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Farewell letter from boss to employee

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Farewell letter from boss to employee
September 06, 2018 Anniversary Wishes 2 comments

A goodbye letter to boss is a farewell letter which you write as an employee to your boss so that you can thank him/her for all the efforts he/she.

It can be difficult to find the right words to say goodbye to an employee leaving your company. You want to write something meaningful, but remain composed and professional at the same time. Use this sample text as-is or as a starting point to craft a meaningful, personalized farewell message to share on one of these free printable thank you cards.

Retirement Farewell

Wish your soon-to-be former coworker the best as he or she heads into retirement. These sample letters can help.

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Time to Make Dreams Come True

The nice part about retiring from doing what you do so well is there is no more rushing around to meet deadlines and complete tasks. You'll have lots of time to make all your dreams come true. The bad part is how much we will miss the pleasurable experience of working with you. We wish you the all the best and thank you for your years of dedication, enthusiasm and team spirit.

Feelings of Gratitude and Joy

Working with you for the past X years has been a joy! While I'll miss working side-by-side with you, I am so happy for you as you transition from career to retirement. You have always been a hard worker and a terrific team member. No one is more deserving of a long and happy retirement filled with relaxation and enjoyment. I wish you only the best as you retire from XYZ Company!

Moving on for a Promotion

Say farewell to a coworker who is being promoted to a new role within the company. Try these options.

Enjoy Your New Adventure

Congratulations on your recent promotion! We know you will tackle this new venture with the same passion and dedication you've displayed as part of our team and will quickly establish yourself as a valued employee in your new role. Working alongside you has been an honor and privilege, and we know you will continue to succeed in this new phase of your professional career.

You Deserve It

While I will miss working with you each day, I am so happy that you will be staying with XYZ Company while advancing in your career. I am very proud that you have been tapped for a promotion as a result of your hard work and success. No one deserves this promotion more than you, and I am certain that you will do an outstanding job in your new position as ABC Role.

Lateral Move or Transfer

Share best wishes for a coworker who is being transferred to a new location or otherwise making a lateral move within the company. Add these messages to your card.

You've Been Indispensable

We wish you the best both professionally and personally as you move into your new position within our company. While we will miss the day-to-day interaction with you - you've been an indispensable part of our team - we know you will continue to do well and achieve major milestones.

Miss Working With You

I have enjoyed getting to know you during your time in the ABC Office and wish you success as you become part of the XYZ team. I'll miss working with you on a daily basis, as you have been a great team member and co-worker. I am sure you will enjoy continued success in your new role with the company.

Leaving for a New Job

When coworkers leave for a job with a new company, be sure to congratulate them and wish them success. Try these ideas.

You've Been an Inspiration

Congratulations on your new job - good for you! While we will miss you and have fond memories of working with you, we wish you well and hope you attain all the success you deserve. Your dedication and work ethic have been an inspiration to us all.

Please Keep in Touch

I'll miss seeing you at ABC Company on a daily basis, but I am so happy for your success! You are a great coworker and team member, so I'm not surprised to hear that you have accepted a wonderful new opportunity. Best wishes for continued success! Please keep in touch.

Leaving to Go Back to School

Congratulations and best wishes for success are in order when a coworker leaves to pursue higher education. Support your coworker's new adventures with these words.

So Proud of You

While I am sad to see you leave ABC Company, I am so proud of the fact that you have decided to continue your education. I am sure that you will be successful in school, and the skills that you learn will help you become an even bigger asset to the company that is lucky enough to hire you once you have earned your degree. Best wishes for success as you enter this exciting new phase of your life!

Cheering for Your Success

Going back to school is a big decision, and I am so excited for you as you make the transition from working full-time to pursuing higher education. Your dedication to pursuing your studies is admirable, and I wish you great success throughout your academic career and beyond. Your team at ABC Company will be cheering for your success every step of the way!

Staying Home With Baby

When a coworker decides to stay home as a full-time parent, a fond farewell and wishes for success are well warranted. Here's how to word it.

Wishing You Joy and Happiness

Congratulations on the addition to your family! I am so happy for you and wish you much joy and happiness as you focus on parenting full time. Enjoy every second that you have to spend with your little one! Know that your team at ABC Company is on your side. We'll be sending best wishes to you and your family, wishing you only the best.

