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Thank you letters to employers

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Thank you letters to employers
December 03, 2018 Anniversary Wishes For Parents 4 comments

Learn how to write a thank-you letter after an interview that will impress employers and increase your odds of getting a job offer!.

Last updated on January 18th, 2019 at 06:59 pm

So the interview is over. You did well, or perhaps you made a mistake or two. But what’s next? Should you wait for a call from an employer? Should you call them back?

One of the least obtrusive ways of following up an interview is sending a short thank you letter. 

No pressure. No deadlines. Nothing personal. No phone calls.

Just a short note, thanking them for their time and effort in an interview. Long text is not always necessary.

Once you send a thank you note, it is a clear sign to the employer that you still want the job, after everything that has happened in an interview. And you don’t even have to mention it on your letter. If you weren’t interested, you simply wouldn’t send it… It is clear to everyone, including your future employer.

 

More than a formality

Actually, a thank you letter (or note) is not only a formality, something you should send because it is polite to do it, or becasue it belongs to the interview etiquette in your country.

A good letter can help you to make one final push and get the job.

We wrote two sample letters, to make it easier for you to craft one. Read the information in the brackets to understand why we included (or not included) something in the text.

 

Samples of thank you letters

Dear Mr. Koviko, (Always address the person who led the interview with you. Do not send a letter the the HR department, HR manager, etc.)
I would like to thank you for the chance to interview for a marketing manager job in your company. (Mention the position, we are busy and lead many interviews, and we do not always remember every job candidate and position they interviewed for–though we for sure remember a great candidate like you. ;))

It was a great experience for me. I have learned a lot in this interview with you, and now I really believe that this is the best possible job for me.

I wish you good luck and hope that you will make a good decision. (You are telling them to choose you, you just do it in a polite and indirect way. Or perhaps you are just being nice…)

Best Regards
Martin Smith
123456789 (Include your phone number. Make it easy for them to contact you–they can do it immediately after reading your letter.)

Second sample letter

The second letter is a bit different. It is more informal, and you should use it especially if your interview went well, if you managed to create a good connection with the interviewer. Anyway, any letter is better than none. Choose one of our examples, or follow your intuition and impression you had in an interview, while composing your own version of a thank you note.

Dear Mr. Stark,
It was a pleasure to meet you in an interview. You, as well as other people I met in the company, made a good impression on me.
You led the interview in a professional manner, and I am sure you will choose the best candidate for the job.
After talking to you in the interview, I am as motivated as ever to get this job of a marketing manager. I hope you will consider my application, and let me know your decision soon.

I wish you and your company great success, for many years to come.

Best Regards,
Martin Wieser
0064468986789

 

Conclusion

It is easy to send a thank you letter, and you can find many good samples online (or you can use your creativity and compose your own unique letter).

Sending a letter, you can not lose anything (unless you make ten grammar mistakes in the text). It can only help you to strengthen the connection with the interviewer, and to get a job at the end of the hiring process.

And if it doesn’t pan out, if your letter brings no answer, at least you will know that you tried your best. It is always easier to accept failure when we know that we did all we could do to succeed…

 

Other articles that may interest you

  • Interview follow-up call – Most of the time you will not have the phone number of your interviewer. But if you get it (can happen in an agency, or in small and middle-sized companies), calling them is a great idea. A phone call offers much more flexibility than an email. Even if their answer is negative, you can ask them for the feedback, which can help you to prepare better for your next interviews
  • Most common interview questions – Why should we hire you? What motivates you in work? What are your weaknesses? Where do you see yourself in five years from now? Why did you leave your last job? Learn how to answer all tough interview questions…
  • What job is right for me? Starting your professional career? Deciding about your studies? Or feeling unhappy in your present occupation? The article should help you to find your true calling in life.

 

Matthew Chulaw

Matthew has been working in international recruitment since 2008. He helps job seekers from all walks of life to pursue their career goals, and to prepare for their interviews. He is the founder of InterviewPenguin.com website.

