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Corporate letter template

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Corporate letter template
June 17, 2019 Anniversary Wishes 1 comment

This Free-Form Letter is a valuable time saver for creating basic professional business letters. This letter utilizes the standard acceptable formatting of a p.

This page will teach you the how to properly format a business letter, as well as provide a wealth of examples, templates, and writing guides to help you write yours.

Table of Contents

  1. Business Letter Examples
  2. Sample Business Letter Template
  3. Business Letter Format & Writing Guide

1. Business Letter Examples: Common & Career-Specific Types

We’ve provided extensive how-to guides for writing the following common examples of business letters. Just click the images below to download our free letter templates.

2. Sample Business Letter Template

The business world is filled with intricate behavior guidelines and overly formal communication styles. A business letter allows multiple parties to exchange relevant information professionally. It can also be more impactful to a reader than an email, due its formalized structure, content, and tone.

Our general business letter template can be used for any kind of professional communication/correspondence, including cover letters and letters of interest. Simply decide if you want a letterhead, click the download button, and let our template guide you through the writing process.

Business Letter Template: Click to Read in Text Format

Business Letter Format – Without Letterhead (Text Format)

[1234 Street Address]

[City, State, Zip]

[Email Address]

 

[Today’s Date]

 

[Addressee Name]

[Addressee Title]

[Company Name]

[1234 Street Address]

[City, State, Zip]

 

Dear [Name],

In this paragraph, deliver a friendly and clear introduction. State the main point of the letter here. Keep this section short and to the point.

In this paragraph, explain the importance of the main point by providing compelling and persuasive reasoning.

In this paragraph, continue to provide background information to back up your reasons. You can use facts, data, and other quantifiable metrics to support your claim.

Close by restating the main point of the letter, and if you can, include a call to action.

Respectfully/Sincerely,

 

 

[Your Signature]

[Your Name]

3. Formal Business Letter Format & Writing Guide

When it comes to how to format a letter, you need to pay attention to the format of both the page and the content. Both are essential for creating the professional look that is the foundation of any proper business letter.

Page Format – 5 Key Rules

Before you begin writing, decide which layout you want to use. There are two common formatting styles: block and modified block. The block format has a left-aligned address and closing, while those in the modified block are right-aligned. While the block format is used more often, both are acceptable for a formal letter.

The following are the standard rules that should be adhered to when formatting the page of a formal letter:

1. Alignment:

All proper business letters should be left-aligned, any other type of alignment is considered unacceptable in most professional settings.

2. Spacing:

Your letter should be single-spaced. In addition, there should be a space between the date, address, salutation, and each paragraph. Include four line breaks between the closing and your printed name to leave space for your signature.

3. Font:

The standard font style is Times New Roman, size 12. However, you can use other sans-serif fonts such as Helvetica, Arial, Courier, or Geneva, also at size 12. Sans-serif fonts have been credited with increased readability because of their balanced typeface.

4. Lines:

When using a letterhead, be sure to add a horizontal line underneath it. You can refer to our letters above to see some examples.

5. Margins:

Keep your margins between 1 to 1.5 inches. Generally speaking, 1-inch margins are the most widely accepted format for professionals.

If you want to be taken seriously, make sure all of your punctuation is used correctly.

Content Format & How To Write a Business Letter

The following tips cover all the parts of a business letter in order from top to bottom.

Part 1 (a). Letterhead – Formal Letter Format

Most professional business letters include a letterhead – which is comprised of your name, address, phone number, and email address. 

Letterheads are meant to make your letter unique, as well as help verify its authenticity to the recipient. Likewise, you can include your company’s logo on the letterhead for brand recognition and a more trustworthy appearance.

Check out the example letterheads below — both of which are acceptable methods for displaying your name and contact information. For more ideas, you can check out ourcover letter templates. See the letterhead sample:

Part 1 (b). No Letterhead – Formal Letter Format

Using a letterhead is always preferable when writing a business letter. However, if you decide to not use one, you must use the following format to maintain a professional appearance:

  • Write your contact information on the top left of the page, just above the date.
  • Do NOT include your name in this section — when selecting this style, it simply looks better to sign off with your name at the end of the letter.
  • Only include your street address, city, state, and zip code.
  • Double check our business letter sample to make sure yours is perfect.

Example of format when not using a letterhead:

Part 2. Date

The date should be the day on which you completed the letter, written in standard U.S. format (eg. October 28, 2017). It should be written underneath the letterhead, or underneath the address on the top left of the page.

Part 3. Addressee – How to Address a Letter in 4 Steps

Write the recipient’s (or “addressee’s”) address on the top left side underneath the date. Begin with the name of the addressee on the first line. Some research may be necessary to find the name (LinkedIn, the company’s website, even Google search are all great tools).

