An award announcement letter format isactually more like a memorandum than a letter is, and is written to a group of people rather than a single individual.
To: All Staff
I'd like to introduce James Gonzalez who is starting at Johnson's as a product specialist on May 1. John will work in the marketing department where he will report to Sherri Howell. His job responsibilities will include coordinating all marketing services for the xx product.
He'll work with the product development team on all aspects of developing the product through launching the product in the international markets.
We've hired John to carry out our new vision of how product development needs to involve making a business case and market for the product before we make a single widget. This gives us the opportunity to see what potential customers really want and need before we build products.
John has worked in the area of bringing products to market for two different employers during his career so far. He is enthusiastic and excited about our new approach that will involve him very early in the product development cycle, an approach he believes will revolutionize our sales.
John's degree is from LaSalle University where he majored in marketing and minored in business.
Join me in welcoming John. He'll work with the other product specialist, Mary Robertson, who will serve as his official mentor. You will find John in the office right next to Mary's in the marketing wing. I've attached John's picture so that you will be able to recognize and greet him.
You can reach John on extension 543 and he spends a lot of time in AIM as johngonzalez222. He's also an enthusiastic player of all sports so let him know who needs a team member.
It can also be an official or a personal Announcement Letter. • It should also be put up on the staff notice board for everyone to see and learn.
There are a lot of milestones in one’s life that are so momentous they deserve a separate acknowledgement, for the person going through that milestone or achievement to take pride in and make an announcement to inform everyone about it. For some, it could be the announcement of an engagement, or an upcoming wedding. Proud parents will no doubt make an announcement about how their firstborn is celebrating his first birthday and, later, when the child earns an award or recognition at school.
In the workplace setting, there are also a number of events in one’s career that are worth talking about and, quite probably, the most obvious one is a promotion.
A promotion can mean a lot of things to an individual, depending on his priorities. It denotes a movement up the career ladder, leading the person a step (or a rung) closer to the higher position that he has been aiming for. Along with that rise is an elevation of his status or the esteem he gets from others in the workplace or in the industry.
A promotion is also seen as a means of improving one’s economic status, since it comes with a corresponding increase in his salary or benefits – both monetary and non-monetary. As his position in the company goes higher, so will the perks that will be given to him.
In contrast, the promotion may also mean a shift, transfer or transition, especially when the person will be promoted to a higher position in another office or department. He may find himself having to report to a different supervisor and working with different employees, in an entirely new environment. It is also a given that the promotion comes with more tasks and duties and, most definitely, heavier responsibilities.
A promotion is not something that affects only one person (the one who is promoted at work) or only one department of an organization or company. It also affects the people he will be working with in his new position, and those that he will be leaving behind in his old position, as they will try to find ways to cope without him, in the interval where the position he left remains vacant.
As such, there is a need to inform everyone – in a formal or official manner – about the promotion, and this is done through a promotion announcement.
An employee promotion announcement is exactly what the phrase describes: it is a formal document announcing the promotion of an employee. Actually, this document is basically in the form of a letter, which is why it is also often referred to as a “promotion announcement letter”.
In many cases, especially in small companies with a workforce numbering to around a dozen, news of promotions can be relayed in meetings, or by simple postings in bulletin boards. It becomes a different story when we’re talking about larger operations, or in bigger companies with a relatively bigger number of staff members. It is in these instances where making a formal announcement – in writing – is generally preferred.
The purpose of a promotion announcement letter is to provide information about a promotion and, in this particular case, there are two clear intentions in preparing this letter.
The rationale behind the second intention is simple, really. It is a common courtesy for the department or division where the employee is currently working in to be informed that one of their people will soon be moving out, so they can take proper corrective action to adjust to his absence without the work getting affected too much.
Those who are in the department that the employee will be moving into also deserve to be informed of the new addition to the staff, or even about the fact that they will have a new supervisor coming in. That way, they can prepare accordingly to accommodate the newly promoted employee, ensuring a smooth transition of work and responsibilities.
