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Writing a letter of application
September 21, 2019 Anniversary Wishes For Parents 5 comments

How to write a cover letter employers will want to read. In support of my application I have attached a copy of my CV. It shows that I will bring.

People spend the third part of their lives at work. That is why it is crucial to find a comfortable and beloved occupation. When you decide to find a job, you should also think about the following question. How to write an application letter? This message is imperative because it must immediately convince your probable employer why he or she should hire you. Let us figure out how to write an application letter correctly.

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An application letter will be the first correspondence you are going to have with your possible boss. An employer will definitely judge you on your application letter if you are worthwhile being interviewed. Always remember that any job competition is very tough. Therefore, your application letter must stand out because employers usually deal with hundreds of job applications for a single position.

How to write an application letter?

A correctly written application letter will undoubtedly increase your chances to get a job of your dream. Your curriculum vitae should necessarily summarize all your relevant work history, education, specific details about your job qualifications.

Top tips on how to write a perfect application letter for job vacancy

These tips will help you to write a competent and well thought out application letter. We do not doubt that you will be invited for a job interview if you make use of all our recommendations.

Always write your contact info at the top

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It must always be easy for your potential employer to find your contact information quickly. Therefore, make sure that you have the proper letterhead before you start writing your application for the job vacancy. Please try to include as much contact information as possible:

  1. Full name
  2. Residential address
  3. Email
  4. Personal website
  5. LinkedIn/Facebook profile (If they are applicable for your vacancy)

Address the letter with employer`s title and name

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It is always necessary to include the employer`s name, title, and company name in your application letter. In this way, you will show your prospective boss that you have composed a particular application letter to this company.

Therefore, you have spent your personal time to conduct specific research to get the company`s contact details. It will be an additional advantage to invite you for an interview.

Attention! Please note that it is not always possible to find the name of the hiring manager. In this case, visit LinkedIn, Facebook, or Twitter. These social networks will also be useful to you.

The first things go first

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Your primary interest should be expressed in the very first abstract. Every day employers read plenty of application letters. A hiring manager usually monitors them very quickly deciding if your application letter will be sent either to the trash or the “keep” heap.

Attention! Always write your application letter in the form of a news article.

Therefore, you should write a declarative statement. It must inform the hiring manager that you are euphoric to be applying for (position name) at (company name). While writing about what attracted you to this vacancy, always be precise and short.

Mention where you got information about the particular job vacancy

It is highly recommended that you should write where you get the information about this job vacancy (job site, newspaper advertisement, friend`s recommendation, etc.).

State exactly in which way you will be the best for the employer

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The answer to this question is simple. The company has a vacant job position. This problem needs to be solved. Therefore, you are the person who will cope with it. Check out your list of experiences and accomplishments carefully. Then find out a couple of examples, which indicate why you are the best for this position.

Attention! If you have any figures and statistics to provide your possible employer with, always do so. For example, it might be such data as growth in income under your management.

Review all your qualifications, strengths, and experience

Describe your relevant job skills and a couple of the primary abilities that show why you should be hired for this job. Refer to your resume for more explanations of your skills and experience.

Attention! Please include only the most appropriate features of your career.

Write about the other fields of your interest only if they are directly relevant for your job vacancy

A short summary

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Finish your application letter for job vacancy with a one-sentence summary where you should explain why you are the faultless candidate. A vital part of your application letter is to end it on the right note. It will definitely help you have the interview.

READ ALSO:What are interpersonal skills and why are they important?

Attention! While explaining what value you can add to this company, always remember that you should put yourself in the hiring manager`s place. You should tell about how your contributions will benefit the company, not vice versa.

Ask the hiring manager to call you back

Do not forget to tell the hiring manager that you would praise the opportunity to continue further communication about the position.

Attention! Never request the hiring manager to contact you if he/she feels you are suitable for the job. Just show some self-confidence by informing the manager that you are ready to talk further.

Sign your application letter correctly

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On the last line, write your name including a signature, though it is required not always. However, this sign will show your future employer that you treat the job interview very seriously.