Latest posts by Matthew Chulaw (see all)

 

Whether it's for a job or an internship, a thank you letter is literally your last chance to sell yourself to an employer. Career experts from Yale.

How to Write a Business Thank You Letter

thank you letters to employers

You sent in a resume and landed the interview. You did your best to wow the interviewer and are praying that you aced it. Maybe you’re wondering, though: Is there anything else you can do set yourself apart from the crowd of other interviewees? Write a thank you letter.

If you haven’t already sent a thank you letter to the person who interviewed you, grab your pen and stationery, or fire up your PC, and prepare to set yourself apart. Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.

Sending a message of gratitude after an interview is a plus for jobseekers at every level. It shines a light on your qualifications and shows that you have a positive, take-charge attitude. It restates your interest in the position and refreshes your meeting in the mind of the interviewer.

7 Tips for Writing a Post-Interview Thank You Letter

 

Only about one out of every 20 jobseekers sends a thank you letter after a job interview, even though it’s a commonly recommended practice. The letter doesn’t need to be long, just a paragraph or two. Here are some tips on how to make an impression with your thank-you letter after an interview:

  1. Personalize the Letter: Be sure to spell the interviewer’s name correctly. Also, make a note of something specific you discussed during the interview. This is a perfect way to remind the interviewer of skills you have that are specific to the job.
  2. Make It Neat: If you’re writing the note by hand, consider writing a rough draft on a separate sheet of paper. This gives you a chance to make changes before you write on the stationery.
  3. Organize Your Points: Use a computer or a separate sheet of paper to organize the points you want to include. This lets you create a letter that flows. It also adds to your appearance of professionalism.
  4. Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.

     

  5. Be Concise: While you want to include reminders of how well your skill set matches the open position, this isn’t the time to create a rambling text that may overwhelm your interviewer.
  6. Proofread: Misspelled words and bad grammar can cast you in an unfavorable light. This is especially true if your interviewer is highly attentive to details. Take a moment to proofread your message, or run it through a grammar checker if you are using a computer to prepare it.
  7. Choose a Mode of Delivery: If a company has a highly technical culture or the hiring process is expected to move quickly, sending the thank you message via email may be acceptable. However, it’s still a good idea to send out a traditional paper copy of the message.
  8. Send It Promptly: Time is of the essence for this step of the interviewing process. The letter should be sent out within 24 hours of the interview.

Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.

Sample Thank You Letters

While it’s important to personalize your thank you letter, these thank you letter samples can give you ideas and inspiration to guide you as you write your thank you letter.

Thank You Letter After a Job Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for taking the time to meet with me to discuss the open [Job Title] position. I enjoyed meeting you and learning about the job. I was also fascinated to learn more about [Company Name]. I believe my education and experience in the field would be a strong asset to your company.

In addition to the topics discussed during our meeting, I would like to mention my experience with [Experience or Skill Related to the Job That Didn’t Come Up During the Interview]. Please reach out to me if you have any other questions about my qualifications.

I am available for a follow-up meeting and am eager to begin employment with [Company Name] should you choose me for this position.

Sincerely,

Thank You Letter to Send After an Informational Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for meeting with me to discuss your experience in [Industry]. I appreciate you taking the time to share your knowledge with me, and I look forward to applying it in my career as a [Job Title]. I deeply value your advice and experience.

I was especially intrigued to learn about [Choose a Point of Interest from the Conversation] and the way it affects [Industry] workers. I am eager to begin a career in this area of work. Please keep me in mind should you hear of any openings at [Company Name] that would be a fit for someone with my background.

Sincerely,

Thank You Letter to a Referral After a Job Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for providing a reference for the open position at [Company Name]. I appreciate you taking the time to provide me with this valuable endorsement and for helping me get my foot in the door. My interview went well, and I am eager to join the team at [Company Name] if I am offered the position.

I appreciate your willingness to support me during my job search. Thank you again for help with this.

