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Sample letter requesting money

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Sample letter requesting money
September 16, 2019 Anniversary Wishes For Parents 4 comments

The donation request letter templates on our website are applicable to everybody : We have templates that can be used by businesses and organizations for their.

Steps

Part 1

Preparing to Write a Request Letter

  1. 1

    Identify the proper person for the request. Many times, part of making a request is finding out who the right person to contact is. Generally, you should ask the person most qualified to fulfill your request, and it may take some work to find out who that is.
    • If you are writing to ask a favor of a company, then you might need to call the company secretary to identify the appropriate person. Get this person's full name, address, phone number and title.
    • You might need to write a different request letter to ask someone who you should write to. In this case, still follow these steps for writing a request letter.
  2. 2

    Learn the format for a business letter. Your request letter should use the proper business letter format, as it is likely a formal request. This applies whether you're sending an email or a hard copy letter.[1] Become familiar with the following format and be sure to use it when writing your letter.[2]
    • Place your name, title, and address on the top left of the paper.
    • Place the date below this.
    • Put the person's name, title, and address below this.
    • Address the person appropriately. Start with "Dear Mr." or "Dear Mrs."
    • Have 1-inch margins around the paper and use single spacing. Don't indent, just use a double space in between paragraphs.
    • Use an easy-to-read font such as Times New Roman or Arial, in 12-point font.
    • End with "Sincerely," then leave 4 lines so you can manually sign your name. Below this, type your name and title.
  3. 3

    Leave enough time for the request. Keep in mind that whoever you're writing to probably has other tasks to complete, so your request may take some time to get to. If your request is time-sensitive, be sure to give the recipient a enough advance notice to process it. Generally, allowing a week for requests is a good guideline, though bigger tasks could very well take longer.
    • For example, you wouldn't ask for a letter of recommendation from a teacher 2 days before it's due. That is an unreasonable request. If you'd planned ahead, you'd know that such requests usually require 2 weeks to fulfill.

Part 2

Writing Your Letter

  1. 1

    Use a proper greeting. The recipient of the letter should be greeted and addressed properly.[3]
    • "Dear" is the accepted opening for this style of letter. Openings like "Hi" or "Hello" are inappropriate and unprofessional for a business letter.
    • Use Mr., Mrs., and Ms. as appropriate. Never use only someone's first name.
    • If you're unsure of a person's gender, use the full name in the greeting instead of Mr. or Mrs. For example, "Dear Casey Smith."[4]
  2. 2

    Introduce yourself. If this is an unsolicited request, the recipient will need to know who's making the request. Make a brief introduction of yourself, such as your job/position or affiliated organization. This will help your reader understand who is making the request.[5]
    • Your introduction can only be a sentence or two. You don't need to provide a biography, you just need to give the recipient an idea of who you are.
    • Introducing yourself has two advantages. First, it's polite. Remember, whoever you're writing to probably doesn't have to grant your request, so good manners will show that you've put thought and effort into contacting him or her. Second, identifying yourself will help the recipient understand who you are and better process your request.
    • If you've met the person before, it might help to remind him or her. For example, you might write: “We met last week at the sports banquet. I was pleased to make your acquaintance.”
  3. 3

    State the favor you're asking. After introducing yourself, start a second paragraph. Politely, but clearly, state the favor you need. Also fill in any necessary details the recipient will need to meet your request, like dates and times.[6][7]

    Don't: demand help with "I need your help" or "I heard you could do this for me"
    Do: request help with "Would it be possible..." or "I would be grateful if you would..."

  4. 4

    Keep it simple. Don't go crazy with detail. You should be able to make your request in a few sentences. What's most important is that what you need is clearly stated.

    Don't: include unnecessary flattery or apology.
    Do: cover all necessary info, such as the time frame.

  5. 5

    Tell your recipient why the favor is important. In certain cases, you might need to convince the recipient that he or she should grant your request. This should also go in the second paragraph. Have all your supporting evidence ready and briefly state why this request is important, and why granting it would help the recipient.[8]
    • For example, you might be requesting that a company sponsor an event you're putting on. You could stress that the company will receive good exposure by doing this. You could say: "If you were to provide the necessary funding, we will announce your company at the event as an official sponsor. This will give you exposure to the community and identify your company with a good cause."[9]

      Don't: pressure someone with "This is extremely important." or "It would really mean the world to me."
      Do: provide specific info such as a deadline or a concrete incentive.

