Offer letters are considered confidential, and most companies are very protective As my retired-attorney father used to say, people can sue for.
After successfully applying for a job and going through the interview process, the hiring manager says the phrase you’ve been hoping to hear. “We want to offer you the job!” But what happens when several days have passed and you still haven’t received the offer letter? Do you follow up to ask when you can expect it or just sit tight waiting for the email?
Here are the steps to take if you have a verbal offer but not a written one.
If it’s been over 48 hours and you still haven’t received a formal offer, contact the hiring manager to express your enthusiasm about the offer and to ask about the status. Keep your note short and to the point, and be specific about what you’re asking.
Say something like:
“Dear Ms. Blocs,
Thank you so much again offering me the social media coordinator position. I’m very excited about the role and looking forward to being part of the team at XYZ company.
One quick question: When can I expect to receive the offer letter? I’d love to review it and understand the timeline by which I must make my decision.
I look forward to hearing from you soon.
Thank you again,
Waiting for a job offer can be nerve wracking, especially when you’re not sure of the exact timeframe. A good way to stay calm is to understand some common reasons for a delay. These can include things like the time it takes to coordinate between different departments or the fact that a key member of the team may be away and unable to offer their approval until they return. Whatever the case, there are likely to be several reasons why the offer letter hasn’t arrived yet that have nothing to do with you personally. Sending the follow-up note is a great way to address these issues directly and to get the hiring manager to give you some clarity about the hold up.
Another key thing to do while waiting for the offer letter is to keep going with your job search. Since job offers do occasionally fall apart before an offer letter is sent out, it’s important to keep your options open by continuing to apply to jobs and to go on interviews. This will ensure that you’re not losing momentum in your job search and that you’re able to move on quickly if the offer doesn’t come through. Added bonus: You might get a second job offer in the process.
Although waiting for an offer letter can definitely cause some anxiety, by following these steps you’ll be sure to stay on top of the process and to get hired as quickly as possible.
Receiving an offer letter for a new job is usually a sign that the employer intends to give the job to you. However, it's not an employment contract and can be.
Once we receive your application, we will send an email to acknowledge receipt within 1-2 working days. The email will include your student ID and application number which you should use if you need to make an enquiry on the progress of your application and will also include instructions for logging into Applicant-Self-Service.
We aim to respond to your application within 2 weeks, but for some programmes and during busy times, this may take longer. To allow us to deal with your application as quickly as possible, we ask that you attach all required documents to your application and that you do not enquire about your application until 3 weeks have expired.
If you have not attached all the documents that we require before we can make a decision then your application status will be changed to ‘Holding for Documents’ and an email will be sent to you requesting the required documents. When you receive this email, you should upload the required document(s) through Applicant-Self-Service.
In some cases we may be able to make a decision even if you have not attached all of the required documents, provided that you have uploaded a full current transcript. In such cases, any offer would be conditional on providing the required documents. You can find more information in the 'Your References, Transcripts and English Qualifications' section of the 'Frequently Asked Questions' page.
Your offer will either be conditional or unconditional and you will be asked to accept or decline this as soon as possible. You can accept your offer through Applicant Self Service by clicking on the ‘Accept/Decline link’ for your chosen programme under the ‘Admissions Section’ at the bottom of the Applicant-Self-Service screen.
Please note that if you accept a conditional offer then the offer status on Applicant Self-Service will change to ‘Documents required’ to indicate that the application requires further documents in order that the conditions can be met.
Please ensure that you accept your offer as soon as possible as accepting your offer late may cause delays in the production of your registration pack and, if you are an international student, the production of your Confirmation of Acceptance for Studies (CAS).
For select programmes you may also be asked to pay a deposit to secure your offer and more information can be found on the Deposits page.
If your application is unsuccessful then we will send you an email to inform you of this which will outline the reason why we have been unable to offer you a place on this particular programme. Please note that your application status will be updated to 'Unsuccessful/Withdrawn' on Applicant-Self Service.
