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Letter to inform payment is made

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Letter to inform payment is made
October 06, 2018 Anniversary Wishes For Parents 5 comments

To write a letter to your supplier that a payment has been sent or done you may follow the guide below: 1. Type your address, phone and ema read more. 1.

Sample Letter to supplier for payment or collection of payment after delivery of stores/items/purchase order etc.

Letter Format for Payment Collection

ASUS Computers,
London, England, United Kingdom.

The Finance Manager,
Scottish Logistics Company,
Scotland, United Kingdom.

Dear Sir,

We are thankful to your cooperation in the matter of delaying payment from our company regarding your provided goods last month.

The company is in position to pay full amount of above said order and has great interest to continue trading with you in future.

It is therefore requested that you can collect full payment in form of cheque from the head office Asus Computers, London by 10th of this month.

With regards,

Peter Pounce

Format of Letter to Supplier for Payment Collection

Dear Shahid Ent.

Thanks for the timely delivery of the stores as per our contract agreement. Moreover as per specifications and samples provided by you, quantity and quality of the store was inspected and found it up to the required standards.

Now as the supply of the items has been completed and accepted you are therefore intimated to attend this office on the first working day after receipt of this letter along with the bill made in accordance with scheduled rates of the contract. You are also informed to append a stamp of your company on the bottom of the bill duly signed by the receiving officer. Also attach receipt voucher duly signed by the stock holder. These formalities will ensure an early finalization of the bill to issue you the payment cheque.

Yours sincerely,


Payment Collection Letter Example

M/s GYX Private Limited

Dear Rafi Sahib,

We are pleased to inform you that your last bill has been processed at our end and payment will be ready by tomorrow positively. You are requested to please collect your payment from the cashier in our office as soon as possible.

An urgent action in this regard is requested because limited funds are available and we have to make payments to the other contractors as well and payments will be made on the first come first served basis.

Best regards

Attique Ahmed
Accountant, Tariq Corporation,
Gulberg, Lahore

Letter to Supplier for Payment Collection

The Supplier,
XYZ Firm.

Dear supplier,
It is stated that your due payment of the past two weeks has been imported in the form of cheque from our international office and your cheques are clear to be processed and cashed anytime. This letter is to request you to kindly collect your payment from the Head office of the firm as soon as possible because the office would be closed for about a week due to Christmas break.

Thanking you,
HR Manager,
XYZ Firm

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Sample Letter to supplier for payment or collection of payment after delivery day after receipt of this letter along with the bill made in accordance with We are pleased to inform you that your last bill has been processed at.

How to Acknowledge Receipt of Payment Via Email (With Templates!)

letter to inform payment is made

Also known as an ‘outstanding payment letter’ or ‘debt recovery letter’, a tried and perfected late payment letter template is a handy tool to have on file.

Here’s our guide to writing a polite nudge, clear reminder and final notice – check what works for you and start cutting down the chasing emails.

Most of the time, late payment can be easily settled with a quick email to your customer, gently reminding them that payment is overdue. When that doesn’t work, however, or you get no response, a letter in the post can help to formalise the situation. Make sure you’ve got an up-to-date address for correspondence, and keep a copy and record of everything you send and receive.

To get you started, here’s a quick run-down of what an outstanding payment letter should include, when to send a ‘nudge’ and how to take further action, if necessary.

What should a late payment letter include?

Hopefully you’ll only ever need to send one polite nudge for late payment. But if not, you may need a couple of other templates to get the message across, including a firm reminder and a final notice letter.

These are the basic details each letter needs to include:

Late payment letter 1: polite nudge

  • your company name and address
  • recipient’s name and address
  • today’s date
  • a clear reference and/or any account reference numbers
  • the amount outstanding
  • original payment due date
  • a brief explanation that no payment has been received
  • next steps (you could give the recipient the opportunity to contact you and/or pay within a specific number of days)
  • payment options
  • reference to your payment terms

Late payment letter 2: firm reminder/late payment charges letter

  • your company name and address
  • recipient’s name and address
  • today’s date
  • a clear reference and/or any account reference numbers
  • the amount outstanding
  • a reference to your polite nudge or last communication
  • a brief explanation that payment is still outstanding, and any charges that may be added in line with your payment terms (and current government legislation)
  • next steps, including a cut-off payment date
  • payment options
  • reference to your payment terms

Late payment letter 3: final notice/letter before action

  • your company name and address
  • recipient’s name and address
  • today’s date
  • a clear reference and/or any account reference numbers
  • the breakdown of the total amount outstanding, including any additional charges/interest
  • a reference to your reminder letters or last communication
  • a brief explanation that payment is still outstanding and now in breach of your payment terms
  • explanation of any further costs added
  • next steps, including a final cut-off date and consequences for failure to pay (this will depend on your debt recovery arrangements)

Outstanding payment letter template

Here’s a late payment letter template, giving a reminder of the amount outstanding and due date, plus next steps.

