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Acknowledgement letter for job offer

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Acknowledgement letter for job offer
October 14, 2018 Anniversary Wishes 3 comments

To officially acknowledge the letter of employment sent to you is quite professional. Other Rules for Writing Letter of Acknowledgement for a Job Offer .

It’s strongly encouraged to accept a job offer both verbally and in writing.

Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation in the mail or by email. 

When speaking to them, you could say something along the lines of: “Hi, [name], this is [your name] and I am calling to accept my offer to join [organization name]. I have signed and mailed/emailed my offer letter and you can expect to receive it within the week. Is there anything else I need to do to help you move the process along at this point?”

Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your SIN number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!

After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:

  • Thanks and appreciation of the opportunity
  • Written acceptance of the job offer
  • Terms and conditions of employment (salary, benefits)
  • Starting date (and time of start) of employment

Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.

Here is an example of an effective job offer letter:

“Student Name

Full Address

Email Address

Date

Employer’s Name

Employer’s Title

Full Address

Dear [New employer],

As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.

As we discussed, my starting salary will be $XX,000, with two (2) weeks’  vacation per year, and health and life insurance benefits being provided after XX days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you.

[Your name]”


Let them know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:

“Dear [Name],

I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.

Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.

All the best,

[Your Name]”

Finally, that’s it! Enjoy your new career, and continue building those professional relationships!

Sources

Acknowledgement letter is written confirmation on receipt of thesis, Project Report, donation, payment, Job offer, gift, and notary. Find sample and example.

How to Write Acknowledgement Email Replies (With Samples)

acknowledgement letter for job offer

The aim of a job offer is to allow for a sufficient number of candidates to identify with it, while describing both the open position and the searched profile in the most reliable and accurate way possible. Moreover, the publishing of the ad can be regarded as part of your employer branding strategy (guidelines).

TOOLS

Once the job profile has been validated by the decision-makers inside the company, the following questions should be asked: “How does the target-population search for jobs?”, “In which type of newspaper / on which type of website should the ad be published?” and “Who can help us?”. Hence, the following axes should be defined:

  1. The type of media that will be used (Press / Internet)
  2. The intermediaries in the jobs industry (employment agencies / ”headhunters”) that may be resorted to
  3. The relational / professional networks (personal contacts / professional associations / …) that will be activated
PRACTICE

The presentation of the job advertisement should be at once simple and appealing. As a general rule, the text should not be cluttered up with useless or ambiguous messages. Moreover, some elements are necessary to the writing of a complete job ad:

  • A short introduction to the company (name, industry, place of work) and its logo
  • A short description of the open position (title, mission, function, type of contract, duration of the contract…)
  • The required technical and behavioral skills
  • The application deadline (and possibly the starting date)
  • The job’s specifications
  • The person in charge of the application process
  • The mailing / e-mail address

On the contrary, it is generally very strongly advised not to mention the following elements:

  • Preferences as to the candidate’s origins, lifestyle, family situation, etc.
  • Preferences as to the candidate’s gender (except in exceptional cases)
  • Preferences as to the candidate’s political orientations, union activities, religious beliefs, etc.
  • Requirements as to the candidate’s health / absence of any handicap
  • A maximal age limit

Moreover, the reception of all applications should be very quickly confirmed (either orally or in writing). Your company’s image as an employer indeed depends on the the quality of its recruitment process!

SAMPLE

Here is a sample job advertisement (Bank Agency Manager), as well as of a sample acknowledgement of application letter to be sent to each candidate upon reception of their application. For further guidelines on writing a job advertisement, please refer the article “How to Perform the Job Description Process”.

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Accept a Job Offer

acknowledgement letter for job offer

Before you accept the job offer, there are a few things you need to consider. You’ve done all this work getting through the hiring process: crafted a perfect resume and cover letter, braved (and knocked out of the park!) your first and second interviews, and waited by the phone. And now the time has arrived—you’ve been offered the position! It can be really tempting to blurt out “YES, OF COURSE, I ACCEPT!” as soon as you’re given the good news, but it might be more prudent to wait and follow the procedures we lay out to ensure your transition is smooth and your new job every bit as good as you’re expecting it to be.

Remember: in making you an offer, the company is showing their hand. They want you to show your hand right away in response and give them back the power. Instead, consider wielding it for a while before accepting.

Here are some good practices when accepting (or considering accepting) an offer.