The use of a promotion announcement is applicable to all types of organizations where job promotions take place. Government offices make these sorts of announcements. Commercial and retail companies prepare announcements regarding promotions. Regardless of the nature of the organization, or its operations, composing employee promotion announcements are expected, and actually even encouraged.
Learn about why people are getting promoted.
Just as there are some things to be mindful of when writing other types of business letters and documents, there are also various considerations when coming up with an employee promotion announcement.
Depending on the culture and custom of an organization, a promotion announcement letter may take on various forms, including the content. It is a given that the name of the company and the date the letter is prepared appear on the face of the letter. Usually, the company name may appear in the form of the company logo or letterhead. However, there are other basic details and information that must be included in any promotion announcement.
A promotion announcement letter must have the following elements:
In other cases, the promotion announcement may also include the following:
Some tips when it comes to writing the content of the employee promotion letter:
There is one absolute rule with regards to the tone that the employee promotion letter should take: keep a professional tone throughout the letter.
It is all right to be congratulatory in the letter, especially if the promotion is something that management deems is well-deserved and long overdue. However, there has to be a clear line between making the letter sound too celebratory and too nonchalant about the promotion. It should strike a balance: be congratulatory, but keep it professional. Don’t go over the top, but don’t be too stingy with it, either.
What is the danger when this rule is not followed?
If the letter is too effusive in giving its congratulations, other employees may interpret it as indicative of management’s favoritism, so they will be inclined to think that the promotion was made with a skewed or biased view. Some employees may end up feeling envious or jealous of the newly promoted employee, resulting to tension or strain at work and, worse, affecting how they will work together.
If, on the other hand, the letter is too sparing in offering congratulations to the point that it comes across as too glib or non-committal, it takes away the excitement of the promotion. For many employees, a promotion is a special event and definitely something to celebrate, and for the news to be handed out coldly or without feelings, that would totally defeat the very essence of an employee promotion announcement.
Here are some more tips when dealing with the tone of the promotion announcement.
There are some instances where preparers of the promotion announcement take liberties with the tone. For example, a relatively small company addressing the announcement to the members of the organization or of a specific team within the company may opt to adapt a slightly informal tone. There is nothing wrong with that, as long as it doesn’t go over the top and start sounding overly enthusiastic.
At the end of the day, the tone of the employee promotion announcement will largely depend on the recipient. However, it is important to never lose sight of the fact that it ought to remain professional to a certain extent, which means that the variability will be limited to the degree of formality that will be injected into the overall tone of the announcement letter.
Whether the promotion announcement is delivered through a physical letter on paper or through email sent via the company’s local area network, the formatting should stick to the basic rules of business letter writing.
Formatting is still required even if the announcement is to be transmitted electronically, via e-mail or the company’s internal network message board, if any.
Prior to submitting it for final signature and delivery to the recipient, or even release to the press for publication, make sure to proofread the announcement letter for spelling and grammar. It never hurts to repeatedly do a spell and grammar check, since it will ensure the quality and integrity of the announcement letter.
The internet provides a wealth of sources for those who are looking for templates or samples of promotion announcements. There are even downloadable templates that require you to fill in the blanks, do a bit of customization, then you’re done!
The employee promotion announcement may be as long or as short as management, the Human Resource Manager, or any key personnel tasked to write it wants it to be, for as long as the basics are covered.
Here are a couple of examples to get you started.
To:InfoTech Staff and Clients
Subject:Promotion Announcement – Hugh Gough
Ladies and Gentlemen:
It is with great pleasure that I am announcing the promotion of Hugh Gough as one of the new Marketing Directors of InfoTech.
Hugh has been with InfoTech for close to ten years, painstakingly climbing the ranks with his dedication and commitment to his work. Three out of those ten years were spent as a marketing manager, where he has shown exemplary performance, as shown in the annual sales and customer retention reports.
Hugh has always shown initiative in the performance of his duties, even going above and beyond what is expected of him, in order to ensure that InfoTech delivers quality customer service while producing the expected outputs, well before their respective deadlines. We expect this same level of dedication and commitment to be applied in his new position as one of the heads of the Marketing Department.