  6. 6

    Offer to provide assistance to the recipient. Always demonstrate your willingness to work with the recipient. A simple statement like "Please let me know if you need any more information" can show the recipient that you're willing to work together and be as much help as you can be.

    Don't: pressure the reader with references to past favors you've done.
    Do: acknowledge "I understand if you're not able to do this."

  7. 7

    Close the letter politely. When you've stated your request and provided all the necessary information the recipient may need, then close on a polite note. Thank the recipient for considering your request, and say that you look forward to hearing back. Then end with a proper salutation like "Sincerely."[10]
    • For example: "Thank you very much for your time in considering this request. I look forward to hearing back from you on this matter. Sincerely, John Smith."
  8. 8

    Proofread your letter before sending it. Never send a letter without proofreading, especially a formal business letter. Any spelling or grammar errors will make your letter look unprofessional, and could decrease your chances of having your request granted.[11]
    • Read your letter at least two more times before sending. That way, you can catch any mistakes you might've made.
    • Just because you're typing your letter doesn't mean that your spelling and grammar check will catch everything. Never rely exclusively on these programs. You still need to proofread the old fashioned way.

Community Q&A

Add New Question
  • Question

    How do I request extra help in the office from a manager?

    Start by describing what exactly you need help with; this may involve keeping a list of all of your duties for a few weeks prior to requesting help. Detail to your manager how this work is overwhelming and why you need someone else to contribute.

  • Question

    How do I write a letter requesting my supervisor for a new office staff?

    You might want to consider requesting an in-person meeting. Explain why you want it and why it would be better for the company. Be gracious and understand that any such request has a lot of considerations. Don't get angry if it doesn't go your way.

  • Question

    How do I write a request for a few days off?

    "I would like to contact you about __ days off because of/for ________________. I am hoping you will consider this request as this is very important to me because _____________." Use this format if your company does not have a form letter for requesting days off.

  • Question

    How do I write a letter to a pharmaceuticals company requesting free samples?

    Try: Dear Sir/Madam, I would like to request that your company consider the opportunity to provide us with some free sample medicines for our charity program to be held on 15 May 2016. We would be grateful if you could please approve this request as it will aid our charity and provide your company with an opportunity to advertise and provide product information to those attending the event. I am looking forward to your positive response to our request and will happily provide any information you may require. Regards, X

Ask a Question

Donation request letters are nonprofit fundraising letters that charitable Check out these other templates for donation request letters!.

Individuals in need: How to write a letter requesting support

sample letter requesting money

Sample request letter to ask for additional funds for the project. As a project needs sufficient funds to be up and running and it can only be possible if donor extend helping hands.

Sample Letter Requesting Additional Funds for Project

Dear Manager,

I sent this letter to request you that the funds which were given to us for the _____ project are not enough and additional funds are needed for the completion of the project. I have attached the details and the bills of the expenditures with this email. I hope you approve my request of additional funds as soon as possible since we are close to meeting our deadline of project submission. You may contact me in case of any queries or further details. Thank you.

Best Regards,

Ali Noor

Leader ______ Project

Sample Letter Requesting Additional Funds for Project

To: Mr. Russell — Garry’s Construction Inc.
Wheatland, California, United States

I hope this letter receives you in good health. I am writing in regards to the project we started on 54th street. We have run into some issues and the contractor wishes to expand the project area. We will need additional funding to continue our work.

Please get back to me as soon as possible.

Regards, Rebecca Adams
Wheatland, California, United States

Letter Requesting Additional Funds for Project

To the CEO,

Company name,

Address

Date

Respected Sir,

It is to acknowledge you that we are doing very well of the work you gave us. The project is going perfectly fine. The surveys are almost 70% complete. We are working really hard on conducting these surveys. The purpose of writing this letter is to inform you about the shortage of some samples. To get more samples, we need to conduct a survey. Survey is not always easy to conduct specially the ground surveys as it involves a lot of technicalities. The first main thing which is required by us is the main apparatus that will help us in conducting the survey. As you know the previous apparatus was destroyed due to a stormy weather in the area. For the purpose of conducting survey, new apparatus will be bought. We need additional funds for buying the apparatus as you know it’s a bit costly and new surveys cannot be done without them. Kindly issue us some additional charges so we can work upon this project and produce efficient results.

