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Collection letter examples free
September 25, 2018 Anniversary Wishes 2 comments

In some cases, a cease and desist letter could get them off your back. Section (c) of the Fair Debt Collection Practices Act (FDCPA) gives you the right to The free sample letter below can be used as a template when crafting your own.

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Our Info Base is a collection of fact sheets, templates, downloadable forms, .. Below are examples of outstanding account letters that can be downloaded for.

Smart tips to help you format and write a cover letter

collection letter examples free

Offer letters are extremely useful, not only during the hiring or recruitment process but also in other business operations or procedures. An offer letter may be used by business owners to communicate with prospective business partners, vendors, and buyers. In fact, an offer letter can even be sent by a prospective buyer who is adamant on setting his/her own terms in the sales contract or business transaction which he/she aims to form with a business.

There are numerous types of offer letters which are available for professional and personal usage. On this page, we have collected a wide variety of offer letter templates which are available for easy download. If you are planning to draft a particular type of offer letter, then it is best that you pattern it according to the the layout, format, and content prescribed within our templates. To use our templates, select the templates which fits the type of offer you are planning to make, then click on said template or templates to download. You may also opt to edit some of its parts if you deem it sufficient to your offering needs. During the process of editing, you need not worry because our templates are very easy to edit since these are available in PDF and Word formats. Scroll down below to view our templates!

Employment Offer Letters

Conditional Employment Letter

Employment Job Offer Letter

Counter Offer Letters

Decline Counter Letter

Business Offer Letters

Business Service Letter

Settlement Offer Letters

Respond to Debt Settlement Letter

Settlement Proposal Letter

Job Offer Letters

Job Offer Thank You Letter

Job Offer Rejection Letter

Job Offer Letters and the Recruitment Process

Recruiting a perfect candidate who would fit perfectly for the job position in one’s company is not an easy task. In fact, recruitment entails that the hiring manager as well as the job applicants would go through an intricate and arduous process before the most fitting candidate would be hired. If you are a newbie hiring manager or even a wizened one, here we discuss the essential steps to remember in recruiting the best candidate for a job.

Post a Brief and Captivating Job Posting or Advertisement

Naturally, job seekers would only be able to learn of a job opening in a company if there is any form of advertisement which heralds such an opening. Some small companies may opt to simply utilize the word of mouth in attracting interested job seekers, but this is not an effective strategy for larger companies. Posting a job advertisement in the proper places would definitely ensure that the right kind of job applicants would flock to a hiring manager’s door.

Even more so, if a job posting is not only posted in physical locations but also digitally such as in social media sites and company job advertising websites. The creation of a job postings must be attended to with meticulous care. If you must, coordinate with a professional graphics designer in order to create a design which is appealing to the eyes of the applicants.

As for the content of a job positing, make it brief and concise. Job postings which are too long tend to discourage passersby or job seekers from reading its content. Furthermore, you also have to make sure that your job posting would include the necessary qualifications for the job position available for hiring. The qualifications must be in bullet form so that job seekers would find it easier to make a quick assessment of their qualifications and compatibility with the job position being posted.

Also, mention the documents which the applicants are required to bring in order for the screening process to be easier. The more information you have about the applicants, the easier it is to assess them. Lastly, don’t forget to state the contact details of your company and your address. It would also be more convenient for both you and the applicants should you give them the option to send their resumes and credentials through email instead of personally.

Wait for Job Seekers to Send Their Resumes and Other Application Documents

As long as you made sure that you have done the job advertisement in a proper manner, attracting interested job seekers would not be a problem. In a short span of time, job seekers would start sending their resumes or CVs. With the advent of social media messaging and emailing, most applicants would prefer to send their resumes online. Wait for a week or two, after which you may start sifting through the piles of resumes you have received.

Examine the Applicants’ Qualifications

After collecting all the resumes sent to you, read all these thoroughly, or if there are too many, simply refer to the cover letters in order to decide which applicants’ resumes deserve to be thoroughly perused. When you are reading the resumes, always remember to compare the qualifications indicated on each resume to the nature of the job positions.