A sample of an application letter

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Below you will find a sample of an application letter that you may use while composing your letter for a job interview. The NovoResume website provides you with plenty of samples which you can find useful and relevant for the year 2019. Please keep in mind that there are various application letter formats, which you can easily find on the web. You may use any of them.

Application letter sample for fresh graduate

People often mistakenly think that if they have no job experience, nobody will hire them. However, it is not true. Of course, new graduates have fewer chances to get a well-paid job soon. Nevertheless, many companies need fresh graduates because they have plenty of new ideas that will definitely help to improve their businesses.

There is one more recommendation. Always write the truth in your application letter for any position. Below you will find an application letter sample for fresh graduate:

This website will provide you with appropriate and noticeable letter templates, which will come in handy to students who are in search of a position at any institution. A correctly written CV will land you an amazing job opportunity in Nigeria.

Now you have the necessary instruments for writing a perfect application letter for the job vacancy. Just use our simple tips to create a successful resume that will lead you through the world of recruitment. Therefore, enter a job site, find a vacancy that suits your interests most, and write an application letter using all the methods we offer you above. Then apply for a job, and do not forget to attach your application letter. Good luck!

READ ALSO:Business etiquette: definition and tips

Source: Legit.ng

Learn how to write a cover letter, with advice on which greeting to use, do and You can write a different cover letter for every job application to ensure you.

Application Letter Samples

writing a letter of application

When it comes to applying for a job, there are applicants who may have underestimated the power that comes with having a good application letter. In fact, many of us have put so much time and effort into crafting the perfect resume but failing to realize how significant is a Job Application Letter.

This introductory letter is as important as the resume template because it helps the hiring party in evaluating the job candidates. It is also a determining factor that puts your resume to the top of the pile of potential candidates to the pile of rejected applicants. So the next time you go job hunting, always remember the importance of a professionally written application into your job hunting strategy.

Free Formal Job Application Letter Template


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  • Editable PDF
  • Apple Pages

Free Download

Free Graduate Job Application Letter Template


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  • Google Docs
  • Editable PDF
  • Apple Pages

Free Download

Free English Teacher Job Application Letter Template


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  • Editable PDF
  • Apple Pages

Free Download

Free Job Application Letter Template For Accountant


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  • Editable PDF
  • Apple Pages

Free Download

Free Primary School Teacher Job Application Letter Template


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  • Editable PDF
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Free Application Letter for Teacher Job for Fresher Template


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Free Application Letter for Teaching Job in School


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  • Editable PDF
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Free Download

Free Simple Application Letter for Teacher Job Template


File Format

  • Microsoft Word
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  • Editable PDF
  • Apple Pages


Job Application Letters for Teachers

Job Application Letter for Primary School Teacher

Job Application Letter for Teacher with Experience

Job Application Letter for Elementary Teacher

Job Application Letter for Graduates

Job Application Letter for Fresh Graduate

Job Application Letter for Graduate without Experience

Accountant Job Application Letters

Senior Accountant Job Application Letter

Assistant Accountant Job Application Letter

Junior Accountant Job Application Letter

Bank Job Application Letters

Bank Clerk Job Application Letter

Bank Job Application Letter with No Experience

Bank Manager Job Application Letter

Customer Service Job Application Letters

Customer Service Representative Job Application Letter

Customer Service Officer Job Application Letter

Customer Service Manager Job Application Letter

What You Need to Know about Job Application Letters.

A job application letter is also known as a cover letter, which is usually attached with your resume when applying for a job. When you are writing an application letter in answer for a job opening, your ultimate goal should be to get an interview from the hiring party.

Your application letter is your introductory and most likely, the hiring party will determine your worthiness for an interview on how well you write and present your application letter. With the hundreds or thousands of other people applying for the opening job, it is highly crucial to make your application letter stand out from the rest.

Quick Tips on Writing an Application Letter for Job Vacancy

Writing a application letter templates can be quite tough, especially if it is your first time. There are a lot of factors to take into consideration if you are looking to write the perfect application letter. Anyhow, if you would just take things on step at a time, soon you will find yourself an expert at writing professional application letter to send with your resume.

