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Sample letter endings

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Sample letter endings
September 11, 2018 Anniversary Wishes For Parents 5 comments

Whether handwritten, printed, or typed, the standard letter format hasn't changed. “As always” or “As ever” is useful in closing a letter to someone with whom.

Best,
A short, sweet, and safe way to sign off. Many experts agree that "Best" is the best way to go. You can extend it to say "All the best" or "Best regards."

Cheers,
A slightly British-sounding sign-off which conveys friendly cheer but may also allude to drinking alcohol, which might be a bit too informal for some.

Faithfully (or Faithfully yours),
Adds a touch of loyalty but might also come across as a bit too zealous.

Hope this helps,
If you're trying to help someone or offering advice, this might be the perfect closer.

Looking forward,
Conveys a pleasant, casual assurance of continued relationship.

Regards,
Indicates professionalism and respect. You can make it more emotional with "Warm regards," but "Warmest regards" might be a little too warm for a professional letter.

Respectfully,
A nice and somewhat deferential way to end the letter.

Sincerely,
The most common and benign closer.

Thanks (or Thanks again),
Use this if you haven't already fully expressed your gratitude.

Warmly,
A nice but not over-the-top touch of emotion; probably best when you have already met the person face-to-face at least once.

With anticipation,
If your letter's main purpose was to make a plan or set up an appointment, this may be the way to go.

We are here to help you decide what you can use as an appropriate closing to your thank-you letters. We have 16+ samples that you can also download and.

How to End a Cover Letter [20+ Examples of Great Closing Paragraphs]

sample letter endings

It seems as if ending a letter should be the easiest part. After all, the content has already been planned and written; only a handful of words need to be added.

However, if you've ever written a letter or an email, you know that deciding how to end a letter is sometimes harder than writing the letter itself. The different sign-off choices available may be confusing; what's the difference, for instance, between sincerely and yours truly? Is there any difference?

Although you probably know that you shouldn't end a letter to your mom the same way you'd end one to your boss, it might still be unclear what the best word choice is for each situation.

Each different phrase has subtle connotations attached to it that can shape your recipient's reaction. To understand how to end a letter, look at the following 12 farewell phrases and the situations in which they should be used.

1. Sincerely

Sincerely (or sincerely yours) is often the go-to sign off for formal letters, and with good reason. This ending restates the sincerity of your letter's intent; it is a safe choice if you are not overly familiar with the letter's recipient, as it's preferable to use a sign-off that is both common and formal in such a situation.

2. Best

Ending your letter with best, all the best, all best, or best wishes indicates that you hope the recipient experiences only good things in the future. Although it is not quite as formal as sincerely, it is still acceptable as a polite, formal/semi-formal letter ending, proper for business contacts as well as friends. 

3. Best regards

Quite like the previous sign-off, best regards expresses that you are thinking of the recipient with the best of feelings and intentions. Despite its similarity to best, this sign-off is a little more formal, meant for business letters and unfamiliar contacts. A semi-formal variation is warm regards, and an even more formal variation is simply regards.

4. Speak to you soon

Variations to this farewell phrase include see you soon, talk to you later, and looking forward to speaking with you soon. These sign-offs indicate that you are expecting to continue the conversation with your contact. It can be an effective ending to a letter or email when confirming or planning a specific date for a face-to-face meeting.

Although these endings can be used in either formal or casual settings, they typically carry a more formal tone. The exception here is talk to you later, which errs on the more casual side.

5. Thanks

This is an effective ending to a letter when you are sincerely expressing gratitude. If you are using it as your standard letter ending, however, it can fall flat; the reader will be confused if there is no reason for you to be thanking them. Try to use thanks (or variations such as thanks so much, thank you, or thanks!) and its variations only when you think you haven't expressed your gratitude enough; otherwise, it can come across as excessive.

Furthermore, when you're issuing an order, thanks might not be the best sign-off because it can seem presumptuous to offer thanks before the task has even been accepted or begun.

6. [No sign-off]

Having no sign-off for your letter is a little unusual, but it is acceptable in some cases. Omitting the sign-off is most appropriately used in cases where you are replying to an email chain. However, in a first email, including neither a sign-off nor your name will make your letter seem to end abruptly. It should be avoided in those situations or when you are not very familiar with the receiver.

7. Yours truly

This is where the line between formal and informal begins to blur. Yours truly implies the integrity of the message that precedes your name, but it also implies that you are devoted to the recipient in some way (e.g., your friend or, as a more antiquated example, your servant).

This ending can be used in various situations, when writing letters to people both familiar and unfamiliar to you; however, yours truly carries a more casual and familiar tone, making it most appropriate for your friends and family. It's best used when you want to emphasize that you mean the contents of your letter.

