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Writing a introduction letter for employment

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Writing a introduction letter for employment
February 16, 2019 Anniversary Wishes For Parents 5 comments

Here's our advice on writing job applications. The usual order of a job application letter or email is: Here's an example of a speculative letter of application.

Dear [name]:

I have been researching your company with great interest and would be very keen to learn of any opportunities for employment with you. I believe my skills and experience could be a great match with your organisation’s initiatives and culture. [In your opening, if you can draw any personal connection, such as a personal recommendation, recently attending one of their events or talks, or even reading about their company in the news, do so.]

As a [insert your role title/function] with [number] years of experience in the sector, I believe I could make a valuable contribution to furthering your company’s success and goals. [Briefly outline your experience and emphasise any skills and strengths that would benefit the company. Mention any projects you’ve worked on that relate to what the company does.]

My career highlights include:

  • [insert achievement – Example: “Saved XYZ organisation AUD$200,000 by implementing a best practice ABC system in a 6-month timeframe”]
  • [insert achievement]
  • [insert achievement]
  • [insert achievement]

I have been very excited to learn about [cite some development, project or aspect of the company that appeals to you and demonstrates your knowledge of the company. Now explain how you would contribute to the company’s projects, put forward an idea or demonstrate how you can help the company grow.]

I believe that my experience would make me an ideal fit for [company name]. I have attached my resume to provide more information about my background and would appreciate the opportunity to discuss how I may be able to contribute to your organisation. I will call you next week to arrange a time to meet at your convenience, but please do not hesitate to contact me at [insert email address and mobile number].

Kind regards,

[Your name]

The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on.

Welcome to the Purdue OWL

writing a introduction letter for employment


Getting Started with Cover Letter Examples

Cover letters should be different for every job seeker. They allow an opportunity for your personality to come through and elaborate on your unique qualifications related to the job description. Keep that in mind while taking inspiration from the cover letter examples below.

Also note that the name “cover letter” is misleading. Rarely will a cover letter be read as an introduction to your resume. If your resume passes the test, only then will your cover letter be able to boost your candidacy. At bigger companies, you’ll likely be contacted by a recruiter based on the strength of your resume before a cover letter even makes it to the hiring manager.

Your cover letter could push you over the top, but your resume will get you in the door. Make sure it hit addresses the top skills mentioned in the job description, contains the measurable results recruiters want to see, and is compliant with applicant tracking system algorithms.

Jobscan helps automate this process with its intelligent resume match report. Try it here:

If a cover letter is requested in the job description, don’t apply without one. If one isn’t required, don’t feel obligated to include one.


Cover Letter Examples for Internships

Every cover letter should be approached the same way: based on the job you are applying for and your experience. However, writing a cover letter for an internship can be a little trickier, since you’re likely applying for the internship with little to no previous experience.

Since your biggest tool when applying for jobs is previous relevant experience, you might think you’re out of luck if you don’t have experience. Not true! Remember, everyone starts out with no experience. Volunteer work can be very valuable and should be mentioned in a cover letter if it is relevant. Consider picking up some relevant unpaid work to help you in your search for an internship or job.

Think of your education as your work experience. In the first paragraph, introduce yourself to the hiring manager and tell them about what you are studying and why you are interested in the offered job.

In the next paragraph, explain your goals for the rest of your education and your future career (just the next few years). Make sure the goals you mention are relevant to the job for which you are applying. For example, don’t tell the hiring manager of a marketing agency that your goal is to be a Veterinarian.

In the final paragraph, thank the hiring manager for his or her time and leave your contact information as well as a mention of any attached files. This paragraph is the same as it would be for a paid job.



Cover letter example for an internship

Cover Letter Types for Professionals

While the general structure of a cover letter remains the same for most jobs, the length and included information varies. Always update your cover letter for each job application that requires one. There are three main types of cover letters.

Application Cover Letter

This is the standard cover letter used alongside a resume during a job application. The application letter is geared toward a certain job, and it is tailored to the skills and specifications listed in the job posting. Just as it sounds, the application letter will be sent as part of an application, in response to a specific job.

The application cover letter is a tool used to sell yourself as a job candidate. It supplements your resume and expands upon relevant parts of your work history and qualifications.



Application cover letter example

Prospecting Cover Letter

Like the application cover letter, the prospecting cover letter is written by a job seeker to a company of interest. However, this type of cover letter inquires about open job positions in general. It is not a response to a specific job posting.

The prospecting cover letter will give a brief description of yourself as a job candidate, an explanation of why this particular company interests you, and a few examples of job tasks that would interest you.



Prospecting cover letter example

Networking Cover Letter

The networking cover letter is the black sheep of the cover letter family. This type of cover letter is the most casual and tends to be the shortest. It still comes from the job seeker, but rather than being sent to a company, it is sent out to former colleagues, mentors, friends and other contacts. It informs the recipient of the person’s status as a job seeker and asks them for help in their job search.