Enjoy Every Minute

While I will miss seeing you at work, I am so pleased that you have the opportunity to step away and focus on your family at this time. I am sad to see you go, but I am also so very happy for you and your family. I wish you only wonderful things as you transition away from being my coworker to focusing on being a full-time parent. These days with your little one are precious. Enjoy every minute!

General Departure Messages

You may not always know why a coworker is leaving your company. Even if you aren't sure what they're doing next or why they are going, it is still a good idea to to send them off with best wishes for the future.

Wishing You the Best

Words are inadequate to express our gratefulness and appreciation of the incomparable work performance and attitude you've displayed during your tenure with our company. Saying goodbye is never easy, especially to someone who has been such a valued team member. We wish you all the best now and into the future.

It's Been an Honor

It has been an honor to work with you at XYZ Company over the past few years. I couldn't have asked for a better coworker and really appreciate the fact that you have been such a team-oriented member of the department. Please know that you will be missed. Best wishes for happiness and success. If I can ever be of assistance to you, please let me know.

Tips for Crafting Farewell Messages

While these messages may work for you the way they are written, you may need to tweak the content to reflect your relationship with the person who is leaving.

Consider a Theme

When you compose a farewell message for an employee leaving, you can turn to movies, television and books for inspiration. If you don't feel comfortable writing your own message, include a famous quote or line from a movie or television show. Several books contain compilations of quotes for any situation, from quotes of encouragement to quotes of sympathy. Once you identify an appropriate quote, include it in your message.

Add a Personal Touch

To remain professional, wish the employee luck and offer to provide assistance in the future, if applicable. You can also write about the employee's on-the-job achievements. Recall a favorite memory about the person and use the anecdote in your message. If the departing employee has a favorite hobby or sport, mention this in the message to personalize it.

Customize the Message

Many times, a customized sentiment means more to a departing employee than a standard greeting card. Embellish your message with photographs that illustrate your time together or use company newsletter clippings that discuss the employee's personal and professional accomplishments.

Stay Away from Off-Limits Topics

Keep in mind that even if you have a personal relationship with an employee, you should avoid writing anything that could be construed as inappropriate or against company policy as it could create compliance concerns. Always avoid risqué jokes and other messages that could be considered inappropriate.

Saying Goodbye Gracefully

If you craft your message carefully and present it with good thoughts, the employee will appreciate your gesture. It can help you preserve your relationship with your former coworker even when you aren't working side-by-side. Additionally, writing such a message may even open up networking opportunities for the future. You never know! The employee who is leaving your team or company today might end up as the manager of a company you would like to work for at some point in the future.

It is important to bid a proper goodbye to your boss before leaving. The article below contains some sample farewell letters to the boss.

Sample Goodbye letter to employee from boss

farewell letter from boss to employee

Sample Letter #1

Copied!

The news of your decision to leave surprised us all. We will miss you, but realize that exciting opportunities and challenges await you. It has been an honor to be your colleague for the past five years. We have all benefited from your wit and wisdom and wish you every success on your career path.

Sample Letter #2

Copied!

I had mixed feelings when I learned of your new assignment. I guess the old saying that "all good things must come to an end" is true. Although we will miss you, we have to admit that management has made a wise choice in placing you where they can benefit most from your talents. We will long remember the hard work and happy moments we have shared. You have been a great team member. Best wishes and keep up the good work.

Sample Letter #3

Copied!

Congratulations on your fantastic new job! Jane gave me the scoop at lunch. By hiring you, Doe Corporation is making an excellent human resource investment. But I will miss you. You are a terrific friend and colleague. Work will not be the same without you answering extension 555. Hey, are there any openings at your new company? Keep me posted.

Sample Letter #4

Copied!

Thank you for your letter of April 5. I want you to know that we are very excited about your success and know that you have worked hard to earn it. At your request, I will no longer hold your position open here at Doe Corporation. However, I would like nothing better than to have you return to Springfield to work with us in completing our product. Please keep us informed of your progress.

On a personal level, I have very much enjoyed getting to know you. Your excellent mind, fine work ethic, and your integrity will serve you well throughout your life.

