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How to write a letter notifying of a death

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How to write a letter notifying of a death
November 03, 2018 Anniversary Wishes No comments

Nothing can be as disheartening as having to write a letter that must inform extended or distant family members, friends, students or employees.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I have to inform everyone of the sad news that our wonderful and lovely aunt, Susan Franks, died unexpectedly on Monday night. She had been admitted to hospital only a few hours earlier complaining of severe pain. It proved to be a burst appendix, and although surgery and appendectomy were undertaken it was too late.

There is to be a memorial service on Monday for Aunt Susan; this is to be held at 2:00 pm at the Funeral Chapel here in York. We would ask that Aunt Susan's final wishes are observed, and there are to be no flowers, donations to the York Town Scholarship fund would be welcomed instead.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample letter announcing the Death of a Family Member.

Further things to consider when writing announcement letters to friends

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Friends

Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.

Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.

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Sayings for Sample Letters of Sympathy and Condolences

how to write a letter notifying of a death

A notify letter, as the title suggests is to notify. It notifies an event, an incident, or a happening etc, and thus your confusion, decision, or some helpless state related to that event. This is one such form of communication which not just involves the letter but also associated proof of the incident or event you are mentioning of thus completing the letter with full notice and details. You get notify letter samples online which will help you complete a letter. You May also See Sample Notice Letters

Customer Notify Letter

The customer notify letter is to notify customers of a business or company about something. This sample is an official tone format, which tells the customer of some happening which may have small or big importance to them and may hold important connection that establishes their relationship with the business.

Notify Letter to Landlord

This sample letter can be studied to write your own notify letter which you would like to send to your landlord for notifying the termination of lease or tenancy from your end before stipulated date while specifying some valid reason. This letter format is specially helpful in stating many other notices too except a termination.

Notify of Death Letter

When you have to notify a death to some official concern for certain official decisions or suggestions, then you would need this format. The format can be customized to be used in many official cases mentioning death and requesting for certain related changes in relation of the survivor of the demised with the company etc.

Notify Employer Letter

Individual Notify Letter

Patient Notify Letter

Sample Notify Letter

Formal Notify Letter

What is a Notify Letter?

The role of a notify letter is primarily to notify, and next to tell about a related change, or request for a change, decision, suggestion etc. This can be used to tell about any kind of change in an official tone to an office, business, company etc. If you have to write death notice, change in service, resignation letter, long absence, reason for termination of stay or services, sudden change in plans, and many more things, then this notify letter format will be of special help to you. Samples of notify letters for various reasons are available online from template banks, and you should get them to read and understand the pattern of writing. You May also See Sample Apology Letters

What is the Importance of a Notify Letter Sample?

The importance of a notify letter sample is huge. It primarily gives you a ready reference, an example, guided pattern etc to write your own letter. You may use the patterns available online to tell your company, or concern that you have to notify something. The main point of concern is the professional tone in the letter which often is missed or not well acquired by many people. It’s difficult for a layman to get that tone when he doesn’t write much letter daily. That is why the typical style of writing and important notification in the official style while bringing focus on the event is suggested real well through the samples.

How to Use the Notify Letter Sample?

The letter of notice template is available from template bank as samples. You may find a whole lot of styles of notices, and all of them are for various notification purposes. What you may do, is find out a related event style, and download the letter. These samples are to help you, and are completely free. They are available in PDF and Word files, and you will get the formats in on click download. Read on to see how the expert had written it. Understand the pattern to make an exact or inspired copy, and add inside your details instead of the sample details. That’s it, and you are done. Your letter is now and good to go. You May also See Sample Notice Letters

The notice sample letters actually gives you the much needed direction to write your own letter in times of need. When you need to write a notify letter the biggest challenge you face is the format. Often you are confused of the format, and here the sample gives you the correct, globally acceptable format to write, enclose other papers and details and make it ready.

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How to write a letter informing of a death

how to write a letter notifying of a death

Sending a letter announcing a death is a traditional practice that ensures everyone is aware of a person's passing. You should typically send this type of letter to friends, family and former colleagues of the deceased, particularly those who live a significant distance away and may not find out through word of mouth or newspaper obituaries. Writing a death announcement can be emotional, but the letters are fairly standard, and therefore easy to write.

Locate the contact details for everyone to whom you need to send the letters. If the deceased kept an address book, consider writing to people within this, alongside family members and friends, and possibly co-workers.

Use easy-to-understand, friendly language to pass on the news. "I am writing to inform you of the passing of ..." is a common way to begin these letters. If you wish to provide details of the cause of death, you could include this here, but this is not necessary.

Inform the recipient of how the family is coping. If the person was married, it is courteous to mention that his wife is coping well, and is grateful for everyone's well wishes. The same applies for any children of the deceased.

