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Letter of acceptance job offer sample

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Letter of acceptance job offer sample
May 15, 2019 Anniversary Wishes For Parents 2 comments

Use this free sample letter to learn how to Accept a Job Offer. Download in Word Format and write your own powerful Acceptance Job Offer letter.

Subject line: Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 20XX, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available on email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 



You've just been accepted for a position you've worked hard and studied for. In order to make the best impression possible, always accept the position using a.

Sample job acceptance letter

letter of acceptance job offer sample

Sample Letter #1


Thank you for offering me the position of Director of Engineering for Doe. I would be delighted to affiliate myself with such a dynamic and innovative company.

When we discussed the position, you mentioned the opportunities for profit-sharing and stock options. Participating in these is very important to me but I did not see any mention of them in your offer. I need to know if these are available to me as a member of your management team.

I would appreciate hearing from you regarding this, but in any case I will call you early next week. I look forward to getting this resolved and joining your team.

Sample Letter #2


I was pleased to receive your offer of a position at Doe. I have wanted to work for your company for some time.

I will be able to start work on August 1, as you requested in your letter, but my daughter will be undergoing major surgery in the middle of August, and I will need to take ten days off work. I can either start work on the first of September or, if you prefer, I could take ten days leave in August. I am happy to accept all the other conditions as outlined in your letter.

I will call on Friday to discuss my starting date. I am very much looking forward to seeing you again and to meeting my co-workers.

Sample Letter #3


Thank you for offering me a position with Doe. I am excited to work for such an outstanding company and look forward to making my own contribution.

When I asked about tuition benefits at the interview, you offered to find out if I would be eligible to receive them. Since I am already two semesters into my degree, I am anxious to know whether I qualify. I am confident that my completing my MBA will be of real benefit to the company. Please let me know about this as soon as possible. I will try to call you on Friday, June 3.

Sample Letter #4


I want to thank you for offering me the position of computer specialist with your company. I am eager to get started and learn the responsibilities of the work projects. With the qualifications I have to offer, I am confident I will be able to make a meaningful contribution.

Overall, I am pleased with the conditions we have already discussed. However, I feel that further negotiations are needed regarding certain conditions of my employment. If we come to the negotiating table prepared to listen to each other's recommendations with open minds, I am confident that we can reach a mutual agreement in a short amount of time.

Once again, I want to thank you for offering me this position. I know that this will be a great career move for me, and I just want to make sure that I clearly understand the details of my responsibilities and duties before my employment begins. I believe that negotiating the conditions of my employment now will make my transition smoother into your company. I look forward to meeting with you in person soon, so that we may initiate this process without delay.

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How to Write a Job Acceptance Letter (with Samples)

letter of acceptance job offer sample

BridgewaterUKApr 18, 2018

Congratulations, you’ve received a job offer! Now all you have to do is accept it and then you can look forward to starting with your new employer.

If you’re unsure about what you should include in your job offer acceptance email, take a look at our tips.

Your acceptance email should include the following

  1. You should thank the employer for their offer and cite the full job title
  2. State that you are happy to accept their offer
  3. Confirm the key terms and conditions of your employment – for example, salary, benefits and start date
  4. Highlight your enthusiasm for the opportunity and that you’re looking forward to joining the business

Template for a good job offer acceptance email


Dear NAME (this should be the person who offered you the position)

Thank you for offering me the position of JOB TITLE with COMPANY NAME. I am pleased to accept this offer and look forward to starting my employment on START DATE.

As discussed, my starting salary will be SALARY and ENTER ADDITIONAL BENEFITS.

Thank you again for offering me this fantastic opportunity. I am looking forward to joining your team and making a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Kind Regards,


Top tips for writing your job offer acceptance email

  1. Keep your email short and sweet. While you want to ensure you include key information there is no need to go overboard with a super-long email. Your new employer is likely to be very busy, so they’ll want to see information that is clear and concise.
  2. Express your gratitude. You must have showcased your enthusiasm for the company and opportunity during your interview so keep that up in your acceptance email. Keep it brief, but at the same time highlight any particular elements that you are looking forward to.
  3. Proofread and proofread again. You don’t want your first correspondence with your new employer to contain any mistakes or grammatical errors. This will only make you look unprofessional and suggests that you lack attention to detail. So, check and double-check the email yourself and ask a friend or family member to do the same.

Bringing it all together

Accepting your job offer in a professional manner gets your employment off on the right foot and confirms that you were the right person for the job. Ensure that it is well-written and mistake-free in order to leave a great impression on your soon-to-be new employer.

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Writing a job acceptance letter on receiving a job offer may not be mandatory. However, doing so not only reinforces your professionalism but.