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Farewell wishes

farewell letter from boss to employee

When leaving a job, you may want to write your coworkers, boss, or employees a farewell message. You may also want to say thank you in your message.

Writing a pleasant goodbye note may encourage others to remember you fondly. Saying goodbye is #8 on the list of 15 things to do before leaving a job. 

At the office, the farewell message is usually sent via email when sending the same message to a group of people such as a team or others that you had contact with. When saying goodbye to one person, such as your boss, mentor, or close coworker, you may want to write a handwritten note instead of sending an email. Handwritten notes may feel more personal, and the person is likely to keep it longer than an email.

You don't have to thank or say goodbye to everyone on the list below with a farewell message. Wanting to thank someone on that list, may be what brought you to this post. So I listed others that you may want to write a message to that you may not have considered otherwise.

Who you may want to send a farewell note to

  • Your team (could use a group email)
  • Your co-workers that were not on your team (could use a group email)
  • Your boss (individual note is best unless you don't have anything special to say to the boss. And then you can include your boss in the group email)
  • Your employees (individual if you have specific things to say to one person, use group for your entire team)
  • Anyone else you had contact with that you feel like saying goodbye to or thanking before your last day

If you know of someone else that is leaving, you may want to send them a message. If they send you a farewell email, you could reply and write them a farewell message

What to include in your farewell thank you message

Below are some suggestions for what types of things to include in your farewell note. They are followed by sections of examples notes written to a boss, employee, and coworkers.

  • Your last day date, in case anyone wants to say good-bye to you in person (if you work at the same location) or reply to your message.
  • Where and what your next job is. People always wonder! But that's entirely up to you. Don't share about your next job if you are not comfortable doing so.
  • If sending an email, the subject line could be:
    • Farewell and best wishes
    • My last day is [Date]
    • Goodbye and contact info
    • Thank you
  • Message content which could include:
    • I look forward to our paths crossing again in the future.
    • I enjoyed working with you.
    • Please stay in touch.
    • It's been an honor working with you.
    • Compliments of the team or to an individual
    • There are more examples in the notes below
  • The thank you message
    • Usually, I recommend being specific when thanking someone. However, that is nearly impossible to do in a group email. So, your farewell note might feel generic, which is okay in this situation.
    • Thank you for all of your help and support
    • Thank you for being great to work with
    • I am grateful to have worked with such a wonderful group of people
    • I appreciate the time you spent mentoring me and helping me to grow my skills
  • Contact information, if you want to stay in contact with people! Maybe you don't. Only provide contact information if you are genuinely okay with someone contacting you in the future. If you don't want a bunch of Facebook friend invites from acquaintances, don't include your Facebook info.

      • Social media accounts like LinkedIn, Facebook, Twitter, and Instagram.
      • Email address
      • Phone number
      • A link to your website/blog if you have one.

Farewell Message Format

Your note can look like the example that follows. For more information on the layout of a thank-you note, see these 5 easy steps.

Dear [Person's Name],

Your Message (this is the middle section).

Second paragraph (optional).

Third paragraph (optional).

Closing (such as kind regards, thanks again, etc.),

Your Name

Note: words in [brackets] in the examples below, should be replaced appropriately for your note.

The format of the farewell examples messages will be the same, so only the middle section of the note is included in the examples below when the note has only 1 paragraph. You can add additional paragraphs to any of the samples if you desire. You can also combine wording from different examples into your note.

Examples to be sent via group email to multiple people

Note: This section of examples is for when you are sending one email to multiple people. Since its being sent to a group, you will not be thanking anyone for anything specific. Some of the examples will feel generic and simple. These emails are more casual and could be for a boss sending an email to employees or coworkers to coworkers.

Farewell Email to Group Email #1 - with contact information provided 

I've enjoyed working with all of you. My last day is [Day of Week], [Date]. If you'd like to stay in touch here are my contact details:

List only the contact details you want to provide.

Facebook Link

Phone number

personal email address

etc.

Also, feel free to send me your contact details.

Best Regards,

[Your Name]

Farewell Email to Group Email #2 - with contact information provided 

I'll be starting a new opportunity next week. My last day here is [Day of Week], [Date].