Invite the letter recipient to the funeral arrangements if you believe he'll receive your letter in time. Give the date, time and location of the funeral, a quick summary of what will happen, and whether flowers are appreciated. If you do not want flowers, state that flowers are acceptable from family only, and that instead you would prefer a donation to a charity. Include the charity's name and contact information.

End the letter by wishing the recipient well. A simple "I hope that you are well. Yours Sincerely" is suitable for this type of letter. If you sign the letter, print your name underneath, so the recipient can easily tell who wrote the letter.

I want to write a letter to our clients informing them of the death of our How do i write a letter informing my school about my father's death.

8+ Sample Notify Letters

how to write a letter notifying of a death

Sayings for Sample Letters of Sympathy and Condolences

Here you can select from a variety of sayings from our sample letters of sympathy and condolences that you can use in your own personal letter.

The Salutation

The Salutation sets the tone for a condolence letter. The most popular forms it takes are listed below. After you select your greeting, you can choose condolence phrases from subsequent sections to build a complete letter.

  • Dear _______,
  • Dear Mr. _______,
  • Dear Mrs. _______,
  • Dear Mr. and Mrs. _______,
  • Dear Aunt _______,
  • Dear Uncle _______,
  • Dear Aunt _______ and Uncle _______,
  • Dear Cousin _______,
  • My Dear Friend _______,
  • Dear Rabbi _______,
  • Dear Father _______,
  • Dear Pastor _______,
  • Dear Reverend _______,
  • Dear Reverend and Mrs. _______,
  • My Dear Friends _______ and _______,
  • Dearest _______,
  • Dearest _______ and _______,
  • Dear _______ and Family

Selected Opening Phrases Fro Our Sample Letters of Sympathy and Condolences

It is important to convey compassion at the start of your letter. Some traditional ways to do so are:

  • I am so sorry to hear about the loss of _____________. He/she was a fantastic individual who will be greatly missed everyone who knew him/her.
  • We just heard the sad news of ______’s passing, and want you to know that our thoughts and prayers are with you.
  • I am very sad to hear of ______’s sudden death.
  • It was painful to learn of _____'s death. I would like to extend my deepest sympathies to you and your family at this time.
  • I was devastated to hear the news of _______’s death. Please know that my thoughts and prayers are with you.
  • Please accept my sincere and heartfelt condolences at this most difficult of times and please pass these feelings onto your family.
  • I was absolutely saddened to hear of your uncle _______’s passing. He was a great guy and I’ll always remember the many times he made us all laugh.
  • I just heard of your husband’s sudden death. I am so very sorry, and am praying for you and your children at this time.
  • We are all shocked to hear of the sudden death of your nephew. Please accept our deepest and heartfelt condolences. 
  • I would like to express my sincerest condolences on the passing of your loving partner ________.
  • Thank you for calling to tell me the sad news about ________. I really liked him/her and my thoughts and prayers are with you and the children.

Special Thoughts

Next add a special thought about the deceased such as:

  • There is a great emptiness left by _____________’s passing, but I am certain that the strength of the love that you and your family share for each other and for _____________ will get you through this difficult time. May that love honor their memory and may you cherish the time you had together.
  • I especially remember _____________’s gentle spirit and loving nature. They will always be remembered as an especially giving person of great character.
  • I often recall when we first moved into the neighborhood. _____________ came right over and helped us carry our things into our new house. After he/she brought us over a home cooked meal. That was a wonderful act of kindness which we’ll never forget, and which demonstrates the type of person that _____________ was.
  • May the outpouring of love you have received since _____________’s parting serve as a reminder to you and your family of how much she/he was loved by all who knew him/her.
  • I'm sorry I never got to meet _________. Everyone says she/he was a loving and caring person. Though you may have been kept apart physically by the miles between you, the emotional bond and love between you was as strong as if you were living in the same city.
  • _______ was a valuable and highly respected member of our team here at (name of company or business). The effects of his/her loss are being felt already by those of us who had the honor and pleasure of working with him/her.
  • I’m so sorry I could not be there in person to convey my condolences. Though I may be far away, know that my spirit and prayers are with you. I will give you a call next week to talk.
  • As you requested, I’ve made a donation to the Cancer Society in ________’s name.
  • I will miss ________ so much. He/she was a dear friend whose company I cherished.