8 job offer letter templates for every circumstance with extra tips

letter of acceptance job offer sample

You've honed your CV, done your research and bossed the interview, and now - finally - you've received the email or letter containing those all important words that your hard work have merited. You've landed your dream job and you're already planning your ascent to the top of the company, charming bosses and colleagues alike in a hailstorm of revolutionary ideas; before you crack open the champagne, though, there's the small but important matter of saying "yes" the role you've been offered.

The most professional course of action is to write to your new boss, formally accepting the role and perhaps returning any signed documents that are required - but what is the best way to do this while maintaining the good impression you’ve made so far?

Here’s a step by step guide on how to write a job acceptance letter or email.

1. Keep It Professional

If you have documents to return, a printed letter in a professional tone should accompany them, but if you’re accepting a job offer made on the phone (or itself via email), then a formal email in return is fine. The key word here, though, is formal: your new employers are not your pals just yet, so steer well clear of any LOLs, emojis and informal spellings. Keep things simple and professional at all times, and avoid the tendency to ramble; your soon-to-be boss is essentially just looking for confirmation that you're accepting their offer, after all.

2. Thank Your New Employer

In even the briefest of letters, you should say thank you and make it clear you’re excited about the opportunity. It's also a formal indication of your willingness to accept their offer (just short of signing the contract), so you should be very direct and clear that that is what you're doing. Aim for something along the lines of: "I am delighted to formally accept your offer of employment in the role of XX".

You may have a long notice period before actually assuming your new position, so maintaining a positive impression is important, too. A more personal touch such as thanking the interviewer for making you feel comfortable is an excellent idea and reinforces the sentiment that you are trying to convey.

3. Confirm Details of the Job Offer With Your New Employer

Your job acceptance letter is your chance to confirm important details regarding your acceptance of employment, such as the agreed salary, your department, position, supervisor and - most importantly in this context - your start date. Summarise your understanding of the offer so that everybody is clear on the agreement being made, thereby avoiding any nasty surprises further down the road.

It is also the perfect place to ask any questions you may still have, about the role or benefits of your new job - especially if you forgot to ask when prompted in the interview. 

If you’re keen to get more information about your new role in advance, say so - your new boss may be able to send you pertinent information you can start looking over during your notice period. Not only will you have given yourself a headstart when your first day comes around, but your boss will already be impressed by your enthusiasm and proactive attitude, too. Depending on the flexibility you have in your old job, there may even be training sessions or meetings you could be involved in before starting.

4. Specify Any Special Considerations

If you have a pre-booked holiday or vacation that you arranged months ago, then most employers will try to honour your plans. Many managers check this kind of thing during the interview, especially if they require someone to fill the role urgently, but if they haven't, then it is important to raise the issue quickly.

Nobody likes requesting time off before they've even accepted the position - let alone built up some goodwill in the job - but if your plans are unavoidable or can't be changed (i.e. an expensive holiday that includes flights, or an important event such as your wedding), then you don't really have a choice. As long as you're respectful and polite in how you bring it up (don't start off with it, for instance, and enforce that the role is still your priority), then there shouldn't be an issue. Besides, if your boss is unwilling to give you time off for your own wedding, then is that an organisation that you particularly want to be a part of? 

5. Make Sure to Edit and Proofread

Having written your job acceptance letter, double check the details before hitting send (or print). The last thing you want is a professional communication that is littered with poor grammar or spelling errors. If you're meant to be returning other documents, check that all the information in them is correct and up-to-date (you don't want your new HR department to be on your case before you've even punched in) and, of course, don't forget to attach them, either.

6. Avoid Basic Errors

As already mentioned, the important thing in this letter is to avoid making basic errors and tarnishing that great first impression that you made during the recruitment process. To re-iterate, the key errors to look out for are: 

  • An unprofessional tone
  • Misidentifying the hiring manager or employer
  • Addressing the hiring manager or employer incorrectly (Mr, Mrs, Ms, Dr)
  • Not reiterating all the specifics of the offer (salary, supervisor, position, and date when you will begin your new job)

Job Acceptance Letter Samples

If you’re still unsure of where to start, or you need something to compare your own effort to, then we have included some sample templates for you. It's a good idea to write a draft and ask a friend or family member to review it before you send it, especially if this is your first job. 

Letter Template

Email Template

Finally, all you have to do is send it; if you're mailing it, then ensure the address is correct (especially the department) and that it is a nice envelope. If possible, you might even hand it in personally, either to the manager in question or at the reception of your new offices.

Then all you have left to do is celebrate, before your next big writing task - writing your resignation letter!

Have you ever had to write a job acceptance letter? What was the process like? Let us know in the comments section below.


This article is an updated version of an earlier article originally published on 22 November 2016.

Free formal job offer letter template to save time with the hiring process. If you accept this offer, your start date will be [Start Date] or another mutually agreed.

letter of acceptance job offer sample
Written by Yozshucage
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