  • Step 1: Address them properly as Ms., Mrs., or Mr. Also, make sure to include their title — such as Dr. — if it applies.
  • Step 2: Beneath their name, write their current title. If you are unsure what their title is, do the necessary research to find out if possible. If they have no title, leave it blank.
  • Step 3: Include the name of their company underneath their title.
  • Step 4: Write out their company’s street address, city, state, and zip code. If they are located outside the United States, include the country name after the city.

Even if you’re sending your letter as an email attachment, you should still include the address to maintain a professional appearance.

Part 4. Salutation

The salutation you will use depends on the title of your addressee, your familiarity with them, and also the context of the letter.

If you are familiar with the addressee, then use their first name (unless they have specifically asked you otherwise).

  • If the addressee has earned a Ph.D. or an MD, then refer to them as Dr. (or Professor).
  • Military titles such as General, Colonel, Major, etc., should be honored as such.
  • If you do not know the contact person or you are addressing a group, use an appropriate salutation such as Sir or Madam, Hiring Manager, Director of Human Resources, Members of the [Name] Committee (hiring committee, organizing committee, acceptance committee), Board of Directors.

When it comes to salutations, it is always better to err on the side of caution and be polite as possible.

Part 5. Body

The body of the letter is located underneath the salutation, and is the field where you get down to business and discuss the reason you’re reaching out to this person. Usually, the body includes several strategic paragraphs meant to inform, persuade, and convey gratitude.

  1. In the first paragraph, get to your point quickly and state it concisely in the first line. Do not wait until the second paragraph to tell your audience what your main point is – they most likely won’t get that far.
  2. In the second paragraph, use evidence and persuasive reasoning to justify your main point. If needed, use an extra paragraph to further support your point via empirical evidence.
  3. The closing paragraph should restate the point of the letter, and most importantly, include a call to action. A call to action is a passage that compels your reader to do something. Ask yourself, “what do I want my reader to do right after reading this letter?

Examples of calls to action:

  • Please call me at [phone #] or email me at [email address] at your earliest convenience.”
  • Please get in touch with me at your earliest convenience to schedule a meeting.”
  • Please let me know how I may be of assistance during this period.”

Part 6. Closing

You should always close with a positive sign-off, such as “Thank you,” “Sincerely,” or “Respectfully.” Remember to only capitalize the first word of this closing  line, and to leave four lines of space between the closing line and your typed name to make room for your signature.

Part 7. Enclosure

An enclosure note is an often neglected aspect of letter writing in the digital era. In fact, not many people actually know what ‘enclosure’ means. When you write “enclosure” in any letter you’re implying that another document is attached to the file.

Think of it as something akin to a “see attachment” note in an email. It alerts the reader to another part of your correspondence – and helps prevent them from overlooking a crucial document.

The image below shows where the word “enclosure” should be placed:

6. Conclusion

Knowing how to write a business letter is a fundamental skill for your professional life. A proper one will have most or all of the elements mentioned above. Be sure to carefully review the grammar, spelling, and format of your business letter numerous times before you send it out, to avoid leaving a poor first impression with your correspondent.

Looking for some more ideas on how to write a letter? Our experts have written of guides on how to write various types of formal letters. Check out our comprehensive letter of recommendation sample libraryfor more inspiration!

Written by the Resume Genius Team

The Resume Genius Team is made up of a tight-knit crew of dedicated career coaches, hiring managers, and staff writers who are passionate about providing the best, most up-to-date career advice possible and helping job... more

Let clients know you mean business with professionally designed letterhead templates you can customize to feature your business logo and brand colors.

50+ Business Letter Templates -PDF, DOC

corporate letter template

At least every business firm starts as an idea that needs nurturing and pursuing. A business proposal letter template seeks to place forth a business idea, or an intention to work in a certain way with potential partners with the aim of convincing them to lend support or joining in the campaign. When writing such a sample letter, one need to point out their expectation to start a given business, explain its ideals and expected out comes both to the owners, consumers and stake holders.

Free Formal Business Proposal Letter

Proposal Letter for Business Template

Business Proposal Letter for Service

A business proposal letter usually directs its attention to possible business partners or funders who need to see an opportunity before giving their green light on the project. However, a business proposal does not limit itself to an idea yet to be put to test, it also involves explaining need to develop certain products or services in a given formulation that may turn the tide in favor of the participants.

Free Business Partnership Proposal Letter

Product Business Proposal Letter

Free Business Proposal Letter for Partnership

Free Business Proposal Rejection Letter

Business Proposal Contract Letter to Client

A business proposal contract is aimed to introduce a proposal while highlighting its opportunities and risks. For clients, this will also serve as a documentation mentioning the purpose and strategy planned for the project.