Sincerely,

 

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After the Interview: Sample Thank-You Letters

thank you letters to employers

Interview Thank You Note

by Lisa McGrimmon

An interview thank you note is only effective if it arrives in time to have an impact on the employer's hiring decision. For that reason, the employer must receive your letter within 24 hours (i.e. the next business day) after your interview.

There are two effective ways to submit your letter and one strategy you should never use.

Two effective ways to send your thank you letter: 

1. Drop it off in person

This is a good way to submit a thank you note because you'll get a chance to visit the place of business one more time. If you live within a reasonable distance from the place of business, and if it seems appropriate to come back the following day to drop off your thank you letter, this can be a good strategy. Be sure to put your letter in an envelope and clearly address it to the interviewer. You will likely end up giving the letter to a receptionist, so be polite and be sure to let the receptionist know what it is so he or she will be able to pass it along in a timely manner. 

2. Send an interview thank you note via email 

When you get a copy of the interviewer's business card, his or her email address will very likely be on the card. It is perfectly acceptable to compose a gracious thank you email and send that to the interviewer. Do not send the thank you letter as an attachment in an email, instead, write your thank you directly in the email. People often avoid opening attachments that they are not expecting, so your thank you may not get read if you send it as an attachment. 

Never send interview thank you notes by regular (snail) mail 

Clients are often surprised when I tell them this. They often feel that faxing a thank you note or sending an email is too informal. However, a sincere fax, email or hand delivered thank you note is perfectly acceptable at this stage in the hiring process, and assuming you send it early the next business day, a fax, email or hand delivered letter will get there in time to have an impact on the employer's hiring decisions. 

If you send a thank you letter by regular mail, it will take several days to arrive at the place of business. By that time the employer may have made a hiring decision, and it will be too late for your interview thank you letter to have any impact on the employer's decision. 

So, hand deliver, email or fax a sincere, gracious interview thank you note within 24 hours of your job interview, and you will make a positive impression on the employer. 

More Tips on Writing an Effective After-Interview Thank You Note

General tips on writing a great interview thank you letter 
Thank you letter sample

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Sending a thank-you note after an interview, networking event, or any other event related to your job search, is a great way to show your professionalism. Tips for Writing a Thank-You Letter. You should send a thank-you letter whenever someone helps you with your job search.

Formal thank you letter or email to employees - Letter Sample

thank you letters to employers

A thank-you letter should be written after every interview with an employer. Send the letter within a week after the interview. However, if a week has passed and you still haven’t written your letter, send the letter anyway. A late letter is better than no letter at all. Even in cases where your interest in the company is low, a simple thank-you note as a follow-up to your interview can help keep your options open for the future. You should always try to leave a good impression. 

A thank-you note may be word-processed or handwritten. If you mail a letter, it should be written on plain white, gray or off-white stationery and follow the business letter format. The letter should be addressed to the person with whom you had the interview. Check to make sure you have the person’s correctly spelled name and title before sending the letter. If you had an interview with more than one person, you should send letters to each person with whom you spoke. If you met with more than 6-8 people, however, you can simply send a letter to the person who coordinated the visit and mention the names of all the people you met. (Emailing a thank-you note is acceptable if you and your employer have already used email for correspondence.)

Content

A thank-you note usually has three main paragraphs. 

First Paragraph

Thank the interviewer for meeting with you and refresh his or her memory by stating the time and date of your meeting as well as the position discussed and the topics that were covered. 

Second Paragraph

Reaffirm your interest in the organization. You may want to mention any personal characteristics, work experience, or other information that may be pertinent to the position but was not mentioned in the interview. If you feel any of your responses were inadequate during your interview, this is also the opportunity to provide a more well thought out response. 

Final Paragraph

Wrap up what you have said in the preceding paragraphs and offer the employer a phone number where you can be reached for further questions. Another phrase thanking the employer for his or her time and consideration is usually added to close the letter.

While being grateful is usually a good thing, there are some problems with expecting job applicants to send thank you letters to a potential.

thank you letters to employers
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