If you'd like to stay in touch, my email address is [your email address].

Best Regards,

[Your Name]

Farewell Email to Group Email #3 - no contact information provided

Thank you all for being so great to work with it! It's been an honor working with such a dedicated and successful group.

If you haven't heard yet, I've accepted a position at [Company Name]. My last day here is [Day of Week], [Date].

Please feel free to stop by my [desk/cube/office] this week.

Sincerely

[Your Name]

Farewell Email to Group Email #4 - to only those on your current team

Dear Team,

You've been the best team I've ever worked with. Working to together on projects has been a delight. I will miss working with you. However, I'm am excited about my new opportunity with [Company Name].

My Facebook page is [link to your Facebook page], and my email address is [your email address].

Kind regards,

[Your Name]

Farewell Email to Group Email #5 - to only those on your current team

Dear Team,

We've accomplished a lot together as a team. It's been an honor working with each of you. I have enjoyed the camaraderie and consider each of you a friend.

I am excited to move on to a new challenge at [Company Name]. If you want to know more about it, please let me know.

Also, please respond if you'd like to stay in touch, and then we can share personal contact information.

Kind regards,

[Your Name]

Farewell Email to Group Email #6 - to only those on your current team

Dear Team,

As [Boss's name] announced in the meeting yesterday, my last day is on [date]. I am leaving with a tinge of sadness as I've come to enjoy a friendship with each of you.

You've inspired me to keep learning as much as I can. Now, to keep growing, I feel that moving to a larger company will lead to more opportunities.

Thank you for being a fantastic team!

Let's stay in touch.

Kind regards,

[Your Name]

Farewell Email to Group Email #7 - to only those on your current team

Dear Team,

You've been a fantastic team for the past two years. I am grateful that I had the opportunity to work with each of you. My last day is on [date]. I am hoping we can squeeze in a team lunch before then.

Also, thank you for listening to all of my cat stories! I am very excited that my next position is at the Humane Society where I can spend plenty of time helping cats.

[Note: In your note, replace the sentence above with whatever you talked about a lot with your coworkers and where your next position is and why you are excited about it]

Sincerely,

[Your Name]

Below are examples of personal notes written to 1 person only. 

This could be done in a handwritten note or an email or even an instant message if your company uses Skype or Slack (or another messaging program).

Boss to an employee - Example #1 

Hello [Person's Name]

I have enjoyed having you on my team during the past few years. I am thankful for all of your contributions to our team. Your work on [project name] was outstanding and provided a great deal of value to the company.

Also, I appreciate your honesty whenever I asked for feedback on my performance. Not everyone was willing to share things with me.

As I start my new opportunity, know that I will miss working with you. Perhaps our paths will cross again in the future. Until then, please keep in touch! My personal emails is [your email address] and my phone number is ###-###-####.

Sincerely,

[Your Name]

More Boss to an employee that is leaving examples (middle section only) 

2. Thank you for being a dependable employee. You will be missed. You were terrific and supportive with training new hires. It's going to be hard to replace you.

3. I wish you all the best at your new position. Thank you for everything you did while on my team. Your work on [project name] was top notch. You'll be remembered as one of the good ones!

4. I am sad to see you go! But I am happy for you at the same time. The new position may be precisely what you are looking for. Thank you for always being willing to help out with whatever was needed without complaining.

5. You've been an incredible support to the team and me. Thank you for all of your process improvements. Your legacy will live on here with all the macros and other tools you developed to make everyone's jobs easier. I wish you all the success in your next position.

6. Thank you for your hard work and dedication while you were on my team. [Client name] expressed many times how much they liked having you on their project. They are going to miss you too! Here is my personal email address if you'd like to stay in touch: [your email address].

7. You will be missed! I do hope your new job provides you with what you were looking for as a next career step. Thank you for being awesome.

Employee to boss- Example #1 

Hello [Boss's Name],

Thank you for being the best boss I've had so far in my career. You're a wonderful listener, and I felt valued as a team member.

The team events over the years have helped with team bonding. Some people will say they are a waste of time, but they were not to me.

If you want to stay in my personal email is [your email address].