8. Take care

Take care is also a semi-formal way to end your letter. Like the sign-off all the best, this ending wishes that no harm come to the reader; however, like ending your letter with yours truly, the word choice is less formal and implies that the writer is at least somewhat familiar with the reader.

9. Your friend

Though it may seem obvious, ending a letter in this way is informal, and, as the sign-off itself states, is to be used only when writing to your friend.

10. Cheers

Cheers is a lighthearted ending that expresses your best wishes for the reader. Due to its association with drinking alcohol, it's best to save this sign-off for cases where you are familiar with the reader and when the tone is optimistic and casual. Also note that because cheers is associated with British English, it may seem odd to readers who speak other styles of English and are not very familiar with the term.

11. With love

This ending (or the even simpler variation, love) signals a familiar and intimate relationship with the reader. In other words, this sign-off should be used only in letters and emails to people with whom you are very familiar.

12. xoxo

Because this sign-off signifies "hugs and kisses," it's probably best that you reserve it for letters addressed to those closest to you. It's definitely not meant for the bottom of your cover letter!

How to End a Letter: Other Suggestions

Of course, there is more to understanding how to end a letter than just the sign-offs. You might be wondering how to punctuate your sign-off, what to include in your signature, or what P.S. stands for at the end of a letter or email.

Punctuating Farewell Phrases

When writing your sign-off, it's important to remember to use proper capitalization and punctuation.

Only the first word should be capitalized (e.g., Yours truly), and the sign-off should be followed by a comma (or an exclamation mark in some informal settings), never a period. Here are a few examples:

  • Yours truly,
  • Thanks!
  • Best regards,

To ensure that these aspects are correct and that your sign-off is appropriate, consider asking for a second opinion from a friend or submitting your writing to an editor.

Email Signatures

With emails, you have the option of creating a standard signature. Your signature will appear at the bottom of each of your emails. Ideally, it will make clear who you are and what your contact information is. For example, you may want to include the title of your position, or your degree(s), after a comma in the same line as your name:

Sincerely,

Leslie Knope, Deputy Director of the Department of Parks and Recreation

In addition to including your phone number(s) and email address, consider adding the street address of your office. Reflect on the value of linking to your social media profiles (provided they are maintained with your professional life in mind).

If you are considering adding a signature to your personal email, which might be used for both business and personal communications, deciding what needs to be added is a little more complicated. Once again, include your necessary contact information, but only include information you think your recipient will need. After all, you don't want to overwhelm your reader with information.

Postscripts

A P.S. (or postscript) comes after your sign-off and name. It is meant to include material that is supplementary, subordinated, or not vital to your letter. It is best to avoid postscripts in formal writing, as the information may go unnoticed or ignored; in those cases, try to include all information in the body text of the letter.

In casual and personal correspondences, a postscript is generally acceptable. However, try to limit it to include only humorous or unnecessary material.

So with these letter-ending techniques explained and your letter-ending vocabulary boosted, finishing your next letter or email should be no problem!

All the best,

The Scribendi Team

Image source: Freddy Castro/Unsplash.com

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Letter Closings

sample letter endings

When ending a formal letter, it's important to convey the appropriate amount of respect to the person receiving the letter. For example, you would use a different, more conservative complimentary close for an unknown recipient than you would for a business associate you know quite well. Your closing and signature should be as professional as the rest of your letter or email message. 

Complimentary Close

A complimentary close, also known as a complimentary closing, is the term inserted prior to your signature in an email message or a formal letter. This sign-off phrase shows your respect and appreciation for the person who is considering the request in your letter or email. Although it is a very old-fashioned tradition, using a complimentary close is still considered de rigueur when writing formal business correspondence. 

When writing or emailing a cover letter for a job or any type of business letter, it's appropriate to use a complimentary close. Make sure to choose one, though, that is professional rather than casual. 

Formal Letter Closing Examples

The following options are all good ways to close a formal letter:

  • Best regards,
  • Best wishes,
  • Best,
  • My best,
  • Regards,
  • Respectfully,
  • Respectfully yours,
  • Sincerely,
  • Sincerely yours,
  • Thank you,
  • Yours respectfully,
  • Yours sincerely,
  • Yours truly,
  • Cordially,
  • Cordially yours,
  • With appreciation,
  • With gratitude,
  • With sincere appreciation,
  • With sincere thanks,

How to Choose the Best Complimentary Close

All of the options listed above are appropriate for use in business correspondence. Choose which one to use based on how well you know the recipient and the circumstances behind your letter writing. For instance, limit options that are some form of a thank you (such as "With appreciation" and "With gratitude") to instances where you are requesting a favor or expressing appreciation.