Business Funding Proposal Cover Letter

A Cover Letter for Business Proposal funding will include the general description of the proposal and introduced the detailed finances involved and expected for the project.

Business Partnership Proposal Letter

This would be a letter that officially invites another business to enter into a partnership agreement, either as a whole entity or in some projects mutually agreed to by both businesses.

Business Sponsorship Proposal Letter

Whenever you are looking to ask for sponsorship for your business, the letter should be highlighting the smart goals of the projects, its challenges and the opportunities that make it perfect for funding.

Business Proposal Letter of Intent to Client

A letter of intent will necessarily define the interest of an organization into getting in business on a project that has been introduced. This letter is officially to carry forward the talks on the new proposal/project.

Free Sample Business Proposal Letter

This letter is in the format of a sample. It is a business proposal letter from the concerned organization to the concerned person. It is a professional letter and has the name of the organization, address and logo. The Free Sample Business Proposal Letter comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter to Client

It is a business proposal letter from the concerned organization to the client. It is a professional letter and has the name of the organization, address and logo. The Business Proposal Letter to Client comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter in Doc

This document is a professional letter format. It is a proposal on behalf of the company to the concerned party / individual. The terms and conditions of the proposal are mentioned in this document. The Business Proposal Letter in Doc comes in both word and pdf format. It is easy to download and print.

Sample Business Proposal Cover Letter

This document is a sample cover letter regarding the business that you would like to do. The cover letter explains in detail the purpose of the business. It highlights the terms and conditions involved. The Sample Business Proposal Cover Letter comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter Writing

The benefits of such formal letters are overwhelming. This is probably the best way to form new professional connections to expand or improve the business, demonstrate proper knowledge of the business or idea in question and gain support from existing partnerships.

Business Proposal Letter Template

Sample Business Proposal Letter

Business Proposal Letter Format

Business Proposal Cover Letter

Project Business Proposal Letter Sample PDF

Business Proposal Acceptance Letter

Business Proposal Request Letter

Business Proposal Letter PDF

How to Write an Effective Business Proposal Letter?

There is no denying the fact that when it comes to business and its operations, effective communication is the key. This especially holds true when writing a business proposal letter as it helps you to gain the attention of the prospective investors and get them interested in your idea. So, how do you write a business proposal letter samples while sending proposition that is effective and interesting? Here’s how.

1. Irrespective of whether you are drafting the letter as a hard copy or sending it as an email, make sure that you format it right.You may also see requisition letter samples

2. The letter should begin with your name and address along with contact details, followed by the date and then the details of the recipient.You may also see sample formal letters

3. The salutation should be formal quotation and should comprise of a suitable title for the recipient.

4. The first paragraph should comprise of the brief account of your idea.

5. In the second paragraph, spell out as to what your goals are and how you plan to achieve these. You also need to elaborate on how you are different from your competitors.You may also see partnership proposal letters

6. In the concluding paragraph, make a request to the investor to consider your work proposal.

7. Sign off with your name and signature.

Remember that you can use the same methodology for all business proposal letters including marketing proposal letters.

Sample Business Proposal Letter to Download

Business Commercial/Purchase Proposal Letter

Business Proposal Follow Up Letter

Business Proposal Letter Example

Business Proposal Rejection Letter

Corporate Business Proposal Letter

Formal  Business Proposal Letter

What is the Main Purpose of a Business Proposal Letter?

You may draft a business proposal letter not just with the idea of starting a new business plan but also for the expansion of the current business. The submission of such letters is usually made to prospective investors or higher officials in an organization. Listed below are the purposes of a business proposal letter. However based on the nature of the letter like catering proposal letter, marketing proposal etc, these may vary.

1. To present the business idea to prospective investors

2. To give a clear idea of the goals and performance objectives

3. To elaborate on the steps that the person intends to take to achieve the specified goals

4. To give a detailed account of how the idea is diverse from the competitors

5. To pique the interest of the investors. You may also see appreciation letters in Doc

6. To give an information about the kind of products and services that will be offered

Hotel  Business Proposal Letter

School Business Proposal Letter

Simple Business Proposal Letter

Standard Business Proposal Letter

Supplier Business Proposal Letter

Transport Business Proposal Letter

Business Sales Proposal Letter

The success of such proposals lies in proper communication. Many of the proposal templates avail provide a good hint on how to go about such writing, but this is not the final jury. Comparing and contrasting in combination with logic is the best way to put up something worthwhile.

Uses of Business Proposal Letter

Business proposal application letters come in handy for business owners as well as new entrepreneurs to present their ideas of establishing a new business or expanding an existing one. It can be used by a person to begin a small business for financial statement in collaboration with an established firm or renowned financial institution. However, these can also be used for other purposes. Let us take a look at what these are.