As a Marketing Director, Hugh will be more closely involved in the formulation of marketing plans, with particular focus on the two biggest projects of InfoTech – the Deuz Project and the highly anticipated MegaWide Project, a five-year undertaking expected to launch in the coming year. Of course, these are on top of any other concurrent marketing projects requiring his marketing expertise and leadership.
Let us all congratulate Hughon this promotion, and wish him luck for all his future undertakings.
Human Resources Manager, InfoTech
Subject Line:Hugh Gough, Marketing Director
We are pleased to announce the promotion of Hugh Gough as one of the new Marketing Directors of the Corporate Marketing and Communications department of InfoTech. Hugh joined InfoTech a little over ten years ago, holding positions in the Sales and Logistics Departments over his stint with the company.
Hugh brings his extensive expertise and experience in Sales, Advertising and Marketing to his new role in the Marketing and Communications Department, and we are excited to see where he will lead the department – and the company – in his new position.
Please join us in welcoming Hugh to the Marketing and Communications Department, and in congratulating him on the promotion.
Human Resources Manager, InfoTech
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Use this email template to inform your employees about an internal promotion or transfer of one of your employees to a new department.
In our workplace, there are a lot of things and updates going on. Usually, in a business setting, we are being sorted in different hierarchies and positions, sorting the people into groups of similar processes or tasks. From line personnel such as those doing the core work, like production and sales, to staff personnel such as those that are working to support the organization with specialized advisory and support function, all these people are part in a team. However, staff would also mean the employees in general or all the people composing the organization and not just the key personnel or the group of officers. Ultimately, to simplify, in this article, when we say “staff,” this refers all the people employed by a particular organization.You may also see announcement email examples
Organizations and associations usually have a lot of updates and announcement from time to time. Without proper dissemination, this would result in an inefficiency of the whole organization; thus, every organization is structured in a way that the information will relay smoothly. To relay updates from the higher-ups to the staff, announcements must be made formal and be in a form of a written notice or a mail. Here are examples of staff announcements that you may find interesting.You may also see holiday announcement.
There are many things that you can announce with regard to your staff or in which the staff must be informed. The announcement may be through a notice printed in paper, a post in the announcement board, or email. These are the most common ways to disseminate announcements although there are many other ways on how you can reach the intended recipients.You may also see promotion announcement
Here are some examples of announcement relating to the staff in a company.
Whenever there is a new member of the organization or a new employee, you can give him or her a warm welcome either through short celebration like a welcoming party or through simply recognizing them in the office. Whenever you have these plans in mind, you can make an announcement to formalize your notice. Here is an example wording for the announcement of a new staff:
I am glad to announce that Jane Doe is joining our team starting on June 1. She will work as a business writer in the content department. Let us welcome her and let her know that you are excited about her joining the team.
To start, she is assigned to the templates team under the supervision of yours truly, so if you work with the templates team, please do look for an opportunity to greet her in person. You can also join us for lunch on her first days. So, let me know when you are available. You may also see wedding announcements.
For her employment background, she worked at a notable writing company over the past five year, so it is expected that she brings a wealth of knowledge regarding writing.
A reception is scheduled for June 1 in the conference room to welcome her. Please join us at 3:00 p.m. for a cupcake and iced tea.You may also see moving announcement cards.
It will be much appreciated if you could join me in giving Jane a warm welcome in our company.
Whenever there are updates or additional instructions or just simply a monthly meeting, you must post a formal announcement of such staff meeting in order to properly disseminate the information. You may refer to these example wordings for your content:
The month meeting will be held on Friday, February 6, at 4:00 p.m. in the conference room of Building 401. This is with regard to the new service personnel, reviewing of the general instructions, and establishing of rules for compliance with workplace safety laws.You may also see promotion announcement.
This is a formal notice about the weekly staff meeting to be held on Friday, February 6, at 10:00 a.m. at our main office. We will discuss the following agenda:
The meeting would approximately run into lunchtime, so packed lunch will be delivered at twelve noon. Let me know ahead regarding your food preferences.You may also see party announcement.