Keep these tips in mind when drafting your job application letter:

  • Header. The formality of the header is contingent to the kind of company you are applying to. Let us say you are applying for a formal business, it is highly significant to use a formal header to open your letter. You need to include the date, your name, address, and contact details, as well as the company’s name and address. On the other hand, if the company is not as formal, you do not have to include your personal details and the company’s.
  • Greeting. Although it is okay to use “To Whom It May Concern,” experts recommend to take some time to know the name of the hiring manager. The best and easiest way to do this is to research online. You can use this to your advantage because it will show the hiring party that you have put some time and effort to find their name. If you have the name of the hiring manager, greet them with their full name, but do not forget to use courtesy title, such as Miss, Mr., or Mrs.
  • Paragraph 1. Your first paragraph should have a maximum of 3 to 4 sentences. Tell the hiring party how you found their job posting and why you are interested to apply for the vacant position. You can also point out what makes your the perfect candidate for the job. However, you do not have to go into details why they should choose you over the other candidates. Simply list down a few good reasons in one sentence to help build up the succeeding paragraphs of your letter.
  • Paragraph 2. This is the part where you can explain why you are the best for the job. Spark the interest of the hiring party by strategically selling yourself and how your past work experiences make you a great candidate. You can choose one or two accomplishments that are relevant to the position you are applying to. When explaining credentials, do not forget to stay humble. You can modestly explain how you can be an asset and show them how genuinely interested you are in the position.
  • Paragraph 3. After explaining your credentials to the hiring party, the next thing to do is the write why you think the company is best for you. Most hiring parties want to know how the company appeals to job applicants, and how you and the company can have a beneficial working relationship. Make sure to talk about how the company thrills and excites you. Lastly, wrap it up by talking about how serious about flourishing and growing a career with the company.
  • Closing Paragraph. You can tell the hiring party that you are available to talk about opportunities about the position. Do not also forget to provide your contact information, such as your phone number and email address.
  • Sign off. You can use “Best Regards” or “Best Wishes” as your sign off and end your letter by typing your full name.

Clerk Job Application Letters

Bank Clerk Job Application Letter

Sales Clerk Job Application Letter

Data Entry Clerk Job Application Letter

Office Clerk Job Application Letter

Doctor Job Application Letter

Medical Doctor Job Application Letter

Data Entry Job Application Letters

Data Entry Operator Job Application Letter

Data Entry Clerk Job Application Letter

Graphic Designer Job Application Letters

Experienced Graphic Designer Job Application Letter

Hotel Job Application Letters

Hotel Manager Job Application Letter

Hotel Assistant Manager Cover Letter

Hotel Receptionist Job Application Letter

More Employment Application Letter Tips from Experts

Although a lot of us mostly pay more attention on your resume, it is important to know that your application letter is a vital element of the job package you send to the hiring party. Unlike the resume, which basically just outline employment history, qualifications, and other essential details pertinent to the position you are applying to, your job cover letter is more personal and that it includes your reasons why you are interested in the position.

  • Do your homework. There are many times when applying for a company which you are not quite well-acquainted with can lead to embarrassing moments, especially if you do not have the slightest idea of what they do and their pain points. If you want to impress the hiring party, it is wise to get all the important information you can find about the company. You can visit the company’s website and social media pages, such as LinkedIn, Facebook, and Twitter. Knowing what the company is all about can definitely help you fine tune your application letter.
  • Keep your application letter short. The ideal number of pages of your application letter should be one. When writing the letter, it is important to keep it short by including only the important information about yourself. Your application letter format is not the best place to talk about your life story. What the hiring party needs to know is whether you are best for the job. That is why you only need to jump into something significant and juicy to spark the potential employer’s interest.
  • Provide something that is not stated in your resume. While we already know that your resume and application letter should come together, it is important not to restate in your letter the things that are found in your resume. This will only make you sound inexperienced. Usually, the hiring party does not want to know what is already written in your resume, that is why it is crucial to provide something which we think can boost your chances of getting hired. However, be wary because the hiring party will cross examine your resume and application letter.
  • Close your letter on a high note. As you conclude your application letter with your contact information, do not forget to reinstate enthusiasm for the position. This will show the hiring party how seriously you want get the job.
  • Proofread your application letter. As much as possible, it is important to do a spell check and proofread your letter before sending it to the hiring party. You can ask a family member or a friend to check it for you, too. Make sure that you have written all the vital things that are to be included in your application letter. You can also print an extra copy of your application so that you can go over it and refresh yourself before the scheduled interview.

