Parts of a Standard Business Letter Format . These letters can also be written to government offices when requesting information about.
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am the representative of the Main Street neighborhood including Blake Elementary School at 1200 Main Street. We are presently experiencing a significant increase in the number of students as well as traffic in the area. The current average is twelve kids per block in the new subdivision. Even the number of college students has increased because of the new apartment complex that just opened on Clinton Street.
Our children's safety is our primary concern right now. Attached is a petition signed and submitted by 300 residents requesting the reduction of the speed limit in our area to 25 mph, and, if possible, speed bumps be placed at the student's crossing lane. We believe that our children's safety is one of your top priorities, too. As such, we are looking forward to a fast response to this concern before we experience any unfortunate accident. We appreciate your support.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing request letters to government officials
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.
When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.
Use this letter writing format for your personal or private business. letter, as an individual to: a business, an institution, a government department or agency.
A Letter to Government Official is a formal way to voice your concerns to a public officer. Be it your congressman, governor, or the President - public servants are accustomed to hearing the voices of their constituents, but that's no reason to be informal. Whether you're airing your grievances or lauding their decisions, a Letter to Government Official helps you keep your correspondence professional.
It can be important to present yourself in the best light possible when you're writing a letter to a public figure. A Letter to Government Official can help you be professional when you're asking for particular policies or critiquing their stance on the issues. A Letter to Government Official document provides the framework of the letter and leaves you the opportunity to tailor it to your needs. No matter your purpose for writing, a Letter to Government Official can help you remain professional and reasonable.
Other names for this document: Letter to Government Administrator
More than just a template, our step-by-step interview process makes it easy to create a Letter to Government Official.
Save, sign, print, and download your document when you are done.
Communication is a very integral part of living creatures, animals and humans. Communication may be verbal or written. Written communication, however, is only applicable to human beings.Can you even imagine the world without communication? Verbal communication can be through telephones, webcams or in person. Written communication is through letters,
Verbal communication can be through telephones, webcams or in person. Written communication is through letters, emails and mobile phone messages. In today’s world of great inventions and technology, letters have somehow become redundant. It is the time for text messages or chats.
But they still can communicate a lot more than all other modes of communication. Organizations and various government departments still bank on letters as a strong medium of communication. There is no comparison in costs of sending letters as compared to costs of mobile phone messages though – letters are far cheaper. Letters now commonly known as “hard copy documents” are considered more relevant and important than email copies of text messages as proof or evidence of some sort.
Letters speak volumes about a person or an organization that writes it. So one must take utmost care ensuring that the language used in any letter is appropriate for the occasion for which it is being written. Since a letter is also a written proof or document, if there are certain things that should not form a part of it, then that too should be carefully handled.
Writing a good letter is an art. But if for some reason someone is unable to write that perfect letter, these different types of letters provide a base for you to build on. Sample letters have been given for everyone to understand what all information needs to form a part of the letter type and then it can be customized. Basic necessities while writing a letter:
There are letters for every occasion and an occasion for every letter. Name the occasion and you will find a letter for that. Do not know what to write for an occasion, click on the occasion for which the letter needs to be written and you will find it by referring to this website. Want to write a letter? Don’t worry, welcome to a plethora of letters!
Also, you have an idea about the informal and formal letter format. We know that all these letters have a pre-specified format. Everyone has to write business.
WRITING a formal letter can be difficult for some students but with the right guidance and some practice it can be made easy.
When writing a formal letter, you must pay attention to the format/layout of the letter. Besides, you must also keep it short and to the point.
Also, make sure your points or ideas are well-presented. Most importantly, pay attention to the tone and language. A formal letter must be polite.
There is no need to be rude even if you are expressing your unhappiness or dissatisfaction. Remember, you should not use informal language or contractions in a letter of this nature.
These days there are several formats available for writing formal letters but we will only look at the format which is used in Malaysian government departments and taught in the Malaysian school system.
Guidelines for Writing a Formal Letter
1. Your address Your address should appear on the left-hand corner. 2. A horizontal line across the page sepa rates your address from the recipient’s address.
