We receive lots of invites for events and want to send our thank you letters.
In every walk of life, people like to be thanked — it shows that someone has recognized their efforts. Beyond birthdays and school gatherings, a thank-you letter goes a long way in the business community toward building goodwill and cementing relationships. A concise and genuine thank you note shows you to be a thoughtful and capable person—someone worthy of doing business with.
We’ve put together a few tips and guidelines for you to get the most out of your thank you letters.
No matter the case, you want to write your thank you note as soon as possible after the event ends. If you thank someone for something small they did 2 months ago, they’ll likely just think you’re weird.
The key to a good thank you note is to be genuine in your emotion. If your tone is flat or you seem too focused on future opportunities, the effect won’t register—you’ll just come off as selfish.
Otherwise, the structure of a thank you note is straightforward and favors conciseness.
Here are the general elements:
It’s essentially a must to use the recipient’s name in the greeting. If you can’t be bothered to address them direct why write a note? For the salutation, using the word “dear” is standard and adds the appropriate level of formality to almost all business letters.
Avoid “To whom it may concern” or “Dear Madam or Sir” greetings at all costs. They make your thank-you note seem distant—if you don’t know the person’s name, find it out somehow!
Lead-ins like “I would like to thank you…,” “I’m just writing to express my appreciation…” are suitable for a formal thank you letter, albeit a bit clichéd. Feel comfortable tweaking this a bit to fit your situation.
In less formal cases, make your opening sentence direct and simple: “Thank you for your help.” Of course, informal thank you notes are rare these days (since you’d likely just message them or tell them in-person).
When speaking frankly about why you’re thanking them, don’t mention money even if it was involved.
For financial deals, terms like “Thank you for your support”, “We appreciate your generosity” suit better and are the phrasing most charities and non-profit organizations use for donations.
Continue your gratitude with a few sentences about the importance of whatever happened between you and the recipient: “your expertise gave me a clear understanding of the department’s KPI”, “it was an honor to work with you,” etc.
Try your best to make this actually sound personal—if you’re thank you note reads like it’s a stock note, that defeats the purpose.
The recipient should feel it was their specific time and/or contribution that you value, and not just anyone who was willing to help. You aren’t sending these out in bulk, so take the time to make it individualized.
If you are not sure of how appropriate it is to give a specific compliment, avoid it.
Being nice and making it clear that you appreciate the person is a part of the thank you note’s existence, but if you are too complimentary it may come off as brown-nosing or sarcasm. It’s best to use short phrases such as: “we greatly appreciated your presence” or “your contribution to PROJECT 123 cannot be put into words.”
Before closing a thank-you note, express your desire to continue the business connection. While this mention should be short and quick, it does show you are serious about your trade, and not just happy to be at the big boys’ table, so to speak.
If you already have ideas for a future cooperation, mention it without going into details. “Our company is going to hold IT workshops and would like you to join” — this is a good hint that you value their abilities while demonstrating your confidence in your own work.
In most cases “Best regards” and “Sincerely” are appropriate salutations. You don’t want to get too cute with a salutation unless you know the person well.
If you prepare a thank you note on paper, always sign your name with a pen. You may also include your title or position if the letter is formal.
Dear Mr. Adams,
I want to sincerely thank you for the referrals you’ve sent our way lately. They have helped our business immensely and it’s great knowing that we have such an accomplished businessman in our corner. It’s truly been a pleasure.
We’ll keep you updated on any changes or upgrades to our services. We won’t let you or the customers you referred down!
Thank you once again.
Mr. Roger Waters
The exact nature of any thank you letter will come down to the formality of the relationship.
If business partners see each other quite often, an informal thank-you note with some light-hearted joking would be a good way to show your appreciation during a work process. This can be through either an email or a hand-written note.
For more formal situations, it’s better to send a hand-written note; an email is likely to get buried in the recipient’s inbox.
No matter the formality however, thank-you notes should be short and to-the-point—this is business, and time is money; if the note is more than half a page, you’re not doing it right.
Your note’s format is the same as other typical business letters. Names, titles, and addresses for both sides, formal greetings and closings, the writer’s signature — all these formal specifics should be included. If you are writing on behalf of a company, typing the note on the organization’s letterhead is a savvy, professional choice.
As with any official business communication, make sure your grammar and spelling are perfect—sending something with improper English will make a worse impression than sending nothing will.
Dear Mr. Tyler,
I would like to thank you for taking the time to meet with me and my colleagues yesterday. I appreciate you sharing your knowledge about the roles and responsibilities required for a project like ours. Your presentation contained several innovative ideas that we are now considering for our project’s structure.
You have our sincere appreciation and we hope to continue working with you in the future. With your permission, I will inform you about our next meeting.