IT Job Application Letters

IT Support Technician Job Application Letter

Lecturer Job Application Letters

Assistant Lecturer Job Application Letter

Marketing Job Application Letters

Marketing Assistant Job Application Letter

Marketing Coordinator Job Application Letter

Marketing Research Job Application Letter

Entry Level Marketing Job Cover Letter

Manager Job Application Letters

General Manager Job Application Letter

Store Manager Job Application Letter with No Experience

Sales Manager Job Application Letter

Marketing Manager Job Application Letter

Nurse Job Application Letters

Staff Nurse Job Application Letter

Nursing Assistant Job Application Letter without Experience

Graduate Nurse Job Application Letter

Why Download Our Templates?

Writing a job application letter is easier said and done. That is why our website provides comprehensive and versatile job application letters which you can download anytime you want. Our job application templates are carefully crafted and written by experts so that we can provide you with informative and useful samples to help you boost your chances of getting noticed by the hiring party and ultimately earn the position you are applying for.

Furthermore, our wide array of templates are free for download, and you can save them in different formats, such as PDF, .doc, or .docx. You can easily make changes on our templates without any hassles as long as you have the needed software such as Adobe Acrobat or MS Office.

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How to Write a Cover Letter (With Tips and Examples)

writing a letter of application

Many applicants rarely take time in making application letters or cover letters assuming that a resume would do or hiring personnel just won’t take time in reading them. While this may be true in some cases, it is always better to be safe than sorry. If you are curious about writing your own application letter, this article would help you achieve an articulate composition to let you have that dream job of yours.

Application letters, also known as cover letters, are the business letters that are commonly attached before a document such as resumes. These are used by an individual to introduce him/herself to the probable employers and prove to them why he/she is suitable for the job or position. This page provides you some examples and templates of application letter to rely on. All of these are available for download and tackles various occupations. Simply click on the download to access them.

Free Formal Application Letter Template

Free Professional Application Letter Template

Free Simple Application Letter Template

Free Basic Application Letter Template

Free Editable Application Letter Template

Free Printable Application Letter Template

Free Conventional Job Application Letter Template

Job Application Letters

Job Application Letter for School Postdoctoral Position

Job Application Letter for Teaching Position

Job Application Letter for Marketing Position

Leave Application Letter Samples

Sick Leave Application Letter for Customer Service Personnel

Medical Leave Application Letter from Doctor

Scholarship Application Letters

Application Letter for ENRP Scholarship Grant

Application Letter for Union Scholarship Program

Business Application Letters

Application Letter for Business Analyst Position

Application Letter for Business Loans

College Application Letter Examples

College Application Letter for Executive MBA Program

College Application Letter for Leave

College Application Letter for Scholarship

Formal Application Letters

Formal Job Application Letter

Formal Leave Application Letter

Formal Loan Application Letter

Formal Scholarship Application Letter

Sections of an Application Letter

While there is no definite ruling involving the exact sections of an application letter, like most email cover letters, an application letter generally has 3 sections namely the introduction, the body, and conclusion.

1. Introduction – this part of the letter explains why you are writing. In the Scholarship Grant Application Letter sample shown in this page, the writer can be seen introducing himself and the reason or purpose why he is writing. Applications for scholarship application number in the hundreds so it is important for an applicant to get straight to the point or get right down to business.