It is Appropriate to Offer Help to the Bereaved

In our sample letters of sympathy and condolences we offer help to the bereaved such as:

  • I have included a box of those cookies you enjoy so much; I baked them fresh for you.
  • I’ll be doing my weekly grocery shopping on Wednesday so I’ll pick up a few things for you and the kids and make a couple of casseroles that you can just throw in the oven or microwave to warm up.
  • If you’d like, I’ll take your kids to soccer practice on Tuesday then after they can come with us for burgers. It might do them some good to spend a bit of time with someone their own age.
  • I’ll accompany you later to the funeral home in case you’d like some help making the arrangements.
  • I’ve recently learned how to build websites and would like to make one dedicated to­­­_______. I'm off every Friday so maybe we can get together and talk about what we can put on the site; maybe go through some old photos to put online.
  • I hope we can get together for a chat soon. I’ll give you a call next week and maybe we could go for a coffee or something.
  • I’d love to sing at the funeral if that’s okay with you. Would you be able to put me in touch with whoever is making the arrangements?
  • I will be honored to be a pallbearer. ________ was always there for me; to carry him/her to his/her final resting place is the least I can do.

Sometimes We Use Quotes by Famous individuals in Our Sample Letters of Sympathy and Condolences

  • "Death is not extinguishing the light; it is putting out the lamp because dawn has come.” - Rabindranath Tagore
  • “While we are mourning the loss of our friend, others are rejoicing to meet him behind the veil.” - John Taylor
  • "Oh heart, if one should say to you that the soul perishes like the body, answer that the flower withers, but the seed remains." - Kahlil Gibran
  • Life is eternal, and love is immortal, and death is only a horizon; and a horizon is nothing save the limit of our sight.- Rossiter Worthington Raymond
  • "As you comprehend this profound loss, let yourself cry knowing each tear is a note of love rising to the heavens." - Author Unknown
  • "He spoke well who said that graves are the footprints of angels." - Henry Wadsworth Longfellow
  • “Though nothing can bring back the hour of splendor in the grass, of glory in the flower, we will grieve not; rather find strength in what remains behind. - William Wordsworth

Bible Verses Make Excellent Condolence Phrases

Some of our sample letters of sympathy and condolences use biblical verses and religious sayings to deliver words of condolence. Some are:

  • Blessed are those who mourn, for they will be comforted. - Mathew 5:4
  • The LORD is a shelter for the oppressed, a refuge in times of trouble. – Psalm 9:9
  • Come to Me, all who are weary and heavy-laden, and I will give you rest. - Matthew 11:28
  • You light a lamp for me. The Lord, my God, lights up my darkness. - Psalm 18:28
  • Give all your worries and cares to God, for he cares about you. - Peter 5:7 
  • Good people pass away; the godly often die before their time. But no one seems to care or wonder why. No one seems to understand that God is protecting them from the evil to come. For those who follow godly paths will rest in peace when they die. Isaiah 57:1-2
  • The LORD is close to the brokenhearted; he rescues those whose spirits are crushed. – Psalm 34:18
  • Carry each other's burdens, and in this way you will fulfill the law of Christ.- Galatians 6:2 
  • Give all your worries and cares to God, for he cares about you. – 1 Peter 5:7 
  • Your promise revives me; it comforts me in all my troubles. - Psalm 119:50

These are Sample Letters of Sympathy and Condolences for Social Media

Some short condolence phrases you can use for texts, emails, tweets, and Facebook are:

  • There are no words to express my sorrow for your loss.
  • You are in my thoughts and prayers.
  • Don’t forget how much we love and care about you.
  • Please know that I am thinking of you and the rest of your family at this time
  • My heart is heavy as I think of your Mom/Dad and the blessing she/he was to me.
  • May the love of your family comfort you in the days ahead.
  • Praying that the Lord will give you strength during this difficult time.
  • Please accept my deepest sympathies for your loss; my prayers are with you and your children during this difficult time.
  • My sincere condolences. May you find comfort and the strength to cope
  • Our condolences to you at this sad time.
  • Closing Thoughts From Our Sample Letters of Sympathy and Condolences

    The closing of your letter is as important as any other part. Some special words of sympathy to close with are:

    • With deepest sympathy,
    • My/Our sincerest condolences,
    • May God bless and comfort you and your family,
    • Our thoughts and prayers are with you and your family,
    • Thinking of you during this time and always,
    • _____’s memory will be forever in our hearts,
    • With all my love and condolences,
    • With love and sympathy,

    Don’t make these common spelling mistakes if substituting your own words for the phrases from our sample letters of sympathy and condolences:

    • Sympaty
    • Simapthy
    • Simpathy
    • Simpathie
    • Sympothy
    • Simpothy
    • Simpothie
    • Condolenses
    • Condulescense
    WATCH THE VIDEO ON THEME: Expressing Condolences in English - Advance English lesson

    I've blogged for The Washington Times, and I write for triochitarristicodiroma.com . We regret to inform you of your husband's death. That was a pseudo-letter I wrote at a Special Operations Response School (SORT) I attended many.

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