You must also consider the employment history of the job applicants in order to gauge their professional behaviors or work ethics. Beyond related skills and educational history, a job applicant’s work ethics can be a strong factor in determining an applicant’s fitness for a job. That is why, you need to be conscientiousness during this stage.

Make the Necessary Background Research

Don’t settle for the information included in the job applicants resumes. Research their social media accounts, contact their previous employers and professors, or you can also opt to simply call the applicants in order to ask them some relevant questions.

Initial Assessment and Interview

Select the job applicants who have passed the initial assessment in order for them to be interviewed. When you have done the research and have analyzed the applicant’s qualifications and work ethics, select the best ones in order for them to be interviewed. Afterward, send each of these applicants an invitation for an interview.

After which, you conduct an interview with the selected job applicants. The initial interview should be used as a chance for you to ask certain areas of the applicant’s history which you find confusing or hazy. This way, you would get a clearer picture of their personalities.

Decide on the perfect candidate

After the interview, it is time for you to select the best job applicant who can perform the job functions efficiently. Send a timely and well-constructed job offer letter or a job application rejection letter. Normally, job applicants are also looking for job opportunities with other companies while they are waiting for a hiring manager’s decision. That is why, it is important that you send a timely job offer or job application rejection letter which would still be within the time frame when the applicant is still possibly looking for a job.

To know more about job offer letters, download our job offer letters on this page and refer to our discussion below. Also, check out our collection of simple offer letters by clicking on the link provided.

Real Estate Offer Letters

Real Estate Purchase Letter

Real Estate Agent Offer Letter

Offer Request Letters

Job Offer Request Letter

Price Offer Request Letter

Offer Revision Request Letter

Offer Acceptance Letters

Offer Acceptance Thank You Letter

Offer Refusal Letters

Construction Proposal Offer Refusal Letter

Offer Rejection Letter

Offer to Purchase Letter

House Offer Letters

House Agency Purchase Offer Confirmation Letter

Job Offer Letter

The application procedures followed by organizations and companies usually end through the acceptance or declination of an employee. In the event that you, as a hiring manager or employer, would decide to accept the application of a job applicant, you need to inform him/her of such by sending a formal job offer for employment letter.

A job offer letter is the letter which serves as your invitation for the job applicant to work in your business. Clearly, the process which you had to go through in order to end up selecting one job applicant is not an easy one. That is why, you need to make sure that the one you have selected would be enticed by the job opportunity you are offering. In this way, your business as well the potential employee could benefit from the hiring equally. To make sure that your selected job candidate would accept your job offer, you need to send him/her a well-crafted job offer letter.

The following are some tips which you should remember to apply or observe should you decide to write a job offer letter:

  • The letter that you will send to the applicant should have a clear purpose. It should provide the specific details that you want the applicant to be knowledgeable of.
  • Make your letter professional and formal but never forget to incorporate warmth to the tone on how you will state the details of the job offer.
  • You should make the qualified applicant feel special by providing a statement on how you see him/her as an asset and as an additional value to the company and its operations.
  • Make a genuine and detailed explanation of the applicant’s characteristics which has moved you to select him/her for the position. While you are doing this, don’t forget to mention how much you look forward to working with such applicant.
  • Indicate in your job offer, the salary and the nature of work which the applicant must expect should he/she decide to accept your offer.
  • Make a detailed explanation of the benefits and incentives which are available for the applicant should he stay long enough in your company to be regularized.
  • Always proofread your offer letter before sending it. Grammatical errors are a sign of a lack of professionality which would surely discourage any applicant from being part of your company.

Speaking of  job offer letters, you can also check out our other collection of Offer Letter Templates in Doc which can provide you with the proper format and layout of offer letters. Simply click on the link provided.

Offer Letter Emails

Offer Letter Negotiation Email

Offer Letter Response Email

Offer Letter Formats

Company Offer Letter Format

Offer Acceptance Letter Format

Property Offer Letters

Sale of Property Letter

Property Purchase Letter

Product Offer Letters

Decline Offer Letter

Product Discount Letter

Service Offer Letter

Legal Service Letter

Tender Offer Letters

Informal Tender Offer Letter

Tender Offer Acceptance Letter

Conditional Offer Letters

Conditional Job Offer

Job Offer Response Letter

A job offer response letter is the letter which is sent by a job applicant who has been offered a job position by a company.

