your skills and experience.

If you're a student or recent graduate you can make an appointment with your university's careers and employability service to access further help when writing your cover letter. You'll be able to talk with specially-trained advisers, get advice on what to include and have a professional eye look over your application before sending.

Find out more

Written by Jemma Smith, Editor

Prospects · March 2019

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