1. For making sample proposal for the delivery of goods

2. For specifying the terms of a transaction

3. For initiating a deal with a seller

4. While responding to a particular request

5. For specifying the name and details of a proposed product or service

6. For describing the quality and specifications of a product or service

Not sure how to write an effective business proposal letter? Don’t worry. You can easily find a wide range of sample business proposal letters online and download these. These give you a clear idea of the format to be followed and the sections to be included in the letter. You can also customize these as per your requirement.

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File Format

  • Microsoft Word
  • Google Docs
  • Apple Pages

Free Download

Details

File Format

  • Microsoft Word
  • Google Docs
  • Apple Pages

Free Download

Details

File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Details

File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Details

File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Details

File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Details

File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Details

File Format

Size: 366 KB

Download

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corporate letter template

Create a best letterhead design in 1 min using letterhead maker app. Fill the company details and generate professional business letterhead.

Letterhead maker + business letter writing app

Free business / company logos available or you can upload your own logo.

Company letterhead maker app will impress you with its simple, modern and creative designs. All the business letterhead templates are very professional. The Official letterhead designer allow you to modify all the text and colors.

How to make a company letterhead / letter pad ?

1. Fill the company details for letter headed
2. Select the letterhead format
3. Download the letterhead.
4. Write the letter using letter editing feature

How to send letter with letterhead?
1. Write a letter using template or by typing
2. Click generate letter
3. Now letter heading and content is ready to print.

This is not just business letterhead maker app. You can write the business letter and send the business letter in pdf format via email.

Letterhead Editor : You can create a professional business letter, invoice, business proposal or any letter using letter templates.

Features of letterhead maker / letterpad creator:
1. Letter pad or Letterhead designer
2. Letterhead letter editor (business letter writing app)
3. Preview and download
4. 100 templates with 25 Letter pad formats and 4 to 6 colors
5. Important and most used letter writing templates
6. Free logos for letterhead / letter pad.



This letterhead stationery with logo provides an easy way to write business letters. For those looking for ways for formal letter writing, this is the best application. You need to just fill in your details and select the template of your choice to get the best formatted letter.
This business letterhead app contains 100+ letter designs with header and footer. The Company, startups, shops, proprietor / owner, personal etc that are looking for creating your own letter pad, this app will make the job easy to print any kind of letter in 2 minutes.

The letter headed maker with business letter writing app contains different kinds of letter samples that will help business owners, customers, job searching people or even corporate employees.
The cover letter or business letter samples available in this application are,
✉️ Business proposal letter
✉️ Invoice template
✉️ Business Inquiry letter
✉️ Thank you letter
✉️ Apology letter
✉️ Complaint letter
✉️ Job offer letter
✉️ Job application letter
✉️ Offer Rejection letter
✉️ Order Cancellation letter
✉️ Order request letter
Apart from the above, there are many other letter writing samples available in this Letter header maker app. You can use these letters as it is or edit them according to your convenience using the letter editor.

While the examples that are discussed specifically are the application letter and cover letter, this handout also highlights strategies for effective business writing.

How to Create a Business Letter Using a Template

corporate letter template

Sample Complaint Letter Template

Use this sample complaint letter (.txt file) the next time you need to file a complaint. Are you unsure how to use it for your situation? Check out an example letter that used this format.  

Your Address
Your City, State, ZIP Code

(Your email address, if sending via email)

Date

Name of Contact Person (if available)
Title (if available)
Company Name
Consumer Complaint Division (if you have no specific contact)
Street Address
City, State, ZIP Code

Dear Contact Person or Organization Name):

Re: (account number, if applicable)

On (date), I (bought, leased, rented, or had repaired) a (name of the product, with serial or model number, or service performed) at (location and other important details of the transaction).

Unfortunately, your (product or service) has not performed well (or the service was inadequate) because (state the problem). I am disappointed because (explain the problem: for example, the product does not work properly; the service was not performed correctly; I was billed the wrong amount; something was not disclosed clearly or was misrepresented; etc.).

To resolve the problem, I would appreciate your (state the specific action you want: money refunded, charge card credit, repair, exchange, etc.). Enclosed are copies (do not send originals) of my records (include receipts, guarantees, warranties, canceled checks, contracts, model and serial numbers, and any other documents).

I look forward to your reply and a resolution to my problem and will wait until (set a time limit) before seeking help from a consumer protection agency or the Better Business Bureau. Please contact me at the above address or by phone at (home and/or office numbers with area code).

Sincerely,

Your name

Enclosure(s)

WATCH THE VIDEO ON THEME: Office 2016 Video #06: Business Letter, Letterhead, Save As Template (Much More)

A business letter should always follow a certain format and structure to Word Templates (Transactions, Careers, HR) › Business Letter Format.

corporate letter template
Written by Kadal
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