Importance of Timely Job Offer Response Letters

With the number of job candidates vying for a particular position, hiring managers are eager to hire the most interested job applicant to fill in a job position in their company. That is why when hiring managers have selected a particular job applicant for the job position, they usually send a job offer letter to said applicant right away. The moment the job applicant is expected to have received the job offer letter, the customary waiting period for a job offer response letter starts. This period is the time allotted to the chosen job applicants to weigh the benefits and advantages of working for the company which has sent him/her a job offer.

It is crucial that job applicants be give enough time to decide on the job offer, but not for too long since most hiring managers would take it as a lack of interest. It is for this reason that a formal job offer response letter would be proper and appropriate. Indeed job offer letters are perhaps the primary sign of trust which a business or company can extend to a job applicant and thus, it must be afforded a polite and timely response.

Variations of Job Offer Response Letters

There are different ways a job applicant may respond to a job offer. He may choose to accept, reject, or make a counter offer to the letter.

The following are the types of job offer response letters:

  • Job Offer Acceptance Letter. Once you have already received a job offer letter, it is essential for you to be prompt when replying to the offer especially if you would like to accept it. Your response to the job offer letter is an important part of the hiring process as it is most likely that your prospective employer have back-ups or other qualified candidates whom they can tap in any case that you will not respond to their letter. A job offer acceptance letter should be sent a few hours after receiving the offer. This will let the employer feel that you truly would like to be a part of their business.
  • Job Offer Decline Letter. Not all job offers are good for the career path that you would like to take. There are some offers where the salary is too small in relevance to the work functions that you are expected to do for the business. There are also some that requires you to do measures that are out of your league. If you feel that there is a need to decline a job offer, always remind yourself that you still need to be professional in stating your decision. An in-depth explanation on why you need to decline the job offer may not always be necessary but make sure to give an overview on why you came up with the decision. This will allow transparency within the transaction. Who might know, the employer may just adjust a few of the job offer’s content just so they can convince you to reconsider your decision about being a part of the company.
  • Counter Job Offer Letter. Most experienced job applicants would have enough confidence in their qualifications and skills that they would send a counter offer to the hiring manager which basically contains proposals regarding the job applicant’s preferred salary, position title, nature of work, and other pertinent details related to the position offered. A counter job offer letter may be rejected or accepted by a hiring manager.

For other references, you might also be interested in our Consultant Offer letters. Access these letters by clicking on the link provided.

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Free cover letter template - SEEK Career Advice

collection letter examples free

The collection is the process of gathering things from different parts or different places and then bringing them together to one place. The collection or collections may also be related to the money or the collection of cash. This collection of cash is done by an accounts receivable department or a collections department.

In this article are 45+ collection letter examples that are very useful for people whose jobs are related to collecting cash or about making collections. These letter examples are available for download online. They are also made in easy-to-download file formats so that you won’t have any trouble downloading them. Get yours now!

Collection Letter Clerical Error Example

Sample Restaurant Final Collection Letter Template

Debt Collection Letter Examples

Response to Debt Collection Letter

Disputed Debt Collection Letter

Debt Collection Agency Letter Format

Payment Collection Letters

Late Payment Collection Letter

Partial Payment Collection Letter

Payment Plan Collection Letter

Bill Collection Letter Examples

Medical Bill Collection Letter

Bill Collection Dispute Letter

Due Bill Collection Letter

Attorney Collection Letters

Response to Attorney Collection Letter Template

Attorney Debt Collection Letter

Business Collection Letters

Small Business Collection Letter

Professional Business Collection Letter

Business Debt Collection Letter

Business Collection Demand Letter

What Is a Collection Letter?

There are many reasons why people borrow money from lenders, banks, and other lending institutions. Their reasons vary depending on their need, such as personal needs, for college or school tuition, for home improvement, or for a new house or a new car. The money being borrowed is then paid through installment depending on what has been agreed upon in the loan contract.

