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References for job template
September 17, 2019 Anniversary Wishes For Parents 2 comments

Free printable sample job reference list template in microsoft word format can be used as a list of previous references for potential employers.

Use this template when requesting a reference for a new employee from their former employers to check the candidate's qualifications and past behavior.

If you’re thinking of requesting a reference for a potential employee, you’re probably in the final stages of your hiring process – so, well done! Your finalist candidate may have provided you with a list of references or you could have done some research on your own to find former employers.

Whatever the case, it’s best to reach out to former employers with a friendly email before calling them. You will learn what’s a convenient time to connect and give some time to the employer to remember the employee and prepare their answer. This way you’ll increase the chances of receiving useful information. Here’s an email template you can customize to your needs:

Subject line: Could you provide a reference for [Candidate_name]?

Hello [Name],

My name is [your name] and I work for [your company name]. We’re in the process of hiring for a [job title] and one of your former colleagues, [Candidate_name], has made the final cut.

Before we make an official offer, I’d like some more information to ensure we’re making the right choice. I’m reaching out to you because [Candidate_name pointed to you as a potential reference/ mentioned you were her manager for several years/ etc.] It’d be very useful if you could tell me a bit about your overall experience working with [Candidate_name] and whether you’d recommend [him/her].

Could I call you for a brief discussion today or tomorrow? Please let me know if the number [Candidate_name] provided is accurate: [+00100000000]. If you’d rather send me information via email, feel free to do so.

Of course, our communication is confidential.

Thank you for your help,

[Your name]
[Email signature]

When requesting a reference for a new employee via phone, ask a few targeted questions to get a well-rounded view of their past work and behavior. Check out our list of reference check questions.

Also, check out our employee reference request template that helps you send an email requesting references from a candidate more efficiently.

Looking for an all-in-one recruiting solution? Workable can improve candidate sourcing, interviewing and applicant tracking for a streamlined hiring process. Sign up for our 15-day free trial today.

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Here's the perfect email template to ask someone to be your professional After scouring the web for the perfect job, tailoring your resume and cover letter submitting a list of your references seems like an almost-too-easy step: List three .

Format a List of Job References Video with Sample Template

references for job template

We long ago stopped including “references available upon demand” on resumes (or should have), so job seekers nowadays need to have a good, professional reference page prepared ahead of time — one that includes an up-to-date, accurate list of their job references.

But how you prepare your list can make a big difference. If you’ve managed to get to the point in the interview process where an employer asks to see your references, the last thing you want is to give them a list of outdated information or bad phone numbers – or a reluctant reference!

Here’s an article that shows you how to avoid those pitfalls:

==> What Does It Mean If They Are Checking References?

If an employer is checking your references after your interview, this is a positive sign. Although this action doesn’t guarantee you a job offer, it’s an indicator that you are a strong candidate for the job role.

 ==> What is an Example of a Professional Reference?

Although you shouldn’t include your references on your resume, you should have a list if individuals ready to go. Examples of professional references you should include on your reference page are:

  • Supervisors
  • Colleagues and Coworkers
  • Former employees
  • Mentors and Advisors

Remember to tell your references before you share their contact information.

And now for the professional-looking sample I promised…

Sample reference list sheet to use as a template

So now that you know how to make sure you have a quality reference list page, it’s time to put it together in a way that looks good (everything counts) and presents your information accurately – and in way that is easy to read.

There’s also a place for you to add a note, where you can explain the relationship, any change to the reference’s employment or title, or whatever else would help the employer when they make the call.


A few more thoughts about reference pages

Everything you do or say during your job search, even the littlest things, helps create the total impression in an employer’s mind.

This is just a sample you can use as a template for your own reference page. And I think it would be great if you want to use your resume’s format to make the style even more your own.

But if you prefer to use this format just as it is for your references list, that’s great too. I hope it will help you get yourself to the job you really want.

Good luck!


=>   What Do Employers Ask When They Call Your References?

=>   When and How Does an Employer Check Your References?

=>   If I Got Job Offer With No References, Does It Mean No One Checked?