1. Say thank you.

Always be classy, from day one. Step one is always to show your appreciation, no matter whether you are speaking in person, on the phone, or via email. Even if you fully plan to counter their initial offer (and there’s a great chance you should anticipate negotiating your salary), it’s perfectly fine to express your excitement about the position. You’re thrilled! Why hide it? This will make them feel less vulnerable, and also more open to helping you make it work.

2. Get it in writing.

You have the right to request an official offer letter, which includes the name of the position, starting date, salary, and benefit details. This serves two purposes: 1) it buys you a little time and lets you examine the details thoroughly before accepting, and 2) it makes the offer official. Most companies won’t require an immediate answer after giving you the offer letter, but it never hurts to inquire as to their time table—and respect it.

3. Write your own acceptance confirmation.

There is a right way to say “yes” once you’ve expressed your appreciation, received initial notice in writing, reviewed the initial terms, (hopefully) negotiated the salary and benefits you want, and received the go-ahead. Once everything is nailed down, it’s best professional practices to put your acceptance in writing, as well, via an acceptance letter (email is usually fine for this).

A written acceptance gives you the chance to reiterate all of the details you’ve negotiated, including precise terms of compensation, expectations, vacation, and benefits. It gives you an additional opportunity to thank them and express your enthusiasm. A more formal, written acceptance is a great way to acknowledge and be appreciative if the negotiating process took longer than you expected. And it’s the best way to clarify next steps.

Close by asking how you can best prepare for your first day. Should you show up earlier than the typical start time in order to set things up? Is there any other information you need to bring from home? How can you make your transition as smooth as possible for them?

Be proactive and start on the right foot—in showing them that you care enough to nail down the details before you begin, they will already be pleased they chose you before you even step in the door.

Make sure to keep your acceptance letter brief, grateful, and absolutely precise. Edit early and often. Finally, make sure you don’t forget to proofread carefully. It’s important to set a professional tone right from the start.

Congrats on your new job! Getting started on the right foot will make you feel great for the opportunities that are just beginning.

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Don't miss out on a good opportunity while you consider the job offer, demonstrate your interest by sending an acknowledgement and thank you letter and come.

Acknowledging a Job Offer

acknowledgement letter for job offer

Job Offer Advice
Always Acknowledge the Job Offer

A good piece of job offer advice is to acknowledge the job offer, even if you are not yet sure about accepting it.

This can be done by writing a letter or sending an email. This letter buys you some time while making the decision on whether to accept the job offer or not.

Don't miss out on a good opportunity while you consider the job offer, demonstrate your interest by sending an acknowledgement and thank you letter and come across as professional and polite.

Adapt this letter to suit your situation and send it off when you get the offer.

Sample response letter to a job offer

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

The date

Mr John Jackson
Human Resources Director
Bright Waters Inc.
Address
City, State, Zip Code

Dear Mr. Jackson

I have received your letter offering me the Sales Representative position with Bright Waters, Incorporated. Thank you for offering me this exciting opportunity. I will contact you with a decision by the end of next week as requested.

I appreciate the time you have given me to consider your offer so that I can be sure my decision will be the right one in terms of both my career goals and the needs of your company.

Please do not hesitate to call me if I can provide you with any information you may need.

Sincerely,

Joe Jobseeker

How to respond when you get a job offer

Use this job offer advice to stand out.

  • By formally acknowledging and thanking the employer for the job offer you make a great start if you do decide to accept the offer and go to work for the company.
  • If you decline the offer, you will be remembered as a professional and polite candidate.

Job offer advice - evaluating the job offer

Unsure about the job offer? Look closely at the position and consider these key criteria when making a final decision at evaluating a job offer

Negotiating the job offer

Is the job offer salary not what you expected? Use the job offer negotiation letter to get the salary you want.

Accepting the job offer

If you decide that this is the job for you then you will need to write a letter accepting the job offer. Use the sample job offer acceptance letter to demonstrate your professionalism and commitment to your new employer.

If you prefer to send an email, the sample email accepting the job offer at employment acceptance email will help you with this.

How to decline a job offer

Decided that this is not the right job for you? Always write a professional and polite letter declining the job offer. The sample letter at decline job offer letter will show you how.

Check that you have all the job offer details. This job offer letter template clearly outlines what should be included in an offer of employment letter.

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Sample letter of acknowledgement of employment. Acknowledgment letters to human resources. Guide, letter example, grammar checker, + letter samples .

acknowledgement letter for job offer
Written by Akijinn
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