All the best,

[Your Name]

Employee to boss- Example #2

[Boss’s name],

Thank you for all the advice you have given me. I appreciate the recommendation you gave to [new company name] on my behalf. I believe it helped me to get the job. I am looking forward to trying out [new career field].

Please stay in touch.

Thanks again,

[Your Name]

Employee to boss- Example #3

[Boss’s name],

Thank you for sharing your wisdom with me while I worked on your team. You helped me to learn that there are often many ways, not just A or B, to solve problems. I will remember that advice.

I want to stay in touch. What is your personal email address? Mine is [your email address].

Sincerely,

[Your Name]

More Employee to boss examples (middle section only)

4. You’ve been a great manager. I will miss working with you and the team. Perhaps our paths will cross again in the future.

5. It’s been an honor working with you. I will treasure all of the advice you passed on about [job topic]. Whoever you hire to replace me, will be fortunate to learn from you.

6. You were my favorite team lead ever! I will miss chatting with you. Thank you for giving me opportunities to learn and improve my skills in [topic/program]. It's because of you that I was able to accept the manager position at [new company name]. I appreciate all your support in my personal development.

7. Thank you for being a wonderful boss. Your integrity made your team great to be on. I felt inspired to give my best every day. If you want to stay in touch, my email is [your email address]

To the coworker that is leaving the job from a coworker 

Note: it can be easy to say Good Luck. There are 100+ ways to say good luck here.

These messages can be sent as a reply to a farewell message. Or if you didn’t receive a farewell note, you can still send the person that is leaving an email, if you desire.

1. I have enjoyed working with you! Good luck at your new position.

2. Thank you for all you taught me about [subject they taught you about]. My knowledge and skills improved because of the time you spent mentoring me. I wish you all the best!

3. Wow! I am excited for you. We had some fun times working together. Good luck at the new job.

4. You'll do great at your new position! Thank you for being a great friend while we worked together.

5. Thank you for everything that you taught me! I enjoyed working with you and wish you all the best in at your new position.

6. I am excited for you and your new position. I hope it works out well for you. Thank you for being an excellent teammate while we worked together.

7. I am going to miss working with you! I appreciate all you taught me about [topic]. You were a great mentor!

From the coworker that is leaving job to one coworker (not a group)

1. You were one of my favorite people to work it. I'm so glad we were assigned to the same team. Thank you for being so fun to work with it. I liked discussing programming problems with you and coming up with solutions.

2. Sitting next to you for the past few years has been delightful. I will miss hearing your stories and working on projects with you. You are very good at the position. If you ever decide you want to join me at [company name of new position], I will gladly recommend you. Of course, I better make sure I like working their first! I'll let you know in a few weeks how thing are going.

3. Thank you for all of your support while we worked together. I appreciate all the time you spent mentoring me when I was new. I feel like I learned more from you than anyone else. Your knowledge about [topic] surpasses most others. I'd love to stay in touch. Here is my contact information [and then provide your contact information].

4. I'm so glad we made a connection that day in the cafeteria when you saw my cat shirt. I love talking about cats with you. You may have heard already, but my last day is [Date]. I accepted a new position at [company name]. Would you like to meet for in a few weeks? I should be settled in by then.

5. I will miss working with you! My last day is on Friday. Thank you for all of your help and support during the past year. I hope our friendship will continue once I start the new position. My contact information is: [list your contact info]. Thank you!

6. Thank you for being a reliable source of information about [topic]. As you may know, you became my trusted source during the past year. I appreciate that you were always up to date with the latest information. I am going to miss your expertise. I hope we can stay in touch as friends! My email address is [your email address].

7. I loved working with you. Please know that I will miss you and look forward to meeting for lunch soon. Thank you for being a great friend and coworker!

I hope the examples above helped you to write your farewell message!

Have you ever received a memorable farewell message? Did it include a thank you? What did it say?

Click for an example farewell letter from a workplace manager Suggestions for your goodbye letter to staff include. your appreciation for everyone's support.

READ: Andrea Orcel’s farewell message to UBS staff

farewell letter from boss to employee

Sample Farewell Letters
- From the Boss

A farewell letter is one of the last ways you can represent yourself well. The position of a manager means that as a leader, you are striving to inspire and get the best out of your people, even up to the last day.  