We look forward to seeing you there.
Mr. Zachary Perry
Dear Mrs. Williams,
My colleagues and I wanted to thank you for giving us the chance to pitch you on expanding our business. We know you are an incredibly busy person and we’re grateful you gave us some of your time.
If you’d like any other information or something from our end, don’t hesitate to let us know.
Dear Mr. Jackson,
All of us at Paws Against Violence are eternally indebted to you for your donation. You might not believe us, but every cent counts toward the bigger goal!
We’ve included the most adorable pictures we could take of just a few of the little critters who’ll be benefitting from your donation.
As always, stay up to date by periodically checking our website, and please spread the good word!
All the best
Paws Against Violence
… a small gesture like saying “thank you” goes a long way.
This may seem like a lot of conventions to follow, but all in all the process is pretty simple. You’re thankful for the opportunity, so let the other person know it with a short note. In today’s business environment, politeness and professionalism go a long way.
If you’re looking for more ways to exude professionalism, see how our virtual phone system can help you achieve just that.
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Words for thank you notes should show your appreciation. could also add a touching note to your writing and personalize your card or letter even more. When you've been invited as a guest in someone's home, send a thank you note .
Thank you for your kind invitation to John and Jane's engagement party on Friday, January 16 at 6:30 p.m. My wife and I will be happy to attend and eagerly look forward to helping you celebrate this happy occasion.
Thank you for inviting us to be part of Jane's graduation celebration. We're eager to see you all again. This event will make seeing you even more special.
We'll be arriving Thursday at 7:00 p.m. on flight 401. Thank you for offering to pick us up and getting us a room at the Doe Inn. You seem to think of everything.
We look forward to spending this time with you and getting better acquainted with Jane and her husband.
John and I were delighted to receive the invitation to your barbecue. We accept and are looking forward to the event. I've misplaced the invitation, but as I recall, the barbecue is on Thursday, June 15, at 6:30. Please let me know if I am mistaken. We look forward to another great evening with you.
I was pleased that you would invite me to attend Jane's retirement party. I appreciate your kind offer to pick me up at home, but I will already be in Springfield that day and plan to drive to the party myself.
I appreciate your thinking of me, and I look forward to seeing old friends again.
Receiving an invitation is always pleasant. After all, it means that someone has remembered us and would appreciate our presence on an important occasion. It is gratifying to participate in the joy of young spouses or in the birth of a baby. Or maybe we have been invited to a business conference, which means that we are appreciated from a professional point of view.
Sometimes, however, not knowing how to respond to an invitation could get us into trouble, especially if we have to do it in a language which is not our own. Maybe we do not know how to distinguish between an informal tone and a more formal, distant one. Or perhaps we do not know the most appropriate expressions of politeness required for the occasion.
And you? Maybe you have received an invitation to the wedding of an American or a British friend, or an invitation to a work convention abroad. Whatever the occasion, whether you have decided to accept or reject the invitation, read the following article to find the information that you will need to respond in the most appropriate manner.
Say thank you to your attendees with GEVME Email marketing and gain a As such, when you write a thank you email for an event, you need to . you may also like to learn more about creating a business invitation email.
Have you received an invitation to celebrate or socialize with friends or family members?
If so, it’s a good idea to send an acceptance note if you plan to attend the event.
Below, you’ll find several thank you note samples for invitations to various engagements.
Thank You Note Samples
for Social Invitations
Thank you so much for inviting us to attend Kalie’s scholastic awards ceremony. As her uncle and aunt, we are happy to be included in such a memorable event, and plan to meet you in the school auditorium, May 17th at seven p.m.
We want you to know that we are very proud of Kalie. She is a truly exceptional young lady. Sharon and I look forward to the evening's events.
I would like very much to attend the single’s New Year’s Eve dance on Friday, December 31, at 8:00 p.m. All of my friends are excited about the event. It will be a great opportunity for all of us to have an evening of fun and celebration.
Thank you for the invitation. I look forward to seeing you soon.
I had forgotten how close we were to Valentine’s Day. Of course, Jim and I would love to attend your party on Saturday, February 14th. No one throws a better party than you do!
With warm thanks,
We're very pleased to receive an invitation to your dinner party Friday at 7:30 p.m. Please let us know if there is something special you would like for us to bring. We would be more than happy to do so.
Steve and I always enjoy being with the two of you. We look forward to seeing both of you later this month!
Our warmest thanks,
Interested in more thank you notes for personal use? If so, check out our sample thank you notes page.
For notes you can use in the workplace, please see our business thank you notes page.
Below, you'll find several thank you note samples for invitations to various Thank you so much for inviting us to attend Kalie's scholastic awards ceremony.