You’ll need to edit this according to your business and circumstances, for example it might be more appropriate to mention a specific invoice that hasn’t been paid, rather than an overdue account balance.

Late payment letter online tips and resources

It’s worth staying up-to-date with Simply Business, as we’re always checking the most recent legislation and guidance for small businesses, especially when it comes to finance and legal issues. Subscribe to our monthly newsletter and check our legal and finance hub for regular updates.

Still having issues? Invoice financing experts Aldermore Bank work with small businesses every day to shelve the headache of chasing up late payments. Use our quick late payments form to get a quote from them today, using the ‘Invoice financing’ option when choosing from the menu.

And finally, you can get a lot of insight from gov.uk, especially when it comes to late payments, debt recovery and due compensation. Take a look at their hub for all the latest legislation, for quick reassurance of your rights and the proper procedures.

Remember, this article is just a guide, and it’s always worth seeking professional legal advice.

Click here to download an overdue payment reminder letter PDF

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Late payment letter template - free PDF or Word download

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Sample letter to acknowledge a payment received

letter to inform payment is made

Email marketing is one of the most effective event tools to help you get your target audiences through the door. With the asset of online registration, event marketers can send automated confirmation letters to the attendees right after their registration has been completed. Let’s find out how to craft a lucrative event registration confirmation email sample that won’t leave anyone cold.

Why should you use event registration confirmation emails?

Confirmation emails are used in the frame of event registration for several main purposes:

  • To provide confirmation of participation and inform a prospective attendee about the basic event details
  • To inform registrants about a successful payment transaction for a paid event
  • To promote a referral program
  • To encourage a registrant to sign up for a newsletter or to continue interacting with the event organiser in some way.

The elements of a good event registration confirmation email

A good registration confirmation email is like a perfectly cooked recipe. If you have all the ingredients and know how to put them together correctly, you’re bound to succeed. Check out this list of the essential elements that should be a part of your event confirmation email:

  1. An eye-catching subject. Successful subject lines maximize the email opening rates. This means that if the subject of your email catches the eye of the registrant, the chances are high that the contents of the email will be successfully perused. The email subjects used to confirm registration should depend on the goals of an event marketer. However, there are some must-have elements that include urgency, relevance, and informativeness. In other words, to craft a clickable email subject, you should develop a clear purpose statement and express it as briefly as possible. To add an extra punch, throw in a bunch of creativity through the use of rhymes, idioms, or quotes, and reap the open rate benefits!
  2. Event reminder. You should remind people of what they have registered for, even if you run a stunning event website where all the necessary information can be found. Through your email, you can underline the event theme and the key dates or add some new details to excite the registrants. There is one simple way to verify whether the content of your conference registration confirmation email is reaching your targets. Imagine that this email is the only thing that an attendee can consult on his or her way to the venue. Accordingly, it should include the essential details that get people through the door.
  3. No spammy words. There is a group of words that can make your event registration email land in a spam post. To avoid this, try to exclude the words like “free,” “promotion,” and “read” from the subject line. This way, you’ll ensure that no registrant misses out because an email registration confirmation is missing from his or her inbox.

The best samples of event registration confirmation emails

There are several aspects that make up a successful confirmation email sample for registration: simplicity, brevity, and a bridge to further activities or the company materials. To make this possible, you will need a flexible messaging system that helps to customise event emails. Let’s have a look at the best samples of event registration confirmation emails:

Why is it good?

This is a simple event email that includes the basic details, confirms the payment, and informs the reader of further activities. The confirmation details are bolded to catch the eye of the registrant.

Why is it good?

This registration confirmation email message sample from one of the major tech events, Web Summit, demonstrates that simplicity is related to efficiency. The key perk is the links to the relevant web pages, which help a registrant discover more about the event and its location.

Why is it good?

This sample of an event confirmation email from GEVME shows the benefits of high customisation. Personalise your event narratives, and list the most critical details in an event confirmation email.

Sending a registration confirmation email is an important preparation step for many corporate events that take place online, such as trainings, webinars, remote conferences, live streaming, etc.

Webinar registration confirmation email

Such email confirmation after registration letters may be customised, designed, or written in a nonstandard way that creates an immediate impression on the readers. These samples are designed to maximise your event attendance and simplify your interactions with the registrants. They establish immediate communication without boundaries, making the whole user experience more comfortable and shortening the time needed to achieve the ultimate goals.

Conference registration confirmation email

A thank you for registering for our event message is a good way to involve the readers and create good brand awareness that is formed through polite corporate communication and highly reputable attitudes towards your readers. It keeps the audience tuned in as you remind them of why they are using your event brand or your event products.