Other articles you might enjoy:

♦   Waiting Game: How to Deal with the Silence After a Job Interview

♦   How Soon Should I Send a Second Email After Interview?

♦   Job Offer While Waiting To Hear Back from Company I REALLY Want

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Job References Format Sample

references for job template

A resume reference list is a document that provides contact and background information on professional references. Recruiters and hiring managers may contact people on your reference list during the hiring process to learn more about your professional history, job performance and other details about the kind of employee you may be if hired.

Create a Resume on Indeed

While some employers may ask you to submit resume references as part of the application process, others may ask after a phone screening, face-to-face interview or before the final step in the hiring process. No matter when an employer asks for references, it’s helpful to prepare a list of several reliable contacts who are able to communicate your best professional attributes.

Related: How to Email a Resume

How to write a resume reference list

As you begin putting together a list of references for employers to call on during the hiring process, ask yourself the following questions to guide your document.

Determine how many references to include

The number of references you list depends on your career level. For example, if you’re entering the job market for the first time, you may only need to list three references. However, if you’re applying for a more senior role, you will want to consider a longer reference list with contacts from different points in your professional history. Often, employers will provide instruction on how many references they’d like to hear from—in this case, follow any guidance you’re given during the hiring process.

Keep in mind that the recruiter may not contact all references on your list. In some cases, they may only call one or two. But having a selection of different types of references ensures they have plenty to choose from if one of your references is unavailable.

Select your resume references

When selecting resume references, consider people who can speak to your best qualities, skills and qualifications. If possible, choose people who can discuss talents specific to the job you’re applying for.

Generally, the best people to include as references are:

  • Current or former manager or direct supervisor
  • Current or former co-worker
  • Current or former employees/direct reports
  • Academic advisor
  • Professional mentor

When thinking through who to include on your reference list, make sure you are comfortable with these people knowing you are looking for a new job, especially if they are someone you currently work with.

Decide how to send your reference list

The only time you should send your reference list with your resume is if the job posting explicitly requests references with the application. Otherwise, wait until a recruiter or hiring manager makes the request. Save space on your resume by removing “references available upon request”—recruiters will request this list if and when they need it during the hiring process. If you’re looking for additional guidance while creating your resume, review Indeed’s list of resume samples.

Ask your contacts to be a reference

It’s important you ask your contacts to be a reference before you provide their names. Not only is this a common courtesy, but it also gives them time to prepare for a phone call or email from the employer. Giving your references plenty of notice also ensures they have time to recall specific examples that highlight why you’re the best candidate for the role.

Whether you call, email or ask your prospective reference in person, be sure it’s something they’re comfortable doing. Your best references will be people who enjoyed working with you and are excited to discuss your talents.

Related: How to Include a Referral in Your Cover Letter

How to List References

Here is an example of how you can format your resume list. Consider listing your references in chronological order, starting with the person you worked with most recently.

    Your name
    Your address
    Your phone number
    Your email address

    Reference name
    Reference position
    Reference company
    Reference address
    Reference phone number
    Reference email address

    Reference description including where you worked together, when you worked together and your working relationship.


Resume reference list examples

    Linda Martinez
    Director of Sales, North America
    ABC Company
    1234 Main St
    Austin, TX 78701
    [email protected]

    Linda was my direct manager while I worked as a regional sales manager for the ABC Company from 2013 to 2017.
    Joseph Smith
    Professor, McCombs School of Business
    The University of Texas at Austin
    2110 Speedway
    Austin, TX 78712
    [email protected]

    Joseph Smith was my professor through numerous courses I completed to earn my Masters of Business Administration.

Your resume list template should follow the same look and feel as your resume, with the same fonts and colors. This way, if you submit them together, it looks consistent and professional.

After completing the hiring process, be sure to thank your reference for assisting you in your effort to find a new job. Whether it’s a quick call, email or a thank you note, it’s important you show gratitude to these important connections. After all, their testimonial can go a long way in helping you land an interview and hopefully a new job.

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It's no secret: asking for references can be intimidating. I would be happy to send you my resume and a sample job description so you have.