We shall be grateful to you.

Sincerely,

Name

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7+ Sample Donation Request Letter Templates

sample letter requesting money

Sending out fundraising letters might seem like an old-fashioned way to ask for donations, but they can be extremely effective when written correctly!

If you’ve been looking for fundraising letters, look no further! We’ve got six of the most common fundraising letters that nonprofits should be sending out to their donors.

Here’s what we’ll be going over:

  1. Donation Request Letters
  2. Church Fundraising Letters
  3. Individual Fundraising Letters
  4. Matching Gift Fundraising Letters
  5. Sponsorship Letters
  6. Donor Thank-You Letters

Tools we mention to support fundraising letter campaigns:

  1. DonateKindly
  2. Fundly
  3. Double the Donation
  4. Fundraising Letters

Let’s jump right in!

1. Donation Request Letters

What are donation request letters?

Donation request letters are nonprofit fundraising letters that charitable organizations send out to individual donors and/or prospects.

They can be sent on their own or included in a welcome packet that contains pamphlets, booklets, and additional information.

When should you use them?

Your nonprofit can use donation request letters at any time of the year! However, they are particularly effective toward the end of the calendar year when donors are determining their pre-tax season finances. People also tend to be more charitable in November and December, which means that your donation request letter has a better chance of encouraging a donation.

You can send out donation request letters to any of your donors, but these types of communications are better received by older generations. While millennials respond to digital donation appeals, the baby boomer generation overwhelmingly prefers direct mail.

Bonus: We suggest giving donors the option to reply to your letters by mailing a traditional check or directing them to give through your organization’s website. If you need to start accepting donations via your website quickly and don’t want to worry about fees, then we recommend a free and simple donation tool like DonateKindly.

Example letter


Date

Your Name
Your Organization’s Name
Street
City, State ZIP

Dear [Donor’s Name],

[Begin with an emotional appeal. A success story or a narrative that tugs on your donors’ heartstrings hooks your readers. Keep it short, though!]

Our community/nation/world is facing [problem(s) your organization is trying to fix]. While we are actively [insert current solutions your organization is attempting], we need your help to make our efforts go even further!

You can help us [solve the problem you’re trying to fix]. Your support is crucial to our efforts to [solve the problem].
If you’re able, we’d love it if you could make a donation of [amount] to help us achieve our mission and [solve problem].

Thank you in advance for your contribution. Your donation will go toward [insert effort, accomplishment, or project].

Here are the ways you can make a donation:

— Make a donation online at [URL to donation page or crowdfunding campaign page]
— Call us at [phone number]
— Send a check in the pre-stamped envelope we’ve included (no cash, please!)
— Text [keyword] to [text-to-give phone number]

Thank you again!
Sincerely,

[Signature of an organizational leader]
[Typed name of organizational leader]

P.S. [End with an update about an upcoming event, volunteer opportunity, or other information]

 



2. Church Fundraising Letters

What are church fundraising letters?

Church fundraising letters can take many forms. They can be used to ask for general church-related contributions, but they can also be used for specific fundraising efforts such as:

  • Charity auction item requests.
  • Fundraising event donations.
  • Sponsorship requests.
  • Mission trip funding.
  • Church building funds.
  • Missionary support.

It’s common for churches to send out fundraising letters to notify congregants when church events or other fundraising initiatives are occurring. These types of fundraising letters can be used to share the details—date, time, location, etc.—of the event as well as encourage those who can’t attend to give in advance.

For our purposes, we’ll be talking about a generic church fundraising letter that you can use to ask for general contributions.

You can send church fundraising letters to members of your congregation or to community members, depending on your fundraising need.

When should you use them?

You can send out church letters whenever you have a fundraising need! Churches rely on the generosity of their congregants to keep the doors open and the lights on.

Of course, you shouldn’t send out too many church fundraising letters. Limit your letters to a few per year and rely on in-person appeals during a church service for the majority of your fundraising efforts.

Sample letter


Date

Your Name
Your Church’s Name
Street
City, State ZIP

Dear [Church Member’s Preferred Name],

Greetings! We hope this letter finds you well and that you’ve had a relaxing, blessed holiday season. Because you’re an important part of our church family, we thought you’d want to know about our big plans for this new year.

As you may know, our congregation is growing. Just like any family, the more members you have, the more room you need. We’re pleased to invite you to be an important part of this exciting process!