If the debt is paid on time or on schedule, then everything would be fine. However, if the payment is due but still no payment is made, a collection letter is sent to the borrower to tell them about it. This collection letter will provide the details of the payment that has been missed, the date on how long collections can wait for the payment, their contact information, and the consequences if the borrower fails to comply.

What Is a Collection Agency?

An accounts receivable department or debt collection department may be an internal part of an organization, but when the number of collections increases, they tend to outsource people from a collections agency. A collections agency is a specialized organization that deals with collecting debt from people who borrowed money. They are sometimes considered a third-party service provider.

There are different ways on how they collect debt. Collections could be done through phone calls, emails, or via post mail. They also send people to personally make the collections or do door-to-door collections. Once all means of collecting the debt are exhausted by the collections agency, standard procedure is followed and certain notices are sent to the borrower.

What Is a Letter of Demand?

A letter of demand is sent to the borrower in the event that they refuse or fail to pay the amount to be collected after all the efforts to collect the payment is exhausted. This letter demands that the borrower pay the due amount together with the interest rates. It is a very serious matter if a letter of demand is sent because this often means that it is the final warning that the lender will send.

If the borrower still refuses to heed this letter of demand, the lender takes legal action. The lender may bring the issue to court and from there continue with collections through court proceedings. You can use free demand letters to make a demand letter.

What Is a Letter of Credit?

A letter of credit is issued by a bank to another bank and guarantees the seller that the payment made by the buyer will be received on time and in the right amount. If the buyer fails to pay the seller on the scheduled date, the bank will be the one to make the payment on behalf of the buyer. But banks don’t just send a letter of credit and shoulder the payment for what the buyer has purchased. They require a security or a collateral before they send out a letter of credit. This is how a letter of credit works. The use of a letter of credit has become an important aspect in intentional trade.

Medical Collection Letters

Final Medical Collection Letter

Standard Medical Collection Letter

Medical Collection Dispute Letter

Demand Collection Letters

Final Demand Collection Letter

Demand Debt Collection Letter

Demand of Payment Collection Letter

Collection Dispute Letters

Debt Collection Dispute Letter

Medical Collection Dispute Letter

Collection Agency Dispute Letter

Collection Agency Letter Examples

Dispute Collection Agency Letter

Collection Agency Settlement Letter

Collection Agency Demand Letter

Dental Collection Letter Examples

Dental Office Collection Letter Format

Dental Collection Letter to Patient

Who Uses a Collection Letter?

We now know that collection letters are sent by the lender to the borrower in the event that they miss making payments or fail to make the payments, regardless if it unintentional or intentional. The people or entity who uses a collection letter could be loan sharks, lending institutions, banking institutions, and credit card companies.

They follow a certain process in doing collections, which is defined and discussed in the agreement that the borrower and lender agreed to sign. You may also see the sample collection letters.

What Is Included in a Collection Letter?

  • A collection letter needs to be a powerful and effective letter, otherwise it will not be taken seriously by the borrower it is sent to. To make this happen, it should include all the important and complete information. Below are the things that should be included in a collection letter.
  • A collection letter should have a letterhead of the company. This sets things straight and lets the borrower know that this letter is from the institution where they borrowed money from. Having a professional letterhead attached to your letter means or suggests that you are serious about collecting the payment for the debt.
  • You should not assume that both you and the borrower agree and understand the same thing, so you should state your reason for the letter. Tell them about how the debt started, how much it was, how much was paid, how it came to this, and other essential details of the debt. This way the borrower will not have any reason to deny the facts you have provided.
  • To make the details even clearer, you should include all of the payments that is required. That would be the amount borrowed, the interest rates, any penalties and fees and payment to other damages that apply to it. This is to let the borrower know about the records of the payment that you have received from them. This can be used as evidence if the lender takes legal action, in the event that the situation will arise.
  • After making sure that you have provided each and every detail about the debt, then you should tell the borrower the next steps that should be done in order to settle the account. You should also tell them what will happen if the debt is not paid in full. This should not be taken or written like a threat. Its purpose is to make the borrower aware of the consequences if they refuse to do anything.
  • Finally, your collection letter may reach the borrower and they can just brush it off or throw it out like that without even opening, thus they can deny your claim for sending such letter. So when sending a collections letter to the borrower, you should require the borrower’s signature upon receiving the letter that was sent to them. This can be used in legal cases and that the borrower cannot deny the claim.