Tips on how to design & send emails

Even with a responsive email template, you will need to pay particular attention to a range of elements. Use the following tips to improve your email design and open rate:

  • Personalise your message.
  • Tell a good story.
  • Include an obvious CTA.
  • Segment the audience depending on location, time, or other pre-selected preferences.
  • Use a strong image and Alt text.
  • Keep the subject short.

The subject line can provide important information, even if the email is not yet open.Also, pay attention to the following:

Text size and breaks: Short paragraphs with an interval between them are important. Also, make sure that text elements will not be too tiny when viewed on mobile devices.

Image size and placement: Do not place text on images, and make sure that images are scaled so that users can see them when opening emails.

Multiple-column layouts: Even with a highly responsive email template, the columns may not stack up the way you want them to, and the content may be messed up. Test the design before sending the message.

Elements of buttons and clicks: Buttons and links must be large enough to click. Use obvious buttons, not embedded links.

Also, make sure you stay away from clichés or phrases that mean nothing.

The common mistakes and how to avoid them

Email etiquette is very strict when it comes to event registration emails. To ensure that event registrants won’t change their minds about attending your event and that they get all the necessary information they need, you have to know the common mistakes and how to avoid them.

  • Misspelled name: The golden rule of email marketing states that event registration emails have to be personalised by including the recipients’ names. Failure to spell the name of a registrant correctly can be very offensive to a recipient and can even affect the event’s attendance.
  • Improper capitalization: Grammar and punctuation are very important when it comes to business email communications. Don’t forget to capitalise proper nouns and the first words in sentences while writing an event registration confirmation email.
  • Using words with negative connotations: You have a new registrant! Woohoo! This is definitely a good thing. Try to sound as positive as possible while sending a registration confirmation email to your prospective event attendee. Show how glad you are to see this person on the list of registrants. Cross negative words like failure, delay, and trouble off your list.
  • Amateur signatures: Your event registrants expect professionalism in your email structure. No matter how catchy and memorable the content is, an amateur signature can really spoil the effect. Stick to the professional framework by including the name, job title, company name, phone number, and website. Remember, the signature area isn’t the right place for quotes or jokes!
  • Entire URLs: Don’t waste space in the body of your event registration confirmation email. Use hyperlinks or shortened URLs to add visual appeal.


    You can find a huge range of inspiring registration confirmation email templates out there that can help you add a special flavour to an event promotion campaign. Capitalise on attendance in a smart way, and craft seamless confirmation emails for your prospective attendees to get a zero “miss out rate” on the big day.

    With GEVME Registration, you will be on the road to automated event marketing processes and to getting your event sold out with great confirmation email template for events.

A letter of notification is sent to inform the recipient of important information. I just made a payment to show good faith. Thank You Ex Wifes name case number.

How to Ask for Late Payments Professionally

letter to inform payment is made

Why are you accepting payment in cash? Get a cheque from the client instead, and then deposit that in your bank account (if you don’t have a bank account, now is a good time to get one). Once the cheque has been cashed, send a letter to the client stating that the cheque has been processed and you can begin work.

Something like this may be useful (bear in mind it’s a Sunday and I’m not in my “business mode” so I may be off by a bit).

(Today’s Date)

(Your Name)
(123 Your Street Address)
(Your City, ST 01234)

(Name of Client)
(456 Their Street Address)
(Their City, ST 98765)

Re: (Name of Project)
Acct # (XXXX-XXXX-XXXX-XXXX) (This will be the account number for the job; if there is no account number, then don’t use this.)
Amount: ($X,XXX.xx) (This will be the amount of the payment that was made.)

Dear (Client Name):

This letter is being sent to you in response to a payment for (describe the services to be provided) dated (Date), which was received on (Date). Your payment has been received and processed. (I/We) look forward to working with you to complete your project as soon as possible. If you have any questions please do not hesitate to contact (me/us) via (list the methods you wish to be reached by for normal business inquiries and so forth) between the hours of (list your business hours). In the event of an emergency, (I/we) can be reached via (list the methods you wish to be reached by in case of emergency).

Please retain this letter for your records. In the event you lose this letter, a copy will be sent to the above address upon request.

Best Regards,

(Your Signature - actually write this out, don’t print or type)
(Your Name - Type this out in your word processor program of choice)

[Edit: One other thing, make sure you have a signed CONTRACT before accepting ANY money. If this is what you were looking for, just ask me and I’ll direct you to some online resources to help you out.]

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It was unfortunate that our system was down last week when you made the payment, causing inevitable errors on the manual transactions.

letter to inform payment is made
Written by Meztidal
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