Networking cover letter example

It is appropriate to include a cover letter with your application, or to send it as an email when attaching your resume or reaching out to a recruiter or hiring manager. When writing a cover letter, make sure you are using the best type of cover letter. Take the time to mold each cover letter to each job you apply for. Check out our 20 best ATS-friendly cover letters here!

See Sample Cover Letter Scan

Emails Are Today’s Cover Letters

Gone are the days when cover letters were included in a brown envelope along with your resume. The goal of the cover letter is to come across as a professional, but with a personal touch. A cover letter allows you to show your personality, which can give you a leg up on other applicants. Nowadays, cover letters are often sent through email, LinkedIn, Twitter, etc. We recommend emailing the recruiter or the hiring manager, if you have their contact information, and sending a brief message about your experience.

Here’s an example:



Application cover letter example

Cover Letter Examples by Country

Unlike resumes, for which the guidelines vary extensively by country, cover letters are the same or very similar regardless of the country in which you are applying.

The United States, United Kingdom and Australia all use similar cover letter formats. There are, however, certain adjustments you might have to make.

When applying in other countries, you should be aware of differences in formality of language and ways of speech. For example, phrases that are common in the United States might not be common in places like Australia.

Another aspect to be aware of is pictures. Job seekers in the UK and Europe often add headshots to their resumes or cover letters. However, in the United States, pictures are highly discouraged. Since companies in the U.S. are legally not allowed to hire based on race or gender, hiring managers will often reject applications with pictures in an effort to protect the company from potential lawsuits.

Cover Letter Examples Downloads

Cover Letter Examples FAQ

How do I write a cover letter as a student?

As a student, you should treat your education and major (if in college), volunteer work, school projects or personal projects as your past experience. Talk about your future goals that are relevant to the job and explain how you will achieve those goals.

How do cover letters vary from job to job?

While the general structure of a cover letter remains pretty much the same among industries, pay attention to what the job posting asks for in a cover letter. Does the hiring manager want it to be just a list of bullet points? Do they want you to include samples of your work or a resume? You should write a new cover letter for every job for which you apply.

How do I write a cover letter for a career change?

Read the job posting carefully and determine any similarities between your past work tasks and accomplishments and those in the posting. Focus on the similarities. Talk about your goals for your career change and what you want to accomplish in your future career.

What is the difference between a cover letter and a resume?

While a resume is a technical, short rundown of your past experience, a cover letter expands on a few of the most relevant pieces from your experience and lets some of your personality come through.

Should I always include a cover letter with my resume?

No. Only include a cover letter when it is asked for by the hiring manager or in the job posting. In fact, most recruiters don't read cover letters anymore.

Should I mention my salary expectations in a cover letter?

No. Conversations about salary should be reserved for a job interview.

How should I address the reader of a cover letter?

Always address the hiring manager or recruiter by their name. You can call the company and ask for their name or look it up on the company website or LinkedIn. Never use “To Whom it May Concern” as it is impersonal.

How long should my cover letter be?

Cover letters should always be short. A few paragraphs or a third of a page is generally a good length. Read the job posting carefully to find out if there is a specific length or format that the hiring manager expects the cover letter to be.




Jobscan Learning Center The Jobscan Cover Letter Learning Series

Part 1: Cover Letter Writing Guide
How to write a cover letter that will get the attention of recruiters and hiring managers

Part 2: Cover Letter Formats
A rundown of the various cover letter formats and how to determine which option is right for your job search

Part 3: Cover Letter Templates
Cover letter templates and guidance that provides structure and foundation for your own cover letter

Part 4: Cover Letter Examples
These cover letter examples will point you in the right direction if you’re unsure where to start

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5+ Employment Introduction Letter Samples and Templates – PDF, Word

writing a introduction letter for employment

Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. Why and how should you send a letter, email, or LinkedIn message introducing yourself?

Over 80 percent of job seekers say that networking has helped them find a new job. However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a connection with someone you would like to know.

Types of Introduction Letters

There are two types of letters of introduction. In the first type, you introduce a connection to someone else you know. That someone might be a potential candidate for employment, or someone looking for career assistance.

Letter of Introduction Writing Tips

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing. Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an informational interview for yourself? Be as clear as possible.

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.

Letter of Introduction Example: Introducing Two People

Download the Word Template

This type of letter is typically sent to someone you know well.

Letter of Introduction Example: Introducing Two People (Text Version)

Barbara Smith
123 Main Street
Anytown, CA 12345
555-212-1234
barbara.smith@email.com

September 1, 2018

Bob Smith
Talent Evaluation
Acme Recruiting
123 Business Rd.
Business City, NY 54321

Dear Bob,

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Sincerely,


Barbara Smith

Letter of Introduction Example: Introducing Yourself

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Best,

Katherine Sussman

Related Types of Letters

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request – perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

Whether or not you are already acquainted, be sure to thoroughly edit your letter before sending it.