Friendly Collection Letters

Friendly Debt Collection Letter

Friendly Collection Letter

Customer Friendly Collection Letter

Aggressive Collection Letter

Aggressive Collection Letter Example

Credit and Collection Letter Example

Credit and Collection Cover Letter

Manager Credit and Collection Manager Cover Letter

Customer Collection Letter Examples

Customer Final Collection Letter

Customer Debt Collection Letter

Customer Collection Transmittal Letter

Final Collection Letters

Final Collection Notice Letter

Final Demand Collection Letter

Final Collection Attempt Letter

Final Debt Collection Letter

What Is the Purpose of a Collection Letter?

A collection letter is used to notify or tell the borrower that you need to collect the payment for the amount that is due. It can also be used to discuss matters with the borrower and to make arrangements on what needs to be done to resolve the issue. This letter should be written politely but firmly. A collection letter is made to make sure that payment is made so that the company will have an increased revenue. You may also want to check demand letter samples.

What Are the Principles of Collections?

Collection is not just something that is done rashly and unreasonably, what what we usually see that is being portrayed on television or in the movies. There are also principles that govern collections and they are discussed below.

  • Collections function to collect the money. This is the very first thing that is done. The collection of the money should be done according to the terms, conditions, and obligations based on the agreement. The borrower is obligated to make the payment for the money that they borrowed. The collections person makes sure that the borrower meets this obligation.
  • Collections should maintain a A4, US to the borrower. A borrower’s promise to mail or send the payment on a specific date should be received on that date. If the borrower fails to do so, the collections person should make a follow-up and contact the borrower about it.
  • A lot of things can get fixed if it’s discussed. That is why it is important to have the customer to discuss the account with the collections person. If the customer or borrower provides the reason for the account being delinquent, the collections person will know if there is any way to figure it out in order for a borrower to continue doing the payment. The collections person can also look into the situation and find other means for the borrower to be able to make a payment. This then will become a win-win situation for both.
  • Just like a business, it is important that goodwill is preserved between the customer and the lending institution. They may have bad account right now, but that doesn’t mean that they will have bad accounts forever. They may just have a reasonable explanation why such a thing happened. That is why it is important to keep good relations with them.


File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US



File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US


Here are free cover letter templates you can use to include with a resume, your cover letter, cover letter examples, and tips for writing a strong cover letter.

10+ Cover Letter Templates and Examples

collection letter examples free

Looking for some examples of what it takes to write a great cover letter? Well then you’re in the right place! Take a look at our comprehensive list below to find a prime example from your industry. All of our samples are free to download, so you can customize them based on your needs. However, if you still need a helping hand, our expert’s guide will give you the tools you need to create the perfect cover letter.

Even the best cover letter can go overlooked if you’re using the wrong format. To make sure your application stands out from the crowd, try our expertly designed cover letter templates.

SEE ALSO > Library of Industry-Specific Resume Examples

Cover Letter samples sorted by:

Job & Industry

Accounting & Finance

Working in the world of finance, you know that numbers are king. As such, impressive stats and figures from your professional experience should always be emphasized in your cover letter. If you work in accounting, quantifying your accomplishments in terms of things like budgets, increases in revenue, or money saved is essential.

If you’re an analyst on the other hand, display your passion for crunching numbers, and how your investigative insights helped drive improvement. Check out our industry-specific accounting and finance samples for more concrete examples of how to write your own!

Arts, Entertainment & Music

Although working in the art and entertainment industry is all about showcasing your creative flair, try not to go overboard with your cover letter. Instead, use the standard format to prove your creativityby describing in detail what you’ve accomplished. Listing specific design projects, highlighting pieces of art, or outlining key companies you’ve worked for is a good way to achieve this.