2. Body – this part of the letter describes the details behind the purpose of the letter. In the sample Business Analyst Application Letter, the writer is stating why she would be a good fit for the position she is applying for. It mentions her credentials and background that would best suit the job opening. It is vital to be able to be able to paint a picture of yourself that would be most attractive to the employer. You may also see email cover letter examples.

3. Conclusion – Usually contains a brief summary of the points being presented in the letter. It also contains personal contact details like the example Hospital Volunteer Application Letter in this page. It is also showing an invite for the hiring manager to contact or email the applicant. Every good application letter always includes a call to action at the end.

As mentioned at the beginning, these are only the general parts of every application letter. Every application letter is different depending on what it is exactly the writer is applying for. There are numerous examples of application on this page that can be used as a reference or as is for your next application letter whether for a marketing plan or for a business application. Feel free to look around and just click on the download button for the sample that suits your needs.

Internship Application Letters

Finance Internship Application Letter

Hospital Internship Application Letter

Internship Job Application Letter

IT Application Letters

IT Job Application Letter

IT Internship Application Letter

Loan Application Letter Examples

Loan Request Application Letter

Marketing Application Letters

Marketing Job Application Letter

Marketing Staff Application Letter

Marketing Internship Application Letter

Nurse Application Letters

Nurse Job Application Letter

Nurse Training Application Letter

Nurse Volunteer Application Letter

Official Application Letters

Official Job Application Letter

Official Loan Application Letter

Professional Application Letters

Professional Teacher Application Letter

Professional Internship Application Letter

Professional Job Application Letter

What to include in an email when applying for a job?

Though each part of an application letter, whether it is online or not, are important, it is the body that carries the message of your composition. But if this is your first time to write a job application letter, you might ask yourself on what things should you include? To help you with that, here are the significant contents you should contain in writing the body of your own email cover letter:

1. The purpose of your writing

In writing a job application letter, the first thing you might discuss is your purpose which is basically to apply to the recipient company. In this part, the common approach starts with “I am writing this letter to…”; however, you can do it more creatively in the form of a story. Moreover, this part is typically mentioned in the first paragraph.

2. The position you are applying for

In a hiring company or agency, there could be numerous job openings; thus, you need to be specific on what position are you applying for. In indicating a job, it is not enough to state it generally such as an engineer, a writer, a manager. Instead, you should determine explicitly it like a biomedical engineer, a technical writer, an human resource manager. Furthermore, this is written commonly in the first paragraph, too.

3. The qualifications you have for the job

In this part, you got to mention all of your qualifications for the job you are applying for. This summarizes your skills, your previous job or academic experiences, seminars, and training programs. Furthermore, whether you have a lot of exposure in various jobs, only include those that are related to the position you are applying for. Basically, in this portion, you are selling yourself so don’t be scared of highlighting your selling points. Be proud but also be honest.

4. The medium that the company can contact you

Lastly, the body of your letter should also be contained with the medium in which the company can communicate you in case you are found to be qualified for the job you are applying for. It could be through phone call or text, email, etc. Additionally, specify the span of time in which you are available or open for conversation.

These parts are all essential in writing the body of your own application letter. Take note of these details to provide yourself a concrete content that would answer all of the critical questions that companies are curious about.

Tips in Writing an Application Letter

1. Preparation – Do your research. Make sure you have enough information regarding the institution or organization you are applying to. It would also be quite helpful to get information regarding the position or requirements for what you are applying to. This way it would be easier to relate your actual skills to the requirements of the job application. Employers or screening personnel have a watchful eye on applicants who show effort in getting background information about the company which shows the interest the applicant has for the company or institution.

2. Requirements vs Skills – Matching your skills to the requirements of the application is a great way to feature to employers why you are a perfect suit for the job or requirement. Most applications have specifications and fulfilling those specifications would increase your chances of getting an approval of the application. The example Business Analyst Application Letter shown on the page shows such comparison mentioning the requirements for the application example and the writer filling it with the skills that he has.