Suggestions for your goodbye letter to staff include

  • your appreciation for everyone's support and hard work in making you look good, 
  • what you will be doing next, just so as to avoid constant questions about it all day, by everyone, everywhere you go 
  • the achievements of your department to inspire everyone to continue the great work, or at least continue doing better. 
  • If there is somebody stepping up into your now-"old" role, encourage the team to accept, respect and support this person to learn their new role.

Use the following real-life goodbye letters for work to help craft your final message.  They differ by the time they are sent - the first one is for a last day at the company, the second is a farewell-with-2-weeks-notice-and-introducing-the-new-boss-to-divert-attention-from-the-leaver.  In the latter case, the last day's message would  just be a short goodbye email or even just the out-of-office automatic email for someone who clearly doesn't like fanfare.

Last Day goodbye message

To all Colleagues, Staff and Friends,

As those close to me know, I am not good with goodbyes so I do apologize to those who feel offended that I have left having written only this letter, without personally shaking their hand and exchanging best wishes.

I have so many people to thank for their support and dedication that it is impossible to personally get to see you all with the short time that was available.

I truly am humbled to have worked with such a group of "get in and get it happening people" and I am so proud of the achievements that you have accomplished both in the operation and (for quite a lot of you) for your own personal accomplishments.

To the company and the team, the efforts and contributions have been outstanding. I have learnt so much from you and now possess a greater understanding of the difficulties that a work environment such as yours encounters every day.
To those of you that I had the opportunity to coach and or set goals for, I commend each of you for your achievements and hope that you continue to succeed through life journeys.

I could go on listing people and groups but in the end the message would still be: I have truly enjoyed my time here and have been well supported with the work and outcomes we have achieved.

I leave this place with great confidence in the people here, knowing that they are capable of overcoming any hurdles that will come up, singularly, and more importantly, together.
We have managed to assemble a very competent and practical group that provide excellent support to the management team. This provides me with a sense of pride and gratitude that is indescribable.

I am heading to a new company to take on a managerial role starting next week.
This will keep me off the streets for a while and provide plenty of challenges that I need.

I can be contacted if required on my mobile.
I wish you all a Healthy, Safe and Prosperous Year.

Thanks, regards and best wishes,

John Whatsmyname

Click for suggestions on how to say thank you to your team.  

No doubt they will miss you.

Pre-farewell letter

Dear [Company] family,

I've recently been offered the opportunity to move into a senior manager role with [company] which I officially accepted today, and will begin in [month and year]. I am very excited and look forward to starting this next phase in my career.

As some of you may be aware, I set up this department in [year] and have managed it for over X years now. During this time I have had the pleasure and privilege of achieving new targets, mentoring talented people, and developed the Creative Arts program. A lot of young people in that program I have been lucky to see grow into accomplished businesspeople, artists and social leaders in thought.

I feel I am extremely lucky to have worked for such a long period of time here. This company that has been my home and although I will miss it dearly I will not be too far away as I continue working for within the industry and may cross paths with you all in the future.

My last day at the centre will be [date].  It will be a very sad day  but I leave knowing that I have built a great department with great staff that will continue to provide the best service to the company and to this city.

A warm thank you to all the staff past and present that have supported and continue to support this department, the company  and myself. It has been a honor getting to know you all and I am going to miss coming here on a daily basis.

As for the appointment of a this role, I am very pleased to announce that [replacement's name] has accepted the position as [role].  [Replacement's name] has X years of experience as [roles] within the X and Y industries, [more explanation of qualification for the role].  [Replacement's name] has lived in this city for X years and is looking forward to meeting staff and getting to know the company and its procedures.

[Replacement's name] will start here on the [date] and work alongside myself for 2 weeks participating in a handover process.  I hope you will all join me in welcoming [replacement name] to  [company]!

If you have any questions please do not hesitate to speak with myself.

Kind Regards

Jane Whatsmyname

Show your appreciation with gifts for your team

- another way to represent yourself as the

generous, thoughtful boss that you are.

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WATCH THE VIDEO ON THEME: How to tell your boss "I quit"

As an employer, you will have seen many employees come and go throughout A farewell letter should acknowledge the contributions of the employee to the.

farewell letter from boss to employee
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