Whenever you are promoting an employee or a staff, it is better to formally put it into writing to acknowledge his or her promotion. In your writing, you must be a balance between being too celebratory and being unconcerned, for if you are too celebratory, the other employees may say that you are being biased in promoting the employee. On the contrary, if you are being unconcerned, they might think that you are not happy with the promotion. It is okay to be enthusiastic, but keep a formal tone throughout the letter. Here is a simple example for an announcement for staff promotion:
It is our pleasure to announce the promotion of John Doe to Supervisor in Marketing in the Publishing Department. John joined the company five year ago, has acquired enough knowledge, and has advanced through progressively more responsible positions in the Advertising Department, where he played a key function.You may also see birth announcement.
Thus, he brings a wealth of knowledge and experience to Publishing Department, and we are very much thrilled about his new position at the company.
Let us congratulate John on his promotion and join us in welcoming him in the Publishing Department.
Workplace would be so boring without parties and events. Hence, if you want the employees to stay enthusiastic in their work, give them a break and a room for breathing through gathering and parties. It is best if you would formally announce the event through a letter or an email. In this way, everyone will know and the information will not be tampered unlike those that are just passed through the mouth of their co-employees. Here are short, not-so-formal staff party announcement example wordings:
Let us jingle and mingle at the 10th Annual Doe Company Christmas Party. Dress to impress and be prepared for a company photo. Festive celebration to follow.You may also see business announcements.
We all worked hard all year round, so it is time for us to unwind, get together, and celebrate the Christmas season. You are invited to our Annual Doe Company Christmas Party.
We’ll pop the champagne and toast to the reason. Everyone in the office and their families are invited in our Annual Doe Company Christmas Party.
If among of your staff is leaving the company for good, you may inform the other members or employees as well for formality so they can have a proper farewell to the staff who is leaving. Another reason for informing the other employees might be because there might be some people who have unsettled business with the person leaving. It is also important so they can adjust to their tasks that are connected with the post, especially when no employee yet has assumed the vacant position.You may also see graduation announcement.
I am sad to announce that today is John’s last day with us. We wish him the best of luck in his future path. We will be moving quickly to hire a replacement for his post. If you have any business with John, you can approach our HR assistant.
Unfortunately, John has decided to move out from the company and today is his last day to be with us. He has been our top sales guy for the past year, and he will be hard to replace. We wish him the best of luck in his new endeavor.
On the part of the employee resigning, they must write a resignation letter and give them to the appropriate personnel such as the human resource personnel. On the other hand, the key personnel in turn must disseminate proper notice to the rest of the team. Here is a sample wording for such announcement:
It is with mixed feelings that we announce the resignation of John Doe effective this June 1. It is sad to lose one of the top performers of the team, and our only consolation is that he is comfortable with the decision he made if it is for self-advancement and improvement. You may also see free birth announcement designs.
He has contributed a lot to this company; hence, we acknowledge his efforts. We thank him from the bottom of our hearts for his commitment and dedication for the company throughout the years. We wish him best of success in his future endeavors.
There must be a valid reason to terminate someone from employment; otherwise, the company would be unreasonable and illogical. If proven that an employee committed acts that are subject to termination, he or she will be immediately released from the company with enough remuneration. There must be proper communication with the management and the terminated employee regarding the grounds for his or her termination. Then, the management or any key personnel must send or post an announcement with regard to the termination of the employee. Here is an example wording for the announcement for staff termination:
Please be advised that John Doe was terminated as an employee of our company effective on June 1. All staff are asked not to communicate any further with him regarding matters that are confidential to our company. His duties and responsibilities have been assumed by Jane Doe, a tenured employee of the same department. If you have any questions and clarifications, please contact Jane Doe. You may also see baby announcement postcards.
There are many instances where you need to make an announcement with regard to the staff in a company such as announcement for new staff, announcement for staff meeting, announcement for staff promotion, announcement for staff party, announcement for staff leaving, announcement for staff resignation, announcement for staff termination. Your announcement can be in the form of a written document or an email, so long as everyone will be informed of the update or notice.Hopefully, the examples above will, in a way, help you in your staff announcement. You may also see employee announcement examples.
From line personnel such as those doing the core work, like production and . It is best if you would formally announce the event through a letter or an email.