Also, be sure to include any specific abilities you have within your field that will benefit your target company, such as the prosthetics skills mentioned in our make-up artist example. For a better idea on how to properly showcase your artistic talents, check out our industry-specific samples and writing guides.

Construction & Labor

Construction and labor jobs require hands-on experience using specific tools and techniques to get the job done. In your cover letter, it’s important to emphasize how you used certain equipment and technical skills to complete projects, make repairs, and perform maintenance.

Many jobs in the construction and labor industry also require certain certifications and licenses, so be sure to highlight those as well. For specific examples and further information, take a look at our construction and labor samples.

Customer Service

The customer service and retail industries are all about interacting with customers in a positive way to promotes sales. As such, your cover letter should highlight your interpersonal skills — but remember to be descriptive.

List thespecific ways you’ve helped improve customer experience and got the cash flowing. Our various customer service samples will show you how best to emphasize the skills, personal traits, and experience valued most in the industry.

Domestic Workers

Getting into domestic work, such as housekeeping, requires trust. In particular, you need the client or company to trust you enough to allow you into their most private spaces. Your letter should be designed to establish your reliability right off the bat.

The best way to do this is to highlight your experience, as well as your amicable relationships with current and/or former employers.

Also, it’s important to showcase that you can accomplish your duties with the utmost care and responsibility. Take a look at our examples to get a better idea of how to clean up house with your domestic worker cover letter.

Drivers & Transportation

As someone working in the transportation industry, it is essential that you showcase your experience with specific types of vehicles and equipment. Your cover letter should detail your years of experience driving certain vehicles, as well as specific state licenses or certifications for hauling different types of cargo.

Also, be sure to highlight the specific skills used in your particular driving expertise, and how they will benefit the role you’re applying to.

For example, if you’re a delivery driver you should emphasize your ability to make deliveries on-time, whereas a long-haul truck driver should focus on their adherence to safety standards when carrying heavy loads. Take a look at our driver and transportation samples to get a better idea of how to write your own stand-out.

Education & Teaching

Writing a cover letter for jobs in the education and teaching field is all about the details. It is especially important to highlight your relevant education, certifications, and experience. For example, do you have specific experience teaching a certain type or age group of students? Do you have any special certifications in special education or child development?

Make sure you describe these in detail, and explain how you used them to enhance the education of your students. In addition, quantifying your efforts is essential. State how many students you taught, or by what percentage you increased their grades and test scores. To get a better idea of how to accomplish all this, take a look at our library of education and teaching example letters.

Food Service

As someone working in the food service industry, the aspects you want to highlight on your cover letter will differ depending on your job. If you’re a chef, you should emphasize the specific types of restaurants, cuisines, and ingredients you have experience with.

If you work as a server, you should focus on your customer service traits and abilities, and how you used them to improve things such as the rate of return customers. A bartender on the other hand, is more of a mixed bag. To get a better idea of how to display your job-specific strengths, take a look at our food service samples.

Information Technology

When writing a cover letter for jobs in the Information Technology (IT) field, specificity is your ally. Simply stating that you have certain technical skills and knowledge is not going to cut it. Instead, describing how you used such skills to complete projects will demonstrate your abilities to the hiring manager, and get you an interview.

Also, make sure the projects and technical skills you include are relevant to the job you are applying for. Take a look at our IT sample to see some concrete examples on how to accomplish this.

Law Enforcement & Public Safety

As someone working in law enforcement and public safety, your commitment to protecting the laws of the land, as well as others, is of paramount importance.

Therefore, your cover letter should highlight in detail what you did to uphold the law, protect the public/clients, or secure facilities. Our various law enforcement and public safety samples will give you a better idea of how to accomplish this for your industry.

Life Situation

WATCH THE VIDEO ON THEME: How To Write A Cover Letter (Example Included)

To help you structure your cover letter, here is a template including examples that you can use to impress hiring managers and recruiters and increase your.

collection letter examples free
Written by Dogul
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