Employee reference letter sample

references for job template

When it comes to job hunting, the resume references page is one of the biggest areas of confusion. Should you include a references page? If you do, how should it look? How many references is too many? Who should you use as references? We’ll show you a good resume reference page template to follow as well as some awesome tips. 

In another blog post, we discussed why you should NEVER voluntarily include references on your resume.

BUT, what if your employer asks for references specifically? Of course, in that case, you’re going to need to provide them.


Reminder: You should always have a references page ready to go. BUT, you should never provide it to anyone unless specifically asked.

Should you include references on your resume?

No, not unless you’re specifically asked to do so. Even in the case that you’re asked for references, they should never be included on your resume itself.

You want to create a separate references page. We cannot stress this enough. This references page should NOT be included with every resume submission.

Build an awesome references page and keep it on hand. That way, when you’re asked for references, you can provide them immediately and confidently without stumbling.

How many references should you include on the page?

Generally, you want to be able to provide three to four references. At the executive level, you want to provide a few more. Five to seven will do the trick at the highest level.

It is important, however, to have more references available than those you will submit to the employer. That way, you’ll always be able to choose the most relevant references to the job you’re applying for.

It is very unlikely the employer will reach out to all your references. For that reason, it’s incredibly important to list the strongest and most relevant references first.

Who should you use as professional references?

Your best references will be the people that know you best professionally. Including family or friends isn’t terrible but just keep in mind that the employer will know that they tend to be biased.

A former boss can be a great reference. However, many larger companies forbid them from acting as references. Remember that when putting together your reference page.

The best references come from professional peers and those for which you provided service. That includes former coworkers, clients or even professors (if you’re new to the workforce).

How to attain professional references

Your references aren’t just words on a reference page. They are real people. If you want to use a person as a reference, you must build some sort of relationship with them.

This means reaching out and asking them if it’s OK to use them as a reference. It also means you should be thanking them and keeping them in tune with your job search.

You want your references to be ready for a call. If they are not expecting it, they may be caught off guard. Worse yet, they may just ignore the calls.

Even after you’ve landed a job, keep in touch with your references. Chances are you’re going to need them sometime in the future. After all, networking is the most important aspect of a successful job search.

 Resume References Page Template

General Information

First, let’s go over what information you should include on your resume references page.


In addition to these basic details, it is great to provide a short description of your relationship with the reference. For example, a short description of a project you worked on together or a skill set that you’ve worked together to improve.

Reference Page Example

Here is a generic resume references page template. You can use this as a template. But remember, your references page should very closely resemble the style of your resume. Don’t forget to make any necessary style adjustments.


Stylistically, your reference page should strongly resemble your resume. That means same font, same text-size, and same margins. It can also mean using bold or italic lettering in a similar fashion.


Final Words

Resume references are an important part of any job search. However, unlike a resume or cover letter, references should only be released upon request.

So, build relationships and build up your references. But do not share them until someone asks you to. Bring a reference page to every interview. That way, if you’re asked you will be prepared.

For more awesome job hunting and resume tips, check out the rest of the ZipJob blog here.

We also offer an awesome free resume review service. Get your resume checked by a professional resume writer!

Must include:

  • Employer
  • Job Title
  • Name
  • Business address
  • Contact information

Sarah Johnson
New York, NY 10006
(212) 555-5555


Forrest Gump
Manager, Pong Champ LLC.
Anywhere, Mississippi 38600
(601) 555-5595
Mr. Gump was my direct manager during my time at Pong Champ.

George W. Bush
Former President, USA
Ranchland, Texas
(214) 555-6655
Mr. Bush was my democratically elected leader for 8 years.

Charles Kelly
Custodial Artist, Various Pubs
Philadelphia, Pennsylvania 19116
(267) 555-5505
Mr. Kelly was a coworker during my early career.

Jedi Master, Distant Galaxy
(999) 555-5555
Yoda was my professor and tutor for many years.

WATCH THE VIDEO ON THEME: How to Choose Job References

Select references that can communicate positive attributes to set you up for success. your professional history, job performance and other details about the kind of Your resume list template should follow the same look and feel as your .

references for job template
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