You can think of "Best regards," "Sincerely," “Cordially,” and the variations on these closers as the little black dress of complimentary closes. You can't go wrong choosing one of these options—they're always appropriate.

Avoid Being Overly Casual in Your Complimentary Closing

You are not emailing with a friend or sending a thank you note to a relative. Do not use casual sign-offs like "Love," "Cheers," “Later,” “Ciao,” or "Always." These options do not match the formality of your letter. You want to keep the professional tone of your correspondence consistent, from the salutation through the content through the sign-off. 

How to Format the Closing and Include Your Signature 

Always remember to follow up the close with a comma, as in the examples below. Your typed name will go after the complimentary close. 

If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. When you print out the letter, this will give you plenty of space in which to sign your name in blue or black ink between your complimentary close and your typed name. 

You can write your title below your name, as well as your phone and email address. In emails, you can include an email signature section with contact information.

After you finish writing a letter, of course, always proofread it for spelling, grammatical, and punctuation errors. In order to make a good impression, your letter needs to be flawlessly constructed.

Email Message Signature Example (Text Version)

Sincerely,

Tanisha Johnson
Sales Manager, ABC Industries
tjohnson@abcindustries.com
555-123-12345

Printed Letter Signature Example (Text Version)

Best regards,

(written signature)

FirstName LastName

More Guidelines for Writing a Formal Letter

Are you still unsure about what should be included (or not included) in a formal letter? From appropriate formatting to how to address the letter, find out tips and guidance for writing a formal business letter.

Keep in mind, if you are writing someone in the armed forces, that it is customary in the military to use the complimentary close, “Very Respectfully” or its abbreviation, “V/R.”

If you're sending an email, leave one space between the complimentary close and your signature.

When closing a formal letter, you should end the letter with a complimentary close. Here are examples of formal closings, and tips for writing them.

How to End a Letter: Appropriate and Inappropriate Closings

sample letter endings

The Best Letter Closings and Salutations



Picking the right letter closing has everything to do with your relationship to the person with whom you’re corresponding.

lets cover the best closing salutations for the most common recipients.

Business Letter Closings

The trick to most business letter closing salutations is to hit the sweet spot between too formal, and too informal. Aim for the Goldilocks sweet spot.

You’ll want your closing to be reflective of the relationship you have with the person you’re writing. Obviously, if you’re writing a good friend you can use any kind of sign off you want.

But, for most business correspondence, using the Goldilocks approach is usually a good idea.

Here are some good business letter closings:

  • Warm Wishes
  • Kind Regards
  • Many Thanks
  • All The Best
  • Thanks for Everything
  • Many Thanks
  • To (Y)our Continued Success

And of course, you always have the trusty Sincerely in your pocket, but I like to avoid it because it feels a little obligatory now.

Its a beautiful word though, don’t get me wrong. But, ironically, if you want to seem sincere, you just can’t say sincerely anymore.

How do you like to close your business letters? Let us know below.

Will my usual e-mail signature suffice?

I’m glad you asked... It depends.

If you’re involved in a protracted e-mail conversation or it’s just routine business correspondence, you probably don’t need a closing salutation. In fact, it might come off as a little too formal.

However, you should employ a closing salutation if you’re:

  • Reaching out to a new client or prospect.
  • Asking for something valuable (advice, a meeting, etc...)
  • Closing a deal.
  • Responding to a letter in which they used a formal closing.

What sign offs should you avoid in a business setting? Skim through the next section and you’ll have your answer. None of the following closing salutations would be good for professional correspondence.

Personal Letter Closings

Alright... Enough of those stuffy office e-mails. Lets get to the fun stuff.

When you’re closing a letter to a friend or family member, you don’t have the trappings of professionalism restraining your creativity. Lets go over some fun letter closings for friends, family, and informal associates.

These are the more common salutations:

  • Keep Smiling
  • Wholeheartedly
  • Ciao For Now
  • With Love
  • Forever and Always
  • Many Thanks
  • Forever Yours
  • Love Always
  • Truly
  • Till We Meet Again
  • Faithfully
  • Adoringly yours
  • With Fond Thoughts
  • With Bated Breath

Of course there are many, many other closing salutations. People can get pretty creative with sign offs.

In fact, that is where you come in!

List your favorite letter closing below, and help us grow a list of the most awesome closing salutations of all time!

List Your Favorite Sign Off






Return from Letter Closings, to Thank-You-Notes.com

WATCH THE VIDEO ON THEME: ASHTON'S ENDINGS - The Letter (Horror Visual Novel) - Part 27 - Flare Let's Play

Are you writing a formal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of formal closing.

sample letter endings
Written by Nirisar
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