3. Short and Concise – An employer usually does not have a lot of time and is more likely to read a short but concise letter rather than a detailed but long cover letter. Make sure to include certain keywords or points in the letter that is sure to catch the attention of the employer such as key skill requirements. The sample Marketing Job Application Letter shown on the page is short but very clear in terms of his business acumen. You may also see business reference letter examples.

4. Perfect Fit – There is a reason why the position is open for application and you are here for it. Refer to your list of accomplishments and skills. This would accentuate why you will be very useful to the company or organization and how it will also be advantageous for you to be in the company. See. Perfect fit. You may also like two weeks notice letter examples & samples.

Teaching Application Letters

Teaching Job Application Letter

Teaching Post Application Letter

Teaching Assistant Application Letter

Volunteer Application Letters

Volunteer Nurse Application Letter

Volunteer Job Application Letter Sample

Hospital Volunteer Application Letter

Transfer Application Letter Examples

Transfer Certificate Application Letter

Transfer Request Application Letter

School Application Letters

Graduate School Application Letter

Nursing School Application Letter

High School Application Letter

Employment Application Letters

Employment Consultant Application Letter

Employment Job Application Letter

Formal Employment Application Rejection Letter

More Application Letter Writing Tips

1. Personality – As most application letters are accompanied with a resume and cover letter the application letter is a venue to introduce aspects of yourself that would not be found in the resume. In a way, your description of yourself and your key skills should not just mirror what is in your resume but more or less amplify the message across to the employer. A catchy slogan that emphasizes on your key skills that meet the requirement for the job is one of the ways to go about this. Envision yourself doing this role. You were made for this.

2. Attachments – It is but rare for application letters or cover letters not to come with attachments. Make sure that the accompanying documentation or resume is complete and written in a clear and objective manner.

3. Closing – In closing your application letter, it is imperative to make a clear and strong simple statement of the reasons why you should be chosen or why your application should be granted. One key factors in choosing candidates is for the candidates to be self-assured and determined. This is indicative of a person with a strong will and conviction to take on any tasks needed of him or her. The example of a Marketing Job Application Letter shown in the page shows a closing statement that clearly reiterates the value that the applicant would bring to the company or institution.

4. Call to Action – As most well-written application letters or cover letters contain, your application letter must end with a call to action plan statement or phrase. This would contain specific information like your contact number or email address with whom the employer could make arrangements for a meeting or additional discussion relating to the application letter and the accompanying documents.

So no matter what type of application letter you may be looking for be it for business or recommendation letters, this page is sure to provide you with great and awesome examples to aid you in making your application letter.


File Format

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  • Apple Pages
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Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs
  • Editable PDF

Free Download

A job application letter is sent or uploaded with a resume when applying for jobs. Here's how to write a job application letter, plus samples.


writing a letter of application

How to Write a Job Application Cover Letter

Hints, tips advice and general guidance on how to write a job application cover letter - sample job application letter format.

Job Application Process Includes:
Job Application Process     CV preparation     Job application letter     Online job application     Job interview     Interview etiquette    

With the CV complete, the next stage is to send it off to prospective employers that have been found. When doing this it is necessary to write a job application cover letter. This cover letter will accompany the CV. Its main aim is to enable your CV to be read rather than just being placed into the "pending" file.

With many large organisations receiving vast quantities of CVs, it is necessary to provide as much help as possible to ensure that your CV is read. A well written job application cover letter will explain what job you are applying for and why. It will detail some of the salient points in the CV to provide an introduction into the CV itself.

Job application cover eltter basics

The job application letter format should be short and succinct. It may possibly contain four or five paragraphs which could be structured as below:

  1. Opening paragraph:   The opening paragraph is an introduction. It will state which job you are applying for and possibly where you saw any job advertisement. It may also state that the CV is enclosed.
  2. Second paragraph:   This section of the job application cover letter can be used to explain why you are applying detailing what particular experience skills or reasons you have that would make you suitable for the job.
  3. Third paragraph:   This paragraph can be used to explain why you would be of particular value to the company, and give them a reason for taking your application further.
  4. Closing paragraph:   This section can be used to state when you would be available to be contacted and interviewed, detailing any times when you may not be available.