If you receive a conditional offer, you will be asked to upload additional supporting documents through Applicant-Self-Service to meet the conditions of your offer. Your offer letter will list all the conditions that apply to your offer and you can also find these conditions on your 'To Do' list on Applicant-Self-Service where you can also upload the required document(s). You do not need to contact the Postgraduate Admissions Team when you have uploaded your supporting documents through Applicant-Self-Service as we will be notified automatically that you have uploaded documents.
Please note that once you have uploaded documents to your application through Applicant Self-Service the items on your 'To do' list on Applicant Self-Service will not instantly disappear and you will need to wait until an admissions officer has reviewed your documents and updated the status of your application. The time it takes for an admissions officer to review documents varies depending on the time of year and the type of document uploaded but you should normally see an update to your 'To do' list in 2-5 working days.
If all the conditions of your offer have been met then you will be issued with an unconditional offer letter by email.
We ask you to accept your unconditional offer within 4 weeks of receiving your offer. If you are an international student then, once you have accepted your unconditional offer, we will send you a Confirmation of Acceptance for Studies (CAS) necessary to apply for a visa. We normally begin issuing CAS four months before the start of your course and a CAS will not be issued until you have accepted an unconditional offer.
For select programmes you will be asked for a deposit to demonstrate your commitment to attend the programme and secure your offer of a place. Deposits are normally only requested from international students and must normally be paid by the deadline specified on your offer letter or deposit request email. More information about deposits, including a list of the programmes that require a deposit, can be found on the Deposits page. If you are an international student then, for programmes that require a deposit, we will only issue a Confirmation of Acceptance for Studies (CAS) once the deposit has been paid.
Understanding the difference between an offer letter and a contract is one of the key ways to set yourself up for success in your career. Since the terms are closely linked, many recent grads tend to think of them interchangeably when in fact, an offer letter and a contract have some important differences.
Here are the key things you need to know about offer letters and contracts.
Once you’ve successfully gotten through the interview process and received a verbal offer, you’ll soon receive an offer letter. So, what is an offer letter? It’s a formal job offer that includes most or all of the following things:
Intended to lay out the terms of employment, an offer letter is the employer’s way of letting you know exactly what the job entails and what you can expect from accepting the role. Once you receive an offer letter, you typically have anywhere from 24 hours to a week to sign it. If you choose not to do so, the offer will expire.
Similar to an offer letter, a contract lays out the details of a role and includes many of the same key pieces of information. However, unlike an offer letter, a contract typically has a specific time period attached to it and is used in cases where employers are hiring someone for a certain amount of time. Contracts are likely to be used in the following cases:
Like offer letters, contracts are time sensitive and generally require a signature within about a week.
Generally speaking, the answer is no. Although offer letters and contracts serve similar purposes, they’re generally used for different types of work. While an offer letter indicates the beginning of a long term full-time role, a contract is more often used to a establish short-term work relationship or one that does not fit the terms for full-time employment. For example, while you might work standard full-time hours on a contract, you’re unlikely to receive the same benefits as a full-time employee such as health insurance or a 401k plan.
Pro Tip: Temp to perm employees (employees who begin as contractors before transitioning to full-time members of the team) are the exception to the rule. Since these types of employees start off as contracted workers, they work on a contract basis before receiving their offer letter to join the team full-time.
Knowing the difference between an offer letter and a contract is a great way to manage your expectations when it comes to accepting a job offer. This will ensure that you know what each type of offer means and that you’re able to make an informed decision about accepting it.
Employers advance an offer letter outlining terms of employment. If the potential hire feels satisfied with the terms, she accepts the offer and its accompanying.
What should you do if you accept a new job, but then you change your mind? This situation can happen for a number of reasons. After you've thought about it some more, the position might not seem as good as it did when you accepted the offer. Perhaps a family emergency has changed your situation, or you have gotten a dream job opportunity that you just can't turn down.
Turning down a job offer after you have already accepted it can be an uncomfortable experience. However, as long as you have not signed an employment contract with the company, you are legally allowed to change your mind. And depending on the contract, you might still be able to turn down the job without any legal consequences.
It's better to decline the offer than it is to take it and quit shortly after. It's more expensive for the company to onboard you, then start over with a new job search.You also may have to explain why you quit a job you just started during subsequent interviews.