This Sunday afternoon, [your church’s name] is hosting a special event to raise money for the brand new sanctuary and bell tower. How blessed are we to have so many members like yourself that we need to build an entirely new structure?

It’s our greatest hope that you’ll be able to join us at [date and time] for a family fun carnival! Snacks and drinks will be provided for a small price. The only thing you need to bring is your sense of fun and adventure!

Admission is free, but of course, willing contributions of any size are always accepted.

If you have any questions about the event or the new sanctuary or bell tower, please feel free to reach out to our special projects coordinator, [name] at [phone number] or email her at [email address].

As always, have a blessed day. We hope to see you Sunday!

His Clay,

[Pastor’s Signature]

[Pastor’s Name]



3. Individual Fundraising Letters

What are individual fundraising letters?

Nonprofits aren’t the only ones who have fundraising needs! Sometimes individuals need to raise money for a cause, project, or life event.

If that’s the case, you can use individual fundraising letters to send out donation requests to members of your community and local businesses.

Whatever you’re raising money for, an individual fundraising letter can help you generate funds for your cause, project, or event!

When should you use them?

You can use an individual fundraising letter whenever you need to raise money for a cause or project that means a lot to you. Of course, you shouldn’t just rely on fundraising letters to raise money.

You can set up a crowdfunding campaign to supplement your fundraising efforts. You can also use your fundraising letter to direct people to your crowdfunding page to give them an easy way to make a donation.

Letter template


Date

Your Name
Street
City, State ZIP

Dear [Donor’s Name],

My name is [your name] and I am [describe your position/situation/background]. I am looking to raise [amount of money] to help me pay for [project/expense/cause/etc.].

[Include information about why the cause or project is important to you and how it could potentially impact the reader or those you serve].

I’m writing to ask you to support me and my [cause/project/etc.]. Just a small donation of [amount] can help me [accomplish task/reach a goal/etc.]

Your donation will go toward [describe exactly what the contribution will be used for].

[When possible, add a personal connection to tie the donor to the cause. For example, if you’re raising money to help build a school in a developing country and you’re writing to a teacher, emphasize the fact that everyone deserves a quality education].

Thank you in advance for your contribution. You have no idea how much it means to me to have your support.

Here are the ways you can make a donation:

— Make a donation online at [URL of your crowdfunding campaign]
— Send a check in the pre-stamped envelope I’ve included (no cash, please!)
— Come to my fundraising event on [date] at [location] [when applicable]

Thank you again!
Sincerely,

[Your signature]
[Your typed name]



4. Matching Gift Fundraising Emails or Letters

What are matching gift fundraising letters?

Matching gift fundraising letters are tangible letters (or emails) that nonprofits send out to donors to remind them to submit matching gift requests.

For those who don’t know, matching gifts are a type of corporate giving program. After an employee has made a charitable donation to an eligible nonprofit, they can submit paperwork to their company’s HR department. If the donation and the nonprofit meet the company’s requirements, the business will make a contribution to the nonprofit for the same amount.

However, many donors simply don’t know that their employer offers a matching gift program.

That’s where a matching gift fundraising letter comes in!

Your nonprofit should send out communications to remind donors that their contributions might be eligible to be doubled (and sometimes, even tripled!).

When should you use them?

The best time to promote matching gifts (besides during the donation process itself) is directly after a donation has been made.

Your nonprofit is still fresh in donors’ minds, and they’ll be more likely to submit a matching gift request.

As soon as a donor has made a contribution (regardless of how the donation was made), your nonprofit should send out an automatic email that:

  1. Thanks them for their donation, and
  2. Encourages them to submit a matching gift request.

You can also follow up a few days later with a matching gift fundraising letter if the donor hasn’t already submitted a matching gift request.

Example letter


Here is an example of a matching gift fundraising email:

This is an excellent example of a direct mail letter/postcard that promotes matching gifts:

Use these letters and emails in conjunction with one another to maximize your nonprofit’s matching gift potential!



5. Sponsorship Letters

What are sponsorship letters?

Sponsorship letters are used by nonprofits that are looking to receive corporate sponsorship donations for a specific project or event.

Sponsorship letter packages include:

  • A sponsorship proposal cover letter.
  • A sponsorship levels document.
  • A sponsorship acknowledgement letter.