As part of the standard letter format, your address should be at the top right hand corner of the letter. It may also be necessary to include a relevant telephone number here.

This format for a job application cover letter is only one suggestion. It can be formatted as required according to the particular situation.

Job application letter hints and tips

There are several useful hints and tips about writing a job application cover letter. Most of them are very straightforward. However, one of the most useful ideas is to put yourself in the place of the person receiving the letter and asking whether it would be useful. For example receiving a job application or CV with no covering letter would imply the person did not really care, or know how to apply. Similarly receiving a job application cover letter that is well thought out and well presented will enhance and prospects of being successful at the job interview.

Some simple pointers, hints and tips are given below:

  1. Don't make the letter too long:   The letter is meant to be eye catching, so don't re-iterate the CV. Keep the letter succinct.
  2. Avoid flowery language:   Again the letter is meant to concise and to the point. Flowery language will seem out of place.
  3. Tailor the letter to the job and company:   It is worth making sure the letter is not seen as a "round robin" sent out to many people and companies. If it is tailored to the company it will show professionalism.
  4. Check spelling:   Don't rely on the spell checker. Read the letter over very carefully for spelling and grammatical errors. Even get someone else to check it through as they will see it with different eyes and may have some helpful suggestions.
  5. Email and snail mail:   Even if a CV is sent in by email, a covering note in the email should contain many of the basics of a paper letter, but obviously within the general email format.
  6. Use good quality paper:   While not spending out specially for any paper, the letter should be produced on good quality office paper. It obviously must never be lined even if submitting a handwritten letter.
  7. Typed / computer generated not hand written:   It is normally expected that unless a handwritten letter is specifically requested, the letter should be typed or more usually these days generated on a computer. The font chosen should normally be fairly formal in nature.

Sample application letter format

When writing a traditional (paper) letter, it is still necessary to adopt the standard format used for letters. Although this can vary from time to time, a standard format for one is shown below:

                                                                                Your house
                                                                                Your Road
                                                                                Your Town
                                                                                Post or Zip Code

                                                                                Today's date

Name of contact person
Their company
Their Road
Their Town
Their Post or Zip Code

Dear Mr / Mrs / Miss / Ms Contact name,

Re: Title to define what you are writing about, e.g. the job position XYZ and any reference

This space is then used for the various paragraphs within the job application cover letter. As mentioned above there should be four or five paragraphs to cover the details required.

It should be remembered that the job application letter should be concise, and it should look and sound professional. In this way it will help the job application stand out from the others.

Further paragraphs ......

Yours sincerely,

  Space for your signature

Print your name

This is a fairly standard letter layout. It can obviously be tailored to meet the individual situation, but generally this format is often used.

There are a couple of points or protocol that are worth noting:

  • Use of Yours sincerely, and Yours faithfully:   It is normal that the ending "Yours sincerely" is used when the letter is addressed to a particular person by name, i.e. if the letter started with "Dear Mr Bloggs", then the ending would use "Yours sincerely". When using a generic addressee, i.e. "Dear Sir" or "Dear Madam", then "Yours faithfully" should be used.
  • Use of Mr and Esquire:   In general it is possible to use either "Mr Bloggs" or "F Bloggs Esquire" but never use both together, i.e. "Mr F Bloggs Esquire" should never be used.

Although life is les formal these days, addressing the letter in the correct way shows a professional attitude, and someone who is more likely to be able to handle themselves properly if they need to represent the company on business.


having a professional looking job application cover letter can greatly help in getting the accompanying CV or resume viewed by the right people. If the job application cover letter looks professional then those processing any job applications will be more likely to take it seriously. With many companies receiving literally thousands or applications, the overall package of information received by them has to look good and it must stand out from the others. Having a properly composed and set out accompanying letter is part of this.


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No matter what stage you are at in your career, a cover letter is an important document to demonstrate your experience and fit for the position you are applying.

writing a letter of application
Written by Vudot
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