Writing a letter of introduction for a job may seem intimidating, but it's purpose is to introduce you and your interest in working for that company. Break it down.

Cover letter templates

writing a introduction letter for employment

A letter of introduction is a type of correspondence, usually email, used to introduce one person to a friend or professional colleague to another person or group of people. During your career, you might need to write a letter of introduction for a variety of reasons, including the following:

  • Introducing one colleague to another
  • Introducing clients or customers
  • Introducing new team members
  • Introducing a contractor or freelancer
  • Introducing a job candidate

A professional, clearly communicated letter of introduction can help give people the context and information they need when meeting someone new. Writing this type of letter can help move projects forward, onboard a team member, connect someone to gain new skills and more. In this guide, we’ll provide instructions for how to write a quality letter of introduction that can be helpful for you, clients and colleagues alike.
 

Create a Resume on Indeed

 

How to write an introduction letter

While you can write a letter of introduction for several different situations, there are a few common elements you should include. When writing your letter, be sure to tailor it to the introduction you’re making by including information that will be helpful for both parties.

You should include the following pieces of information in a letter of introduction:

  1. Write a greeting
  2. Include a sentence on why you’re writing
  3. Present the full name of the person you’re introducing
  4. Explain their role and how it is relevant to the reader
  5. Provide information on how they might work together or be helpful for each other
  6. Include any necessary contact information
  7. Close with any next steps or other necessary details
  8. Sign off with your name and title

Let’s take a closer look at how you can construct a professional letter of introduction by using each of the above elements.

 

Elements of a letter of introduction

When writing a letter of introduction, remember to use clear, understandable language. Many people have only a short time to read through email correspondences, so be as brief as possible without leaving out any key information.

 

1. Write a greeting

To start, write a short greeting that opens the letter in a thoughtful way. Here, you will include their name on the first line, followed by a friendly start. For example:

    “Hi Linda,

    Hope you had a lovely weekend!”

 

2. Include a sentence on why you’re writing

Next, explain your purpose for emailing them. Provide any necessary context that will help the reader understand why you are making an introduction and why it involves them.

    “I’m writing as a follow-up from our meeting about defining better processes for billing and reporting inquiries for our physical therapy patients.”

 

3. Present the full name of the person you’re introducing

Be sure to include their first and last name and any important titles that might help the reader.

    “I’d like to introduce you to Alberto Ruiz.”

 

4. Explain their role and how it is relevant to the reader

Writing a short summary explaining position and function of the person you’re introducing. Include their title, then a brief overview of what they do and how they have been successful as it relates to the reader.

    “Alberto is the HR representative that supports all therapy departments for our branch. He has been instrumental in developing streamlined processes for other teams that have reduced payment time by 20%.”

 

5. Provide information on how they might work together or be helpful for each other

Next, briefly explain how and why you are making the introduction. For example, they might be working closely in the future or could find the other’s expertise helpful in their own work.

    “I’ve spoken with Alberto in depth about our project. He explained that he has extra time this quarter to help us brainstorm ideas to better our administrative processes. He is willing and ready to meet with us at the beginning of next week.”

 

6. Include any necessary contact information

If you are emailing, it is a good idea to include the email of the person you’re introducing in the “CC” line so your audience can reference it. If you feel there is additional contact information that is necessary, you should include it here as well.

    “Feel free to reach out to Alberto via email (he is cc’d here), or on his work phone at (333) 222-4444. He is expecting to hear from you.”

 

7. Close with any next steps or other necessary details

Conclude your introduction letter with any actions that need to be taken by you, the reader or the person you’re introducing. Make sure you are clear by referencing the person you’re speaking to by name.

    “I’ll go ahead and set up our meeting to get started next week. Thanks for your teamwork on this project! Thank you in advance, Alberto, for your help.”

 

8. Sign off with your name and title

End your email with a professional sign-off like “Thanks,” or “Sincerely.” Then, include your full name, title and contact information as needed.

    “All the best,

    Henry Thomas
    Accounts Payable Coordinator”

 

Letter of introduction example

Here’s another example of a letter of introduction for you to use as inspiration as you craft your own:

Hello Cecilia,

I hope the week has been good for you! I’m writing to introduce you to our new project manager, Patricia Jefferson. Patricia comes to us with several years of project management experience, specifically in managing large, long-term construction projects for multifamily residences. Her background will be extremely helpful for our team as we launch our plans for next year.

While you will not be working with Patricia on a daily basis, she will be able to provide you with regular timeline updates as you present our progress in the quarterly company meetings. You can find her email at the top of this note, feel free to reach out directly as needed.

We’re excited about having Patricia on board, and I look forward to your new working relationship. Please let me know if you need any additional information moving forward.

Thanks for your time,

Gertrude Petty

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WATCH THE VIDEO ON THEME: How To Write A Cover Letter (Example Included)

Download a free Letter of Introduction Template for Word and view a sample specific requests for employment or other assistance accompany the letter.

writing a introduction letter for employment
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