The proposal letter is the formal request for a sponsorship donation. It explains the nonprofit’s fundraising need and details how the funds will be used.

The sponsorship levels document is how companies decide how much they would like to give. This document lists out a few different sponsorship levels and the perks that come with each level. The higher the donation, the more perks the company receives.

The sponsorship acknowledgement letter is a thank-you to the company after they have made a donation. Your nonprofit can send out an acknowledgement immediately after a donation has been made and after the event has ended.

When should you use them?

Sponsorship letters should be sent out well in advance of your event or project. You want to give the company enough time to consider and respond to your donation request.

Sample letter


Date

Your Name
Your Organization’s Name
Street
City, State ZIP

Dear [CEO/CSR Manager/Business Owner/etc.],

[Open with a description of your organization. Give some brief background including your mission, vision, and how you serve your community.]

We are hosting our [event name] on [date] at [location]. Last year’s event was such a huge success that we decided to host the event again!

In the past, this event has raised [amount] and has [list out specific accomplishments using statistics and figures].

This year we’re hoping to raise even more! Our goal is [amount], and we were hoping that you could help us reach that goal.

By becoming one of our corporate sponsors, you’ll be able to [list out projects that corporate donations could help accomplish].
We’ve also listed out some of the incentives and perks that your company can enjoy should you decide to become one of our corporate sponsors (see attached Sponsorship Levels Document). Regardless of the amount you choose to give, your company name will be included in our event program and you’ll be included in the press release that we’ll publish on our website.

We’re accepting cash donations as well as in-kind donations of goods or services. Feel free to make a contribution that you’re comfortable with.

See the attached Sponsorship Levels Document to find the giving level that’s right for your company. If you’re ready to make a donation, please tear off the perforated section of the following document and send it back to us in the self-addressed envelope we’ve enclosed.

I’d like to thank you in advance for your generosity. Please don’t hesitate to contact me directly at [phone number] or [email] if you have any questions.

Sincerely/All the best/etc.,

[Your printed name]
[Your title]

[Your signature]



6. Donor Thank-You Letters

What are donor thank-you letters?

Donor thank-you letter are pretty self-explanatory.

These letters (or emails!) are meant to be used after a donor has made a contribution of any kind, including:

  • Monetary contributions.
  • In-kind donations.
  • Volunteer time.
  • A matching gift from an employer.
  • And more!

When should you use them?

Your donor thank-you letters should be sent out as soon as you receive a contribution. Donors should receive an acknowledgement within two days of making a donation.

Feel free to send out an acknowledgement email as well as a direct mail letter. You can never be too appreciative of your donors!

Letter template


Date

Your Name
Your Organization’s Name
Street
City, State ZIP

Dear [Donor’s Preferred Name],

I can’t tell you how much all of us at [nonprofit name] appreciate your contribution to our cause. Thanks to your donation of [amount], we’ll be able to [list out specific goals, objectives, etc.].

I also wanted to let you know that we’ll be [hosting volunteer event, opening up our nonprofit’s doors for tours, holding a fundraising event, etc.]. We’d love to extend an invitation to you to participate in this opportunity! Our current donors have all enjoyed developing a stronger partnership with our organization, and I’m hoping you’ll do the same.

Thank you again!

[Your printed name]
[Your title]

[Your signature]


We hope that these six fundraising letter templates have given you some insight into how to write an amazing fundraising appeal. Which ones have you used in the past? Which letters have you had the most success with?

If you want to learn more valuable fundraising tips, check out these additional resources:

  1. Must-Know Nonprofit Software:Every nonprofit needs fundraising software if they want to raise money online. Learn about the top vendors providing nonprofits with top-notch tools to help you raise more donations.
  2. Online Fundraising Guide:Looking for more ways you can raise money online. You’re in luck! This extensive guide will lead you through everything you need to know about raising money online.
  3. 113+ Fundraising Ideas: Put your new fundraising letters to use by hosting a fundraiser. With our list of over one hundred ways to raise money, you’re bound to find an idea that will work perfectly for your nonprofit.
Tags:asking for donations, fundraising, fundraising letters

Writing donation letters can be challenging, especially if it is not something your organization has.

29+ Donation Letter Templates – PDF, DOC

sample letter requesting money

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Donation request letters are nonprofit fundraising letters that charitable Check out these other templates for donation request letters!.

sample letter requesting money
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