Think it through. Before rejecting the job offer, make sure you are 100% certain you do not want (or cannot take) the job. Once you turn down a job you previously accepted, there is no going back. Therefore, think carefully about the pros and cons of rejecting the job.
Read your contract. If you have already signed a contract, read through it carefully to make sure there will be no legal repercussions to you rejecting the job. For example, some contracts say that you have a certain window of time during which you can reject the job, or that you have to give a certain number of days’ notice.
Don't wait. Let the employer know as soon as you realize you no longer want to accept it. The sooner you let the hiring manager know, the sooner the employer can start looking for your replacement. He or she will appreciate your swift communication.
Be honest but tactful. Let the employer know why you changed your mind, but do so without insulting him or her, or the company. If you realized that you don't think you will get along with the other employees, simply say that you do not think you would fit in with the company culture.
If you found a job that you are much more interested in, explain that you were offered a job that is more in line with your skill set. Do not say anything negative about the employer or the company.
Be concise. No matter your reason for rejecting the job, keep your explanation brief. You do not want to go into all the details of your family emergency, or all the reasons why another job is a great fit for you.
Express gratitude. Be sure to thank the employer for the opportunity to meet and to learn about the company. If there was anything in particular you liked about the employer or company, say so.
Explain that turning down the job was a hard decision. You do not want to burn bridges with the employer—you never know if you might want to work with them in the future.
Know your bottom line. The employer might try to negotiate with you to get you to come on board. Before speaking with the hiring manager, decide what your bottom line is. Would you stay for more pay? Better benefits? There are some benefits and perks that are negotiable. If you do opt to negotiate, know what would entice you to accept.
Keep in mind that the hiring manager may not be thrilled that you want to counter offer after you already said "Yes" to the first offer.
Choose the right form of communication. Speaking with the employer directly (either on the phone or in person) is the best strategy, because it allows you to explain yourself more clearly and increases your chances of maintaining a positive relationship with him or her. You should then follow up the conversation with a letter or email confirming your conversation.
If you are nervous about speaking with the employer directly, or if you are worried you will not be able to fully explain yourself over the phone, you can send a formal letter or email message to him or her.
Learn from this. In the future, try to avoid situations where you accept and then reject a job. For example, for your next job offer, you can ask an employer for more time to decide. You might also work on your negotiating skills if you felt you did not get the salary or benefits you wanted.
Try not to let your excitement about a job offer cloud your judgment when you're evaluating future roles. Think carefully about the pros and cons of any job offer, negotiate a contract you are satisfied with, and then say "Yes" (or "No") to the job.
Check the Legal Implications: If you've signed an employment agreement, check the details before you withdraw your acceptance.
Talk to the Employer: If you can, it's better to have a conversation in person to explain why you have decided not to take the job.
Express Your Gratitude: Regardless of why you have changed your mind, let the company know that you appreciate the offer.
By turning the job down quickly and politely, you (hopefully) can maintain a positive relationship with the employer.
Check with a lawyer or employment expert just to make sure there will be no legal consequences for rejecting the job.
A conversation in person or over the phone is the best way to personally explain and apologize.
123 Walnut Dr.
Barrington, IL 60011
September 1, 2018
ABC Financial Group
456 South St.
Chicago, IL 60612
Dear Ms. Peterson,
Thank you so much for offering me the position of Financial Analyst at the ABC Financial Group. It has been a pleasure speaking with you and learning more about your company.
Unfortunately, after giving a great deal of thought to this career opportunity, I have decided that it is in my best interest, as well as the company’s, to turn down your gracious job offer.
I have recently decided to accept another position that I believe is a better fit for my abilities and skill set. I am so sorry for any inconvenience my decision may cause.
I continue to be impressed with ABC Financial Group’s role in the international marketplace, and particularly with the great work you have done as manager of the company’s Midwest branch.
I wish you all the best in your future endeavors. I hope to see you at the upcoming Financial Management Conference in October.
Francesa Lau (signature hard copy)
Read the offer letter, and any application paperwork you submitted before hand, very closely. There may be obligations you agreed to that any correspondence.