3. Address of the person to whom you are writing The recipient’s address should be below your address. The postcode and name of the town should be underlined. 4. Date The date is written on the right along the same line as the last line of the recipient’s address. The month should be spelt out (i.e. it should be in words, not numbers). It must be written in full (do not use abbreviations such as Sept) and in capital letters. 5. Salutation/Greeting If you know the name of the recipient, then do use his surname (Dear Mr Tan) If you do not know the name of the person to whom you are writing, then use Dear Sir or Madam 6. Subject heading The subject heading gives the reader an idea what the letter is about. Write the subject heading directly below the salutation and it should be underlined 7. The body of the letter The body of the letter refers to the contents of your letter. It should be divided into short and clear paragraphs. All paragraphs should be numbered except for the first and last paragraphs.
It should be divided into short and clear paragraphs.
a. In the first paragraph, you should state the reason for writing (whether it is to inform, to complain, to invite etc).
b. From the second paragraph onwards, you should include information that is deemed necessary, depending on what you are writing about.
The number of paragraphs depends on what you are writing.
c. In the last paragraph, state what you expect from the recipient. This is usually in the form of an action or response. It is a common practice to end a formal letter with phrases such as I look forward to hearing from you or I hope prompt action will be taken to solve this problem.
A note of thanks is usually included Remember to organise the information in a clear and logical manner. Also, do not write lengthy paragraphs. 8. Ending You can end the letter by writing “Yours faithfully”. In practice, we usually use “Yours sincerely”, if we know the recipient but for exam purposes I would advise you to use only “Yours faithfully”. 9. Signature
Do not forget to sign the letter and write your name below it in capital letters with in brackets.
You are the Secretary of the Residents’ Association in your housing estate. Write a letter to the director of the local municipal council to complain about the problems you and the other residents are facing.
In your letter, include the details below:
¦ rubbish not collected causes terrible stench stray cats and dogs scatter rubbish ¦ clogged drains breeding ground for mosquitoes increase in cases of dengue fever ¦ street lights not working cause accidents at night increase in crime ¦ playground not well- maintained overgrown grass playground equipment damaged When writing your letter, you should remember to: set it out in the correct format include all the points given address the letter to the director of the local municipal council
Rajvind Gill, 10, Jalan Jujur, Taman Jayadiri, 68000 Ampang, Selangor
The Director, Ampang Jaya Municipal Council, Bangunan Mentari, Ampang Jaya, 68000 SELANGOR.
15 SEPTEMBER 2009
Poor Maintenance of Taman Jayadiri
I am writing this letter on behalf of the residents of Taman Jayadiri to complain about the dismal conditions we have been putting up with for the past three months.
2. One of the main grouses of the residents concerns uncollected rubbish (point 1). Initially, rubbish was collected three times a week. However, since June this year the garbage collectors have only been coming once a week. Our litter bins are always filled to the brim and we have no choice but to leave our bags of rubbish next to the bins. The rotting waste causes a terrible stench (point 2). Worse still, stray cats and dogs scatter the rubbish (point 3) while looking for food. This is not only unpleasant but also unhealthy.
3. Most of the drains in Taman Jayadiri are clogged (point 4) with rubbish resulting in the water becoming stagnant. It is not uncommon to see plastic bags, bottles and dry leaves in these drains. There is an urgent need to clear these drains as the stagnant water is an ideal breeding ground for mosquitoes (point 5). The residents are worried as there has been a sharp increase in dengue cases (point 6) in the last two months.
4. The street lights along several roads are also not working (point 7). This has caused several accidents at night (point 8), mostly involving motorcyclists as they are unable to see in the dark. Unfortunately, the dark streets have also led to another problem – an increase in crime (point 9). Several residents, especially women, have fallen victim to snatch thieves.
5. The one and only playground in our area is also not well-maintained (point 10). The grass is overgrown (point 11) as it has not been cut for almost three months. Besides, the playground equipment is damaged (point 12). Many of the see-saws and swings have been spoiled by vandals.
I hope the council will look into our complaints and take prompt action to solve our problems.
RajvindGill (RAJVIND GILL)
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WRITING a formal letter can be difficult for some students but with the at the format which is used in Malaysian government departments and.